Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

28 July 2021

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 09 June 2021, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Jeanine Benson (Group Manager Transport)

Governance Support Officer Wendy Collard

The Board acknowledged the recent passing and service of the previous Mayor, Dave Cull and Jan Tucker, West Harbour Community Board member.

1 Public Forum

1.1 Friends of the Mosgiel Memorial Gardens

Rosanne Dee provided an update on the recently established Friends of the Mosgiel Memorial Gardens group and responded to questions.

1.2 Mosgiel-Taieri Safer Schools Project

Trevor Buchanan commented on his concerns regarding the Mosgiel-Taieri Safer Schools Project.

1.3 Wingatui and Factory Roads Roundabout

Frank Cochrane tabled and spoke to his concerns regarding the Wingatui and Factory Roads roundabout. Mr Cochrane responded to questions.

1.4 Mosgiel Rotary Club

David Brown from Mosgiel Rotary Club, spoke in support of their funding application and responded to questions.

1.5 Memorial Wall - East Taieri Cemetery

Margaret Van Zyl spoke to her concerns regarding the time that it has taken to construct the Memorial Wall at the East Taieri Cemetery and responded to questions.

1.6 Berwick Outdoor Experience

Rob Urquhart provided an update on the Berwick Outdoor Experience Course and thanked the Board for its sponsorship.

Ryan Roxburgh commented on how the course had helped build his confidence and he had particularly enjoyed interacting with people from all walks of life.

Messrs Urquhart and Roxburgh responded to questions.

1.7 Margaret Gallaher

Margaret Gallaher spoke to her concerns regarding street bollards and vegetation encroachment and responded to questions.

1.8 Maurice Prendergast

Maurice Prendergast spoke on governance matters and responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joy Davis/Phillipa Bain):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Joy Davis/Member Martin Dillon):

That the Board:

a) Notes the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 14 April 2021

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 14 April 2021 as a correct record.

Motion carried with Brian Miller and Brian Peat recording their vote against.

Part A Reports

6 Roading Matters

Paul Jamison from Fulton Hogan provided an update on roading matters within the Board’s area and responded to questions.

7 Chief Executive Officer's Update

The Chief Executive Officer (Sandy Graham) spoke on the 10 year plan and thanked the Board for its involvement in the community engagement. Ms Graham provided an update on the Representation Review and Smooth Hill.

Ms Graham responded to questions.

8 Naming of a new private way off Cemetery Road, East Taieri, Mosgiel

This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way off 22 Cemetery Road, East-Taieri, Mosgiel.

The new road names proposed by the developer are ‘Jollie Lane’ or ‘Redwood Lane’, but only ‘Jollie Lane’ complies with the DCC Road Naming Policy.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a) Supports the naming of a new private way off 22 Cemetery Road, East-Taieri, Mosgiel as ‘Jollie Lane’.

Motion carried (MTCB/2021/016)

9 Governance Support Officer's Report
	This report is to inform the Mosgiel-Taieri Community Board on a number of activities relevant to the Board’s area including: a) Project Fund b) West Taieri of The Taieri c) Mosgiel Memorial Park and Peter Johnstone Park d) Wingatui Road and Factory Road roundabout e) Safer Schools Project f) Inward Correspondence
	Moved (Joy Davis/Phillipa Bain): That the Board: Uplifts the funding application from the Mosgiel Rotary Club from the table. Motion carried (MTCB/2021/017)
	There was a discussion on the funding application which included maintenance costs and ownership of the “Mosgiel” sign.
	Moved (Phillipa Bain/Dean McAlwee): That the Board: Approves the funding application from the Mosgiel Rotary Club for $2423.00. Motion carried (MTCB/2021/018)
	Moved (Brian Miller/Dean McAlwee): That the Board: Requests staff give consideration to Council taking over ownership of the “Mosgiel Sign” in consultation with the Mosgiel Rotary and the Mosgiel-Taieri Community Board. Motion carried (MTCB/2021/019)
	Moved (Martin Dillon/Dean McAlwee): That the Board: Approves the funding of an article in the West Taieri of The Taieri newsletter three times a year at a cost of $45.00 from the Board’s Discretionary Fund. Motion carried (MTCB/2021/020)
	Following discussion, the Board requested that a representative from Otago Regional Council be invited to the next meeting to provide an update on public transport.
	The Board also requested that consideration be given to the installation of a pedestrian crossing on Hagart-Alexander Drive close to the Brooklands Retirement Village exit.
	Moved (Joy Davis/Martin Dillon): That the Board: Notes the Governance Support Officer’s Report Motion carried (MTCB/2021/021)

