Agenda of Waikouaiti Coast Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 23 June 2021

Time: 4.30 pm

Venue: Karitane Hall, Coast Road, Karitane

Sandy Graham

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

Senior Officer

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

23 June 2021

ITEM TABLE OF CONTENTS PAGE

1 Appointment of Acting Chairperson 4

2 Public Forum 4

2.1 Public Forum - Hawksbury Lagoon 4

2.2 Public Forum - Waikouaiti Garden Club 4

3 Apologies 4

4 Confirmation of Agenda 4

5 Declaration of Interest 5

6 Confirmation of Minutes 9

6.1 Waikouaiti Coast Community Board meeting - 14 April 2021 9

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

7 Funding Applications 15

8 Keeping of Animals (excluding Dogs) and Birds Bylaw 23

9 Governance Support Officer's Report 30

10 Community Plan 33

11 Board Updates 34

12 Council Activities 35

13 Items for Consideration by the Chairperson 36

Waikouaiti Coast Community Board

23 June 2021

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library, Harvey Street, Waitati on Wednesday 14 April 2021, commencing at 4.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies

An apology for lateness was received from Geraldine Tait

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Accepts the apology for lateness from Geraldine Tait.

Motion carried (WC/2021/028)

3 Confirmation of agenda

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2021/029)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock updated her register of interest and advised that she is now the Chair of Keep Dunedin Beautiful.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2021/030)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 24 March 2021

Moved (Sonya Billyard/Andy Barratt):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 24 March 2021 as a correct record.

Motion carried (WC/2021/031)

Part A Reports

6 Governance Support Officer's Report
	The report provided an update on relevant to the Board’s area.
	Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WC/2021/032)
	Moved (Mandy Mayhem-Bullock/Alasdair Morrison): That the Board: Endorses nominating Jan Tucker from the West Harbour Community Board for the Outstanding Community Board Member Award. Motion carried (WC/2021/033)

7 Funding Update

The report provided details of funding allocated to date.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the funding update.

Motion carried (WC/2021/034)

8 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Dunedin Destination Plan

ORC 10 Year Plan

Truby King Reserve Management Plan Hearing

Current water situation

Seasider train service

10 Year Plan drop in session on Saturday 17 April at Waikouaiti

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the Chairperson’s report.

Motion carried (WC/2021/035)

9 Board Updates

Board members provided updates on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update which included that she was part of the interview panel for the replacement of the Community Advisor for KDB and advertising for the position was underway. She also reminded members about the annual Mother’s Day tree planting.

Waikouaiti Recycling Centre Project

Andy Barratt provided an update which included that the container was now in place and that shelving had been installed. The group will work on gathering items for the once shop once the MOU was sorted with the DCC.

Waikouaiti Plantation Replanting Project

Mark Brown provided an update which included that there had been a few losses due to drought over last couple of months and that the new season planting was waiting for the rain to commence.

North Coast Promotional Group

Mark Brown advised that he and Sonya Barratt were still to contact the Manager City Marketing, Malcolm Anderson.

Recreational Working Group

Mandy Mayhem-Bullock advised that they would submit to the Dunedin Destination Plan, 10 Year Plan and the Transport Plan.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the updates.

Motion carried (WC/2021/036)

10 Community Plan

The Board provided updates on the following for the Community Plan.

Page 28 – Roading Schedule

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the updates.

Motion carried (WC/2021/037)

11 Council Activities
	Councillor Jim O’Malley provided an update on matters of interest to the Board, which included: Speed Limit Review Seasider train Geraldine Tait entered the meeting at 5.28 pm.
	Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley): That the Board: Notes the updates. Motion carried (WC/2021/038)

	Cr Jim O’Malley left the meeting at 5.35 pm.

12 Waikouaiti Coast Community Board 10 Year Plan Submission

The Board discussed their 10 Year Plan submission topics from feedback provided to the Chairperson.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Approves the Waikouaiti Coast Community Board 10 Year Plan submission and agrees that the Board delegate authority to a Alasdair Morrison to finalise the submission once feedback is provided from the consultation session being held on 17 April in Waikouaiti.

Motion carried (WC/2021/039)

13 Items for Consideration by the Chairperson
	There were no items for consideration.

The meeting concluded at 7.03 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

23 June 2021

Part A Reports

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a summary of funding allocated to date. As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2 At the Council Annual Plan Deliberation meeting held on 27 May 2020, Council approved the carry forward of unspent 2019/2020 Community Board discretionary funds into the 2020/2021 financial year as a one-off consideration due to the recent Covid-19 events.

3 The Board has $567.18 available for the 2020/21 year (Note this includes the carry forward from the 2019/20 year of $3,761.00).

