Notice of Meeting:
I hereby give notice that an ordinary meeting of the Maori Participation Working Party will be held on:
Date: Thursday 12 August 2021
Time: 4:30 pm
Venue: Mayor's
Lounge
Civic Centre, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Maori Participation Working Party
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Mayor Aaron Hawkins |
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Deputy Chairperson |
Edward Ellison |
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Members |
Cr David Benson-Pope |
Matapura Ellison |
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Cr Marie Laufiso |
Cr Mike Lord |
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Jim O'Malley |
Cr Jim O'Malley |
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Katharina Ruckstuhl |
Cr Chris Staynes |
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Paulette Tamati-Elliffe |
Vicky Totoro |
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Jeanette Wikaira |
Tania Williams |
Senior Officer Sandy Graham, Chief Executive Officer
Governance Support Officer Lauren McDonald
Lauren McDonald
Governance Support Officer
Telephone: 03 477 4000
Lauren.mcdonald@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Maori Participation Working Party 12 August 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Welcome 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 13
5.1 Maori Participation Working Party meeting - 10 June 2021 13
Part B Reports (Committee has power to recommend only on these items)
6 Māori Engagement Plan Update 20
7 Māori and Pasifika Innovation Fund Update 24
8 Māori Cultural Capability Plan Update 26
9 Māori Development Fund Update 30
10 Māori Representation 33
11 General Business
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Maori Participation Working Party 12 August 2021 |
1 welcome
The meeting will be opened with a karakia.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Maori Participation Working Party 12 August 2021 |
Maori Participation Working Party at its meeting on 04 August 2021 resolved that the matter be deferred to the meeting to be held on 12 August 2021.
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as a member of the Māori Participation Working Party and any private or other external interest they might have.
2. Members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Working Party: a) Notes/Amends if necessary the Interest Register
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Attachments
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Title |
Page |
⇩a |
Register of Interest - August 2021 |
7 |
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Maori Participation Working Party 12 August 2021 |
Maori Participation Working Party meeting - 10 June 2021
That the Committee: a) Confirms the public part of the minutes of the Māori Participation Working Party meeting held on 10 June 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Māori Participation Working Party meeting held on 10 June 2021 |
14 |
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Maori Participation Working Party 12 August 2021 |
Māori Participation Working Party
MINUTES
Minutes of an ordinary meeting of the Māori Participation Working Party held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 10 June 2021, commencing at 4:05pm.
PRESENT
Chairperson |
Mayor Aaron Hawkins |
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Deputy Chairperson |
Edward Ellison |
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Members |
Cr David Benson-Pope |
Matapura Ellison |
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Cr Marie Laufiso |
Cr Mike Lord |
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Cr Chris Staynes |
Cr Jim O'Malley |
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Tania Williams |
Katharina Ruckstuhl |
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Paulette Tamati-Elliffe |
Cr Christine Garey |
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Vicky Totoro |
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IN ATTENDANCE |
Sandy Graham, Chief Executive Officer; Jeanette Wikaira, Manahautū, Māori Partnerships & Policy |
Governance Support Officer Lauren McDonald
1 welcome
Edward Ellison opened the meeting with a karakia.
2 Apologies |
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Working Party: Accept the apologies of Tania Williams and Cr David Benson-Pope. Motion carried |
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3 Confirmation of agenda |
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Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison): That the Working Party:
Confirms the agenda without addition or alteration.
Motion carried |
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Edward Ellison declared an interest in the NZ Biological Heritage National Science Challenge as a Board Member of the Mana Rangatira Governance Group
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Working Party:
Amends the Interest Register. Motion carried |
5 Confirmation of Minutes
5.1 Māori Participation Working Party meeting - 17 March 2021 |
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Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Working Party:
Confirms the public part of the minutes of the Māori Participation Working Party meeting held on 17 March 2021 with the correction to Item 8 – Representation Review and Maori Wards of the deletion of the word “of” from line 2 of paragraph 2 of this item. Motion carried |
Part A Reports
6 Open Actions of the Maori Participation Working Party (MPWP) |
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Updates were provided on actions from previous meetings, including the establishment of a Harbour Reference Group.
Sandy Graham advised that the matter had been originally discussed in 2019, following an initiative from Neville Peat (MNZM), for consideration of establishment of a reference group for the Otago Harbour, to recognise the ecological and spiritual value of the harbour as a significant taonga.
