Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 10 June 2021
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
|
Deputy Chairperson |
Paul Weir
|
|
Members |
Christina McBratney |
Keith McFadyen |
|
John Moyle |
Cr Jules Radich |
|
Leanne Stenhouse |
|
Senior Officer David Bainbridge-Zafar, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 10 June 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Riding for the Disabled - Support for Funding Application 4
1.2 Fairfield Community Pool Committee - Support for Funding Application 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Saddle Hill Community Board meeting - 18 March 2021 9
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 Funding Application 15
7 Governance Support Officers Report 28
8 Board Updates 32
9 Chairperson's Report 33
10 Councillor Update 34
11 Items for Consideration by the Chair
Any items for consideration by the Chair.
Saddle Hill Community Board 10 June 2021 |
1.1 Riding for the Disabled - Support for Funding Application
Katelyn Ferguson wishes to address the Board concerning the funding application for the Riding for the Disabled which will be considered later in the meeting,
1.2 Fairfield Community Pool Committee - Support for Funding Application
Dean Gordon (Committee Member), Fairfield Community Pool Committee wishes to address the Board concerning their funding application which will be considered later in the meeting.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
|
Saddle Hill Community Board 10 June 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Register of Interest |
7 |
|
Saddle Hill Community Board 10 June 2021 |
Saddle Hill Community Board meeting - 18 March 2021
That the Board: a) Confirms the minutes of the Saddle Hill Community Board meeting held on 18 March 2021 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 18 March 2021 |
10 |
|
Saddle Hill Community Board 10 June 2021 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Cafe; Main Road, Fairfield, Dunedin on Thursday 18 March 2021, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall |
|
Deputy Chairperson |
Paul Weir
|
|
Members |
Christina McBratney |
Keith McFadyen |
|
John Moyle |
Cr Jules Radich |
|
Leanne Stenhouse |
|
IN ATTENDANCE |
David Bainbridge-Zafar, Group Manager Property Services; Louise van de Vlierd (Manager Visitors Centre), Malcolm Anderson (City Marketing Manager) and Sarah Bramhall (Public Relations and Promotions Advisor) |
Governance Support Officer Lynne Adamson
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
|
|
Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Scott Weatherall/Paul Weir): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 18 February 2021 |
|
|
Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the minutes of the Saddle Hill Community Board meeting held on 18 February 2021 as a correct record. Motion carried |
Part A Reports
|
Louise van de Vlierd (Manager Visitors Centre), Malcolm Anderson (City Marketing Manager) and Sarah Bramhall (Public Relations and Promotions Advisor), Enterprise Dunedin provided a presentation on the Dunedin Destination Plan and responded to questions. The Board spoke about the popularity of the Southern Scenic route, the increase of cyclists and freedom campers in the area and commented that infrastructure needed to support the increased number of visitors to the area. The Board commented that the Otago Peninsula was widely marketed yet there was a lot of wildlife on the southern scenic route also. Following further discussion, the Board commented that they would value feedback as it would help guide with the Saddle Hill Community Board Community Plan. The Board suggested that the iSite may like to have a stand at the Brighton Gala Day which is held annually at the end of January as there is in excess of 10,000 people which attend the event. |
7 Governance Support Officers Report |
|
|
A report from Civic provided an update of activities relevant to the Board area which included: a) Project Fund There was a discussion on suitable projects that may be funded from the $6,634.62 remaining in the discretionary fund. Suggestions included funding of a mural on the concrete water structure at the Canberra Place Reserve, Waldronville; picnic tables at Ocean View; seats at Sunnyvale; tidying up the unformed track from Sunnyvale to the nearby subdivision; installation of a half sized hard court at Delta Park playground and a bike park at the Brighton Domain.