4 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
17 June 2020	$837.00	Waikouaiti District Museum – to purchase a bar fridge and microwave for the kitchen in the new museum building.
17 June 2020	$675.00	Blueskin News Community Newsletter – to fund the printing of the Blueskin Newsletter.
17 June 2020	$600.00	POWA (Progress of Waikouaiti Area) – to fund the printing of the POWA Newsletter.
17 June 2020	$240.00	Otago Blue – for providing 30 bottles of hand and surface sanitizer.
17 June 2020	$750.00	Joel Vanderburg Memorial - Allocates from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.
17 June 2020	$0.00	Defibrillator training sessions - Allocates $400.00 to enable 2 classes of 10 people attend Defibrillator training in Waitati – advised that this project will not go ahead.
12 August 2020	$750.00	Waitati Hall Society Inc – to have a mural painted onto the side of the Waitati Hall.
30 September 2020	$1,200.00	Hawksbury Lagoon Inc - towards a reprint of their brochures.
30 September 2020	$200.00	Mullet Collective - towards the Mullet Festival held in the Warrington Reserve.
30 September 2020	$968.06	Better Creative – to print 2,000 copies of the Waikouaiti Coast Community Board newsletter.
30 September 2020	$50.00	POWA (Progress of Waikouaiti Area) – to deliver the Waikouaiti Coast Community Board newsletters.
18 November 2020	$1,000.00	Hauteruruku ki Puketeraki - to pay for one staff/tutor for three hours per week for the Kaitiaki Waka Programme.
18 November 2020	$1,670.00	Waiputai (Blueskin Bay) Trust - for $1,670.00 for seed funding for a community centre in Warrington with the following condition: Should the venture not proceed for the full year as intended any unspent money will be returned to the Waikouaiti Coast Community Board.
17 February 2021	$500.00	Waitati School – towards a shed for the kiln.
17 February 2021	$1,280.00	Gravity Events – Allocates from the project fund - for the accessories for the new screen and projector at the East Otago Events Centre.
5 March 2021	$82.61	Flowers.
24 March 2021	$912.00	Waikouaiti Rodeo Association – towards 17 3m x 175mm strainer posts.
24 March 2021	$969.15	OneCoast – towards a wind blade flag and St John first aid training for two community members and a St John first aid kit for the container.
24 March 2021	$500.00	Blueskin A&P Society - towards the Bland Park Tuatara mural and a bouncy castle at this year’s show.
Total	$13,193.82

5 A request has been received from Andy Barratt regarding a change in scope for the Joel Vanderburg Board project (Attachment A)

6 At the Board’s meeting held 17 June 2020 the following resolution was passed:

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Allocates $750.00 from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.

Motion carried (WC/2020/001)

Funding Request Applications

7 Waikouaiti Garden Club has requested $610.00 towards the Waikouaiti Community Spring Show Events Centre hire, printing and children’s arts prizes (Attachment B).

8 Waikouaiti District Museum has requested $300.00 to purchase a flag for the power pole in front of the existing museum (Attachment C).

RECOMMENDATIONS

That the Board:

a) Agrees/disagrees with the change in scope for the Joel Vanderburg Board project funding approved at the 17 June 2020 meeting.

b) Approves/declines the funding application from the Waikouaiti Garden Club.

c) Approves/declines the funding application from the Waikouaiti District Museum.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Email from Andy Barratt regarding Joel Vanderburg approved funding	18
⇩b	Waikouaiti Garden Club Funding Application	19
⇩c	Waikouaiti District Museum Funding Application	21

Waikouaiti Coast Community Board

23 June 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) What DCC is Currently Consulting On

b) Roadworks Schedule

c) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

What DCC is Currently Consulting On

2 DCC is currently consulting on the following which may be of interest to the Board and the community:

3 Keeping of Animals (excluding Dogs) and Birds Bylaw review – submissions close on Wednesday 7 July 2021. For ease of reference the current policy is Attached to Item 6 of the Agenda. https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/keeping-of-animals-excluding-dogs-and-birds-bylaw-review

4 Intention to grant a concession licence part Waikouaiti Domain Recreation Reserve – submissions close on Friday 16 July 2021: https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/intention-to-grant-a-concession-licence-part-waikouaiti-domain-recreation-reserve

Roadworks Schedule

5 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Waikouaiti Coast Community Board

23 June 2021

Board Updates

Department: Civic

EXECUTIVE SUMMARY

Board members to provide updates on activities including:

1 Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock will provide a verbal update.

2 Waikouaiti Recycling Centre Project

Geraldine Tait will provide a verbal update.

3 Waikouaiti Plantation Replanting Project

Mark Brown will provide a verbal update.

4 Assist Fund Recipients with Reporting Back

Alasdair Morrison will provide a verbal update.

5 BRAG Walking Group

Mandy Mayhem-Bullock will provide a verbal update.

6 Truby King Recreation Reserve Committee

Andy Barratt will provide a verbal update.

7 Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock will provide a verbal update.

8 North Coast Promotional Group

Mark Brown will provide a verbal update.

9 Recreational Working Group

Mandy Mayhem-Bullock will provide a verbal update.

RECOMMENDATIONS

That the Board:

a) Notes the updates.

Attachments

There are no attachments for this report.

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 14 April 2021	10