Action: Sandy Graham and Jeanette Wikaira to review progress on the establishment of the reference group and arrange a meeting with the Otago Regional Council CEO, Sarah Gardner (as one of the stakeholders) and report back to the next meeting of MPWP.
After discussion it was agreed for matters under the current action list to be incorporated into the Forward Work Programme with regular report back to the Working Party.
Actions: Sandy Graham and Jeanette Wikaira to include current action items into a Forward Work Programme for reporting to the Māori Participation Working Party (MPWP).
A workshop on the Forward Work Programme to be held at the next MPWP meeting. |
7 Maori Funding |
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Members were advised that two resolutions had been adopted by Council at the 10 Year Plan (10YP) 2021 -31 deliberations 31 May 2021 Council meeting. The resolutions being: Māori and Pasifika Innovation Funds That the Council: a) Provide funding of $90,000 annually to provide ongoing Māori and Pasifika Innovation Funds. b) Request that staff approach the Otago Community Trust to partner with Council to match the funding for the Māori and Pasifika Innovation funds. Motion carried
Māori Development Marae Funds That the Council: a) Includes an annual amount of $75,000 for a Māori Development fund to support local marae. b) Notes that before any allocation is made from this fund appropriate consultation with marae representatives will take place. Motion carried |
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Māori and Pasifika Innovation Funds Mayor Hawkins summarised the submissions received and the Council discussions. He advised that Council had resolved as part of 10YP 2021-31 to provide funding (in response to the matters raised in the Otago Community Trust submission) and that Council would continue to work and co-fund with the OCT. He confirmed the intention was for the provision of funding to support Marae in Dunedin city and noted that Year 1 funding needed to be allocated by 30 June 2022.
Action: Sandy Graham to meet with Otago Community Trust (OCT) CEO, Barbara Bridger to discuss further and provide an update to the next MPWP meeting.
Discussion was held on the criteria for the Māori and Pasifika Innovation Funds, including the evaluation of applications and a response process for applications.
Members agreed that assessment of applications would require a review of the Terms of Reference to ensure it was culturally appropriate for assessment.
Action: MPWP members to assist with the review of the Terms of Reference to ensure criteria is clearly defined and good cultural competencies in place.
Māori Development Marae Fund Discussion was held on the need for clear definitions for the use of the funding for the eligible Marae.
Jeanette Wikaira clarified that the fund was intended to assist with building “capacity” for the three maraes in the city: Ōtākou, Araiteuru and Puketeraki. She advised that the use of the funds granted would be at the discretion of the individual marae.
Action: Jeanette Wikaira to report back to the next meeting on the funding definitions and criteria for Marae for the Working Party’s approval. |
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The need for a strategic investment strategy for the next DCC 10 Year Plan was raised and that the MPWP would need to formalise the strategy in time for the next 10YP.
Action: Sandy Graham and Jeanette Wikaira to review the DCC general grants policy and revisit the issue of use of grants for cultural practices and include in the Marae funding definition.
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Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison): That the Working Party: Notes the report. Motion carried |
8 Māori Strategic Development |
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The report provided an update on Māori strategic development activities being led by the Manahautū (Jeanette Wikaira) in collaboration with staff, including: · Development of an overarching Maori strategic framework with key directions for Māori · Development of two strategic priority areas for DCC to deliver on outcomes for Māori · Strengthening of partnership with mana whenua and mataawaka. |
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Sandy Graham advised that a report on Māori Strategic Development was provided to the 25 May 2021 Council meeting, which outlined the strategic development activities being led by the Manahautū, in collaboration with staff. It was discussed that the MPWP would be the governance group for the DCC Strategic Framework refresh.
Action: Jeanette Wikaira to provide an update on the Māori Strategic Framework to the next meeting of the Māori Participation Working Party.
Sandy Graham spoke on the next steps for progressing Māori representation arrangements on Council committees. She advised that a report would be presented to 30 June 2021 Council meeting proposing two Rūnaka representatives (one from each Rūnaka) be appointed to both the Infrastructure Services and the Planning and Environment Committees. The intention would be for the appointments to be in place for the November 2021 round of committee meetings.
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Edward Ellison spoke on the process for the Marae finding nominees for the Council’s standing committees.
Discussion was held on strategic work as the focus of the Maori Participation Working Party (MPWP). Members expressed their agreement for a strategic refresh to be undertaken and consideration for the delegations of the recast MPWP to ensure the group was mandated to be able to make decisions for all the groups represented at the Working Party.
