Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

9 June 2021

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 April 2021, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), Anna Johnson (City Development Manager), Malcolm Anderson (City Marketing Manager), Peter Christos (Urban Designer), John Brenkley (Planning and Partnerships Manager, Parks and Recreation) and Clare Sullivan (Team Leader, Civic)

Governance Support Officer Wendy Collard

The Board observed a minute’s silence to mark the passing of Prince Philip, Duke of Edinburgh.

1 Public Forum

1.1 Policing Matters

Sergeant John Cunningham, New Zealand Police provided an update on policing matters in the Board’s area.

Sergeant John Cunningham responded to questions.

1.2 Berwick and Montrose Streets

Trevor Buchanan raised concerns regarding the current placement of the pedestrian crossing along Bush Road and the Safer Schools Project.

Mr Buchanan responded to questions.

2 Apologies
There were no apologies.
3 Confirmation of agenda
	Moved that the Board (Joy Davis/Cr Carmen Houlahan): Adjourns the meeting. Motion carried The meeting adjourned at 5.20 pm and reconvened at 5.22 pm.
	Moved (Joy Davis/Phillipa Bain): That the Board: Confirms the agenda without addition or alteration. Motion carried (MTCB/2021/016) with Mr Miller recording his vote against

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2021/017)

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 17 February 2021

Moved (Joy Davis/Martin Dillon):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 17 February 2021 with the amendments as agreed.

Motion carried (MTCB/2021/018)

Part A Reports

6 Destination Dunedin Plan
	Malcolm Anderson, Marketing Manager Enterprise Dunedin provided an overview of the Otepoti Destination Dunedin Plan refresh and responded to questions.

7 Governance Support Officer's Report
	Brian Miller left the meeting at 5.40 pm and returned to the meeting at 5.43 pm. A report from Civic provided an update on a number of activities relevant to the Board’s area, which included: Revitalising the pocket parks at the end of Glasgow and Lanark Streets. The Urban Designer (Peter Christos) spoke to the proposed revitalising of the ‘pocket parks’. Mr Christos requested the Board’s support and for its feedback for this work. Following discussion, it was agreed that Phillipa Bain would be the liaison between staff and the Board.
	Moved (Joy Davis/Brian Peat): That the Board: Agrees that Phillipa Bain would appointed as the Board’s liaison for the revitalising the pocket parks at the end of Glasgow and Lanark Streets. Motion carried (MTCB/2021/019)
	Celebrating Excellence – The DCC Planning and Partnerships Manager (John Brenkley) provided an update on an area of the Mosgiel Memorial Gardens that could be used for this project. Mr Brenkley advised that a Reserve Management Plan for this area along with Peter Johnstone Park and Memorial Park would be undertaken in the future.
	Moved Joy Davis/Phillipa Bain): That the Board: a) Supports the planting design for the courtyard behind the Mosgiel Library. b) Agrees to that this project would be funded from the Board’s 2021/22 Discretionary Fund. Motion carried (MTCB/2021/020)
	Cr Carmen Houlahan withdrew from the discussion on the Board’s 10 year plan submission. DCC draft 10 year plan 2021-31 Submission – Following discussion, it was agreed that the following be included in the Board’s submission: · Request that seal extension programme be reinstated; and · A changing place toilet be installed in the Memorial Gardens near the playground.
	Moved (Joy Davis/Phillipa Bain): That the Board: Approves the Mosgiel-Taieri Community Board submission to the DCC draft 10 year plan with the amendments as agreed. Motion carried (MTCB/2021/021)
	Meeting Schedule – There was discussion on possible alternative venues for the Board’s meetings, which included Dunedin International Airport as a meeting venue.
	Moved (Joy Davis/Dean McAlwee): That the Board: a) Adopts the meeting schedule for the remainder of 2021; and b) Agrees, that subject to availability, the venue for the July meeting would be Dunedin International Airport Motion carried (MTCB/2021/022)
	3 Waters Tree Removal – Following discussion, it was agreed that the Mosgiel Rotary Club would be recommended as the recipient of wood from the tree removal and that the replacement tree be a native species, which attracted bird life.
	Moved (Brian Miller/Dean McAlwee): That the Board: Recommended that the Rotary Club of Mosgiel be the recipient of the wood from the Blue Gum tree with the following condition: · the proceeds be used towards the erection of the fencing for the Mosgiel sign. Motion carried (MTCB/2021/023)
	Moved (Joy Davis/Dean McAlwee): That the Board: Recommend a native tree be chosen that would attract native birds. Motion carried (MTCB/2021/024)
	Moved (Martin Dillon/Brian Miller): That the Board: Ratifies the transfer of the attendance from Joy Davis to Brian Peat to the 2021 Community Board Conference. Motion carried (MTCB/2021/025)
	Moved (Cr Carmen Houlahan/Deputy Chairperson Dean McAlwee): That the Board: a) Notes the Governance Support Officer’s Report b) Approves $240.00 towards the “Round the Board" OAR FM programme for Community Boards from the Board’s Discretionary Fund. Motion carried (MTCB/2021/026)

8 Naming of a New Road Off Dukes Road, North Taieri

A report from Transport sought support for the proposed naming of a new road off 175 Dukes Road, North Taieri (within the Taieri Business Park) being developed by Silverstream Industrial Holdings Ltd.

