Agenda of Infrastructure Services

Infrastructure Services

14 June 2021

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 February 2021, commencing at 1.00 pm

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Jules Radich
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive), Simon Drew (Group Manager Infrastructure Services), Tom Dyer (Group Manager 3 Waters), Robert West (General Manager Corporate Services), David Bainbridge-Zafar (Group Manager Property Services), Scott MacLean (Group Manager Parks), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport) and Michael Tannock (Transport Network Team Leader)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum – Alasdair Morrison, Chairperson Waikouaiti Coast Community Board

Alasdair Morrison Chairperson of the Waikouaiti Community Board spoke regarding the lead contamination in the Waikouaiti, Karitane and Hawksbury Village Water Supply. Mr Morrison thanked staff, and in particular 3 Waters staff for their efforts to resolve the situation. He commented on the future of water treatment in the Board area and advised the Board will discuss preferences with the community and make submissions to Council as appropriate.

2 Apologies

Apologies for early departure were recevied from Cr Carmen Houlahan and Cr Sophie Barker.

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

Accepts the apologies for early departure from Cr Houlahan and Cr Barker.

Motion carried

3 Confirmation of agenda

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Infrastructure Services Committee meeting - 16 November 2020

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

Confirms the minutes of the Infrastructure Services Committee meeting held on 16 November 2020 as a correct record.

Motion carried

Part A Reports

6 Infrastructure Services Committee Forward Work Programme

A report from Civic provided the forward work programme for the 2020-2021 year.

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

a) Notes the Infrastructure Services Committee forward work programme.

Motion carried

7 Actions From Resolutions of Infrastructure Services Committee Meetings

A report from Civic provided an update on progress on implementing resolutions made at Infrastructure Services Committee meetings.

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

a) Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

Motion carried

8 Lead in Waikouaiti, Karitane, and Hawksbury Village water supply
	A report from 3 Waters and the Executive Leadership Team advised that on 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply. The General Manager Infrastructure Services, Simon Drew and Group Manager 3 Waters, Tom Dyer responded to questions.
	Councillors spoke to the motion and acknowledged the work of the staff in particular the Chief Executive Officer, Sandy Graham, General Manager Infrastructure Services, Simon Drew and Group Manager 3 Waters, Tom Dyer. Comment was also made regarding the leadership shown by the Waikouaiti Coast Community Board.
	Moved (Cr Jim O'Malley/Mayor Aaron Hawkins): That the Committee: a) Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date. Motion carried (ISC/2021/001)

9 Property Services Activity Report for the Quarter Ending 31 December 2020

A report from Property Services provided an update on the operations, maintenance and capital work works for the quarter ending 31 December 2020.

The General Manager City Services, Robert West and Group Manager Property Services, David Bainbridge-Zafar spoke to the report.

Moved (Cr Doug Hall/Cr Jules Radich):

That the Committee:

a) Notes the Property Services Activity Report for the quarter ending 31 December 2020.

Motion carried (ISC/2021/002)

10 Parks and Recreation Activity Report for the Quarter Ending 31 December 2020
	In a report from Parks and Recreation an update was provided on the operations, maintenance and capital works, including contracted out services, for the period 1 October 2020 to 31 December 2020.
	The General Manager City Services, Robert West and Group Manager Parks and Recreation Scott MacLean spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr David Benson-Pope): That the Committee: a) Notes the Parks and Recreation Activity Report for the quarter ending 31 December 2020. Motion carried (ISC/2021/003)

11 Waste and Environmental Solutions Activity Report for the Quarter Ending 31 December 2020
	In a report from Waste and Environmental Solutions an update was provided on plans and policies, operations, maintenance and capital works, including contracted services.
	Simon Drew and Chris Henderson responded to questions. Cr Carmen Houlahan left the meeting at 2:50 p.m.
	Moved (Cr Doug Hall/Cr Rachel Elder): That the Committee: a) Notes the Waste and Environmental Solutions Activity Report for quarter ending 31 December 2020. Motion carried (ISC/2021/004)

12 Transport Activity Report for the Quarter ending 31 December 2020
	In a report from Transport an update was provided on operations, maintenance, capital works (including contracted services) and major projects.
	The General Manager Infrastructure Services, Simon Drew and Group Manager Transport, Jeanine Benson spoke to the report and responded to questions, Cr Sophie Barker left the meeting at 3:16 p.m. Cr Doug Hall left the meeting at 3:19 p.m
	Moved (Cr David Benson-Pope/Cr Rachel Elder): That the Committee: a) Notes the Transport Activity Report for the quarter ending 31 December 2020. Motion carried (ISC/2021/005)

13 Proposed Road Stopping - Grey Street, Allanton

In a report, Transport advised that the owners’ of 4 Peel Street, Allanton, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

The report sought a resolution to publicly notify the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

a) Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 4 Peel Street, Allanton, subject to the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the road stopping;

ii) Pay the Council the actual costs incurred for the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii) Amalgamate the portion of stopped road with the title of the adjacent land that is owned by the applicant, namely OT211/41;

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v) Register any easements on the portion of stopped road in favour of utility companies and/or relocate any utilities as required.

Motion carried (ISC/2021/006)

14 Proposed Road Stopping - Hatfield Street, Dunedin North

In a report, Transport advised that the owners’ of 6 Balmoral Street Opoho, have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

The report sought a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974

Moved (Cr Steve Walker/Cr David Benson-Pope):

That the Committee:

a) Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 6 Balmoral Street Opoho, subject to the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the road stopping;

ii) Pay the Council the actual costs involved in the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii) Amalgamating the portion of stopped road with the adjoining owner’s land held in Record of Title OT326/228;

iv) Accepting the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v) Registering any easements in favour of utility companies and/or relocate any utilities as required.

Cr Doug Hall returned to the meeting at 03:26 p.m.

Motion carried (ISC/2021/007)

15 Naming of new roads and private ways

In a report, Transport sought approval of road names for two legal roads and two private ways. The road names proposed by the developers comply with the DCC Road Naming Policy.

The report also sought approval for one road name to be included in the Road Name Register. The proposed name complies with the DCC Road Naming Policy.

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Committee:

a) Names a private way off Centre Road, Ocean Grove as ‘Sunset Terrace’.

b) Names a legal road off Heathfield Drive, Mosgiel as ‘Elsie Purnell Place’, as part of the Heathfield development.

c) Names a private way within the Heathfield development, Mosgiel as ‘Carnea Heights’.

d) Names a legal road off Cemetery Road, Mosgiel as ‘Clachan Grange Road’.

e) Approves ‘Donald Buchan’ to be included in the Road Name Register with the appropriate locality being Fairfield.

Motion carried (ISC/2021/008)

16 Items for Consideration by the Chair

There were no items notified.

The meeting concluded at 3.29 pm.

..............................................

C H A I R P E R S O N

Infrastructure Services

14 June 2021

Property Services Activity Report for the Quarter Ending 31 March 2021

Department: Property

EXECUTIVE SUMMARY

1 This report updates the Committee on Property Services operations, maintenance and capital works for the quarter ending 31 March 2021.

2 Highlights for this quarter include:

a) Community Housing - Refurbishment began on Block Three of the Palmyra housing site; this refurbishment includes improved insulation, new bathrooms, double glazing, and electrical and safety improvements. Block Three is due for completion by July 2021 and the project as a whole is due for completion by December 2021.

b) Community Property – Building upgrades, external painting and re-roofing works on 11 community halls was completed in March 2021. This work was worth $426,000 and was funded by the Provincial Growth Fund.

c) Community Property - Construction works continued on the exterior refurbishment of the Dunedin Railway Station. This project began in 2020 and will take three years to complete, starting with the northeast section where the roof is being removed and replaced.

d) Investment Property – Occupancy of the Investment portfolio held firm at 94%, with three vacant units advertised for lease and revenue received above budget.

RECOMMENDATIONS

That the Committee:

a) Notes the Property Services Activity Report for the quarter ending 31 March 2021.

BACKGROUND

3 Property Services aims to provide ‘community good’ through effective management of property assets for the city of Dunedin. Property Services manages five property portfolios - community housing, investment property, commercial property, operational property and community property. There is also a separate endowment property portfolio.

4 The Property Services activity also includes:

· Land and lease management

· Facilities and asset management

· Project management

· Tenancy management.

DISCUSSION

Management of Property Services

5 The Property Services group is responsible for a wide range of Council-owned properties. The group manages land and tenancy, acquisition and disposal of properties to meet the Council’s needs, facilities and asset management and management of housing.

6 The community housing portfolio provides affordable housing primarily targeted at those on low incomes who are aged 55 and older. In addition to the community housing units, this portfolio includes a small number of residential properties that have been acquired by Council in relation to its operational activities.

7 The investment portfolio includes a small number of commercial properties that are owned for the purposes of generating a financial return. They are listed as “investments” for accounting purposes only.

8 The commercial portfolio includes a number of commercial properties that are owned for the purposes of generating a financial return. They are managed in the same way as the investment portfolio and treated differently for accounting purposes only.

9 The operational portfolio includes property and related land that are required for service administration and delivery purposes by the Council.

10 The community portfolio includes a range of properties that are held for community benefit but not directly used in the delivery of Council services; for example, the Dunedin Railway Station, the Regent Theatre, and community halls.

Community Housing

Percentage of tenants satisfied with Council provided rental housing

Table 1 – Tenant satisfaction

11 Every tenant is visited annually and surveyed on how well their housing meets their needs. In this survey, tenants are asked to rate how well the housing meets their needs and are invited to provide comments.

12 For Quarter 3, between 1 January 2021 and 31 March 2021, 197 tenants were surveyed and 87% completed the survey. Of those that responded 99% said their “housing meets or exceeds their needs”.

13 Comments from respondents who indicated the “housing exceeded their needs” provided positive feedback about the level of service they received from Council and commented on the location of their unit and how comfortable their unit was.

14 Between 01 January 2021 and 31 March 2021, 1% of tenants indicated their housing did not meet their needs. This was primarily due to disability-related needs which predominantly included a request to have a walk-in shower rather than a shower over a bath.

15 Staff investigate and follow up all situations where feedback indicates the housing does not meet the tenants’ needs. Where physical alterations are requested due to disability-related needs, the tenant is asked to make a request to the Ministry of Health for funding.