It was agreed that all projects were worthy and may be considered in the next financial year . For the current year, the Board supported the mural; picnic benches and installation of the half sized court at Delta Park playground. Paul Weir would source quotations for the Delta Park Playground and Christina McBratney would price picnic benches and liaise regarding the painting of a mural. b) Brighton Road demarcation The Board reiterated their required for demarcation to be put in place for the pedestrian walkway between Green Island and Waldronville. c) Barneys Island The Board raised concerns with the signage on Barneys Island being worn and hidden by vegetation and requested that the vegetation be removed and signage be replaced noting the importance of a safe habitat for penguin breeding.
|
|
Moved (Scott Weatherall/ Leanne Stenhouse): That the Board: a) Approves up to $5,000.00 to be paid from the discretionary fund for the installation of a smaller sized basketball court at the Delta Park playground. b) Approves up to $5,000.00 to be paid from the discretionary fund for the painting of a mural on the concrete water structure at the Canberra Place Reserve, Waldronville. c) Notes the Governance Support Officers Report.
Motion carried (SHCB/2021/004) |
8 Saddle Hill Community Board 10 year plan submission |
|
|
The Saddle Hill Community Board 10 year plan submission was considered. |
|
Moved (Scott Weatherall/Christina McBratney): That the Board:
Approves the Saddle Hill Community Board 10 year plan submission with inclusion of the agreed amendments. Motion carried (SHCB/2021/005) |
9 Board Updates |
|
|
Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including: a) Keep Dunedin Beautiful b) Coastal Dune Regeneration Programme c) Waldronville Food Forest d) Community Response Plan e) Chain Hills Cycle Tunnel f) 2GP Variation 2 submission |
|
Moved (Scott Weatherall/Keith McFadyen): That the Board:
a) Notes the Board updates. b) Endorses the Board submission to the 2GP Variation 2. Motion carried (SHCB/2021/006) |
10 Chairperson's Report |
|
|
The Chairperson (Scott Weatherall) provided an update on items of interest which included: a) Correspondence received from a concerned citizen regarding the speed of cars and trucks on the bottom half of Martin Road, b) 10 year plan local briefing will be held on Friday 23 and Saturday 24 April 2021. c) Kaikorai Estuary – Significant communication with ORC. d) Rural Roads – Creamery Road, counter and condition and McLaren Gully Road condition and Green Island Bush Road, condition. e) MTB track at Waldronville. f) MTB Track at Brighton Domain. g) Representation Review. h) Mosaic Group Grand Opening (Saturday 10 April 2021). i) Smooth Hill Update – media interest. j) Horse Paddocks at Waldronville. k) Brighton Domain Planting Project. l) Sand Dune Regeneration Programme. m) Civil Defence Training Day – Saturday 10 April 2021. n) Destination Dunedin Plan – it was agreed that the Chair would present a submission on behalf of the Board to be ratified at the next meeting.
|
|
Moved (Scott Weatherall/Paul Weir): That the Board:
a) Notes the Chairperson’s Report. b) Approves a submission be prepared and submitted to the Destination Dunedin Plan on behalf of the Board for ratification at the next meeting.
Motion carried (SHCB/2021/007) |
11 Councillor Update |
|
|
Councillor Jules Radich provided an update on items of interest which included: a) Waikouaiti Water meeting. b) Shaping Dunedin Transport Plan. c) Development Contributions Policy Change. d) Mosgiel Pool Plans. e) Dunedin City Holdings Ltd positive return. f) Vogel Street. |
|
Moved (Cr Jules Radich/Scott Weatherall): That the Board:
Notes the update from Cr Radich. Motion carried |
12 Items for Consideration by the Chair |
|
|
There were no items identified. |
The meeting concluded at 2.29 pm.
..............................................
CHAIRPERSON
|
Saddle Hill Community Board 10 June 2021 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There are three funding applications for consideration by the Board.
2 Dunedin Group Riding for the Disabled have requested $1,935.00 towards the cost of purchase and installation of a heat pump in their parents/viewing and waiting area.
3 The Fairfield School Community Pool Committee have requested $2,703.00 towards the cost of upgrading safety issues at the community pool.