The report noted that the new road names proposed by the developer as ‘Tarakihana Drive’ or ‘Rail Road’, and both complied with the DCC Road Naming Policy.

Moved (Cr Carmen Houlahan/Member Martin Dillon):

That the Board:

a) Supports naming the new road off 175 Dukes Road, North Taieri, as ‘Tarakihana Drive.

Motion carried (MTCB/2021/027)

9 Discretionary Fund Allocation and Funding Applications

A report from Civic provided a copy of the funding application which have been received for the Mosgiel-Taieri Community Board’s consideration.

Following discussion, on the funding application from the Rotary Club of Mosgiel, it was agreed that before consideration could be given to the application, further information was required:

· Confirmation of the ownership of the sign; and

· Consenting requirements

Moved (Brian Miller/Dean McAlwee):

That the Board:

Lays the funding application from the Rotary Club of Mosgiel for $2,423.00 until the receipt of the further information requested.

Motion carried (MTCB/2021/028)

10 Chairperson's Report
	A report from the Chairperson updated the Board on matters of interest since the previous meeting.
	Moved (Martin Dillon/Joy Davis): That the Board: Agrees that a short workshop on Standing Orders would be held following the closure of future meetings. Motion carried (MTCB/2021/029)
	Moved (Joy Davis/Phillipa Bain): That the Board: a) Notes the Chairperson’s update Motion carried (MTCB/2021/030)

11 Board Updates
	Cr Carmen Houlahan withdrew from discussion on the Mosgiel Aquatic Team Project update. Board members provided updates on activities which included: Keep Dunedin Beautiful (KDB) Phillipa Bain provided an update and advised that the Trees for Families event is being held on Sunday, 9 May 2021. Friends of the Mosgiel Memorial Gardens Phillipa Bain provided an update and commented that she had not received any further expressions of interest from the community. Celebrating Local Excellence on the Taieri Project An update was provided under Item 7 – Governance Support Officer’s report. Hawk n Hurl Dean McAlwee advised that this had been postponed due to COVID. Mosgiel Coronation Hall Dean McAlwee advised that he had recommended that the Mosgiel Coronation Hall Trust put in a submission to the Dunedin City Council draft 10 year plan 2021-31. Mosgiel Business Association Joy Davis provided an update Mosgiel Aquatic Project Team Brian Miller provided an update which included the proposed changes to the road layout at the Gordon Road/Eden Street intersection.
	The Board (Brian Miller/Brian Peat): Notes that it did not agree with the proposed signalisation at the Eden Street/Gordon Road Intersection Following discussion the motion was not put however; it was agreed that staff would investigate and advise the Board as to whether there was an opportunity for the Board to provide feedback.

	Mosgiel and Taieri Emergency Group. Joy Davis provided an update. Outram Emergency Group. Dean McAlwee advised that a meeting was being held next month (May 2021). Silverstream Plantings Brian Peat advised that he had submitted this project for presentation to the 2021 Community Board Conference. Social Media Brian Peat provided an update and advised that the number of ‘likes’ had increased. Dunedin Tunnel’s Trust Brian Peat provided an update on proposed trails in the area. Community Engagement Mr Miller advised that he would take over the “Friends of the Memorial Gardens” project.
	Moved (Joy Davis/Martin Dillon): That the Board: a) Notes the Board Updates Motion carried (MTCB/2021/031)

12 Council Activities

Councillor Carmen Houlahan provided an update on items of interest which included Dunedin Railway Limited; Draft 10 year plan engagement; Gambling and TAB Policy; and the Representation Review

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

a) Notes the Council Activities Update.

Motion carried (MTCB/2021/032)

13 Board Communications and Engagement Opportunities

The Board gave consideration to communications and engagement opportunities which included visits to Retirement Villages within the Board’s area, Drop In Sessions; and something similar to the community board’s ”Taieri over the Tea Leaves” community meeting sessions.

14 Community Plan

It was agreed that the Gladfield Road Bridge would be removed from the Community Plan and it has been completed.

15 Items for consideration by the Chair

The following items were requested for consideration by the Chair:

· Update on the Silversprings Boulevard;

· Mosgiel Honours Board – updating of the board;

· Party in the Park – letter of thanks to be sent to the Mosgiel New World;

· Information Boards;

· Wingatui/Factory Roads roundabout; and

· Taieri Aerodrome

The meeting concluded at 7.20 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

9 June 2021

Naming of a new private way off Cemetery Road, East Taieri, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way off 22 Cemetery Road, East-Taieri, Mosgiel.