Agreed matters for discussion at the next MWWP meeting were noted as: · Refocus of the Working Party as a strategic committee. · Forward Work Programme to include a Māori Strategic work programme and governance. |
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Moved (Mayor Aaron Hawkins/Deputy Chairperson Edward Ellison): That the Working Party:
Notes the Māori Strategic Development update report. Motion carried |
Edward Ellison closed the meeting with a karakia.
The meeting concluded at 5:39 pm.
Date of next meeting scheduled as Wednesday, 4 August 2021 at 4:30pm.
Venue: Mayor’s Lounge, Level 2, Civic Centre.
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Mayor Aaron Hawkins
CHAIRPERSON
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Maori Participation Working Party 12 August 2021 |
Māori Engagement Plan Update
Department: Executive Leadership Team and Corporate Policy
EXECUTIVE SUMMARY
1 The DCC’s Strategic Refresh project incorporates the development of a Māori Strategic Framework and two priority plans, a Māori Engagement Plan and a Māori Capability Plan.
2 This report provides an update of the Māori Engagement Plan and project timeline (Attachment A). Further updates will be provided to the Māori Participation Working Party (MPWP) as the project progresses.
3 As the report is an update, Summary of Considerations is not required.
That the Committee: a) Notes the Māori Engagement Plan and project objectives (Attachment A). |
Update
4 The Māori Engagement Plan is a key component that will guide the DCC’s Māori partnership approach. The Māori Engagement Plan will provide guidance and introduce a set of tools that will assist Council staff with determining when and how to successfully engage with iwi Māori.
6 The attached project plan describes the key objectives and the timeline. Staff are completing the summary research (described in the attached) and have begun drafting the first sections of the Māori Engagement Plan.
OPTIONS
7 As this is an update report there are no options.
NEXT STEPS
8 The attached high level project plan provides a roadmap of next steps involved in developing the Māori Engagement Plan.
Signatories
Author: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) Hoani Yates - Policy Advisor |
Authoriser: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) Sandy Graham - Chief Executive Officer |
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Title |
Page |
⇩a |
Māori Engagement Project Plan |
22 |
Maori Participation Working Party 12 August 2021 |
Māori and Pasifika Innovation Fund Update
Department: Executive Leadership Team
EXECUTIVE SUMMARY
1 This report provides an update of the Māori and Pasifika Innovation Fund following discussion between Council staff and the Otago Community Trust (OCT).
2 The report seeks guidance from the Working Party on representatives to the Fund Assessment Panel. Further updates will be provided at the November 2021 meeting. As this an administrative report there are no Summary for Considerations required.
That the Committee: a) Advises appropriate Māori representation for the Funding Assessment Panel
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BACKGROUND
3 The following resolution was passed at Council’s 31 May 2021 meeting.
Moved (Cr Carmen Houlahan/Cr Marie Laufiso):
That the Council:
a) Provide funding of $90,000 annually to provide ongoing Māori and Pasifika Innovation Funds.
b) Request that staff approach the Otago Community Trust to partner with Council to match the funding for the Maori and Pasifika Innovation funds.
The vote was taken by division and declared CARRIED by 11 votes to 3
Motion carried (CNL/2021/132)
update
4 The Manahataū and the Manager of Enterprise Dunedin met with the CEO of the Otago Community Trust to advise them of the Council’s decision. At this meeting the Otago Community Trust agreed to match the DCC $90,000.
5 The purpose of the fund was discussed as were criteria, and the application, evaluation and response process. It was agreed that a co-design approach to redevelop the Terms of Reference for the fund would deliver the best solution. It was also agreed that a new assessment panel that is representative of Māori and Pasifika communities be appointed as the best mechanism for determining allocations from the fund.
6 At that meeting, it was agreed that guidance was required from MPWP to provide advice as to Māori representation on this panel. This report is seeking that guidance.
OPTIONS
7 There are no options provided in this report.
NEXT STEPS
8 Following discussion with the working party staff of the DCC will work with the OCT to:
· Identify who should be on the assessment panel.
· Hold a co-design hui to develop clear purpose and process.
· The outcome of the hui will be a redeveloped Terms of Reference, funding criteria and process.
· An update report will be provided in November 2021.
Signatories
Author: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) |
Authoriser: |
Sandy Graham - Chief Executive Officer |
There are no attachments for this report.
