Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 12 August 2021
Time: 1.00 pm
Venue: Island Park Golf Course Clubroom, Brighton Road, Waldronville
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer David Bainbridge-Zafar, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 12 August 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Saddle Hill Community Board meeting - 10 June 2021 9
Reports
6 The Keeping of Animals (excluding Dogs) and Birds Bylaw Review 16
Part A Reports (Saddle Hill Community Board has power to decide these matters)
7 Transport Delivery Manager 17
8 Funding Application 18
9 South Otago Coast - Sediment Transport 23
10 Governance Support Officer's Report 59
11 Board Updates 68
12 Chairperson's Report 69
13 Councillor Update 70
14 Items for Consideration by the Chair
Any items for consideration by the Chair.
Saddle Hill Community Board 12 August 2021 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 12 August 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary, the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
7 |
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Saddle Hill Community Board 12 August 2021 |
Saddle Hill Community Board meeting - 10 June 2021
That the Board: Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 10 June 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 10 June 2021 |
10 |
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Saddle Hill Community Board 12 August 2021 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 10 June 2021, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Keith McFadyen |
Christina McBratney |
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Cr Jules Radich |
Leanne Stenhouse |
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IN ATTENDANCE |
David Bainbridge-Zafar (Group Manager Property Services) |
Governance Support Officer Lynne Adamson
1 Public Forum
1.2 Fairfield Community Pool Committee - Support for Funding Application
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Dean Gordon (Committee Member), Fairfield Community Pool Committee and Ega Mackenzie and Ella Wright (Fairfield School pupils) provided a presentation and spoke in support of their funding application. |
1.3 Brighton Rugby Club – Support for Funding Application
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Nathan Hill spoke in support of the funding application from the Brighton Rugby Club. |
1.4 Brighton Road Laybys
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James Crooks, Graham Carse, Kiri Fraser, Vianney Santagati and Jane Schofield addressed the meeting concerning closure of Brighton Road Laybys and their preference that the laybys remained open. |
2 Apologies |
Moved (Scott Weatherall/ Paul Weir): That the Board: Accepts the apology from John Moyle. Motion carried |
3 Confirmation of agenda |
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Moved (Scott Weatherall/ Christina McBratney): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Paul Weir advised that he had a conflict and would withdraw from discussion and consideration of the Fairfield Community Pool Funding Application.
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 18 March 2021 |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
Confirms the minutes of the Saddle Hill Community Board meeting held on 18 March 2021 as a correct record. Motion carried |
Part A Reports
7 Governance Support Officers Report |
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A report from Civic provided an update on activities relevant to the Board area. Discretionary Fund There was a discussion on projects suitable for funding from the discretionary fund for consideration later in the meeting.
Westwood to Ocean View Cycleway The Board noted the update provided and requested a specific cost to gravel the side of the road rather than have it fully formed.
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Moved (Keith McFadyen/Scott Weatherall): That the Board:
Notes the Governance Support Officers Report. Motion carried |
8 Board Updates |
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Board members provided updates on activities undertaken on behalf of the Board or items of interest which included: Keep Dunedin Beautiful Christina McBratney provided an update on Keep Dunedin Beautiful and advised that Mandy Mayhem-Bullock had been appointed Chairperson following the passing of the previous Chair, Jan Tucker. The Keep Dunedin Beautiful awards would be held in August and it was agreed that the Bennett/Brighton Pathway Community Mosaic wall was a worthy project and the Board would nominate the group responsible for this art work.
Coastal Dune Regeneration Programme Scott Weatherall advised that there were plants available for this project.
Waldronville Food Forest Leanne Stenhouse advised that this project was currently on hold.
Community Response Plan – Training The Board would like another training exercise with Civil Defence when available.
Civil Defence Scott Weatherall and Paul Weir provided an update on the Civil Defence meeting held earlier in the day.
Community Board Conference Paul Weir provided an update on the Community Board Conference held recently in Gore.
Brighton Bowling Club Keith McFadyen advised that the Brighton Bowling Club had recently been named the Club of the Year for Dunedin. |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board: a) Endorses nomination of the Community Group responsible for the Bennett Road/Brighton Road Pathway Mosaic Project. Motion carried (SHCB/2021/011)
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
b) Notes the Board updates. Motion carried (SHCB/2021/012) |
9 Chairperson's Report |
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The Chairperson (Scott Weatherall) provided an update on items of interest which included:
Brighton Road – Taieri Mouth Laybys There had been communication with the surfing community on the future of the laybys with them being invited to the meeting to outline their thoughts in the public forum.
Discretionary Fund The Board agreed to purchase two picnic tables from Cargill Enterprises at a cost of $375.00 each for installation at the reserve opposite the Turning Tides Fish and Chip shop in Ocean View and at the Kaikorai Estuary from the discretionary fund. The last of the money from the fund would be used for installation of the tables.