Percentage occupancy of Council provided rental housing

16 The turnover time between tenancies is kept to a minimum to ensure the community housing portfolio is effectively meeting the high demand for housing. The occupancy rate is measured as the number of days a unit is occupied during the period divided by the total number of days in the period.

Table 2 - Housing occupancy rates

17 Occupancy remains high at 99% as at 31 March 2021.

18 There are currently 10 short-term vacant units, of which seven units are under offer to new tenants and three units are undergoing renovations.

19 Due to ongoing renovations at the Palmyra housing site and School Street housing site, tenants have been relocated. This will affect occupancy rates over the course of the redevelopment.

Number of occupancy changes in community housing

20 The number of community housing units that are vacated over time reflects the volume of work for staff when tenancies end - formalising the end of a tenancy, organising changeover work, and placing and settling in the new tenants.

Table 3 – Tenants vacating

21 The small spike in the number of tenants vacating in January 2021 is due to the relocation of tenants from block three at Palmyra ahead of the redevelopment work.

22 The number of tenants vacating is otherwise in line with previous years and no seasonal trends were identified.

23 Evidence indicates most vacancies arise due to the death of a tenant or the tenant going into care.

Waiting list for community housing

24 The waiting list is measured to understand the demand for community housing. This is taken as the number of applicants currently on the waiting list at the end of each calendar month.

Table 4 - Waitlist

25 As at 31 March 2021 the waiting list was 238 with 149 of those applicants considered Priority One (people over the age of 55 on low income, and below the asset threshold).

26 An annual review of the waitlist was completed in January 2021 to understand the current circumstances of each applicant and their level of housing need. The review led to a reduction in the number of applicants who still required housing, as reflected in the February and March 2021 figures.

27 Approximately half of applicants in the Priority One category of the waitlist have received an offer of housing at some stage which they have declined.

Community housing rental income

Table 5 – Housing income

28 Rental income for Community Housing typically remains steady as the occupancy rate remains steady. The rental income is higher in January 2021 as there were three fortnightly payment cycles in that month.

Council Investment Properties

Percentage overall occupancy of Council investment properties

Table 6 - Investment occupancy rates

29 The investment portfolio serves as a non-rates revenue stream for Council. The reported occupancy rate is measured as the number of tenanted lease units divided by the total number of lease units within the portfolio.

30 The investment portfolio contains 16 properties, comprised of 50 lease units. As at 31 March 2021, 47 of these units are occupied, equating to an occupancy rate of 94%.

31 Two vacant units at 54 Moray Place remain advertised for lease following completion of compliance upgrades.

32 One retail space vacancy at 211 George Street (Wall Street Mall) is currently advertised for lease. Active enquiry is being received on this space and it is expected that following completion of the Manuka Causeway project a new lease will be achieved.

Revenue of Commercial and Investment Properties

33 Revenue is generated from commercial and investment properties through rent payments, operational expense recoveries, and rates.

Table 7 – Commercial and Investment income

34 Revenue for the year to date is slightly higher than budgeted, this is predominately the result of leasing reviews at both Wall Street Mall and 130 Great King Street returning higher than budgeted returns.

Operational properties

Percentage of service request resolution times met

35 Resolution times are measured as the number of jobs completed within their target completion time divided by the total number of jobs raised in the period.

Table 8 - Reactive maintenance resolution

36 Overall resolution of scheduled work during the quarter has improved upon the prior quarter results and have continued to perform above target results.

Number of Reactive Work Initiated

37 Reactive maintenance is carried out for all property portfolios. The level of reactive work required is measured by the total number of reactive work orders initiated in a given month.

Table 9 – Reactive maintenance volume

38 The housing portfolio currently accounts for around half of all reactive work. Within the other portfolios, the bulk of reactive work is at the Civic Centre and at public toilets.

Number of Planned Preventative Maintenance Work Required

39 Planned preventative maintenance (PPM) is carried out for all property portfolios to maintain the service life of assets. The level of PPM work required is measured by the total number of PPM work orders due in a given month.

Table 10 – Planned Maintenance volume

40 The overall level of planned work during the first quarter of 2021 represents a 15% increase from the same period last year, reflecting the establishment and roll-out of planned preventive maintenance contracts across various portfolios during 2020.

Major initiatives

41 Major initiatives for the period include:

a) Community Housing - Palmyra Housing Site: Refurbishment of Block Three commenced in February 2021 and the construction is progressing ahead of programme. The work includes improved insulation, new bathrooms, double glazing, electrical work and safety improvements. The whole project is scheduled for completion by December 2021.

b) Community Housing - School Street: Construction work to build ten new housing units designed to meet Homestar 8 standard continued at School Street. This project is scheduled for completion by December 2021.

c) Community Property - Dunedin Railway Station: Stage One of a three-stage exterior repair project at Dunedin Railway Station commenced in November 2020. The first stage concentrates on the north end of the building and includes removal of the roof, replacement of damaged tiles, leadwork and stonework repairs, timber replacement and repainting. This project is scheduled for completion by June 2023.

d) Community Property - Edgar Centre: Roof replacement and compliance upgrade works continued at the Edgar centre. The project is scheduled for completion by June 2021.

e) Operational Property - Civic Centre: Exterior work commenced in January 2021, with scaffolding assembled on the library side of the building. The first stage of this work concentrates on the roof, 7^th floor balconies and exterior face. This project is scheduled for completion by June 2022.

f) Operational Property - South Dunedin Library: Planning and design work continued following the decision to demolish rather than adapt existing buildings. Concept design is expected to be complete by June 2021.

OPTIONS

42 As this is an update report, there are no options.

NEXT STEPS

43 Areas of focus for the next quarter will be:

a) Community Housing – Submissions relating to housing received through the ten year plan consultation will be analysed and reported to Council as part of the ten year plan deliberation meetings.

b) Community Housing - Palmyra Housing Site: Refurbishment of Block Three is due to be completed by July 2021 and the refurbishment of Block Four is scheduled to start in July 2021. The whole project is scheduled for completion by December 2021.

c) Community Housing - School Street: Construction of ten new housing units, designed to meet Homestar 8 standard, is continuing and scheduled for completion by December 2021.

d) Community Property – Submissions relating to public toilets received through the ten year plan consultation will be analysed and reported to Council as part of the ten year plan deliberation meetings.

e) Community Property - Dunedin Railway Station: Completion of Stage One is scheduled for June 2021. Stage Two, the central section of the station, should commence in July 2021.

f) Community Property - The Edgar Centre: Roof replacement and compliance upgrade work at the Edgar Centre will continue and is scheduled for completion by June 2021.

g) Operational Property - Civic Centre: Repair and renewal work on the Civic Centre exterior will continue. This project is scheduled for completion by June 2022.

h) Operational Property - Dunedin Public Art Gallery: Repair and renewal work on the roof of the Dunedin Public Art Gallery will commence. This project is scheduled for completion by April 2022.

i) Operational Property - South Dunedin Library: A main contractor will be procured as the project moves through the design stages. Construction should commence in 2022.

j) Operational Property - Dunedin Town Hall & Municipal Chambers: Exterior repairs will commence in June 2021. This project is scheduled for completion by June 2025.

k) All property assets: The three yearly financial and insurance valuations of all property portfolios are due on 30 June 2021. This work is now underway with valuation providers.

Signatories

Author:	David Bainbridge-Zafar - Group Manager Property Services
Authoriser:	Robert West - Acting General Manager City Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The Property Services portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The Property Services team actively contributes positively to the interest of the community by providing and maintaining property required for a wide range of community, housing, Council operations, arts and culture, sport, and heritage purposes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Property Services activities are included in the 10-year plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This report is considered low in terms of significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no specific implications for Community Boards, although aspects of the report may be of interest to them.

Infrastructure Services

14 June 2021

Parks and Recreation Activity Report for the Quarter Ending 31 March 2021

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report updates the Committee on Parks and Recreation operations, maintenance and capital works (including contracted out services) for the period 1 January 2021 to 31 March 2021.

2 Highlights for the quarter include:

a) Lodgement of the Mosgiel Pool building consent.

b) Completion of a range of sport, recreational and marine asset upgrades.

RECOMMENDATIONS

That the Committee:

a) Notes the Parks and Recreation Activity Report for the quarter ending 31 March 2021.

BACKGROUND

3 The Parks and Recreation activity provides public access to pools, urban green space, sports fields and facilities, recreation and leisure opportunities and a Botanic Garden of International Significance.

4 Parks and Recreation manage Moana Pool, Mosgiel Community Pool, Port Chalmers Community Pool and St Clair Hot Salt Water Pool. The pools support casual swimming, professional swim coaching and Learn to Swim programmes.

5 Moana Pool is open year-round, with additional services including a creche, hydro slides, gym, physiotherapy, massage and a retail shop. Mosgiel Community Pool is open for seven months of the year and both the Port Chalmers Community Pool and St Clair Hot Salt Water Pool are open for six months of the year. In addition, the Council provides grants for the community pool at Middlemarch, the Moana Gow Pool and a number of school pools.

6 The Botanic Garden has 19 themed-garden collections and an aviary, and is graded as a Garden of International Significance by the NZ Gardens Trust.

7 City Sanctuary is Council’s operational contribution to the Predator Free Dunedin initiative. It aims to engage the community in predator trapping in backyards and Council reserves, targeting possums, rats and mustelids.

8 Council manages a wide range of open spaces providing parks and recreation facilities for both organised and casual use, including playgrounds, sports fields, cemeteries, parks and walkways. The maintenance of these spaces is contracted out with Council staff overseeing operations, including formal and informal lease/use arrangements and the development and implementation of policies and plans relating to parks and recreation.

DISCUSSION

Freedom Camping

9 Camper numbers are down 48% for the period ending March 30 2021 compared to the same time last year.

10 Infringement notices are down 64% and freedom camping related complaints down 70% compared to the same time last year.

Tunnel Beach Carpark

11 Resource consent for the construction of the carpark has been lodged and is currently in the affected party submission phase.

12 Procurement for the carpark construction and toilet installation has commenced.

Te Rauone

13 The Department of Conservation has issued a Wildlife Permit to enable the relocation of lizards which will then allow for physical works to take place. Specially designed lizard enclosures have been built to house the relocated lizards.

14 Planting of native species has also taken place at Te Rauone during this reporting period.

Aquatics

Mosgiel Pool

15 Facility design activities have been progressing throughout this reporting period. A detailed design package is due to be ready early July.

