Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 24 June 2021

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale
	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

Senior Officer Tom Dyer, Group Manager 3 Waters

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

24 June 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Leaning Lodge Trust 4

1.2 Public Forum - Mike Garetty 4

1.3 Public Forum - Update on Community Garden 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 15 April 2021 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Report Back on Community Board Conference 15

7 Governance Support Officers Report 16

8 Chairperson's Report 20

9 Notification of Items for Consideration by the Chairperson 21

Strath Taieri Community Board

24 June 2021

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 15 April 2021, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	David Frew
	Leeann McLew
	Robin Thomas

IN ATTENDANCE

Jeanine Benson (Group Manager Transport,) Malcolm Anderson (City Marketing Manager) and Louise Van Der Vlierd (Manager Visitor Centre)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Norma Emerson on behalf of Richard Emerson

Mrs Emerson spoke to the Board regarding retaining the railway bridge over March Creek. She advised that her husband was concerned to hear at the last Community Board meeting a suggestion that the bridge over March Creek be removed as it was obstructing the flow of water during the recent flood. She advised that it is a historic bridge, built around 1891 and should be retained.

Mrs Emerson also raised the issue of a local business being granted permission to use the Railway Station buildings after the flooding 2021. On behalf of Mr Emerson she advised that there was concern in the community allowing a commercial operator to use a community facility. On behalf of Mr Emerson, she expressed that the operator was not paying rent and this prevented other people from using the facility.

During the presentation Leeann McLew entered the meeting at 2.10 pm.

2 Apologies

Apologies were recevied from Blair Dale and Cr Mike Lord.

Moved (David Frew/Mark O'Neill):

That the Board:

Accepts the apologies from Blair Dale and Cr Mike Lord.

Motion carried (STCB/2021/006)

3 Confirmation of agenda

Moved (Robin Thomas/David Frew):

That the Board:

Confirms the agenda with the following addition:

Discussion on Dunedin Railway Ltd the reason for urgency being that the Board needs to show ongoing support for the continuation of the Taieri Gorge Railway

Motion carried with Barry Williams voting against.

Moved (Robin Thomas/David Frew):

That the Board:

Confirms the agenda with the following addition:

Discussion on Power Outages the reason for urgency being h the health and safety of the community.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mark O'Neill/Leeann McLew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 25 March 2021

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Confirms the minutes, as amended, of the Strath Taieri Community Board meeting held on 25 March 2021 as a correct record.

Motion carried

Part A Reports

6 Otepoti Dunedin Destination Plan Refresh

Malcolm Anderson, Manager City Marketing and Louise Van Der Vlierd, Manager Visitor Centre were in attendance to give an overview of the Dunedin Destination Plan refresh.

Mr Anderson advised that consultation was underway on the refresh of the Dunedin Destination Plan with submissions closing on 14 May. Once the submissions have been reviewed a draft of the plan will be provided to Community Boards for discussion.

7 10 Year Plan 2021-31 Submission

Discussion took place on the draft submission to the 10 Year Plan 2021-31.

Moved (Mark O'Neill/David Frew):

That the Board:

Approve, the Board’s submission, as amended, on the 10 Year Plan 2021-31.

Motion carried (STCB/2021/007)

8 Project Fund
	Moved (Leeann McLew/Robin Thomas): That the Board Uplifts the funding application from the Strath Taieri Agriculture & Rural Tourism Trust on behalf of Grocotts Community Garden from the table. Motion carried
	Consideration was given to an application from Strath Taieri Agriculture & Rural Tourism Trust on behalf of Grocotts Community Garden for $2,500 towards the installation of a tunnel house.
	That the Board: Approves a grant of $2,460.00 for the application from Strath Taieri Agriculture & Rural Tourism Trust on behalf of Grocotts Community Garden. Motion carried

9 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · Suggested Restricted Parking Area · Currently Being Consulted on by Dunedin City Council
	Discussion took place on the problem of people parking outside the Post Office/shop long term, which is causing problems for customers and delivery vehicles accessing the shop.
	Moved (Robin Thomas/Ms Leeann McLew): That the Board: Requests that a P5 be installed outside the Middlemarch Postal Agency on Swansea Street. Motion carried
	Moved (Mark O’Neill/David Frew): That the Board: Notes the Governance Support Officers’ Report. Motion carried

9a Power Outages

Members expressed concern regarding recent power fluctuations. It was noted that these were a result of the upgrading of power poles in the area, when the power is switched off and on.

