Agenda of Maori Participation Working Party

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Maori Participation Working Party will be held on:

Date: Thursday 10 June 2021

Time: 4:00pm

Venue: Otaru Room
Civic Centre, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Maori Participation Working Party

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mayor Aaron Hawkins
Deputy Chairperson	Edward Ellison
Members	Cr David Benson-Pope	Matapura Ellison
	Cr Marie Laufiso	Cr Mike Lord
	Donna Matahaere-Atariki	Cr Jim O'Malley
		Katharina Ruckstuhl
	Cr Chris Staynes	Paulette Tamati-Elliffe
	Tania Williams

Senior Officers Sandy Graham, Chief Executive Officer and

Jeanette Wikaira, Manahautu, Maori Partnerships and Policy

Governance Support Officer Lauren McDonald

Lauren McDonald

Governance Support Officer

Telephone: 03 477 4000

Lauren.mcdonald@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Maori Participation Working Party

10 June 2021

Maori Participation Working Party

MINUTES

Minutes of an ordinary meeting of the Maori Participation Working Party held in the Mayor’s Lounge, DCC Civic Centre, Dunedin on Wednesday 17 March 2021, commencing at 4:00 p.m.

PRESENT

Chairperson	Mayor Aaron Hawkins
Deputy Chairperson	Edward Ellison
Members	Cr David Benson-Pope	Matapura Ellison
	Cr Marie Laufiso	Cr Mike Lord
	Cr Chris Staynes	Cr Jim O'Malley
	Sandy Graham

IN ATTENDANCE

Jeanette Wikaira, DCC Kaiwhakamaherehere

Governance Support Officer Lauren McDonald

1 welcome

Edward Ellison opened the meeting with a karakia.

The Mayor welcomed Vicky Totoro, Vice Chair of Arai Te Uru, who was representing Tania Williams.

2 Apologies

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Working Party:

Accepts the apologies of Cr Christine Garey, Katharina Ruckstuhl, Tania Williams and Paulette Tamati-Elliffe.

Motion carried (MPWP/2021/001)

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Working Party

Confirms the agenda without addition or alteration.

Motion carried (MPWP/2021/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison):

That the Working Party:

a) Notes the Members Interest Register.

Motion carried (MPWP/2021/003)

5 Confirmation of Minutes

5.1 Maori Participation Working Party meeting - 25 November 2020

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Working Party:

Confirms the public part of the minutes of the Maori Participation Working Party meeting held on 25 November 2020 as a correct record.

Motion carried (MPWP/2021/004)

Part A Reports

6 Open Actions of the Maori Participation Working Party
	No discussion was held.

7 Meeting dates for 2021
	In a report from Civic the proposed meeting dates for 2021 were noted as: 19 May, 21 July, 22 September and 24 November.
	Members agreed to the meeting dates as set through to 21 July and requested that the Governance Officer circulate alternate dates for the September and November meetings to be considered at the 19 May 2021 meeting.
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Working Party: a) Agrees to the meeting dates of 19 May and 21 July 2021. Motion carried (MPWP/2021/005)

8 Representation Review and Māori Wards
	A report from Civic provided an update on the Representation Review and the recent amendment to the Local Electoral Act 2001 regarding the removal of the binding poll option from the process for establishing Māori wards or constituencies. The report sought confirmation of the Māori Participation Working Party’s position on establishing of a Māori ward, as part of the review undertaken by Council for its representation arrangements.
	Discussion was held on the role and representation of Māori wards, and the limitations and restrictions from the perspective of mana whenua and mataawaka. After discussion members agreed that more considered discussions should be scheduled in ahead of the 2025 local government elections. It was agreed that discussion needed to be held on the marae as the first step (on the amended legislation re Māori wards) with feedback to be provided to the Māori Participation Working Party. Action: Each Rūnaka representative to take responsibility for discussion to be held on marae.
	Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison): That the Working Party: a) Notes the updates on the representation review and Local Electoral (Māori wards and Māori Constituencies) Amendment Act. b) Seeks confirmation of the MPWP position on establishing a Māori Ward c) Requests that the CEO liaise with mana whenua and mataawaka on a plan for further discussion on Māori representation and to bring back to the Working Party for confirmation of the plan. Motion carried (MPWP/2021/006)

