Agenda of Grants Subcommittee

Grants Subcommittee

29 September 2021

Grants Subcommittee

City Service, City Project Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 28 June 2021, commencing at 9.55 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Dan Hendra	Adam Keane
	Anna Parker	Hannah Molloy
	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manger Community Development and Events), Paul Coffey (Senior Community Advisor), Mai Tamimi (Community Advisor), Ruth Harrison (Community Advisor), Lisa Wilkie (Relationship Advisor – Arts and Culture), Wai Piggott (Financial Analyst)

Governance Support Officer Rebecca Murray

1 KARAKIA TIMATAKA

Adam Keane opened the meeting with a karakia timataka.

2 Apologies
An apology was received from Sarah Davie-Nitis.
Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Accepts the apology from Sarah Davie-Nitis. Motion carried
3 Confirmation of agenda
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

5 confirmation of minutes

5.1 Grants Subcommittee - 5 May 2021

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 05 May 2021 as a correct record.

Motion carried

Part A Reports

6 City Service, City Project Grants

The report presented the applications received for City Service, City Project Grants 2021-22.

ARA TOI ARTS AND CULTURE

The Relationship Advisor – Arts and Culture (Lisa Wilkie) spoke to the Ara Toi Arts and Culture applications and responded to members’ questions.

SOCIAL WELLBEING

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey) and Community Advisors (Mai Tamimi) and (Ruth Harrison) spoke to the Social Wellbeing applications and responded to members’ questions.

Cr Christine Garey declared a conflict of interest with Item 3 - Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc) and left the room while this item was discussed. Cr Marie Laufiso chaired the meeting while this item was discussed.

Hannah Molloy declared a conflict of interest with Item 6 – Dunedin Fringe Arts Trust and Item 10 - Prospect Park Productions and left the room while these items were discussed.

Cr Sophie Barker declared a conflict of interest with Item 7 – Dunedin Midwinter Celebrations and left the room while this item was discussed.

Cr Marie Laufiso declared a conflict of interest with Item 11 – Age Concern Otago Inc, Item 12 - Arai Te Uru Marae Council Inc, Item 17 - Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki) and Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while these items were discussed.

Anna Parker declared a conflict of interest with Item 19 - Otago Neighbourhood Support Charitable Trust and left the room while this item was discussed.

Cr Sophie Barker withdrew from this item and left the meeting at 10.39 am.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the following funding applications.

App No.	Name
7	Dunedin Midwinter Celebrations

Motion carried (GS/2021/064)

Cr Sophie Barker returned to the meeting at 10.47 am.

Dan Hendra left the meeting at 10.48 am.

Cr Christine Garey withdrew from this item and left the meeting at 10.48 am. Cr Marie Laufiso assumed the chair.

Dan Hendra returned to the meeting at 10.50 am.

Moved (Cr Steve Walker/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
3	Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc)	$95,600.00

Motion carried (GS/2021/065)

Cr Christine Garey returned to the meeting at 11.02 am and resumed the chair.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.00 am and reconvened at 11.20 am.

Hannah Molloy withdrew from this item and left the meeting at 11.21 am.

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
6	Dunedin Fringe Arts Trust	$23,000.00
10	Prospect Park Productions	$12,500.00

Motion carried (GS/2021/066)

Hannah Molloy returned to the meeting at 11.23 am.

Cr Marie Laufiso withdrew from these items and left the meeting at 11.23 am.

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
11	Age Concern Otago Inc	$29,000.00
12	Arai Te Uru Marae Council Inc	$34,000.00

Motion carried (GS/2021/067)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
17	Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki)	$7,000.00

Motion carried (GS/2021/068)

Anna Parker withdrew from this item and left the meeting at 11.34 am.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
19	Otago Neighbourhood Support Charitable Trust	$19,000.00

Motion carried (GS/2021/069)

Cr Marie Laufiso and Anna Parker returned to the meeting at 11.35 am.