16 The building consent application has been lodged.

Aquatics Network Review

17 Staff have commenced work on the aquatic network strategic review. The review will assess all aquatic facilities in Dunedin, including school pools, to gain an understanding of the level of provision and community need. This will help to guide future investment and funding decisions to ensure strategic outcomes are optimised.

Botanic Garden

18 The stakeholder engagement phase of the Botanic Garden development plan continued throughout this reporting period, with seven workshops being held. The final stakeholder workshops will be held, and a first draft of the development plan completed, within the next quarter.

Sports and Assets

19 Preparations continue for the ICC Women’s World Cup Cricket 2022.

20 Procurement for the upgrade of the change facilities at the University of Otago Oval was completed during this reporting period.

21 Inground infrastructure upgrades (new ducting and data cabling) were completed at the University of Otago Oval along with the repainting of the media centre, sight screens and caretaker buildings and the Caledonian Sportsground Grandstand.

22 The sports field lighting improvement programme continues to progress, with the most recent upgrades being completed at Sunnyvale and Chingford Pavilion.

23 Marine asset improvements were completed this reporting period with replacement pontoons installed at Macandrew Bay and Deborah Bay and refurbishment of the Back Beach and Harbour Basin pontoons.

Play Spaces

24 Staff worked with the Caversham community to build a natural play area at the Caversham Reserve using timber recycled from a decommissioned play piece at Kew Park. The timber was used to create steppers, climbers and a ground level maze structure.

City Sanctuary

25 Rat traps have been installed in a number of student flats throughout North Dunedin during this reporting period.

26 North Dunedin is one of three pilot sites which focus on assessing various predator trap types, efficacy and ease of use. This information will inform our understanding of the effectiveness of predator trapping within urban areas.

27 Pest control trapping networks targeting possums, rodents and mustelids have been established throughout several priority urban reserves and parks including the Town Belt, Ross Creek, Woodhaugh Gardens, Chingford Park, Chingford Bush, Dalmore Reserve and Signal Hill. These networks are being managed collaboratively with the Parks and Recreation pest control contractors and City Sanctuary volunteers.

28 A bird count monitoring project is being established in collaboration with Birds New Zealand at ten sites throughout the Town Belt. The monitoring project includes the development of an educational website to inform users on how to conduct a count as well as providing a place to record data for participants. This collaborative project will encourage regular users of the Town Belt to participate in a citizen science project and to provide data that will contribute to our understanding of bird populations in the Town Belt. It will form part of the City Sanctuary outcome monitoring.

OPTIONS

29 As this is an update report, there are no options.

NEXT STEPS

30 Areas of focus for the next quarter will be:

· Progress the construction of the Tunnel Beach carpark (pending consent).

· Progress the University of Otago Oval changing room upgrades.

· Complete the first draft of the Botanic Garden Development Plan.

Signatories

Author:	Scott MacLean - Acting Group Manager Parks and Recreation
Authoriser:	Robert West - Acting General Manager City Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the environmental and social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The Parks and Recreation activity promotes the social and environmental interest of the community by providing venues and support for sporting and leisure activities, and also provides gardens and open green space that promote the environmental and social interests of the community.

10YP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Parks and Recreation activity is included in the 10 Year Plan.

Financial considerations

The updates reported are within the existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, no external engagement has been undertaken.

Engagement - internal

As this is an update report, no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Matters are discussed with the appropriate Community Board.

Infrastructure Services

14 June 2021

3 Waters Activity Report for the quarter ending 31 March 2021

Department: 3 Waters

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Commencement of long-term 3 Waters pipe renewals contracts.

b) A Delivery Plan for $15.8M of 3 Waters Stimulus Funding was accepted and work to deliver this plan has begun.

c) Continued decreasing foul sewer blockage trends.

RECOMMENDATIONS

That the Committee:

a) Notes the 3 Waters Activity Report for the quarter ending 31 March 2021.

BACKGROUND

3 3 Waters is made up of drinking water, wastewater and stormwater. The water activity delivers the effective collection, treatment and reticulation of the drinking water. The wastewater activity provides the collection, treatment and discharge of the wastewater. The stormwater activity encompasses the collection and safe disposal of stormwater. All three activities are managed in a way that protects the resident’s public health and minimises impacts on the environment.

DISCUSSION

Management of 3 Waters services

4 The collection, treatment, reticulation and disposal of drinking water, wastewater and stormwater are managed directly by Council. The maintenance of the water, wastewater and stormwater pipe networks is contracted to City Care Limited.

5 The Council’s water supply service consists of four service areas: metropolitan Dunedin, and the three outlying areas of West Taieri, Outram and the Northern Schemes. The Northern Schemes include some areas that are now fed from Mount Grand as well as the areas of Waitati, Warrington, Seacliff and Merton, Waikouaiti and Karitane, that are supplied from the Waikouaiti Water Treatment Plant.

6 The water supply network includes 21,000 hectares of water catchment; 1,386 km of pipeline; 28 pumping stations; 63 reservoirs (raw and treated) and 10 treatment plants.

7 The Council’s wastewater service consists of seven service areas including metropolitan Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff, Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west harbour communities of Portobello and Port Chalmers respectively and discharges from Tahuna Wastewater Treatment Plant via the long ocean outfall. Green Island Wastewater Treatment Plant takes the treated Mosgiel effluent and discharges this along with wastes from Green Island, Abbotsford and coastal south Dunedin via the ocean outfall at Waldronville.

8 The wastewater network comprises 909 km of pipes, 87 reticulation pumping stations, 115 domestic pumping stations and seven treatment plants. The service is provided to approximately 107,000 residents and 106 trade customers.

9 The Council’s stormwater service manages the collection and disposal of stormwater to domestic and commercial residents in eight service areas, including metropolitan Dunedin and seven outlying areas: Brighton/Waldronville; Green Island; Mosgiel; Middlemarch; Outram; Port Chalmers; and Waikouaiti/Karitane and Warrington. The stormwater network comprises 372 km of pipes and 11 pumping stations.

Non-financial performance

Service

10 Figure 1: Total treated water network demand in millions m³ (production from all metro treatment plants)

11 Treated water consumption across the city was higher than previous quarter, but similar to previous corresponding seasonal periods.

12 Figure 2: Percentage response times met ≤24hours for all 3 Waters customer calls

13 There is a reduced response time for Q3. This is partially due to the increase of calls received and the ability of the Contractor to recruit new staff.

14 Figure 3: Response time failures

15 The increased response time for water is partially due to the increase of calls received (868 for Q3 compared to 555 for Q3). These delays did not affect water supply to properties.

16 Figure 4: Number of customer complaints for drinking water

17 Customer complaint figures were comparable with the previous quarters, with the 24 month rolling average trend continuing to decline.

18 Figure 5: Number of wet weather wastewater overflows

19 Three overflows were recorded across the network. Two of these overflows were recorded at Kaikorai Valley Road and one at Lindsay Creek.

Value & Efficiency

20 Figure 6: Number of water main breaks (24 month rolling average)

21 The majority of the watermain failures were due to age and condition of the network.

22 Figure 7: Average duration of unplanned watermain shutdowns in minutes

23 The trend of unplanned shutdowns for the year has decreased.

24 Figure 9: Number of foul sewer blockages

25 Proactive cleaning of foul sewer pipelines and targeted renewals programmes have helped to continue to reduce the overall number of blockages in the foul sewer network.

26 Figure 10: Percentage wastewater discharge consent compliance

27 Wastewater discharge compliance for quarter 3 was 94.8%. Non-compliance was mostly caused by missed samples (due to an autosampler failure and missed laboratory sampling), breaches of geomean limits caused by intermittent high results, and an ongoing breach of the nitrogen limit at Warrington that the WWTP cannot meet. Other non-compliance was caused by enterococci exceedances at beach sites, however these are considered to be caused by external influences such as runoff rather than the Tahuna or Green Island WWTPs.

28 Figure 11: Percentage planned maintenance completed

29 In quarter 3, 422 plant planned maintenance work orders were created with 394 completed orders, 23 unfinished orders and 5 cancelled orders within the designated timeframes. City Care completed 100% of the 904 planned network maintenance work orders for quarter 3.

Major initiatives

30 3 Waters Pipeline Renewals - Physical works began in Karitane, North East Valley, and Sawyers Bay during November 2020. The allocation of governance stimulus money has triggered the need to procure a third Term Contract (this will be a two year contract initially to match the funding timeframe). The third contract is in the final stages of negotiations with a preferred tenderer and staff expect the contract to be signed June 2021 with the first package beginning construction July 2021. In addition, due to the government’s timeframes and market feedback, smaller contracts will be tendered in June - July 2021 to provide opportunities for local medium sized contractors.

31 Edinburgh Street, Waikouaiti, Pipeline Renewals - Due to a lead contamination in the Waikouaiti drinking water supply, DCC issued a no drink water notice on the 2^nd February 2021. The 3 Waters response team identified the lead joints in the mains as a potential source of contamination and immediately initiated a project to replace all cast iron and galvanized iron water mains along Edinburgh Street including side streets. Construction activities started in March and the project is on track to have the main pipeline along Edinburgh Street permanently installed and side streets temporarily installed by the end of May. The project team will then proceed with the permanent installation, testing and commissioning of the side streets scheduled for June/July. This hybrid approach ensures that 3 Waters will be able to supply water from the new pipework to residents by the end of May.

32 Waikouaiti Treatment Plant Upgrades -This project will upgrade the existing water treatment plant at Waikouaiti. Early work to establish design parameters has begun, workstreams include Surveying, Land Procurement and Ecological Assessment.

33 Wastewater Treatment Plants Renewals – this project aims to renew aging Wastewater Treatment Plant Infrastructure, improving the reliability of performance against wastewater discharge consents and reducing health and safety risks at the plants. An external project manager has been engaged. Early design work has commenced and construction will begin in late 2021.

34 Mosgiel Stormwater - The Mosgiel Stormwater project consists of three packages of work. The first package is the feasibility of pipeline upgrades in the Reid Ave area to increase flows to the existing pumping station. This work is in progress and design outputs are expected in July. The second package is the modelling work of the reticulation system. This work is also in progress and initial outputs are also expected in July. The last package of work is a minor civil work to construct a new stormwater swale intake at Reid Ave Pump Station. Construction is underway and completion is expected in June.