9 Mana Whenua Strategic Partnerships and Maori Capability Framework Update
	The report from the DCC Executive Leadership Team provided an update on strategic mana whenua partnership activities, including current operational level mana whenua project partnerships with Aukaha. The report also provided an update on the development of a draft Māori Cultural Capability (MCC) Framework and included a draft MCC Framework briefing paper.
	Sandy Graham outlined the proposed structural change for the DCC and the impact on the current role held by Jeanette Wikaira as Kaiwhakamaherehere. The current role was proposed to be disestablished and a new role of Group Manager Maori Partnerships & Policy created with the responsibility for leading the development of a strategic direction for Council with the respect to Māori and the Treaty of Waitangi. Consultation would close on Friday, 9 April with a decision to be released on Thursday, 15 April 2021. Discussion was held on the current deadline of May 2021 for the Mana Whakahono ā Rohe agreement. Jeanette Wikaira commented that the Mana Whakahono ā Rohe agreement, which had been the driver for a Māori strategic approach, would become a component of the Council’s broader strategic process in partnership with mana whenua. Sandy Graham advised that the deadline could be moved if both parties agreed. The new deadline was suggested as December 2022. Action: Sandy Graham to progress the Council making a request via mana whenua to Te Rūnanga o Ngāi Tahu (TRONT) for a second extension be through to December 2022. After discussion an additional resolution was moved to recommend an extension to the Mana Whakahono ā Rohe: Iwi Participation Agreement deadline from May 2021 to December 2022.
	Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison): That the Working Party: a) Notes the draft high level workplan b) Notes the draft Māori Cultural Capabilities Framework c) Recommends an extension to the Mana Whakahono ā Rohe agreement deadline to December 2022. Motion carried (MPWP/2021/007)

General Business

There were no items for discussion.

Matapura Ellison closed the meeting with a karakia.

The meeting concluded at 4:37 p.m.

..............................................

CHAIRPERSON

Maori Participation Working Party

10 June 2021

Maori Strategic Development

Department: Executive Leadership Team

EXECUTIVE SUMMARY

1 This report provides an update on Māori strategic development activities being led by the Manahautū in collaboration with staff.

RECOMMENDATIONS

That the Committee:

a) Notes the Māori Strategic Development update report.

BACKGROUND

3 The Manahautū has initiated several Māori strategic development activities to progress work across three main areas;

· The development of an overarching Māori strategic framework that begins to set out key directions for Māori.

· The development of two strategic priority areas for the DCC that will enable staff to deliver on outcomes for Māori.

· The strengthening of partnership with mana whenua and mataawaka.

DISCUSSION

Māori Strategic Framework

4 The Manahautū has been involved in the development of the DCC’s Strategic Framework Refresh Project and has worked closely with staff and consultants from Harrison Grierson. The Strategic Framework Refresh project plan reflects how Māori involvement has been built into the duration of the project plan and across every stage of the project. This culturally embedded and responsive approach will be critical to ensuring the DCC’s refreshed Strategic Framework demonstrates a working commitment to the Treaty of Waitangi and a Treaty based partnership with mana whenua that delivers clear outcomes for Dunedin’s Māori communities.

5 The development of a Māori Strategic Framework will ensure Treaty of Waitangi principles are equally applied to all DCC strategies and offer clarity as to how commitments to the Treaty are to be delivered, by whom and how outcomes are to be measured. In addition, there are two key strategic priority areas that will be important for the DCC. The two priority areas that will need to form part of an overarching Māori Strategic Framework are; a Māori engagement plan and a Māori cultural capability plan.

6 A Māori Engagement Plan will be a key component that will guide the DCC’s Māori partnership approach. Such a plan would outline how Council will move towards a future where it is business as usual for staff to view Council work through a Māori responsiveness lens and where staff can engage with Māori in an effective, enduring and valued way. The aim of such a plan would be to enable Māori engagement that ensures DCC’s partnerships with mana whenua and mataawaka are enduring, effective and valued.

7 A Māori Cultural Capability Plan is another key component that will guide the DCC’s Māori partnership approach. Such a plan would help raise the cultural capability and confidence of staff to engage with mana whenua and mataawaka communities. A Māori Cultural Capability plan would support a significant culture shift across the DCC to develop strengthened mana whenua relationships, meet Treaty of Waitangi obligations and develop a set of cultural values that could serve across all DCC engagement, not just Māori.

8 It is intended that as the Strategic Framework Refresh Project plan progresses, the Māori Strategic Framework will also be developed. It will be important that the Māori Strategic work progresses in alignment with the Strategic Framework Refresh project plan.