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Subcommittee:

Approves the funding as follows:

App No.	Name
1	Blue Oyster Arts Trust	$16,500.00
2	Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin)	$15,000.00
4	Dunedin Collaborative Theatre Trust	$17,500.00
5	Dunedin Designed Inc (DDI)	$12,500.00
8	Just Atelier/Stitch Kitchen (Just Atelier Trust)	$3,500.00
9	Opera Otago (The Dunedin Opera Company Inc)	$8,000.00
13	Citizen Advice Bureau (Citizen Advice)	$25,000.00
14	Dunedin Community Accounting (DCA) (Weave Together)	$7,000.00
15	Hills Radio Trust/Oar FM Dunedin (Otago Access Radio) (Hills Radio Trust)	$20,000.00
16	KiwiHarvest Ltd	$13,000.00
18	Methodist Mission Southern	$13,000.00
20	Victim Support Dunedin (NZ Council of Victim Support Groups Inc)	$12,000.00
21	Volunteer South Trust/Kaituao o te Taitonga	$25,000.00

Motion carried (GS/2021/070)

At the Council’s 10 year plan deliberations additional funding of $40,000.00 was approved for the City Service City Project Grants. This additional funding would be ratified at the 30 June 2021 Council meeting.

The following organisations were approved to receive the additional funding pending the ratification of the 10 Year Plan deliberations.

Cr Marie Laufiso withdrew from this item and left the meeting at 11.50 am

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the additional funding as follows:

App No.	Name
12	Arai Te Uru Marae Council Inc	$16,000.00
17	Ko Ngā Rourou Manaaki (Ko Ngaa Rourou Manaaki)	$1,000.00

Motion carried (GS/2021/071)

Cr Marie Laufiso returned to the meeting at 12.05 pm.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the additional funding as follows:

App No.	Name
14	Dunedin Community Accounting (DCA) (Weave Together)	$1,000.00
15	Hills Radio Trust/Oar FM Dunedin (Otago Access Radio) (Hills Radio Trust)	$2,000.00

Motion carried (GS/2021/072)

Cr Christine Garey withdrew from this item and left the meeting at 12.12 pm. Cr Marie Laufiso assumed the chair.

Moved (Cr Steve Walker/Hannah Molloy):

That the Subcommittee:

Approves the additional funding as follows:

App No.	Name
3	Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc)	$4,400.00

Motion carried (GS/2021/073)

Cr Christine Garey returned to the meeting at 12.13 pm and resumed the chair.

Cr Sophie Barker withdrew from this item and left the meeting at 12.13 pm.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the additional funding as follows:

App No.	Name
7	Dunedin Midwinter Celebrations

Division

That the Subcommittee

Votes by division.

For: Cr Christine Garey, Cr Marie Laufiso, Cr Steve Walker Adam Keane, and Anna Parker (5).

Against: Cr Rachel Elder, Dan Hendra and Hannah Molloy (3).

Abstained: Nil

The division was declared CARRIED by 5 votes to 3.

Motion carried (GS/2021/074)

Cr Sophie Barker returned to the meeting at 12.26 pm.

Hannah Molloy withdrew from this item and left the meeting at 12.35 pm.

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

Approves the additional funding as follows:

App No.	Name
10	Prospect Park Productions	$4,600.00

Motion carried (GS/2021/075)

Hannah Molloy returned to the meeting at 12.39 pm.

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

a) Declines the additional funding as follows:

App No.	Name
8	Just Atelier/Stitch Kitchen (Just Atelier Trust)

b) Approves the $3,500.00 passed in resolution GS/2021/070, and the approval will not impact the Community Grant approved by the Grants Subcommittee in May 2021.

Motion carried (GS/2021/076) with Anna Parker abstaining.

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

Approves the additional funding as follows:

App No.	Name
1	Blue Oyster Arts Trust	$62.00
2	Dunedin Choral Society (performing as City Choir Dunedin) (Dunedin Choral Society t/a City Choir Dunedin)	$5,000.00
4	Dunedin Collaborative Theatre Trust	$3,438.00
5	Dunedin Designed Inc (DDI)	$2,500.00

Motion carried (GS/2021/077)

7 Karakia Whakamutuka

Adam Keane closed the meeting with a karakia whakamutuka.