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Maori Participation Working Party 12 August 2021 |
Māori Cultural Capability Plan Update
Department: Executive Leadership Team and Corporate Policy
EXECUTIVE SUMMARY
1 The DCC’s Strategic Refresh project, incorporates the development of a Māori Strategic Framework and two priority plans, a Māori Engagement plan and a Māori Cultural Capability plan.
2 Staff have begun to develop a Māori Cultural Capability Plan (MCCP) that will raise the cultural capability and confidence of DCC staff to meet Treaty obligations and engage with mana whenua and mataawaka communities.
3 This report provides an update of the Māori Cultural Capability Plan and project timeline (Attachment A). Further updates will be provided to the Māori Participation Working Party (MPWP) as the project progresses.
4 As the report is an update, Summary of Considerations is not required.
That the Committee: a) Notes the project plan and project objectives (Attachment A). |
BACKGROUND
5 The purpose of the Māori Cultural Capability Plan is to support and enable a culture shift across the organisation to develop strengthened mana whenua relationships and meet Treaty of Waitangi obligations. It will also enable the DCC to engage meaningfully with Māori, and to design and deliver services that are a better fit for the needs of Ōtepoti Dunedin residents now and into the future. Key objectives include;
a) raise the cultural capability and confidence of staff to engage with mana whenua and mataawaka communities
b) support a culture shift across the DCC to develop strengthened mana whenua relationships, and meet Treaty of Waitangi obligations
c) support a culture shift across the DCC to create a working environment and corporate culture inclusive, understanding and supportive of Te Ao Māori.
6 Culture change is difficult to achieve. It requires consistent and sustained effort, particularly on the part of leadership. To ensure long term sustained cultural change, changes need to be made in the following two categories;
a) The Individual Capability: Individual staff ability to speak some Te Reo and understand Tikanga/kawa etc (ground up change)
b) The Organisational Capability: System structures that enable and support Te Ao Māori decision-making and input e.g. Governance, Strategies, Relationships etc (top down change).
7 The Māori Cultural Capability Plan will focus on the (ground up) individual capability component of the cultural change paradigm. However, all work on the Māori Cultural Capability Plan will support the Māori Strategic Framework that will impact the (top down) organisation capability component.
8 The Māori Cultural Capability Plan also goes hand in hand with the development of the Māori Engagement Plan for the DCC, as one cannot be effectively achieved without the other.
9 Te Arawhiti – The office for Māori Crown relations has a range of resources to support and guide public entities to meet Treaty obligations, effectively engage with Māori and build partnerships. A key component of this is public sector capability. The DCC will be actively engaged with Te Arawhiti for support in developing tools and providing guidance.
OPTIONS
10 As this is an update report there are no options.
NEXT STEPS
11 Staff are working with HR and Te Arawhiti to develop an appropriate survey tool.
12 The attached high level project plan provides a roadmap of the work involved.
Signatories
Author: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) Hoani Yates - Policy Advisor |
Authoriser: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) Sandy Graham - Chief Executive Officer |
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Title |
Page |
⇩a |
Māori Cultural Capability Project Plan |
28 |
Maori Participation Working Party 12 August 2021 |
Māori Development Fund Update
Department: Executive Leadership Team
EXECUTIVE SUMMARY
1 This report is to consider a definition for ”marae” to be used in determining allocations from the Marae Development Fund.
2 As the report is an update no Summary of Considerations are required.
That the Working Party: a) Defines Marae (for the purposes of allocations from the Māori Development Fund) as follows: Marae refers to the following three marae located within the Dunedin City boundary · Ngāi Tahu Papatipu Rūnaka, Te Rūnaka o Ōtākou · Ngāi Tahu Papatipu Rūnaka, Kāti Huirapa Rūnaka ki Puketeraki · Araiteuru Marae Council Incorporated b) Notes that staff will report back on the proposed mechanism for allocating funds at the next meeting of the MWMP.
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BACKGROUND
3 The following resolution was passed at Council’s 31 May 2021 meeting.
Moved (Cr Carmen Houlahan/Mayor Aaron Hawkins):
That the Council:
a) Includes an annual amount of $75,000 for a Māori Development fund to support local marae.
b) Notes that before any allocation was made from the fund, appropriate consultation with marae representatives would take place.
The Council voted by division:
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Mike Lord, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (10).
Against: Crs Sophie Barker, Jim O'Malley and Lee Vandervis (3).
The division was declared CARRIED by 10 votes to 3
Motion carried (CNL/2021/133)
update
4 At the last meeting of the MPWP there was discussion about how “marae” would be defined with regard to allocation from the fund created by Council. DCC committed to bring a proposed definition back to the group for consideration. This report provides that definition and seeks confirmation from the members of the MPWP that the definition is correct.