10 Board Updates
	Board members provided updates on activities which included: Keep Dunedin Beautiful (KDB) Phillipa Bain acknowledged all the fantastic work that the late Jan Tucker had done for Keep Dunedin Beautiful. Pocket Parks Phillipa Bain provided an update and advised that she had had an on-site meeting with staff. Friends of the Mosgiel Memorial Gardens Brian Miller provided an update on the establishment of the Friends of the Mosgiel Memorial Gardens.
	Moved (Phillipa Bain/Dean McAlwee): That the Board: Appoints Brian Miller as the Board Representative on the Friends of the Mosgiel Memorial Gardens. Motion carried (MTCB/2021/022)
	Celebrating Local Excellence on the Taieri Project Joy Davis provided an update which included the quote from John Swan & Co Ltd. Mrs Davis advised that there was no change to the original quote. Hawk n Hurl Dean McAlwee advised that the event had been postponed until October 2021. Mosgiel Coronation Hall Dean McAlwee advised that meeting would be held quarterly in the future. Councillor Houlahan provided an update on the outcome of the “Performing Arts Venue” consultation. Mosgiel Business Association Joy Davis commented that in response to her email, they advised that they contact her. Mosgiel Aquatic Project Team Brian Miller commented on his concerns regarding the proposed controlled intersection of Gordon Road and Eden Street. Mosgiel and Taieri Emergency Group. Joy Davis advised that two members had undertaken the incident controller training. Outram Emergency Group. Dean McAlwee advised that a meeting with interested parties was being held on 22 June 2021. Silverstream Plantings Brian Peat provided an update on the progress of the project and the plantings. Social Media Brian Peat provided an update and advised that the number of ‘likes’ had increased. Community Engagement Board members provided an update on the engagement with the community.
	Moved (Joy Davis/Martin Dillon): That the Board: Notes the Board Updates Motion carried (MTCB/2021/023)

11 Chairperson's Report
	A report from the Chairperson updated the Board on matters of interest since the previous meeting.
	Moved (Chairperson Joy Davis/Member Martin Dillon): That the Board: Authorises the Chair to write the NZ Police acknowledging Sergeant John Cunningham’s service to the Mosgiel/Taieri community and the support to the Board during his time as relief Sergeant in Charge. Motion carried (MTCB/2021/024)
	Moved (Cr Carmen Houlahan/Phillipa Bain): That the Board: Approves the reimbursement to Dean McAlwee and Brian Miller the costs of the Board’s stand at the Party in the Park. Motion carried (MTCB/2021/025)
	Moved (Phillipa Bain/Martin Dillon): That the Board: Notes the Chairperson’s update Motion carried (MTCB/2021/026)

12 Council Activities

Councillor Carmen Houlahan provided an update on Council activities which included the hearings and deliberations for the 10 year plan 2021-2031

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

a) Notes the Council Activities Update.

Motion carried (MTCB/2021/027)

13 Community Plan

Following discussion, it was agreed that the “Mosgiel Sign” be included in the Board’s community plan.

14 Items for consideration by the Chair

Brian Peat requested the inclusion of the Waihola – Dunedin cycleway in the Board updates.

Following discussions on the East Taieri Cemetery Memorial Wall and Mrs van Zyl’s concerns, it was agreed that Brian Peat would liaise with staff on her behalf.

The meeting concluded at 7.53 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

28 July 2021

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Inward Correspondence

c) Representation Review

d) Remuneration Update

e) Safer Streets Update

f) Wingatui/Factory Road Roundabout

g) What DCC is currently consulting on

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

Project Fund

2 The Board has been allocated $10,000 for the 2021/2022 financial year.

Inwards Correspondence

3 Letter of Acknowledgement from RSA

Representation Review

4 The Independent Review Panel is presenting its report to Council on Tuesday 10 August 2021. Following this, the Council will decide whether or not to adopt the recommendations of the panel as its Initial Proposal or make changes. Once it has made that decision public notice will be given of the Initial Proposal and it will be open for anyone to make submissions. The Board will need to decide whether it wishes to make a submission and decide what its submission will include. The Board can formally consider its submission at its meeting on 15 September 2021. It is likely that submissions will be open from mid-August to mid-September. Council will then decide on the final proposal in October.

Remuneration Authority 2021 Determination

5 The Remuneration Authority has the responsibility for setting remuneration for local government elected members including community boards. The Authority has recently made its most recent determination and the effect for the Mosgiel Taieri Community Board is as follows: Chair: $289 increase per year (19,526), Member: $144 increase per year (9,763). This will be backdated to 1 July 2021.

Safer Streets Update

6 Staff advise that the next steps in the project will be permanent changes, which will be led by DCC’s Transport Engineering and Road Safety team.