The meeting concluded at 1.00 pm.

..............................................

CHAIRPERSON

Grants Subcommittee

29 September 2021

Part A Reports

Place-Based Community Grants 2021/22

Department: Community and Planning

EXECUTIVE SUMMARY

1 The Grants Subcommittee is requested to allocate funds from the DCC’s Place-Based Community Grants Fund for the 2021/22 year, as per the Subcommittee’s delegations.

2 A total of $400,000 was approved in the 10 year plan 2021-2031 for the Place-Based Community Grants Fund in the 2021/22 year.

3 Applications were received from eight groups during August 2021, totalling $456,467.20 (see Attachment A). Project costs for all groups totalled $1,080,854.05.

RECOMMENDATIONS

That the Subcommittee:

a) Notes the report.

b) Decides on the allocation of grants from the Place-Based Community Grants fund 2021/22 to applicants.

BACKGROUND

4 Place-based community groups provide a mechanism for community-led development in communities and suburbs, with the purpose of improving the lives of residents.

5 There are nine ‘formal” place-based community groups working within the city. Each group is structured in a manner that reflects them and the geographical area in which they work.

6 The DCC’s Place-Based Community Grants Fund was first approved at the 10 year plan 2018-2021 deliberations, with $300,000 budgeted annually as a means of supporting community well-being.

7 At the 2021-2031 10 year plan deliberations, the fund for 2021/22 was increased to $400,000. Additional annual increases of $30,000 are budgeted from 2022/23 with the fund reaching a maximum of $550,000 in 2026/27.

Place-Based Funding

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

Increases the current Place-Based funding pool from $300,000 per annum to $550,000 per annum by year 2026/27 noting:

i) This would be undertaken as a one-off $100,000 increase in year 2021/22 followed by five $30,000 increases each year from 2022/23 – 2026/27.

ii) That the funding pool would remain at $550,000 per annum from year 2026/27 until the end of the 10 year plan in 2030/31.

Division

The Council voted by division:

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Mike Lord, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against: Crs Sophie Barker, Jim O'Malley and Lee Vandervis (3).

Withdrawn: Cr Marie Laufiso

The division was declared CARRIED by 11 votes to 3

Motion carried (CNL/2021/121)

DISCUSSION

8 Eight placed community groups, servicing the areas of North East Valley, South Dunedin, Caversham, Corstorphine, Waikouaiti, Brockville, Mosgiel and Greater Green Island have applied for grants.

9 Two groups; the Greater Green Island Community Network (GGICN), and North East Valley Community Development Project (the Valley Project) have applied for multi-year funding.

10 The Blueskin Resilient Communities Trust decided not to apply this year as it’s developing a community action plan based on surveys undertaken using a DCC grant allocated in 2020/21.

OPTIONS

11 There are no options, as the Grants Subcommittee is delegated to allocate grants from the Place- Based Community Grants Fund.

NEXT STEPS

12 Following the Grant Subcommittee’s decisions staff will notify all applications and arrange payment for successful recipients.

Signatories

Author:	Joy Lanini - Manager Community Development and Events
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	Place-Based Community Grant Applications 2021/22	26

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

Māori Impact Statement

Mana whenua are represented on the DCC’s Grants Subcommittee allocating funds.

Sustainability

There are no known implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

A total of $400,000 for Place-Based Community Grants is budgeted in the 2021/22 year.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Community Development Advisors have met with all applicants throughout the application process. Advisors also maintain regular contact (meetings, emails, phone) with all place-based community groups throughout the year.

Engagement - internal

There has been no engagement with other departments specific to the applications made. Engagement does occur with Parks, Transport, CSA, Ara Toi, Waste and Environmental Services, City Development, Events and Regulatory staff with regard to the ongoing working relationships Community Advisors have with place-based community groups.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

	Title	Page
A ⇩	Minutes of Grants Subcommittee – City Service/City Project held on 28 June 2021	14