35 Malvern St Sewer Renewal - This project will renew the existing sewer under the Leith Stream. The project team includes WSP as designer and Isaacs Construction as contractor. Ground investigation work is underway with construction anticipated to start in July 2021.

36 Smart Water Metering - This project will replace the existing ‘at end of life’ commercial water meters in the network. AD Riley Ltd have won the contract for this work. The first meters are installed with the main roll out due to start in July. The smart meters will enable automated monthly billing to the customer with a portal which shows their consumption at a 15 minute resolution. This will help with early leak detection and staff will be able to use information to model consumption and leakage on our network.

37 Seacliff Treatment Plant Upgrades - This project will upgrade the existing water treatment plant at Seacliff. Land acquisition negotiations have been completed. Staff have received a draft copy of the ORC resource consent and been in discussions with DOC to extend the concession application in the event construction is delayed (due to supply chain or Covid levels changes). Tendering for the works will take place June 2021 with construction to begin in late 2021.

38 3 Waters Stimulus Funding - the Department of Internal Affairs and Crown Infrastructure Partners approved the DCC’s 3 Waters Stimulus Delivery Plan in November 2020. The Delivery Plan sets out how the DCC will spend the $15.84M Government stimulus grant by 31 March 2022, which is a condition of the funding. The Delivery Plan is made up of 13 projects grouped into four workstreams: capital renewals, water safety and supply, operations and maintenance, and regional collaboration. Capital renewals projects make up 70% of the investment programme ($11.121 million). The DCC has received the first funding instalment and work to deliver the projects identified in the Delivery Plan is underway.

39 St Clair – St Kilda Coastal Plan – The St Clair – St Kilda Coastal Plan engagement process is now largely complete, with more than 2000 individuals providing feedback through a range of online, face-to-face and creative engagement methods. The team is now working to draft the plan document and step through a process of review before it is shared with Councillors in mid-2021.

OPTIONS

40 As this is an update report, there are no options.

NEXT STEPS

41 Areas of focus for the next quarter will be:

a) Completion of the St Clair – St Kilda Coastal Plan.

b) Completion of the 2020/21 capital programme.

c) Ongoing delivery of the $15.84M 3 Waters Stimulus Funding package.

d) Continue to work with Public Health South to return reticulated drinking water to Waikouaiti, Karitane and Hawksbury Village.

e) Continued implementation of 3 Waters Asset Management Improvement Programme.

f) Continue a work programme to respond to the Central Government 3 Waters Reform.

g) Preparing and implementing changes to comply with impending changes to the Drinking Water Standards.

Signatories

Author:	Tom Dyer - Group Manager 3 Waters
Authoriser:	Simon Drew - General Manager Infrastructure & Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

The principals of Te Mana o te Wai are adopted when operating and maintaining the 3 Waters network.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

No conflicts have been identified.

Community Boards

Any issues are discussed with the appropriate Community Board.

Infrastructure Services

14 June 2021

Waste and Environmental Solutions activity report for the quater ending 31 March 2021

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 This report updates the Committee on Waste and Environmental Solutions plans and policies, operations, maintenance and capital works, including contracted services.

2 Highlights for the quarter include:

· Physical works to accommodate the installation of a second weighbridge at the Green Island Transfer Station began in March 2021

· The updated Litter Compliance Policy 2020 was publicly notified from 24 March to 6 April 2021

· A new service to recycle domestic quantities of polystyrene has begun in partnership with Expol and Mitre 10 Mega. This service is now available through the Green Island Resource Recovery area and Mitre 10 Mega Dunedin.

RECOMMENDATIONS

That the Committee:

a) Notes the Waste and Environmental Solutions Activity Report for quarter ending 31 March 2021.

BACKGROUND

3 The Waste and Environmental Solutions activity provides for effective refuse and recyclables collection, resource recovery, and refuse disposal in a way that protects public health and minimises impact on the environment.

4 The Waste and Environmental Solutions activity includes:

· Planning and policy functions in line with Part Four of the Waste Minimisation Act 2008: “Responsibilities of territorial authorities in relation to waste management and minimisation”

· Administration of Waste Minimisation Grants: Small Project Grants, Community Project/Initiative Grant, and Waste Minimisation Innovation and Development (Commercial) Grant

· Kerbside collection of waste and recycling for most urban and city residents and small businesses

· Disposal Facilities (landfill and transfer station) for waste and Resource Recovery Centre (recycling and reuse store) are provided at Council’s Green Island site. The Waikouaiti site has both a transfer station for waste disposal and recycling facilities. Middlemarch has a transfer station and a hosted community recycling drop-off centre. Waste collected at the community transfer stations is then transferred to Green Island Landfill for disposal. Recycling is sent to the Material Recovery Centre for sorting and transportation to recycling markets

· Public place recycling infrastructure and servicing is provided on the streets in the CBD and Tertiary Precinct, and several satellite locations in the district

· Monitoring the state of the Council’s one active and five closed landfills in accordance with the conditions of consents

· Monitoring the usage, capacity, and condition of public place waste and recycling infrastructure, CAA cardboard collection services, and kerbside collection services

· Education programmes promoting “rethinking, reducing, reusing, and recycling” practices; and

· Auditing and enforcement activities aimed at increasing the quality or quantity of recovered materials.

DISCUSSION

5 Kerbside collection services (refuse and recyclables) are carried out by Enviroway Ltd. in urban Dunedin. Kerbside collection services in Middlemarch are carried out by a sub-contractor to Enviroway Ltd.

6 The management and operation of the Green Island landfill is carried out by Waste Management Ltd. The Transfer Stations and resource recovery centres at Waikouaiti and Middlemarch are also managed by Waste Management Ltd.

7 The monitoring and reporting for Council’s one active and five closed landfills are carried out by GHD Ltd.

8 The emptying of street litter bins, including recycling bins and refuse and recycling collection services in the CBD and Tertiary Precinct, and the collection of illegally dumped rubbish, are contracted to McCallum Street Sweeping Services Ltd.

Value and Efficiency

9 The 10 Year Plan performance measures for quantity and quality of diverted material collected via DCC’s collection service is for >2% annual growth in diverted material sold.

10 In July 2020, in response to reduced markets for recyclable materials and more stringent limits on contamination, DCC introduced changes in the materials accepted for recycling. The changes included no longer accepting specific non-recyclable items with lids, caps, or trigger sprays, as well as no longer accepting 3, 4, 6 and 7 rigid plastics. This has resulted in a decrease in the amount of material collected. The stricter limits on contamination has also resulted in an increase of material being rejected to landfill.

11 From January to March 2021 a total of 1483.01 tonnes were diverted. This represents a reduction of 26.3% based on the same period in 2020, when a total of 2012.64 tonnes were diverted. Contamination has increased 15.6% from 285.55 tonnes in 2020 to 330.19 tonnes for the same period in 2021.

Major initiatives

12 Waste Minimisation Grants – During this quarter $1,500 has been awarded for small waste minimisation projects of $500 or less. The March 2021 round of funding awarded $39,174.00 to community groups, and $59,026.20 to Commercial businesses for waste minimisation projects. Waste Minimisation Grants can now also be used to fund the consenting process costs for composting projects which has previously been a barrier for applicants.

13 Green Island Landfill and Transfer Station Management – The Landfill Gas collection system continues to be improved and expanded as the landfill progresses.

14 The second weighbridge was delivered in March 2021 and installation and commissioning is scheduled for completion in May/June 2021. The improvements to the layout of the resource recovery area and Rummage Store are now complete. Ongoing improvements to signage (both directional and information) have also made a significant improvement to the site. Once installation of the weighbridge is complete the final improvements to the traffic layout and signage will be completed.

15 City Recycling Facilities – The five city recycling facilities diverted 31.4 tonnes of recyclable material during this quarter. A potential new site for an additional facility on Dowling Street has been selected and support is being sought from surrounding landowners.

16 Glass Recycling in the Tertiary Precinct – The two additional Glass ‘Bintainers’ funded by the Glass Packaging Forum diverted 4.38 tonnes of glass in the Tertiary Precinct area during this quarter.

17 Public Places Recycling Bins – The procurement of replacement public places recycling bins has been approved and the preferred supplier has been selected. This procurement will involve an ongoing programme of replacing existing bins with new style bins in-line with current best practice and consistent with other districts, including the facility to add remote level monitoring if required.

18 Rural Diversion Days – In response to an initiative to provide more diversion opportunities for rural communities, DCC supported the Port Chalmers Lions Club and West Harbour Community Board in holding a successful ‘hawk and hurl’ style event in January 2021. The Outram community is currently planning another similar mid-winter event for 2021, and the West Harbour Community Board and Port Chalmers and District Lions Club have also agreed to hold similar events on an ongoing basis.

19 Rural Recycling – A trial rural recycling collection service was started in Momona but had to be suspended during the Covid-19 lockdown. The trial restarted in August 2020 and was due to end in November 2020; however, due to good patronage this has now been extended to the end of June 2021. The use of this service has been at a similar level to the service offered at Pukehiki.

20 Polystyrene Recycling – A new service to recycle domestic quantities of polystyrene has been started in partnership with Expol and Mitre 10 Mega. This service is available through the Green Island Resource Recovery area and Mitre 10 Mega Dunedin store. Uptake has been strong, leading to an increase in frequency of servicing from every 6-7 weeks, to a standing weekly collection. During this quarter, 165 m³ has been diverted from landfill.

21 Otago Regional Council Rural Waste Behaviour Change Programme – The DCC has agreed to provide $5,000 of Waste Levy funding to support the Otago Regional Council’s behaviour change programme to increase uptake of product stewardship schemes in rural communities in Otago. This is a collaborative project with each district council in Otago and the Otago Regional Council. The Otago Regional Council is applying to the Ministry for Environment for additional funding to support running the programme.

22 Internal Waste Minimisation – To reduce the internal waste footprint of the DCC, single use paper towels are being replaced with cotton fabric cabinet towels. This change has been approved by the Health and Safety Committee, to be rolled out in stages, from June 2021. This is expected to reduce the Civic Centre’s waste footprint by 36%. Other DCC facilities have been invited to take up this change.

23 Combined Community Focussed Composting and Sustainable Living Workshop – A Sustainable Living workshop held in March was well attended. A combined Sustainable Living and Composting workshop was conducted at Sawyers Bay School in early March and was well attended by the surrounding community. Staff attended the 3 day ‘O week’ tent city during February to provide education and information to incoming students, as well as providing education about worm farming for the University’s ‘Sustainable Neighbourhood’ project.