5 The definition of Marae for the purposes of this funding refers to the following three marae located within the Dunedin City boundary:
a) Ngāi Tahu Papatipu Rūnaka, Te Rūnaka o Ōtākou
b) Ngāi Tahu Papatipu Rūnaka, Kāti Huirapa Rūnaka ki Puketeraki
c) Araiteuru Marae Council Incorporated.
6 The Māori Development Fund is to support local marae and is an acknowledgement of the DCC’s strategic commitment to the Treaty of Waitangi to develop stronger partnership opportunities with mana whenua and mataawaka.
7 The DCC acknowledges the opportunities that marae provide for Ōtepoti communities to engage, learn and share in Māori culture. The Māori Development Fund recognises that such cultural opportunities are essential in valuing the importance of Māori culture to contribute to community wellbeing as a whole.
OPTIONS
8 There are no options provided in this report.
NEXT STEPS
Once the definition has been confirmed, staff will determine the mechanism for allocation of the fund and provide advice to the working party at its next meeting.
Signatories
Author: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) |
Authoriser: |
Sandy Graham - Chief Executive Officer |
There are no attachments for this report.
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Maori Participation Working Party 12 August 2021 |
Māori Representation
Department: Executive Leadership Team
EXECUTIVE SUMMARY
1 This report provides an update on Māori Representation arrangements since the decision was made by Council to establish mana whenua positions to represent Māori interests on the Infrastructure Services and the Planning and Environment Standing Committees of Council.
2 An update is also provided in relation to a review of the role and the Terms of Reference for the Māori Participation Working Party (MPWP).
3 As this is an administrative report, Summary of Considerations are not required.
That the Working Party: a) Notes the Māori Representation update report b) Agrees on the objectives of the Māori Participation Working Party review c) Agrees on a process for the Māori Participation Working Party review |
update
4 On 30 June 2021, Council passed the following resolution in relation to Māori Representation.
Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
a) Amends the membership of the Planning and Environment Committee Delegation to provide for two Rūnaka representatives (one from each Rūnaka) to be appointed to the committee.
b) Amends the membership of the Infrastructure Services Committee Delegation to provide for two Rūnaka representatives (one from each Rūnaka) to be appointed to the committee.
c) Invites Rūnaka to identify representatives from Kati Huirapa ki Puketeraki Rūnaka and Otakou Rūnaka, to be the representative members at Planning and Environment Committee and Infrastructure Services Committee.
d) Reviews the role and terms of reference of the Māori Participation Working Party.
e) Notes that the Committee Structure and Delegations Manual would be updated to reflect the decisions made.
The Council voted by division:
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).
Against: Cr Lee Vandervis (1).
Abstained: Nil
The division was declared CARRIED by 14 votes to 1
Motion carried (CNL/2021/148)
Rūnaka Representatives on Council Committees
5 Letters were sent to Rūnaka in early July inviting manawhenua to identify representatives to be members of Planning and Environment Committee and Infrastructure Services Committee. The DCC is currently awaiting confirmation of Rūnaka membership on these Committees and confirmation of start dates.
6 Staff are preparing an induction workshop for Rūnaka members that will take them through the Committee process and procedures and other administrative matters.
Māori Participation Working Party Review
7 Staff have developed high level objectives for a review of the MPWP based on the current terms of reference and the Memorandum of Understanding relationship agreement.
Key objectives of the review |
Key outcomes of the review |
The objective of the Māori Participation Working Party review is to: · Assess the relevance and effectiveness of the MPWP
· Review the partner expectations of the MOU relationship agreement
· Review the benefits of the MOU to each partner signatory
· Determine if any changes should be made to the MOU agreement and if so, the manner in which these changes should be implemented |
A review that results in: · Effective provision of governance on matters of Treaty of Waitangi partnership priorities
· Effective provision of governance in the development and ongoing review of the Māori Strategic Framework
· Effective representation of mana whenua and mataawaka communities within Ōtepoti
· A new name |
OPTIONS
8 There are no options provided in this report.
NEXT STEPS
9 Develop an agreed process and timeframe for the review and provide an update to the MPWP November 2021 meeting,
Signatories
Author: |
Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy) |
Authoriser: |
Sandy Graham - Chief Executive Officer |
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Title |
Page |
⇩a |
Maori Participation Working Party Delegations |
36 |