7 As part of this, the DCC will investigate 30km/h school zones for Mosgiel and Outram this financial year. Following this, the DCC will need to undertake consultation and resolve the new speed restrictions through a bylaw. The process for changing speed limits is currently being changed by the Ministry of Transport, full details for the new rule have not been released yet. However, the DCC is aiming to resolve and implement the new infrastructure late FY21/22 or early FY22/23 if all goes well.

8 New crossing facilities and intersection improvements will be proposed, consulted on and implemented after this. If possible, it will be included as part of the kerb renewal programme, if not it will be fitted into the School Safety Improvements programme.

9 Attached for your information is a copy of the Mosgiel Safer Streets Update.

Wingatui/Factory Road Roundabout

10 Staff advice is to leave the speed platforms in place to assist with the reduction of speed into the roundabout. There is no visibility issue considered of the hedges adjacent to the roundabout.

Roadworks Schedule

11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC currently consulting on

12 St Clair – St Kilda Coastal Plan/Whakahekeray – Rakiātea Rautaki Tai

https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

13 District Plan changes – information and the consultation process for the 2^nd General District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Acknowledgement from RSA	22
⇩b	Safer Streets Update	23

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Mosgiel-Taieri Community Board

28 July 2021

Part B Reports

Naming of a new road off Cemetery Road East Taieri

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a new public road and a private way off 21 Cemetery Road, East-Taieri.

2 The new road names proposed by the developer are ‘McCarthy Court’ for the new public road and ‘Petre Lane’ for the private way and both names comply with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the new public road as ‘McCarthy Court’’ and ‘Petre Lane’ for the private way.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy and Procedure requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 SUB 2018- 103/A 21 & 89 Cemetery Road East Taieri, granted subdivision consent for the land located at 21 Cemetery Road, East Taieri. (See Attachment A-Map SUB 2018- 103/A 21 & 89 Cemetery Road East Taieri).

5 The developer has proposed the potential names for the roads providing access to the subdivision, requesting ‘McCarthy Court’ for the new public road and ‘Petre Lane’ for the private way. (See assessment forms of proposed road names for ‘McCarthy Court’ and ‘Petre Lane’ as Attachments B and C respectively).

DISCUSSION

6 ‘McCarthy Court’ refers to Mary Ann McCarthy (1866-1933), who was born and educated in Dunedin, New Zealand. Having trained as a teacher she taught in different schools in the south, joined the New Zealand Women’s Christian Temperance Union and from 1906 became increasingly involved in promoting gender equality and after 1919 world peace and internationalism. Mary McCarthy devoted the rest of her life to political activity. She joined the New Zealand Labour Party after its inception in 1916. She never married and died in Dunedin on 13 October 1933.

7 ‘Petre Lane’ refers to Francis William Petre (1847-1918), sometimes known as Frank Petre, who was a New Zealand-born architect based in Dunedin. He was an exponent of the Gothic revival style. He followed the Catholic Church's initiative to build places of worship in Anglo-Saxon countries inspired by Romance forms of architecture. Petre designed many churches, schools, public buildings, and private houses but his largest projects were three of New Zealand's cathedrals: St Joseph's Cathedral in Dunedin, the Cathedral of the Sacred Heart in Wellington and the Cathedral of the Blessed Sacrament in Christchurch, each distinguished by a different architectural style. St Joseph's Cathedral in Dunedin is seen as an example of the French Gothic Revival

8 The two names proposed, ‘McCarthy Court’ and ‘Petre Lane’ are considered to meet the spelling and appropriateness criteria of the Road Naming Policy.

OPTIONS

Option One – Recommended Option -The Board supports naming of the new road and the private way off 21 Cemetery Road, East-Taieri, as ‘McCarthy Court’ and Petre Lane’ respectively

Advantages

· The recommended road names comply with the similarity, spelling, length and appropriateness criteria of the Road Naming Policy.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· No disadvantages have been identified.

Option Two – Alternative Option – The Board does not support naming the new road and the private way off 21 Cemetery Road, East-Taieri, as ‘McCarthy Court’ and Petre Lane’ respectively

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

9 If the proposed names of ‘McCarthy Court’ for the new public road and ‘Petre Lane’ for the private way are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Simon Spiers - Team Leader - Regulation Management

Jeanine Benson - Group Manager Transport

Attachments

	Title	Page
⇩a	Map SUB 2018- 103/A 21 & 89 Cemetery Road East Taieri)	71
⇩b	Assessment of proposed road name for McCarthy Court	72
⇩c	Assessment of proposed road name for Petre Lane	73

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

The names proposed do not present any impact for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

Not relevant

Significance

Not relevant

Engagement – external

Not relevant

Engagement - internal

Not relevant

Risks: Legal / Health and Safety etc.

Not relevant

Conflict of Interest

Not relevant

Community Boards

The new road is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board.

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 9 June 2021	10