9b Dunedin Railways Ltd

Comment was made on the Council’s recent resolutions regarding the future of Dunedin Railways Ltd. It was noted that the Board had included comment in their 10 year Plan submission to Council. Members reiterated the importance of the railway to the Middlemarch Community.

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Cardigan Street trees have not yet been pruned.

· Otago Regional Council – Update on communication newsletter

· Concern regarding expenditure on cycleways and walkways

11 Notification of Items for Consideration by the Chairperson

Follow up with Waka Kotahi NZ Transport Agency regarding road closures

Fillyburn Bridge

The meeting concluded at 3.35 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

24 June 2021

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Future of Dunedin Railways Limited

· Hyde Hall Recreation Reserve

· Currently Being Consulted on by Dunedin City Council

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has fully allocated the funds available in the 2020/21 financial year.

Meeting Date	Amount	Recipient
6 August 2020	$1,000.00	Otago Neighbourhood Support
	$2,000.00	Strath Taieri Heritage Park
	$5,000.00	Strath Taieri Historical Society
12 November 2020	$3,900.00	Hindon Community Centre
15 April 2021	$2,460.00	STARTT on behalf of Grocotts Community Garden
Total	$14,360.00

Future of Dunedin Railways Limited.

3 The Dunedin City Council considered a report regarding the future of Dunedin Railways Ltd at the 10 year plan deliberations meeting commencing on 31 May 2021. After discussion it was resolved as follows:

That the Council:

a) Notes the initial staff feedback on strategic and financial implications of retaining Dunedin Railways Ltd services in city ownership as requested by Council on 13 April 2021.

b) Confirms the recommended option for Dunedin Railways Ltd operational services to the KiwiRail national rail network and the Taieri Gorge service to Hindon for 2021/22.

c) Directs DCHL fund the 2021/22 Dunedin Railways Ltd service based on the recommended option of providing a service using the national rail network and the Taieri Gorge line to Hindon.

d) Notes Council will support the Otago Central Rail Trust to seek funding for feasibility work on possible extensions to the Otago Central Rail trail between Middlemarch and Wingatui in collaboration with mana whenua and other interested parties.

Hyde Hall Recreation Reserve

4 Council, after consultation with the Hyde Hall and Recreation Reserve Society Inc., is undertaking Public Notification inviting Registrations of Interest (ROI) and Tenders for the issue of a sheep grazing and farming licence (excluding intensive dairying) of 33.4042 ha of the Hyde Hall Recreation Reserve situated off the Hyde – Macraes Road at 119 Mareburn Road, Hyde.

5 The current Licence expires on 31 August 2021 and the new Licence will be for a term of 10 years commencing from 1 September 2021, expiring on 31 August 2031.

6 The Licence fee collected is used the Hyde Hall and Recreation Reserve Society Inc. for the benefit of Hyde Hall and recreation reserve.

7 A public notice will be in the Otago Daily Times on Saturday 19 June 2021 and the closing date for Tenders is noon on Monday 2^nd August 2021. Full information about the ROI/Tender process will then be available on Councils website – Consulting On page.

Currently Being Consulted On’ by Dunedin City Council

Keeping of Animals (excluding Dogs) and Birds Bylaw Review

https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/keeping-of-animals-excluding-dogs-and-birds-bylaw-review

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Register of Interest	7

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A ⇩	Minutes of Strath Taieri Community Board meeting held on 15 April 2021	10