Agenda of West Harbour Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 9 June 2021

Time: 5.30 pm

Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy	Angela McErlane
	Jacqueline Ruston	Cr Steve Walker

Senior Officer

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

9 June 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - TS Nimrod Navy Cadets 4

1.2 Public Forum - Sawyers Bay Play Centre 4

1.3 Public Forum - Port Chalmers Foundry Charitable Trust 4

1.4 Public Forum - Port Chalmers Fire Brigade 4

1.5 Public Forum - Pioneer opportunities and Resources Trust 4

1.6 Public Forum - Sawyers Bay Playcentre 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 21 April 2021 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Project Fund Applications 15

7 Governance Support Officers Report 46

8 Board Representation And areas of responsibility 49

9 Chairperson's Report 50

10 Council Activities 51

11 Notification of Items for Consideration by the Chairperson 52

West Harbour Community Board

9 June 2021

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 April 2021, commencing at 5.30 pm.

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy
	Angela McErlane
	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Malcolm Anderson, Manager City Marketing and Louise Van der Vlierd, Managing Visitor Centre

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Funding Application - Dunedin Rudolf Steiner School

Clare Ridout spoke to the funding application from the Dunedin Rudolf Steiner School. Ms Ridout advised that the children had built the pizza oven, and were now looking to put a roof over the oven to protect it.

2 Apologies

An apology was received from Jan Tucker.

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

Accepts the apology from Jan Tucker.

Motion carried

3 Confirmation of agenda

Moved (Cr Steve Walker/Duncan Eddy):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 17 March 2021

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 17 March 2021 as a correct record.

Motion carried

Part A Reports

6 Otepoti Dunedin Destination Plan Refresh

Malcolm Anderson, Manager City Marketing spoke to the Board regarding the Dunedin Destination Plan refresh. Mr Anderson advised that consultation was underway on the refresh of the Dunedin Destination Plan, with submissions closing on 14 May. Once the submissions have been reviewed a draft of the plan will be provided to Community Boards for discussion.

7 Project Fund Applications
	Consideration was given to the funding application from the Rudolf Steiner School Trust Otago for funding of $1060 towards the building of a roof for a pizza oven.
	Moved (Francisca Griffin/Angela McErlane): That the Board: Approves funding of $1060 to the Rudolf Steiner School Trust Otago towards the building of a pizza oven roof. Motion carried (WHCB/2021/005) with Trevor Johnson voting against.
	Consideration was given to the funding application from the NZ Sea Lion Trust for funding of $1,588 towards the purchase of a sea long microchip scanner. Cr Walker withdrew from discussion on this item.
	Moved (Duncan Eddy/Francisca Griffin): That the Board: Approves funding of $1,588 to the NZ Sea Lion Trust towards the purchase of a sea lion microchip scanner. Motion carried (WHCB/2021/006)
	Discussion took place on the ongoing maintenance of the Albertson Avenue Community Garden and it was suggested that funding could be allocated for another year towards maintenance.
	Moved (Jacqueline Ruston/Trevor Johnson): That the Board: Approves funding of $1300 for the maintenance of the Albertson Avenue Community Garden. Motion carried (WHCB/2021/007)

8 10 Year Plan 2021-31 Submission

Steve Walker withdrew from the discussion on the 10 year plan submission.

Discussion took place on the draft submission for the 10 year plan, with minor amendments being made.

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

Approves the draft submission, as amended.

Motion carried

9 Governance Support Officers Report

In a report the Governance Support Officer provided an update on activities relevant to the Board.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Notes the Governance Support Officers Report.

Motion carried

10 Board Representation And areas of responsibility

a) Port Noise Liaison Committee

Jacque Ruston advised there had been not meeting held since the Board’s last meeting.

b) Ravensdown Community Liaison Group

Trevor Johnson provided an updated from the meeting of the Liaison Group held on 5 May.

c) Keep Dunedin Beautiful

Duncan Eddy advised that Mandy Mayhem-Bullock was the new Chairperson and they were currently looking for a new co-ordinator.

d) Access Radio

Francisca Griffin advised that she had the scheduled for the year, and that Board members had agreed to take it in turns to host the Board’s slot. .

e) Social Media and Communication

Francisca Griffin provided an overview of the activities on Social Media.

f) Albertson Avenue Beautification Project

Francisca Griffin provided an update on the maintenance work that had been undertaken at the garden.

g) Community Awards

Duncan Eddy and Jacque Ruston provided an update on the Community Awards and advised they had received the first nomination. There was a discussion as to how this should be considered and it was agreed to discuss this with the nominator.

h) Aramoana Liaison

Ange McErlane advised that there was nothing to report at this time.

i) Vision Port Chalmers

Ange McErlane advised that some committee members had resigned and they were struggling to get a quorum.

