Agenda of Saddle Hill Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 10 June 2021

Time: 1.00 pm

Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

Senior Officer David Bainbridge-Zafar, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

10 June 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Riding for the Disabled - Support for Funding Application 4

1.2 Fairfield Community Pool Committee - Support for Funding Application 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Saddle Hill Community Board meeting - 18 March 2021 9

Part A Reports (Saddle Hill Community Board has power to decide these matters)

6 Funding Application 15

7 Governance Support Officers Report 28

8 Board Updates 32

9 Chairperson's Report 33

10 Councillor Update 34

11 Items for Consideration by the Chair

Any items for consideration by the Chair.

Saddle Hill Community Board

10 June 2021

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Cafe; Main Road, Fairfield, Dunedin on Thursday 18 March 2021, commencing at 1.00 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

David Bainbridge-Zafar, Group Manager Property Services; Louise van de Vlierd (Manager Visitors Centre), Malcolm Anderson (City Marketing Manager) and Sarah Bramhall (Public Relations and Promotions Advisor)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Paul Weir):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 18 February 2021

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

Confirms the minutes of the Saddle Hill Community Board meeting held on 18 February 2021 as a correct record.

Motion carried

Part A Reports

6 Dunedin Destination Plan

Louise van de Vlierd (Manager Visitors Centre), Malcolm Anderson (City Marketing Manager) and Sarah Bramhall (Public Relations and Promotions Advisor), Enterprise Dunedin provided a presentation on the Dunedin Destination Plan and responded to questions.

The Board spoke about the popularity of the Southern Scenic route, the increase of cyclists and freedom campers in the area and commented that infrastructure needed to support the increased number of visitors to the area. The Board commented that the Otago Peninsula was widely marketed yet there was a lot of wildlife on the southern scenic route also.

Following further discussion, the Board commented that they would value feedback as it would help guide with the Saddle Hill Community Board Community Plan.

The Board suggested that the iSite may like to have a stand at the Brighton Gala Day which is held annually at the end of January as there is in excess of 10,000 people which attend the event.

7 Governance Support Officers Report

A report from Civic provided an update of activities relevant to the Board area which included:

a) Project Fund

There was a discussion on suitable projects that may be funded from the $6,634.62 remaining in the discretionary fund. Suggestions included funding of a mural on the concrete water structure at the Canberra Place Reserve, Waldronville; picnic tables at Ocean View; seats at Sunnyvale; tidying up the unformed track from Sunnyvale to the nearby subdivision; installation of a half sized hard court at Delta Park playground and a bike park at the Brighton Domain.

It was agreed that all projects were worthy and may be considered in the next financial year . For the current year, the Board supported the mural; picnic benches and installation of the half sized court at Delta Park playground. Paul Weir would source quotations for the Delta Park Playground and Christina McBratney would price picnic benches and liaise regarding the painting of a mural.

b) Brighton Road demarcation

The Board reiterated their required for demarcation to be put in place for the pedestrian walkway between Green Island and Waldronville.

c) Barneys Island

The Board raised concerns with the signage on Barneys Island being worn and hidden by vegetation and requested that the vegetation be removed and signage be replaced noting the importance of a safe habitat for penguin breeding.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a) Approves up to $5,000.00 to be paid from the discretionary fund for the installation of a smaller sized basketball court at the Delta Park playground.

b) Approves up to $5,000.00 to be paid from the discretionary fund for the painting of a mural on the concrete water structure at the Canberra Place Reserve, Waldronville.

c) Notes the Governance Support Officers Report.

Motion carried (SHCB/2021/004)

8 Saddle Hill Community Board 10 year plan submission

The Saddle Hill Community Board 10 year plan submission was considered.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Approves the Saddle Hill Community Board 10 year plan submission with inclusion of the agreed amendments.

Motion carried (SHCB/2021/005)

9 Board Updates

Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:

a) Keep Dunedin Beautiful

b) Coastal Dune Regeneration Programme

c) Waldronville Food Forest

d) Community Response Plan

e) Chain Hills Cycle Tunnel

f) 2GP Variation 2 submission

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a) Notes the Board updates.

b) Endorses the Board submission to the 2GP Variation 2.

Motion carried (SHCB/2021/006)

10 Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on items of interest which included:

a) Correspondence received from a concerned citizen regarding the speed of cars and trucks on the bottom half of Martin Road,

b) 10 year plan local briefing will be held on Friday 23 and Saturday 24 April 2021.

c) Kaikorai Estuary – Significant communication with ORC.

d) Rural Roads – Creamery Road, counter and condition and McLaren Gully Road condition and Green Island Bush Road, condition.

e) MTB track at Waldronville.

f) MTB Track at Brighton Domain.

g) Representation Review.

h) Mosaic Group Grand Opening (Saturday 10 April 2021).

i) Smooth Hill Update – media interest.

j) Horse Paddocks at Waldronville.

k) Brighton Domain Planting Project.

l) Sand Dune Regeneration Programme.

m) Civil Defence Training Day – Saturday 10 April 2021.

n) Destination Dunedin Plan – it was agreed that the Chair would present a submission on behalf of the Board to be ratified at the next meeting.