2 The new road names proposed by the developer are ‘Jollie Lane’ or ‘Redwood Lane’, but only ‘Jollie Lane’ complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports the naming of a new private way off 22 Cemetery Road, East-Taieri, Mosgiel as ‘Jollie Lane’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 SUB 2020- 100-22 granted subdivision consent for the land located at 22 Cemetery Road, East Taieri, Mosgiel. (See Attachment A-Map). The developer has proposed ‘Jollie Lane’ or ‘Redwood Lane’ as potential names for the road providing access to the subdivision, noting that neither name was preferred over the other.

DISCUSSION

5 ‘Redwood Lane’ recognises a large tree which was planted nearby decades ago. However, an almost identical name (Redwoods Lane) was approved by the Infrastructure Services Committee for another private way off 14 Polwarth Road, Dunedin on 12/05/2020, which means that the proposed name does not comply with the Road Naming Policy. (Attachment B-Assessment of proposed road name for ‘Redwood Lane’).

6 ‘Jollie Lane’ refers to Edward Jollie (1825-1894) who was a pioneer land surveyor in New Zealand, initially as a cadet surveyor with the New Zealand Company. (Attachment C-Assessment of proposed road name for ‘Jollie Lane’).

7 Between the two names proposed, ‘Jollie Lane’ is considered to meet the spelling and appropriateness criteria of the Road Naming Policy but ‘Redwood Lane’ does not.

OPTIONSOption One – Recommended Option- The Board supports naming of the private way off 22 Cemetery Road, East-Taieri, Mosgiel, as ‘Jollie Lane’

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· No disadvantages have been identified

Option Two – Status Quo – The Board does not support naming the private way off 22 Cemetery Road, East-Taieri, Mosgiel, as ‘Jollie Lane’

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

8 If the proposed name of ‘Jollie Lane’ is supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Simon Spiers - Team Leader - Regulation Management

Jeanine Benson - Group Manager Transport

Attachments

	Title	Page
⇩a	Map	23
⇩b	Assessment of proposed road name for Redwood Lane	24
⇩c	Assessment of proposed road name for Jollie Lane	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

The names proposed do not present any impact for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement within the Transport Group.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new road is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board.

Mosgiel-Taieri Community Board

9 June 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on a number of activities relevant to the Board’s area including:

a) Project Fund

b) West Taieri of The Taieri

c) Mosgiel Memorial Park and Peter Johnstone Park

d) Wingatui Road and Factory Road roundabout

e) Safer Schools Project

f) Inward Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Uplifts the funding application from the Mosgiel Rotary Club from the table.

c) Approves/Declines the funding application from the Mosgiel Rotary Club.

d) Considers funding an article in the West Taieri of the Taieri three times a year at a cost of $45.00.

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $3,955.49. The following funds have been allocated in the 2020/21 financial year.

Meeting Date	Recipient	Amount
12 August 2020	Mosgiel Taieri Community Patrol	799.80
12 August 2020	Towards advertising costs for Friends of the Mosgiel Memorial Garden establishment.	300.00
18 November 2020	Towards advertising costs for the Board’s Grants	500.00
17 February 2021	Towards the sponsorship for a resident to attend the Berwick Outdoor Course	580.00
17 February 2021	Towards the Board’s Project – Silverstream Beautification Planting	12,000.00
14 April 2021	OAR FM – Round the Boards	239.98
Total		$14,419.78

3 At the last meeting the Board resolved to lay the Mosgiel Rotary Club funding application on the table (attachment A).

West of the Taieri Newsletter

4 The West of the Taieri have extended an invitation to the Board to continue its support by placing an article in its newsletter.

5 There are three publications per year at a cost of $45.00 for the year.

Mosgiel Memorial Park and Peter Johnstone Park

6 Staff have advised that the review of the Mosgiel Memorial Park and Peter Johnstone Park Reserve Management Plan is planned to start in January 2022 with the intention that it will be completed prior to the new pool being finished.

Wingatui Road and Factory Road roundabout

7 The roundabout at the intersection of Wingatui and Factory Roads is complete. A post construction safety audit will be completed in June 2021.

Safer Schools Project

8 Staff will be undertaking the permanent infrastructure design for Outram and Silverstream Schools, noting the strong support for raised crossing points. The trial infrastructure will remain until the permanent infrastructure is installed.

9 Staff have advised that they will be removing the trial infrastructure at Elmgrove School including the kerb build outs, along with the Bush Road crossing points.

Inwards Correspondence

10 A letter from Clive Cumming has been received regarding the bus loop, bicycle rack and mobility scooter security stand (attachment B).

Currently Being Consulted on by the Dunedin City Council

11 Dunedin City Council is currently consulting on the following, which may be of interest to the Board and the community:

Plan Change – DIS-2021-1 (Variation 2) Further Submissions

https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan/plan-change-dis-2021-1-variation-2

Roadworks Schedule

12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

13 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

14 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:

Wendy Collard - Governance Support Officer

Attachments

	Title	Page
⇩a	Mosgiel Rotary Club funding application	30
⇩b	Letter from C Cumming	34

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