24 Recycling Inspections – An 8-week recycling bin inspection programme began on 8 March 2021, with an emphasis on new areas not covered by previous inspection programmes. The inspections are an educational opportunity providing advice on household kerbside recycling. This is achieved by means of feedback tags, public engagement, and media coverage. This has coincided with a media campaign reminding residents to remove caps and lids from all containers and bottles, including glass.

25 Waste Futures Project – Phase Three of the project is now underway. This phase consists of technical and legal support for the duration of the Smooth Hill resource consent process. A request for additional information (RMA s92 request) has been received and will be completed by 31 May 2021.

26 Phase Four of the project is also underway. This phase involves the confirmation of preferred options for waste diversion infrastructure to reduce waste to landfill and support the objectives of both the Waste Futures project and the Waste Minimisation and Management Plan 2020. These options have been included in the 10 year plan 2021-31 draft Capital Expenditure programme.

Capital projects

27 Projects include:

· Green Island Landfill - Improvements to Final Cap, Leachate collection system, Gas Collection system, and traffic flow

· Green Island Landfill – Installation of second weighbridge, updated software, and new CCTV security system

· Green Island Landfill – Refurbishment of the original landfill gas building located next to the Transfer Station

· Waikouaiti Landfill – Final capping

· Middlemarch Transfer Station – redevelopment

· Staged replacement of Public Place Recycling bins; and

· Additional City Recycling Facilities

OPTIONS

28 As this is an update report, no options are provided.

NEXT STEPS

29 Areas of focus for the next quarter will be:

· Public consultation on the kerbside collection services proposed in the draft 10 year plan 2021-21

· Installation of a second weighbridge at Green Island Landfill, including associated weighbridge software, improvements to traffic flow, and improvements to site security

· Progressing the Resource Consent process for the proposed Smooth Hill landfill

· Initial investigation and options analysis in preparation for consent applications for the Green Island landfill and Resource Recovery Park

· Preparation of draft market briefings for the DCC’s future waste services operating model contained in the draft 10 year plan 2021-31

· Continued implementation of options for the preservation of capacity at Green Island landfill

· Procurement for the final capping of the Waikouaiti landfill

· Incremental improvements to the Green Island Landfill gas collection system will continue.

Signatories

Author:	Chris Henderson - Group Manager Waste and Environmental Solutions
Authoriser:	Simon Drew - General Manager Infrastructure & Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Waste and Environmental Solutions activity supports the outcomes of a number of strategies.

Māori Impact Statement

Tangata whenua will continue to be involved in key Waste Futures projects.

Sustainability

The Waste and Environmental Solutions activity contributes positively to the environmental interests of the community through refuse and recycling collection at the kerbside and public places, educating and promoting environmentally sustainable behaviour and managing landfill and transfer station facilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Waste and Environmental Solutions activity is included in the Long-Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This update Activity Report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report no external engagement has been undertaken.

Engagement - internal

As this is an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Any issues are discussed with the appropriate Community Board.

Infrastructure Services

14 June 2021

Transport Activity Report for the Quarter ending 31 March 2021

Department: Transport

EXECUTIVE SuMMARY

1 This report updates the Committee on Transport operations, maintenance, capital works (including contracted services) and major projects.

2 Highlights for the quarter include:

a) The Peninsula Connection Road Safety Project continues with $3.2m of work completed in the quarter and $14.6m in the financial year to 31 March.

b) Work continues on the Dunedin Urban Cycleways programme including the Harbour Link (Portsmouth Drive to the Water of Leith Bridge) and the Tunnels Trail (linking Dunedin and Mosgiel).

c) The rollout of LED streetlights continued in the quarter.

d) Blackhead Road/Tunnel Beach safety works were completed providing safe pedestrian access to Tunnel Beach, including the construction of a roundabout in that area as a safety improvement.

RECOMMENDATIONS

That the Committee:

a) Notes the Transport Activity Report for the quarter ending 31 March 2021.

BACKGROUND

3 The Transport activity covers planning, construction, maintenance, and upgrading of the transport network. The network includes:

· Roads

· Cycleways

· Footpaths

· Bridges and retaining walls

· Street lighting

· Traffic signals

· Road marking

4 Waka Kotahi NZ Transport Agency (Waka Kotahi), the national road funding authority, provides a Financial Assistance Rate (FAR rate) for works that meet agreed criteria via the National Land Transport Programme. The current FAR rate is 54% and reduces 1% each year until it reaches 51% in financial year 2023/24.

DISCUSSION

5 The 10-year transport network maintenance Contract with Fulton Hogan (FH) commenced on 1May 2020.

6 The Contract delivers transport network maintenance activities with additional renewal work covering re-seals and a portion of 3 Waters renewals awarded on the successful delivery of agreed performance targets.

7 Contractor performance is measured via some of the following KPIs:

Contract - Safety

8 Safety performance is measured through FH Temporary Traffic Management (TTM) audits and health and safety statistics.

9 DCC and FH staff agreed to undertake a minimum of 10 TTM audits each a month. Of the 58 TTM audits undertaken in January, February and March 2021 all passed with no sites deemed dangerous. Seven sites required minor improvements which were rectified at the time of the audit. When dangerous sites are identified they are shut down immediately.

10 All incidents are captured every quarter across DCC, FH and FH’s subcontractors. In the last quarter there were no Lost Time injuries (LTI’s). 85% of all “minor medical treatment” instances were experienced by Contractors. Of the “no treatment/near miss category” 60% were reported by the DCC team. Most of the instances of “minor medical treatments” have been strains/sprains, vehicles, and vehicle management activities. 50% of the instances below were reported in March, with 30% reported in February and 20% reported in January.

Contract - Customer Service

11 Performance is measured by Customer Service Agency (CSA) response times and volumes. Contractor CSA requests totalled 1,414 (15 per day) in the quarter compared to 1,417 (15 per day) in the previous quarter. The target 7-day response time to CSA requests was achieved approximately 50% of the time. The 7-day target is not applicable to all CSA requests. CSA requests that have potential safety impacts on the network are responded to quicker, while some CSA requests can be left longer. A revised performance framework for CSA requests is being developed.

12 The largest volumes of service requests were related to clearing detritus, illegal dumping, vegetation, and fixing potholes.

Contract – Quality

13 A Maintenance Intervention Guideline (MIG) has been developed by FH in collaboration with DCC to ensure that there is a consistent approach in the identification and management of defects on the network. DCC and FH staff check that the programmed treatment planned for the asset is appropriate for the fault identified. For example, DCC and FH staff might look at a depression in the road and check that the planned treatment is appropriate. The MIG ensures appropriate and timely intervention of defects results in longer asset lives before renewals are required. Audits began in March 2021. The audit results are shown below.

14 The MIG currently incorporates defects on the road carriageway, footpaths and drainage assets but will be expanded to cover other assets.

15 Contract work payments are claimed on a monthly basis. A sample of approximately 10% of the claimed works is audited for quality and quantity to ensure that work has been completed to an acceptable standard and the correct quantity of work has been claimed. Staff plan to increase the sample size to 30% to more accurately reflect the claim quality. There was no measurement for December's claim due to resourcing over the holiday period.

Contract – Value and Assurance

16 The graphs below illustrate the delivery of the planned forward work programme against the completed work programme. The graphs illustrate that FH caught up significantly on the forward work programme in February of this year. To date, FH have completed 87% of the year to date programmed forward work programme.

17 To make reporting consistent to Waka Kotahi, mudtanks have been renamed catchpits which is consistent with the rest of New Zealand.

18 There are 8,600 catchpits across the network.

19 By 30June 2021 all catchpits on the network will have been inspected at least twice within the financial year in line with DCC’s contracted level of service requirements. Approximately 90 catchpits are on a priority list and are inspected more frequently. Since the beginning of the Contract in May 2020, 36% of the inspected catchpits have required cleaning, and 98% of those pits have been cleaned.

20 Inspections and cleaning for the quarter covered the following areas: South Dunedin, Andersons Bay, Caversham Calton Hill, Waverley, Vauxhall, Tainui, Mosgiel, Kinmont park, East Taieri, St Clair, Corstorphine, Green Island, Concord, Abbotsford and Fairfield areas.

Contract – Sustainability.

21 During the tender, FH committed to contribute to Council’s sustainability goals over the duration of the Contract. One of those commitments was to provide two cadet opportunities per annum for Maori and Pacifica. During the year three staff have been employed through Aukaha into the maintenance, three waters and pavement construction teams. FH continue to liaise with Aukaha on candidates for cadet positions.

Capital Renewals

22 Shortfalls in Waka Kotahi funding for the renewal programme remain. These shortfalls are based on the funding available vs the renewals required as identified in the asset management plan provided to Waka Kotahi on a three-yearly basis. Elements of the planned renewal programme have therefore been deferred and budgets adjusted. This will result in asset management renewal targets not being met for kerb and channel, footpaths and reseals as follows:

a) Re-seal forecast 4.82% of the network renewed against a target of 6%.

b) Footpaths forecast 2.57% of the network renewed against a target of 4%.

c) Kerb and Channel forecast 0.5% of the network renewed against a target of 1.25%.

23 Rehabilitation projects have also been placed on hold, except for Ward Street.

Road Safety Education and Safe and Sustainable Travel.

24 The following section details the activity undertaken by the road safety education and safe and sustainable travel team for the quarter.

25 The graph below shows the number of people that have been killed or injured during the months January to March over the past 5 years from 2017 to 2021. Non-injury crashes have not been included in this data set. Dunedin is trending downward in the number of injury crashes.

Driver Safety

26 The high-risk driver programme ‘The Right Track’ has successfully delivered sessions to young people, adults and recidivist offenders that have been apprehended for driving offences. During the quarter defensive driving courses were delivered to 40 high school students with a 100% pass rate.

Workplace Travel Planning

27 During the past three months, DCC has been working with the University of Otago, Southern District Health Board and Accident Compensation Corporation to support their workplace travel plans to promote transport choice in Dunedin.

School Travel Planning

28 DCC co-fund “walk and wheel week” which is designed to promote and encourage active transport to and from school. The team have assisted in the organisation of a successful walk and wheel week that was delivered in the quarter. The road safety team have also been providing cycle skills training to teach school students how to ride a bike safely.