Moved (Scott Weatherall/Paul Weir):

That the Board:

a) Notes the Chairperson’s Report.

b) Approves a submission be prepared and submitted to the Destination Dunedin Plan on behalf of the Board for ratification at the next meeting.

Motion carried (SHCB/2021/007)

11 Councillor Update

Councillor Jules Radich provided an update on items of interest which included:

a) Waikouaiti Water meeting.

b) Shaping Dunedin Transport Plan.

c) Development Contributions Policy Change.

d) Mosgiel Pool Plans.

e) Dunedin City Holdings Ltd positive return.

f) Vogel Street.

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

Notes the update from Cr Radich.

Motion carried

12 Items for Consideration by the Chair
	There were no items identified.

The meeting concluded at 2.29 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

10 June 2021

Part A Reports

Funding Application

Department: Civic

EXECUTIVE SUMMARY

1 There are three funding applications for consideration by the Board.

2 Dunedin Group Riding for the Disabled have requested $1,935.00 towards the cost of purchase and installation of a heat pump in their parents/viewing and waiting area.

3 The Fairfield School Community Pool Committee have requested $2,703.00 towards the cost of upgrading safety issues at the community pool.

4 The Brighton Rugby Club have requested $1,000.00 for the replacement of two broken doors.

5 There is $7,135.00 remaining in the discretionary fund.

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from Dunedin Group Riding for the Disabled for $1,935.00 towards the cost of purchase and installation of a heat pump.

b) Approves/declines the funding application from Fairfield Community Pool Committee for $2,703.00 towards the cost of upgrading safety issues of the community pool.

c) Approves/declines the funding application from the Brighton Rugby Club for $1,000.00 for the replacement of two broken doors.

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

	Title	Page
⇩a	Dunedin Group Riding for the Disabled Funding application	16
⇩b	Fairfield Community Pool Committee Funding Application	20
⇩c	Brighton Rugby Club Funding Application	23

Saddle Hill Community Board

10 June 2021

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Currently being consulted on

· Updates/Actions

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 There is $7,135.00 remaining in the Discretionary Fund which includes the carry forward from the 2019/20 year. The spending to date is as follows:

Meeting Date	Recipient	Purpose	Amount
24 Sept	Otokia Creek and Marsh Habitat Trust	Native planting along the creek and marsh	$434.78
	Dunedin City Council	Kaikorai Estuary Car Park Contribution	$5,000.00
12 Nov	Christmas on the Domain	Contribution towards to the cost of the community Christmas event	$1,000.00
	Scott Weatherall	Reimbursement for Community Evening	$40.38
December	Fresh Choice Green Island	Hamper for bereaved family	$65.22
Total Spent			$6,540.00

‘Currently Being Consulted On’ by Dunedin City Council

3 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

Plan Change – DIS-2021-1 (Variation 2) Further Submissions

1 https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan/plan-change-dis-2021-1-variation-2

ACTIONS/UPDATES

Transport Updates

4 Westward to Ocean View cycleway

In response to a request on indicative costing for cycleways, staff have advised that the arterials are $1.8m per km.

5 Speed Review

The Regulatory Subcommittee will meet on 6 July 2021 to consider the Speed Limit Bylaw Review for Amendments 10 and 11. Their recommendations will then be presented for adoption at the 27 July 2021 Council meeting.

6 Roadside Vegetation

The roadside vegetation contract has been awarded to Whitestone Contractors. The contract has strict conditions with financial implications on delivery of the contract so it is anticipated that there will be significant improvements in their performance.

Parks and Recreation Services Update

7 Beach Signage

The signage for a number of beach spaces has been assessed in an effort to increase compliance to the Reserves and Beaches Bylaw as well as refresh and improve wayfinding, wildlife or other relevant information. An audit of signage at Island Park Reserve will be undertaken and a plan put in place for improvements. Staff will invite the Community Board Chair to participate in the process once it is underway.

Tomahawk, Warrington and Waikouaiti beaches were identified as priority beaches. It is hoped that the auditing at Island Park will commence in the next couple of months.

Staff have looked at the signage at Brighton Beach and have advised that it is in good condition and not obstructed by vegetation therefore there are no plans to install any additional signage at this time.

Waste and Environmental Solutions Update

8 Smooth Hill

The Dunedin City Council submitted additional information to the Otago Regional Council (ORC) at the end of May 2021 as requested under s92 of the Resource Management Act. The ORC will review this information and make its determination regarding the next steps and notification of the consent application.

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:

Lynne Adamson - Governance Support Officer

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

The representation review may be of interest to mana whenua and mataa waka.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 18 March 2021	10