11 Chairperson's Report

The Chairperson advised that the speed bumps would be installed at Te Ngaru before the end of June. She advised that the parking issues at the Yacht Club were being resolved and it is hoped the parking signs would be removed in the near future.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Notes the Chairperson’s Report.

Motion carried

12 Council Activities
	Cr Walker provided an update on matters of interest including the 10 year plan engagement process and the future of Dunedin Railways Ltd.

13 Notification of Items for Consideration by the Chairperson
	There were no items notified.

The meeting concluded at 6.35 pm.

..............................................

C H A I R P E R S O N

West Harbour Community Board

9 June 2021

Part A Reports

Project Fund Applications

Department: Civic

EXECUTIVE SUMMARY

1 A project completion form has been received from received from West Harbour Arts Charitable Trust.

2 An application has been received from the Port Chalmers Foundry Charitable Trust for $548.28 towards development of a website.

3 An application has been received from Port Chalmers Fire Brigade for $2,000 towards a replacement AED.

4 An application has been received from the Pioneer Opportunities and Resources Trust for $477.76 towards the purchase of a sound system.

5 An application has been received from TS Nimrod for $673.96 towards the purchase of rope for educational exercises ad smaller life-jackets for new entrants.

6 An application has been received from the Sawyers Bay Playcentre for $1,000 towards a permanent pergola to be installed over the playground.

7 Ann application has been received from the Ravensbourne Fire Brigade for $515.83 towards the replacement of a reciprocating saw.

8 Board member Duncan Eddy has put forward a Board Project for consideration. The amount requested is $600.

9 Note is made that $6,960.89 remains in the fund

RECOMMENDATIONS

That the Board:

a) Notes the project completion from West Harbour Arts Charitable Trust.

b) Approves/declines the funding application from Port Chalmers Foundry Charitable Trust.

c) Approves/declines the funding application from the Port Chalmers Fire Brigade

d) Approves/declines the funding application from the Pioneer Opportunities and Resources Trust.

e) Approves/declines the funding application from TS Nimrod.

f) Approves/declines the funding application from the Sawyers Bay Playcentre

g) Approves/declines the funding application from the Ravensbourne Volunteer Fire Brigade.

h) Approves/declines the suggested Board Project from Duncan Eddy

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Report Back - West Harbour Arts Charitable Trust	17
⇩b	Funding Application - Port Chalmers Foundry Charitable Trust	19
⇩c	Funding Application - Port Chalmers Fire Brigade	23
⇩d	Funding Application - Pioneer Opportunities and Resources Trust	26
⇩e	Funding Application - TS Nimrod	30
⇩f	Funding Application - Sawyers Bay Playcentre	37
⇩g	Funding Application - Ravensbourne Fire Brigade	42
⇩h	Board Project - Duncan Eddy	45

West Harbour Community Board

9 June 2021

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Currently Consulting On

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

2 The Board has $6,960.89 (Note this includes the carry forward from the 2019/20 year). Spending to date is as follows:

Meeting Date	Amount	Recipient
24 June 2020	$500.00	West Harbour Arts Charitable Trust
	$748.00	Sawyers Bay Playcentre
	$1,400.40	Rothesay News ($116.70/month)
	+($770.00)	Purchase of stainless-steel ashtrays. Funding no longer required
12 August 2020	$500.00	Harbourside Junior Football Club
	+($100.00)	Hire of Town Hall – Community Awards Funding no longer required
	+($500.00)	Community Awards Funding no longer required
30 September 2020	$1022.38	Anteroom Arts Charitable Trust
October 2020	$30.00	OAR Membership
	$45.00	Aramoana Memorial
November 2020	$100.00	Flowers Community award
	$1915.35	Digiart&Design (Know Your Neighbour Brochure)
	$1,320.00	UpFront Environmental - Albertson Avenue Community Garden
21 April 2021	$1,060.00	Rudolf Steiner School Trust Otago
	$1,588.00	NZ Sea Lion Trust
	$1,300.00	Albertson Avenue Community Garden Maintenance
	$239.98	OAR FM Dunedin
Total	$11,769.11

On’ by Dunedin City Council

3 DCC is currently consulting on the following which may be of interest to the Board:

1 Plan Change – DIS-2021-1 (Variation 2) Further Submissions

https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan/plan-change-dis-2021-1-variation-2

Intention to Enter into a Lease - Part Sawyers Bay Recreation Reserve

https://www.dunedin.govt.nz/council/currently-consulting-on/current-consultations/intention-to-enter-into-a-lease-part-sawyers-bay-recreation-reserve

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

The representation review may be of interest to mana whenua and mataa waka.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

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A ⇩	Minutes of West Harbour Community Board meeting held on 21 April 2021	10