School Safety improvements

29 School safety improvements is a nationwide programme that improves safety around schools through speed reduction measures. One site at Smith Street, which is close to a number of schools, including Kavanagh and Otago Girls High Schools, has had school safety interventions installed. Speed monitoring has occurred pre and post implementation of the safety interventions as a result of these works, the results are demonstrated below.

30 Motorcyclists, pedestrians and cyclists are overrepresented in death and serious injury statistics on Dunedin roads. Lower speeds are the most important determinant of the severity of an injury or probability of death in an accident.

Waka Kotahi Audit Results.

31 Waka Kotahi is a co-funding partner for all transport activities. It currently provide 54% of the funding required to maintain our network. With this level of funding Waka Kotahi NZTA audit territorial authorities periodically to ensure that its investment is providing value for money and being utilised effectively and appropriately.

32 In February 2021, DCC underwent a 2 yearly procedural audit. There were four areas of focus: financial procedures, procurement procedures, contract management and professional services. DCC’s rating was as follows:

Subject Areas		Rating Assessment*
1	Previous Audit Issues	N/A
2	Financial Processes	Effective
3	Procurement Procedures	Some Improvement Needed
4	Contract Management	Effective
5	Professional Services	Effective
Overall Rating		Some Improvement Needed

33 Audit feedback included ensuring that conflicts of interest registers were maintained through project lifecycles and not just at the procurement phase.

34 Audit feedback also suggested a review of procurement procedures to confirm that DCC will comply with Waka Kotahi requirements for direct appointing suppliers with a contract estimate exceeding $100,000.

Major Projects

35 Peninsula Connection Road Safety Project –The construction of section 4 at Company Bay is ongoing, and this section will officially be opened on 27 June 2021. Enabling works for section 9 (Portobello) have commenced and will be complete by the end of July 2021. The design of section 5 at Broad Bay is still under review with two options now being pursued to increase the shared path width to 3m.

36 Our Streets – Harbourlink – The Harbourlink project covers the cycle path between Portsmouth Drive and the Water of Leith Bridge. This, and the completion of the SH88 cycleway and Peninsula Connection project, are the final sections of cycleway to complete a link from Port Chalmers to the City and to Portobello. Work is underway on upgrading the St Andrew Street rail crossing. Works have been delayed due to design issues associated with land contamination and KiwiRail approvals.

37 City to Waterfront Bridge Connection – Meetings were held in March with Aukaha to discuss the relationship and project contribution from mana whenua. A report was presented at the May 10 Year Plan Council deliberations meeting, detailing how DCC and mana whenua propose to work together on the project.

38 Central City Project – Retail Quarter (George Street) Upgrade – Work this quarter has focused on stakeholder engagement and the detailed business case.

39 LED Street Light Installation – There are approximately 300 lights to be installed by the end of June 2021.

40 Shaping Future Dunedin Transport (SFDT) – SFDT is a partnership between Waka Kotahi, DCC and the Otago Regional Council to improve how people move into, out of and around central Dunedin. Work has started on scoping the projects for the respective organisations. DCC projects have been included in the Regional Land Transport Plan and in the draft 10 Year Plan. A report was presented at the May 10 Year Plan Council deliberations meeting.

41 Minor Safety Improvement Projects (Low Cost, Low Risk projects) – Projects planned for completion this financial year are as follows:

a) Blackhead Road footpath and roundabouts at Blackhead Road/Tunnel Beach Road and Blackhead Road/Emerson Street have been completed in the quarter.

b) 15 schools have been completed as part of the annual school’s speed management programme, with 4 delivered in this quarter. This programme addresses safety around our schools by implementing traffic calming measures and improved pedestrian crossings.

42 Due to funding constraints the following projects planned for completion this financial year have been deferred:

a) Mobility crossings (2021 package).

b) Road safety barrier package (2021 package).

OPTIONS

43 As this is an update report, there are no options.

NEXT STEPS

44 Areas of focus for the next quarter will be:

· Finish the LED Street Light Installation and transfer the project to an operations and maintenance phase.

· Continue to advance improvements and collaboration opportunities under the 10-year transport maintenance Contract that achieves efficiencies and best for network outcomes.

· Continue to deliver the minor safety improvement programme including 3 temporary roundabouts to be made permanent, upgraded pedestrian safety railings on Pine Hill Road SH1, a new footpath on Gladstone Road and traffic calming measures in Te Ngaru, Aramoana.

· Continue to progress major projects.

Signatories

Author:

Simon Smith - Asset and Funding Manager

Lara Anderson - Business Performance Co-ordinator

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The Transport network supports a number of objectives across Dunedin City Council’s strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

A well developed and maintained transport network will contribute to economic, social and environmental sustainability for Dunedin.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Transport activities are included in the LTP and the Infrastructure Strategy is informed by the Asset Management Plan which is completed on a yearly basis.

Financial considerations

There are no financial implications.

Significance

This report is assessed as having low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement in the drafting of this report.

Engagement - internal

There has been internal engagement with the Programme Management office in drafting this report.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts identified.

Community Boards

Community Boards have an interest in the development and maintenance of the transport network within their area.

Infrastructure Services

14 June 2021

Land Transport Rule: Setting of Speed Limits 2021 consultation

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks approval for a Dunedin City Council (DCC) submission (Attachment A) to Waka Kotahi NZ Transport Agency (Waka Kotahi) Land Transport Rule: Setting of Speed Limits 2021 consultation (Attachment B).

RECOMMENDATIONS

That the Committee:

a) Approves the DCC submission, with any amendments, to the Land Transport Rule: Setting of Speed Limits 2021 consultation.

BACKGROUND

2 Waka Kotahi is seeking feedback on a Land Transport Rule: Setting of Speed Limits. The new rule proposes to enable an improved approach to speed management planning on New Zealand roads.

3 Speed is a major contributing factor to deaths and serious injuries on New Zealand roads. In the event of a crash, regardless of cause, the speed of impact is the most important determinant of the severity of injuries sustained and the probability of death.

4 On 11 November 2019, Cabinet agreed to the wider “Tackling Unsafe Speeds Programme”, which comprises:

· introducing a new regulatory framework for speed management to improve how speed management changes are planned for, consulted on, and implemented.

· transitioning to lower speed limits around schools to improve safety and encourage more children to use active modes of transport.

· adopting a new approach to road safety cameras (also referred to as ‘speed cameras’) to reduce excessive speeds on our highest risk roads.

5 The proposed Rule is included as Attachment B, and the overview for consultation of the proposed Rule is included as Attachment C.

6 Once approved, this proposed Rule will replace the Land Transport Rule: Setting of Speed Limits 2017.

DISCUSSION

7 Public consultation for the proposed rule opened on Friday 23 April 2021 and closes on Friday 25 June 2021.

8 DCC staff have drafted a submission in line with current Council strategies and policies. Input was sought from regulatory subcommittee members and has been incorporated into the submission presented in this report.

9 The proposed Rule will give effect to a new regulatory framework, which includes:

a) Requiring all Road Controlling Authorities (RCAs) that are territorial authorities (including Waka Kotahi) to include their proposed speed limit changes and safety infrastructure treatments for the coming 10 years into speed management plans.

b) Regional Transport Committees (RTCs) will coordinate input from RCAs to create and consult on a regional speed management plan, aligning with the regional land transport planning process.

c) Giving the new Director of Land Transport (within Waka Kotahi) the responsibility for certifying regional speed management plans, with functions such as publishing plans, guidance and setting of timelines remaining with Waka Kotahi.

d) Establishing an independent Speed Management Committee to certify the Waka Kotahi State highway speed management plan, and to oversee the information and guidance on speed management Waka Kotahi (as regulator).

e) Allowing RCAs to develop interim plans to progress speed management changes prior to 2023 (when the full planning process must be implemented).

f) Introducing a new process for setting speed limits outside of speed management plans, for RCAs that are not territorial authorities.

g) Requiring all speed limits, other than temporary speed limits, to be entered into a national register to give legal effect to all speed limits, other than temporary speed limits. Waka Kotahi (as regulator) will be the Registrar of the register.

h) Requiring RCAs to reduce speed limits around both urban school (to 30 km/h with the option of implementing 40 km/h speed limits if appropriate) and rural schools (to a maximum of 60 km/h).

i) RCAs will need to reduce 40% of their school speed limits by 2024, with all speed limits completed by 2030.

OPTIONS

Option One – Submit on the Land Transport Rule: Setting of Speed Limits 2021 consultation

10 Approve the DCC submission on the Land Transport Rule: Setting of Speed Limits 2021 consultation, with any amendments.

Advantages

· Aligns with DCC’s Integrated Transport Strategy ‘Focus on Safety’.

· Enables DCC to provide feedback on the proposed new process for setting speed limits.

Disadvantages

· There are no identified disadvantages for this option.

Option Two – Do not submit on the Land Transport Rule: Setting of Speed Limits 2021 consultation

11 Do not submit on the Land Transport Rule: Setting of Speed Limits 2021 consultation.

Advantages

· There are no identified advantages for this option.

Disadvantages

· Does not align with DCC’s Integrated Transport Strategy ‘Focus on Safety’.

· Does not enable DCC to provide feedback on the proposed new process for setting speed limits.

NEXT STEPS

12 If the Council approves the draft submission, it will be sent to Waka Kotahi for consideration by 5pm Friday 25 June 2021.

Signatories

Author:

Stacey Hitchcock - Transport Planner

Simon Spiers - Team Leader - Regulation Management

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

	Title	Page
⇩a	DCC Submission - Land Transport Rule: Setting of Speed Limits 2021	100
⇩b	Land Transport Rule: Setting of Speed Limits 2021 draft for consultation	103
⇩c	Land Transport Rule: Setting of Speed Limits 2021 overview for consultation	159

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Ensuring Dunedin is a safe city is prioritised in the Social Wellbeing Strategy, Spatial Plan and Long-Term Plan as well as the Integrated Transport Strategy. Safer speeds is one of four pillars under the Safe System approach to reduce the number of fatal and serious injury crashes occurring on Dunedin’s road network.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement on the draft submission.

Engagement - internal

Staff from the Transport and Policy departments had input into the draft submission.

Risks: Legal / Health and Safety etc.

The new rule addresses road safety risks through setting parameters for reducing speed limits in areas where vulnerable road users are more at risk. DCC supports this in the submission.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The draft submission has no implications for Community Boards. Staff will work with Community Boards when developing the Speed Management Plans, if the Rule is approved.