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Moved (Scott Weatherall/Cr Jules Radich): That the Board: a) Approves the purchase of 2 x picnic tables from Cargill Enterprises at a cost of $375.00 each from the discretionary fund.
b) Approves payment to the Dunedin City Council for the installation of the picnic tables at: - The Reserve in Ocean View opposite the Turning Tides Fish and Chip Shop - The Kaikorai Estuary Reserve.
Motion carried (SHCB/2021/013) |
Christina McBratney left at 2.05 pm and returned at 2.08 pm.
10 Councillor Update |
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Councillor Jules Radich provided an update on the 10 year plan submissions and deliberations.
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Moved (Cr Jules Radich/Scott Weatherall): That the Board:
Notes the update from Cr Radich. Motion carried |
11 Items for Consideration by the Chair |
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The Board would like updates on the following items: - An upgrade of the Waldronville footpaths - Martin Road footpaths - Health and Safety assessment re Morris Road – ditch etc - Ocean View Ditch - Friendship Drive Ditch - Update on Queens Street |
It was agreed that the next meeting would be held at the Island Park Golf Course Clubrooms in Waldronville.
The meeting concluded at 2.24 pm.
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CHAIRPERSON
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Saddle Hill Community Board 12 August 2021 |
The Keeping of Animals (excluding Dogs) and Birds Bylaw Review
The Keeping of Animals (excluding Dogs) and Birds Bylaw is being reviewed. The current purpose of the bylaw is to “protect the public from nuisance and to protect, promote and maintain public health and safety by controlling the keeping of animals and birds within the residential district”. This bylaw does not extend to dogs which are regulated by the Dog Control Bylaw. Staff have had good feedback from initial consultation which will inform any proposed changes. There will be further consultation on proposed options, likely around October.
The current bylaw can be found on the following: https://tinyurl.com/Bylaw-Update
Staff will be in attendance to respond to questions.
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Saddle Hill Community Board 12 August 2021 |
The new Transport Delivery Manager (Ben Hogan) will be in attendance to introduce himself to the Board.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 12 August 2021 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding applications for consideration by the Board.
2 The Island Park Golf Club has requested $2,651.91 towards the cost of upgrading the lighting to the club room, kitchen, toilets and bar area.
3 There is $10,00.00 remaining in the discretionary fund.
That the Board: a) Approves/declines the funding application from the Island Park Golf Club. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Island Park Golf Course Funding Application |
19 |
Saddle Hill Community Board 12 August 2021 |
South Otago Coast - Sediment Transport
Department: 3 Waters
EXECUTIVE SUMMARY
1 The purpose of this report is to update the Community Board on coastal work planning and assessments in the Saddle Hill Community Board area.
2 The Dunedin City Council and Otago Regional Council are working together to complete a district-wide screening of coastal hazards. This initial screening will be used to identify areas that require more detailed technical assessments, monitoring and management planning. This screening will provide a greater understanding of what areas are at greatest risk, and will inform future work on priority sites.
3 The district-wide coastal hazard screening process has begun and is expected to be completed in early 2022. Lidar information (aerially-derived surveys) will be available in late 2021, and are required before the coastal hazard screening process can be completed.
4 Another relevant area of work is on sediment transport. The attached report summarises numerical modelling undertaken to further understand the sediment transport regime along the southern Otago coast. The report relates to the stretch of coast between Molyneux Bay (In the south) and Cape Saunders (in the north). It represents one of several pieces of work which have been undertaken to support the development of the St Clair – St Kilda Coastal Plan.
That the Board: a) Notes that an update on the coastal hazard screening process will be presented in 2022 b) Notes the South Otago Coast – Sediment Transport report. |
Signatories
Author: |
Tom Simons-Smith - Coastal Specialist |
Authoriser: |
Zoe Moffat - Planning Manager David Bainbridge-Zafar - Group Manager Property Services |
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Title |
Page |
⇩a |
South Otago Coast - Sediment Transport Numerical Modelling |
25 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
This work fits within our 3 Waters and Environment Strategies. |
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Māori Impact Statement This work is of interest to our mana whenua partners. |
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Sustainability This work relates to environmental sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no LTP implications. |
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Financial considerations There are no financial implications. |
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Significance This report is for noting only. There is no decision to be made. |
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Engagement – external This work has involved external engagement with Otago Regional Council and other partners. |
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Engagement - internal There has been no internal engagement. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There are no conflicts of interest. |
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Community Boards This work will be of particular interest to Community Boards on the southern coast. |
Saddle Hill Community Board 12 August 2021 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Representation Review
c) Remuneration Update
d) Roadworks Schedule
e) DCC Consultation
f) Action/Updates
g) 2021 Planting Day
h) Process for written reports and board updates
i) Correspondence
That the Board: Notes the Governance Support Officer’s Report. |
Discretionary Fund
2 The Board has been allocated $10,000 for the 2021/2022 financial year.
Representation Review
3 The Independent Review Panel presented a report to Council on Tuesday 10 August 2021 asking Council to decide whether or not to adopt the recommendations of the panel as its Initial Proposal or make changes. Following the decision, public notice will be given of the Initial Proposal and it will be open for anyone to make submissions. It is likely that submissions
4 The Board will need to decide whether it wishes to make a submission and decide what its submission will include and whether to hold an extraordinary meeting to formalise the submission.