Māori Representation

9 Māori representation is expressed in a number of ways across a number of different platforms within Council, including the Māori Participation Working Party (MPWP), DCC project governance arrangements and operational partnerships with Aukaha who work on behalf of both Te Rūnaka o Kāti Huirapa ki Puketeraki and Te Rūnaka o Ōtākou.

10 Mana whenua and mataawaka interests are currently represented within the Council’s governing arrangements by the MPWP. Māori members of the MPWP are currently made up of two members from Kāti Huirapa ki Puketeraki Rūnaka, two members from Te Rūnaka o Ōtākou and one member from Araiteuru Marae.

11 The MPWP was established as a Councillor advisory panel with the aim of providing greater understanding of Māori needs and aspirations and greater involvement in strategic decision making.

12 On 24 February 2021, the Local Electoral (Māori Wards and Māori Constituencies) Amendment Bill passed its third reading to become law. This bill removed a barrier to the ability of Councils to establish Māori wards. As a result, many Councils have been reconsidering the establishment of Māori wards as part of their representation arrangements.

13 Initial engagement in early 2021 was undertaken with Council’s key Māori partners to understand the preferences of mana whenua and mataawaka in relation to the establishment of Māori wards. A Representation Review and Māori Wards report was discussed at the MPWP on 17 March 2021 to seek confirmation of the MPWP’s position on establishing a Māori ward.

14 At this meeting, discussion was held on the role and representation of a Māori ward in Dunedin and perspectives of both mana whenua and mataawaka present at the meeting were put forward. Mana whenua’s position was that they would prefer to continue to develop a strong Treaty partnership relationship with Council. While understanding of this approach, mataawaka had concerns that the broader Māori community voice would be under-represented within Council.

15 It was agreed that time to have a more considered and full discussion with the wider Māori community and Council, on the marae needed to occur. The decision was made not to consider a Māori ward until the 2025 local government elections.

16 The 10 year plan consultation hui in April 2021 held with mana whenua and mataawaka communities, as well as the written and oral submissions received by the DCC, signalled the need to strengthen Māori partnership. Submissions asked for more effective representation and participation in decision making and supported the need for a stronger and more meaningful articulation of Treaty partnership with mana whenua.

17 Given the discussions held by members of the MPWP and the recent feedback received from the broader Māori community, as well as the current climate of change in terms of Councils who have voted to establish Māori wards; it is timely to consider alternatives to the current Māori representation arrangements.

18 Direction is therefore being sought from the MPWP on the following:

· Māori representation on nominated Council standing committees

· A process for reviewing and renaming the Māori Participation Working Party including a timeframe

OPTIONS

19 As this is an update report, no options have been presented.

NEXT STEPS

20 Regular reporting to the MPWP on key milestone points of the Māori Strategic Framework will occur.

21 A report will be prepared for the June Council meeting that will consider possible Māori representation arrangements.

Signatories

Author:	Jeanette Wikaira - Manahautū (General Manager Maori Partnerships and Policy)
Authoriser:	Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

This report promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The report aligns with the Council’s key strategies and contributes most directly to the strategic principle of the Treaty of Waitangi.

Māori Impact Statement

This report is a direct result of Manahautū discussions with mana whenua and mataawaka. It has ongoing implications for relationships with mana whenua and mataawaka in Ōtepōti.

Sustainability

This report is in line with the Sustainability principle of the strategic framework, as it discusses relationship agreements with Māori regarding leadership, decision-making, participation, and effective partnership.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The development of a Māori Strategic Framework is expected to bring greater visibility and clarity as to how current and future corporate planning functions (encompassing long term plans and associated statutory strategies, levels of service and performance measures) are supporting DCC strategic goals, the Treaty of Waitangi as well as meeting statutory requirements.

Financial considerations

There are no financial implications.

Significance

This report is considered to be of low significance in terms of the Significance and Engagement Policy.

Engagement – external

There has been considerable engagement with mana whenua and mataawaka in the development of this report.

Engagement - internal

There has been considerable internal engagement with DCC staff and information for this report has been provided by staff across a range of Departments.

Risks: Legal / Health and Safety etc.

There are no known legal or Health and Safety risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Some of the projects and activities detailed in this report have direct implications for specific Community Boards.

	Title	Page
⇩a	Member Register of Interests - March 2021	7

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A ⇩	Minutes of Maori Participation Working Party meeting held on 17 March 2021	12

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⇩a	Action List as at 17 March 2021	18