4 The Brighton Rugby Club have requested $1,000.00 for the replacement of two broken doors.
5 There is $7,135.00 remaining in the discretionary fund.
That the Board: a) Approves/declines the funding application from Dunedin Group Riding for the Disabled for $1,935.00 towards the cost of purchase and installation of a heat pump. b) Approves/declines the funding application from Fairfield Community Pool Committee for $2,703.00 towards the cost of upgrading safety issues of the community pool. c) Approves/declines the funding application from the Brighton Rugby Club for $1,000.00 for the replacement of two broken doors. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
|
Title |
Page |
⇩a |
Dunedin Group Riding for the Disabled Funding application |
16 |
⇩b |
Fairfield Community Pool Committee Funding Application |
20 |
⇩c |
Brighton Rugby Club Funding Application |
23 |
Saddle Hill Community Board 10 June 2021 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:
· Project Fund
· Currently being consulted on
· Updates/Actions
That the Board: a) Notes the Governance Support Officers Report. |
Project Fund
2 There is $7,135.00 remaining in the Discretionary Fund which includes the carry forward from the 2019/20 year. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
24 Sept |
Otokia Creek and Marsh Habitat Trust |
Native planting along the creek and marsh |
$434.78 |
|
Dunedin City Council |
Kaikorai Estuary Car Park Contribution |
$5,000.00 |
12 Nov |
Christmas on the Domain |
Contribution towards to the cost of the community Christmas event |
$1,000.00 |
|
Scott Weatherall |
Reimbursement for Community Evening |
$40.38 |
December |
Fresh Choice Green Island |
Hamper for bereaved family |
$65.22 |
Total Spent |
$6,540.00 |
‘Currently Being Consulted On’ by Dunedin City Council
3 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:
Plan Change – DIS-2021-1 (Variation 2) Further Submissions
ACTIONS/UPDATES
Transport Updates
4 Westward to Ocean View cycleway
In response to a request on indicative costing for cycleways, staff have advised that the arterials are $1.8m per km.
5 Speed Review
The Regulatory Subcommittee will meet on 6 July 2021 to consider the Speed Limit Bylaw Review for Amendments 10 and 11. Their recommendations will then be presented for adoption at the 27 July 2021 Council meeting.
6 Roadside Vegetation
The roadside vegetation contract has been awarded to Whitestone Contractors. The contract has strict conditions with financial implications on delivery of the contract so it is anticipated that there will be significant improvements in their performance.
Parks and Recreation Services Update
7 Beach Signage
The signage for a number of beach spaces has been assessed in an effort to increase compliance to the Reserves and Beaches Bylaw as well as refresh and improve wayfinding, wildlife or other relevant information. An audit of signage at Island Park Reserve will be undertaken and a plan put in place for improvements. Staff will invite the Community Board Chair to participate in the process once it is underway.
Tomahawk, Warrington and Waikouaiti beaches were identified as priority beaches. It is hoped that the auditing at Island Park will commence in the next couple of months.
Staff have looked at the signage at Brighton Beach and have advised that it is in good condition and not obstructed by vegetation therefore there are no plans to install any additional signage at this time.
Waste and Environmental Solutions Update
8 Smooth Hill
The Dunedin City Council submitted additional information to the Otago Regional Council (ORC) at the end of May 2021 as requested under s92 of the Resource Management Act. The ORC will review this information and make its determination regarding the next steps and notification of the consent application.
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
|
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
There is no contribution to the Strategic Framework. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement The representation review may be of interest to mana whenua and mataa waka. |
||||||||||||||||||||||||||||||||||||||||
Sustainability There are no implications for sustainability. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Internal engagement has occurred with appropriate staff members. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There is no known conflict of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards The report provides information on activities in or relevant to the Board area. |
|
Saddle Hill Community Board 10 June 2021 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:
- Keep Dunedin Beautiful
- Coastal Dune Regeneration Programme
- Waldronville Food Forest
- Community Response Plan
- Chain Hills Cycle Tunnel
- Community Board Conference
That the Board: a) Notes the Board updates.
|
Signatories
Authoriser: |
|
|
Saddle Hill Community Board 10 June 2021 |
EXECUTIVE SUMMARY
1 The Chairperson (Scott Weatherall) will provide an update on items of interest to the Board including:
- 10 year plan submission
Attachments
|
Saddle Hill Community Board 10 June 2021 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Jules Radich will provide an update on items of interest including the 10 year plan submissions and deliberations.
That the Board: a) Notes the update from Cr Radich.
|
Signatories
Author: |
Lynne Adamson - Governance Support Officer |