Infrastructure Services

14 June 2021

15 June 2021

Waka Kotahi NZ Transport Agency

Victoria Arcade
50 Victoria Street
Wellington

By email: rules@nzta.govt.nz

Tēnā koutou,

DCC SUBMISSION ON LAND TRANSPORT RULE: SETTING OF SPEED LIMITS 2021

1. The Dunedin City Council (DCC) welcomes the opportunity to submit on Waka Kotahi NZ Transport Agency’s (Waka Kotahi) Land Transport Rule: Setting of Speed Limits 2021 consultation.

General comments

2. DCC shares the view that speed management needs strategic leadership by Waka Kotahi at a national level, rather than a regional level, to ensure the implementation of consistent speed management practices across New Zealand to achieve Road to Zero goals.

3. The DCC seeks more information from Waka Kotahi on the benefits for Speed Management Plans to be completed at a regional level.

4. The DCC supports the intention of the new rule to simplify the process for local authorities to plan and implement safe and appropriate speeds across our networks. However, the DCC would like greater clarity about how the proposed process will simplify the setting of speed limits in practice.

Timing

5. The DCC sees there is a risk with the timing proposed in the consultation document. Aligning too closely with the RLTP process could overwhelm Road Controlling Authorities (RCAs) when producing inputs for the speed management plan, asset management plans, RLTP and Annual Plan/10 Year Plan processes. Councils also will be trying to coordinate and manage all processes concurrently.

6. The speed management process is related to the regional land transport planning (RLTP) process. To ensure both processes are not overloaded and are well informed, the DCC recommends that the speed management process should be completed one year in advance of the finalisation of the RLTP process.

Funding and Resourcing

7. The DCC anticipates RCAs and regional councils will require additional resource to ensure that the speed management process results in a comprehensive regional speed management plan, with well thought out and well-timed associated infrastructure, while also delivering effective community consultation and engagement. The DCC submits that there will be a need for government funding and support for organisations with the additional activity.

Clarity of proposals

Proposal 2 – Alternative process for setting speed limits

8. The DCC seeks clarity on the alternative process to set speed limits outside of the regional speed management plan that is not an emergency or temporary speed limit. The DCC queries what the mechanism will be to set and implement speed limits that have not been identified in the management plan.

Proposal 4 – Speed limits must be entered into the Register

9. The DCC supports the creation and use of a national register of speed limits as the mechanism to formalise new speed limits.

Proposal 6 – Speed limits around schools

10. The DCC supports the strong leadership taken within proposal 6 of the new rule regarding consistent speeds and treatments around schools. In particular the implementation of ‘school areas’ in order to encourage students to be able to safely use active transport to get to and from school. The DCC is currently working with schools to encourage safe walking and cycling through school travel planning and the Safer School Streets.

11. The DCC would like to see a wider definition given to ‘school’ from a ‘registered school within the meaning of section 10(1) of the Education and Training Act 2020’ to include Early Childhood Education and Tertiary Education providers.

12. In addition to the definition for schools, the DCC would like some clarity around the differentiation between urban and rural schools to be included in the guidance, to ensure that there are consistent treatments planned. Clear guidance will assist RCAs when communicating with schools and communities proposed changes to speed limits and associated infrastructure.

13. The DCC supports the school implementation timeframes. The DCC is currently planning to deliver six schools per year, and have a programme to deliver schools safety improvements, including speed reductions. DCC has already completed treatments for 21 schools and plan to deliver the remaining 60 over the next 10 years.

Proposal 8 – Approval for certain speed limits

14. The DCC is supportive of the ability to use 70km/h speed limits as one of the nationally approved safe and appropriate speeds.

Proposal 10 – Speed limit areas

15. The DCC supports the ability to designate an ‘urban traffic area’ as it enables RCAs to improve safety along built up suburban areas and create slow neighbourhoods.

Concluding remarks

16. Thank you for the opportunity to submit on the Land Transport Rule: Setting of Speed Limits 2021 consultation.

Yours faithfully

Aaron Hawkins

Mayor of Dunedin

Infrastructure Services

14 June 2021

PDF Creator

Infrastructure Services

14 June 2021

Proposed Road Stopping, Neill Street, Abbotsford

Department: Transport

EXECUTIVE SUMMARY

1 The owners of 26 Neill Street Abbotsford have applied to have a portion of unformed legal road adjoining their property stopped and amalgamated with their property.

2 This report seeks a resolution to publicly notify the Council’s intention to stop the road, in accordance with section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a) Approves the public notification of the intention to stop a portion of legal road adjacent to 26 Neill Street, Abbotsford, subject to the applicants agreeing to:

i) Pay the road stopping processing fee;

ii) Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, and the market value of the stopped road, assessed by the Council’s valuer,

iii) Amalgamate the stopped portion of the road with the adjacent land that is owned by the applicant, being the land contained within Record of Title OT324/122,

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road,

v) Register easements over the stopped portion of road in favour of utility companies and/or relocate any utilities as required.

BACKGROUND

3 The owners of 26 Neill Street have a retaining wall, part of a garage, shed and items of landscaping encroaching onto the Neill Street legal road corridor at the frontage to their property. There is a Licence to Occupy in place for the existing occupation of the road, in accordance with the Council’s Road Encroachment Policy.

4 The owners have plans to develop a large new garage within the area of road.

5 The owners have applied for a road stopping to adjust the road boundary so their new and existing improvements are able to be contained entirely within private property.

DISCUSSION

6 The proposed road stopping is located on the Neill Street side of the property as shown in the aerial photographs that follow.

7 The portion of road proposed to be stopped measures approximately 200m² (subject to survey).

8 The road stopping will result in a narrowed legal road width of Neill Street, down to approximately 17 metres. While this does not meet the Dunedin City Council Code of Subdivision requirement for this category of road (which would be 20 metres), Neill Street is narrower (approximately 13 metres wide) on either side near to this proposed road stopping. This proposal retains as much legal road width as practicable for future management of this portion of the road corridor.

9 Neill Street is a ‘collector road’ and Dall Street is a ‘low volume’ road in the 2GP. Neill Street and Dall Street are estimated to have traffic volumes of 1560, and 20 vehicles per day on average respectively.

10 The stopping will not result in any change to the existing formed road layout.

11 The impact of the proposed stopping on the road network is considered less than minor.

12 Preliminary consultation has been conducted with adjacent property owners, Utility Operators, and relevant Council departments. This has not raised any likely objections. Aurora and Chorus have identified the need for easements to protect existing assets, and this will be confirmed when the survey work is undertaken.

13 If the recommendation in this report is approved:

· The applicant will be charged the road stopping fee and will be required to sign a conditional sale and purchase agreement.

· In accordance with Schedule 10 of the Local Government Act 1974 the Council will procure a survey and market valuation of the land.

· Council will publicly notify the proposed stopping for a period of 40 days.

· A report will be prepared for Council advising the outcome of the public notification process and recommending whether the stopping should proceed.

· If the stopping is concluded successfully the land will be transferred to and amalgamated with the applicant’s adjoining land. Applicable adjustments to the applicant’s rates account will be made from the start of the financial year following the issue of the new amalgamated title.

OPTIONS

14 As there appears to be no impediments to the proposal, Council may proceed to public notify the proposed road stopping.

Option One – Proceed with publicly notifying proposed road stopping

15 Council resolves to proceed with public notification of the proposal to stop the road.

Advantages

· The proposal would enable the property owners to develop their property and contain their improvements within private property, while increasing the rateable area of their land.

· Access to the property by utility companies is retained for existing utilities with appropriate registration of easements on the property title.

Disadvantages

· The land may be unavailable for future use by the general public and new utilities without the consent of the property owners. The actual level of public interest in the proposal will be considered during the public notification process.

Option Two – Status Quo

16 Council resolves not to proceed with publicly notifying the proposal to stop the road.

Advantages

· The land would remain available for existing use by the property owner (subject to the terms and conditions of the Licence to Occupy), and potentially available to other members of the public or utility companies if it is needed in the future.

Disadvantages

· The property owners will be restricted in further developing their property beyond their existing boundary.

· Staff time will be required to manage the on-going encroachment and Licence to Occupy.

· The non-rateable status of the land would continue.

NEXT STEPS

17 If approved, the applicant will be required to pay the road stopping processing fee and enter into a conditional sale and purchase agreement. Staff will manage valuation and survey work and publicly notify the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution relating to the strategic framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as the process is cost neutral and proceeds of sale are expected to be modest in this case.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with Chorus NZ, Vodafone NZ, 2degrees Mobile, Aurora Energy Limited, Vocus Communications (FX Networks) and adjacent landowners. No objections have been received at this time.

Engagement - internal

Transport, Parks, Customer and Regulatory Services, City Development, Property, and 3 Waters have been consulted.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no known conflicts of interest.

Community Boards

There are no implications for Community Boards. Neill Street is not included in a community board area.

Infrastructure Services

14 June 2021

Proposed Road Stopping: Part of Scobie Road, Waverley

Department: Transport

EXECUTIVE SUMMARY

1 The owners of 97 Doon Street, 103 Doon Street, 198 Portobello Road, 199 Portobello Road, 203 Portobello Road, and 203A Portobello Road, Waverley, have jointly applied to have a section of unformed legal road adjoining their properties stopped, parcelled into six sections and amalgamated with their respective adjoining properties.

2 This report seeks a resolution to issue public notice of the Council’s intention to stop the road, under section 342 and Schedule 10 of the Local Government Act 1974.

RECOMMENDATIONS

That the Committee:

a) Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 97 Doon Street, 103 Doon Street, 198 Portobello Road, 199 Portobello Road, 203 Portobello Road, and 203A Portobello Road, Waverley, subject to the applicants agreeing to:

i) Pay the road stopping processing fee.

iii) Amalgamate the stopped portions of road with the titles of the adjacent land that is owned by the applicants respectively, being the land contained within Records of Title OT18A/144, OT14D/316, OT313/180, OT14A/526, OT8A/1327, and OT14A/522.

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v) Register easements over the stopped portion of road in favour of utility companies.

vi) Register easements over the stopped portion of road in favour of private property owners where rights of way and/or rights for private services are required over the stopped road.