Remuneration Authority 2021 Determination
5 The Remuneration Authority has the responsibility for setting remuneration for local government elected members including community boards. The Authority has recently made its most recent determination and the effect for the Saddle Hill Community Board is as follows:
Chair: $247 increase per year (total remuneration $16,705),
Member: $123 increase per year (total remuneration $8,352).
The increase will be backdated to 1 July 2021.
Roadworks Schedule
6 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Current Consultations
The Dunedin City Council is currently consulting on the following:
7 St Clair – St Kilda Coastal Plan/Whakahekeray – Rakiātea Rautaki Tai information and the consultation process can be viewed on https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan
District Plan changes - information and the consultation process for the 2nd General District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan
Actions/Updates
3 Waters Update
8 Staff will be undertaking a native dune planting along Ocean View.
Transport Update
9 The Regulatory Subcommittee will meet on 25 August 2021 to consider the speed review updates.
Waste and Environment Solutions Update
10 Following Council adoption of the ‘four bins plus one’ kerbside services option as part of the 2021-31 10 Year Plan a request for Registrations of Interest was released to the market at the end of June.
11 The registration period for suppliers interested in providing the new service closed at the end of July, and these registrations will be evaluated during August. Suppliers who are then selected for the next stage of the procurement process will be asked to submit formal proposals by December 2020.
12 As part of the formal proposal the potential suppliers will be required to develop refuse and recycling solutions suitable non-standard collections such as multi-unit developments, private lanes, difficult to access streets, and rural properties.
13 These proposals will be evaluated, and the selection of a preferred supplier is expected to occur in February 2022, with the new services scheduled to begin on 1 July 2023.
Parks and Recreation Update
14 Fairplay Street Playground - The new concrete skate pad is 70% complete. A height adjustable basketball hoop has been ordered for installation and there will be a mark-up of the half/play court. The cycle track will then be repainted.
15 Sports Fields – In response to a request on the status of sports fields, staff have advised that they are in the condition expected for this time of the year. Each Sports field is different will receive the relevant inter-seasonal renovation or treatment in preparation for the change from a winter sports field to a summer sports field. This depends on the location, usage and seasonal conditions.
16 All sports fields are being condition assessed as part of the Sports Facilities review with a report on the findings being presented to Council towards the end of the year.
2021 Conservation Week Planting – Abbots Creek, Sunnyvale
17 The community is invited to participate in a community planting day which will be held on Saturday 4 September 2021 from 12.30 pm – 2.30 pm along Abbotts Creek beside the Sunnyvale Sports Centre.
18 Information and a copy of the proposed area and meeting point is attached (Attachment A).
Process for Written Reports and Board Updates
19 The Chief Executive is responsible for preparing an agenda for each meeting. Written reports from staff providing advice are required when the board is required to make a decision. This is the same process for Council and Committee. These can include decisions on funding applications, recommendations on road naming, making submissions on the 10 year plan or representation review and adopting or amending the board’s community plan.
20 Standing Orders allow the Chairperson to put a report on the board agenda.
21 Board updates from various projects or groups that board members are appointed to, for example Keep Dunedin Beautiful, Business Associations, and community groups do not require a board decision and are for the purposes of updating the rest of the board and members of the public who attend the meetings. These are dealt with as a verbal update, not a written report. If a report is received from an outside agency on a matter e.g. an update from the regional council or waka Kotahi NZTA, these will be attached as part of the governance support officer’s report in the same way as inwards correspondence is handled.
Correspondence
22 A letter in response to the Saddle Hill Community Board’s submission to the Dunedin City Council 10-year plan process is attached (Attachment B).
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Conservation Week Planting Day |
64 |
⇩b |
Response to 10 year plan submission |
66 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Saddle Hill Community Board 12 August 2021 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:
- Keep Dunedin Beautiful
- Coastal Dune Regeneration Programme
- Waldronville Food Forest
- Community Response Plan
- Chain Hills Cycle Tunnel
- Delta Drive Basketball Court Project
- Community Plan
That the Board: Notes the Board updates.
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Chairperson's Report
EXECUTIVE SUMMARY
The Chairperson (Scott Weatherall) will provide an update on items of interest to the Board including:
- General state of road surfaces in particular Waldronville.
- Blackhead Road – concern in regards to the new power poles and their location to the road.
- Feedback to the 10 year plan submission
- Update from the Taieri Mouth Layby Drive around.
- Brief update from the Community Board Chairs, Mayor and Senior Staff meeting held this week.
RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s report.
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
Councillor Jules Radich will provide an update on items of interest.
That the Board: a) Notes the update from Cr Radich.
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