BACKGROUND

3 The owners of 97 Doon St, 103 Doon St, 198 Portobello Road, 199 Portobello Road, 203 Portobello Road, and 203A Portobello Road have identified an area of unformed legal road fronting each of their properties which they wish to own in order to better utilise this land.

DISCUSSION

4 The proposed road stopping is an unformed portion of Scobie Road, as shown in the aerial photograph below.

5 This unformed road runs from Portobello Road up a very steep bank and steep hillside for a distance of about 128m. It is 16m wide with an area of approximately 2105m². At its upper end the road has no legal connection to Doon Street.

6 The unformed road is crossed by privately formed driveways, pipelines and services (both private and utility services). There is a watercourse that also crosses this road.

7 The steepest portion of the road occurs at the Portobello Road end, and over the length of the road, the gradient averages out to steeper than 40%. Due to this topography it would be technically unfeasible to form as a road or path.

8 There is no known public use of the road in question for through access. There are safer and more accessible routes nearby for walking, and no ‘desire-line’ or ‘short-cut’ to any sort of facility that needs to be considered.

9 For these reasons the road is not required for current or future transportation needs.

10 Preliminary consultation has been conducted with adjacent property owners, Utility Operators, and relevant Council departments. This has not raised any likely objections. The Otago Peninsula Community Board has been informed of the proposed road stopping.

11 DCC 3 Waters and Chorus have identified the need for easements to protect existing assets, and this will be confirmed when the survey work is undertaken. Private accessways, drains and pipelines will also be identified during survey work and easements will be created where necessary.

12 The aerial photograph below indicates the preliminary allocation of stopped road between the adjacent property owners. This layout and the layout of any rights of way, and other easements will be further defined through the survey process and detailed in each of the sale & purchase agreements.

13 If the recommendation in this report is approved:

· The applicants will be charged the road stopping fee and will each be required to sign a conditional sale and purchase agreement.

· In accordance with Schedule 10 of the Local Government Act 1974 staff will:

i) procure a survey and valuation of the land; and

ii) publicly notify the proposed road stopping for a period of 40 days.

· A further report will be prepared for Council advising on the outcome of the public notification process and recommending whether the road stopping should proceed.

· If the road stopping is concluded successfully the land will be transferred to, and amalgamated with, each of the applicant’s adjoining land. Applicable adjustments to the applicants’ rates accounts will be made from the start of the financial year following the issue of the new amalgamated titles.

OPTIONS

Option One – Proceed with road stopping process

14 As there appears to be no impediments to the proposal, Council may proceed to publicly notify the proposed road stopping.

Advantages

· The proposal enables each of the applicants to own the adjoining area of unformed legal road, which improves land utilisation and increases the area of rateable land.

· The extent of public interest in the land will be considered during the public notification process.

Disadvantages

· The land would be unavailable for any potential future public use or as a utility corridor, other than for those utilities whose existing assets will be protected by easements or by landowner permission.

Option Two – Status Quo

15 Council resolves not to proceed to publicly notify the intention to stop the road.

Advantages

· The land would retain its legal road status and remain available for potential future public or utility use if required.

Disadvantages

· The land would retain its legal road status but would remain unformed unless required for a road purpose. Land utilisation would be restricted, and the land would remain non-rateable.

NEXT STEPS

16 If the recommendation is approved, the applicants will be required to pay the road stopping processing fee and enter into conditional sale and purchase agreements. Staff will manage valuation and survey work and will publicly notify the proposal before reporting back to Council.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This proposal relates to providing a regulatory function and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution specifically relating to the strategic framework. However as per paragraph 3, the application seeks to efficiently use land which will contribute to economic development.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

Proactive management of the transportation network supports social and economic sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial impacts as the process is cost neutral and proceeds of sale are expected to be reasonably modest in this case.

Significance

This decision is considered of low significance under Council’s Significance and Engagement Policy.

Engagement – external

Initial consultation has been undertaken with Chorus NZ, Vodafone NZ, 2degrees Mobile, Aurora Energy Limited, Vocus Communications (FX Networks), Genesis Energy (gas) and adjacent landowners. No objections have been received at this time.

Engagement - internal

Transport, Parks, Regulatory Services, City Development, Property, and 3 Waters have been consulted.

Risks: Legal / Health and Safety etc.

No known significant risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

The Otago Peninsula Community Board has been informed.

Infrastructure Services

14 June 2021

Naming of new roads and private ways

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of road names for one new public road and four new private ways. The road names proposed by the developers comply with the DCC Road Naming Policy.

2 The approval is also sought for one road name to be included in the Road Name Register. The proposed name complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Committee:

a) Names a new road off Dukes Road North, Mosgiel, as ‘Tarakihana Drive’.

b) Names a private way off Cemetery Road, East Taieri, Mosgiel, as ‘Jollie Lane’.

c) Names a private way off Kaikorai Valley Road, Bradford, Dunedin, as ‘Field View’.

d) Names a private way off Hocken Street, Kenmure, Dunedin, as ‘Craigellachie Lane’.

e) Names a private way off Winifred Street, Concord, Dunedin, as ‘Rose Drive’.

f) Approves ‘Richard Skinner’ to be included in the Road Name Register

BACKGROUND

2 The Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

3 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas. Consultation with the relevant Community Board has been undertaken for two road names, as detailed below:

· Mosgiel-Taieri Community Board agreed to support naming a new road off Dukes Road North, Taieri as ‘Tarakihana Drive’ at its meeting of 14 April 2021.

· Mosgiel-Taieri Community Board will consider naming a private way off Cemetery Road, East Taieri, Mosgiel, as ‘Jollie Lane’ at its meeting of 9 June 2021. An update on the Community Board’s decision will be provided at the Infrastructure Services Committee meeting on 14 June 2021.

5 The Road Name Register provides a list of road names pre-approved by the Infrastructure Services Committee and is available to the public on the DCC website. The proposed inclusion of the name ‘Richard Skinner’ for the Road Name Register is shown in attachment A-Road Name Register.

DISCUSSION

6 The table presented below provides a summary of the road names proposed by property developers or surveyors, and their compliance with the Road Naming Policy. Additional details, including a full assessment for each proposed road name and the location/map of the new roads are provided in attachments B to Q.

Summary of proposed road names

Location of Road	Proposed Road Name	Alternative Road Name	Recommended Road name
New Road off Dukes Road North, Mosgiel.	Tarakihana Drive	Rail Road	Tarakihana Drive
Private way, off Cemetery Road, East Taieri, Mosgiel.	Jollie Lane	Redwood Lane	Jollie Lane
Private way, off Kaikorai Valley Road, Bradford, Dunedin.	Cricket Avenue or Field View	Harry Lane	Field View
Private way off Hocken Street, Kenmure, Dunedin.	Craigellachie Lane	There is no alternative name	Craigellachie Lane
Private way off Winifred Street, Concord, Dunedin.	Rose Drive	Opre Drive	Rose Drive

7 Henry Richard Wain Skinner’s widow has requested a road be named after him, and this proposal is also supported by his daughters.

8 Henry Richard Wain Skinner (12 February 1923 - 25 May 2013), who was known as ‘Richard Skinner’, was a prominent Dunedin businessman as well as an important tourism and heritage advocate for the city. He was a former member of the Otago Museum Trust Board and was also involved with the Otago Peninsula Trust Committee. He operated a small tourism company, which he successfully used to promote cruise ship tourism for Dunedin. Other important contributions to the community were the support he provided to fence off the albatross colony and helping to establish the Taieri Gorge Railway.

9 Richard Skinner was the son of Dr Henry Devenish Skinner (H.D. Skinner), who is recognised as an integral part of the development of the Otago Museum and a key contributor to the humanities collection. This proposal is expected to acknowledge the contributions made by the Skinner family to the Dunedin community.

10 Staff consider that adding ‘Richard Skinner’ to the Road Naming Register is consistent with the Road Naming Policy. (Road Name assessment can be found in attachment Q).

OPTIONS

Options for the naming of the roads

Option One – The Committee approves naming of the one legal road and the four private ways

Advantages

· The roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Status Quo– The Committee does not approve the naming of the one legal road and the four private ways

Advantages

· There are no advantages identified with this option.

Disadvantages

· A further report with an alternative name will need to be provided.

Options for the Road Name Register

Option One – The Committee approves the inclusion of ‘Richard Skinner’ to the Road Name Register

Advantages

• The Public will benefit from more options being available in the Road Name Register when naming roads.

Disadvantages

• There are no significant disadvantages identified with this option.

Option Two – Status Quo– The Committee does not approve the inclusion of ‘Richard Skinner’ to the Road Name Register

Advantages

· There are no advantages identified with this option.

Disadvantages

· The Road Name Register will not benefit from more alternatives for the public to choose from when naming new roads.

NEXT STEPS

11 If the new road names are approved, staff will process the required documentation and advise the developers and Land Information New Zealand of the new road names.

12 If the name ‘Richard Skinner’ is approved, staff will update the Road Name Register.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Simon Spiers - Team Leader - Regulation Management

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure & Development

Attachments

	Title	Page
⇩a	Road Name Register-Richard Skinner	204
⇩b	175 Dukes Road- Map	205
⇩c	Assessment of proposed road name for Tarakihana Drive	206
⇩d	Assessment of proposed road name for Rail Road	207
⇩e	22 Cemetery Road-Map	208
⇩f	Assessment of proposed road name for Jollie Lane	209
⇩g	Assessment of proposed road name for Redwood Lane	210
⇩h	500 Kaikorai Valley Road-Map	211
⇩i	Assessment of proposed road name for Cricket Drive	212
⇩j	Assessment of proposed road name for Field View	213
⇩k	Assessment of proposed road name for Harry Lane	214
⇩l	91A Hocken Street-Map	215
⇩m	Assessment of proposed road name for Craigellachie Lane	217
⇩n	2 Winifred Street-Map	218
⇩o	Assessment of proposed road name for Rose Drive	219
⇩p	Assessment of proposed road name Opre Drive	220
⇩q	Assessment of proposed road name for road name register-Richard Skinner	221

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

There are no financial implications as the costs of installing the road signs will be charged to the developers.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers. Family members of Richard Skinner have been consulted and support the inclusion of his name in the Road Name Register.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The Mosgiel-Taieri Community Board has been consulted and supports the proposed name of ‘Tarakihana Drive’.

The Mosgiel-Taieri Community Board will be consulted on the name ‘Jollie Lane’ at its meeting of 9 June 2021.