Agenda of Mosgiel-Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Wednesday 15 September 2021

Time: 5.00 pm

Venue: via Audio Visual Link

Sandy Graham

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

Senior Officer Scott MacLean, Group Manager Parks and Recreation

Governance Support Officer Clare Sullivan

Clare Sullivan

Manager Governance

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

15 September 2021

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Mosgiel-Taieri Community Board meeting - 28 July 2021 9

Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)

6 Otago Regional Council - Update 16

7 Memorial Wall - East Taieri Cemetery 17

8 Naming of a new road off Irwin Logan Drive, Mosgiel 23

9 Governance Support Officer's Report 40

10 Community Plan 52

11 Board Updates 53

12 Chairperson's Report 54

13 Council Activities 56

14 Items for consideration by the Chair 57

Mosgiel-Taieri Community Board

15 September 2021

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 28 July 2021, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee
Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation)

Governance Support Officer Clare Sullivan Manager Governance

The Board acknowledged the service of Wendy Collard, Governance Support Officer and Jeanine Benson (Group Manager Transport).

1 Public Forum

1.1 East Taieri Memorial Wall

Mrs Van Zyl provided an update on matters regarding the siting of a Memorial wall in the East Taieri cemetery. Mrs Van Zyl responded to questions.

1.2 Wingatui and Factory Roads Roundabout

Frank Cochrane spoke to his concerns regarding the Wingatui and Factory Road roundabout. He also requested the board hold a question and answer session. Mr Cochrane responded to questions.

1.3 Policing Matters

Sergeant John Cunningham, New Zealand Police provided an update on policing matters in the Board’s area and responded to questions.

2 Apologies

An apology was recevied from Brian Peat.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Accepts the apology from Brian Peat.

Motion carried

3 Confirmation of agenda

	Moved (Cr Carmen Houlahan/Phillipa Bain): That the Board: Confirms the agenda with the following alterations a) That item 12 be withdrawn, pursuant to Standing Order 9.9 as the Developer has adopted names from the approved Road Names. b) That item 13, The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review be taken after item 5. Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Houlahan declared that she has been appointed as a member of the Dunedin Public Art Gallery Society.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 9 June 2021

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 9 June 2021 as a correct record with an amendment to item 11 - the letter to be sent to NZ Police.

Motion carried

Part A Reports

13 The Keeping of Animals (excluding Dogs) and Birds Bylaw Review

Anne Gray (Policy Analyst – Regulatory) and Tanya Morrison (Environmental Health Officer) provided an overview in The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review and responded to questions. Consultation on a proposed amended bylaw will occur later in the year.

6 Governance Support Officer's Report
	The Governance Support Officer provided an update on activities relevant to the Board’s area.
	The Board noted that it intended to make submission on the Representation Review once the document is out for consultation.
	Moved (Martin Dillon/Dean McAlwee): That the Board: Notes the Governance Support Officer’s Report. Motion carried (MTCB/2021/028)

7 Board Updates

Board members provided updates on activities which included:

1 Keep Dunedin Beautiful (KDB)

Phillipa Bain noted that recent projects included the Keep Dunedin Beautiful Awards, Plastics Free July, and reminded members that there is a Neighbourhood Matching Grant Scheme available for community projects. Ms Bain will raise the issue of a “rural roads clean-up rubbish day.”

2 Friends of the Mosgiel Memorial Gardens

Brian Miller provided an update on the group and raised an issue of receiving information. Staff will follow up.

3 Celebrating Local Excellence on the Taieri Project

Joy Davis provided an update on the project and noted that further information will be provided at the next board meeting.

4 Hawk n Hurl

Dean McAlwee advised that the event will be rescheduled until October 2021.

5 Mosgiel Coronation Hall

Dean McAlwee noted that no meeting had been held.

6 Mosgiel Business Association

Joy Davis and Cr Carmen Houlahan noted that they are in contact with various business owners and when the group meets next they will provide an update.

7 Mosgiel Aquatic Project Team

Brian Miller noted concerns about the regulatory process.

8 Mosgiel and Taieri Emergency Group.

Joy Davis provided a verbal update.

9 Outram Emergency Group.

Dean McAlwee provided a verbal update.

10 Silverstream Plantings

An update will be provided at the next meeting.

11- Social Media

Joy Davis provided an update.

13 Community Engagement

Board members may make time to be available in the library on a Wednesday evening to engage with the public.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a) Notes the Board Updates.

Motion carried (MTCB/2021/029)

8 Chairperson's Report

The Chairperson provided an update on matters of interest.

Moved (Joy Davis/Phillipa Bain):

That the Board:

Notes the Chairperson’s update

Motion carried MTCB/2021/030

9 Council Activities
	Councillor Carmen Houlahan provided an update on the activities of Council.

	Moved (Cr Carmen Houlahan/Dean McAlwee): That the Board: Notes the Council Activities Update. Motion carried MTCB/2021/031

10 Community Plan

Any updates will be considered at the next meeting of the Board.

11 Items for consideration by the Chair

The Board requested updates on the following matters;

Smooth Hill

Correct spelling of road names

Outram drainage system

12 naming of new road off cemetery Road east Taieri

This item was withdrawn.

The meeting concluded at 6.36 pm.

..............................................

CHAIRPERSON

Mosgiel-Taieri Community Board

15 September 2021

Memorial Wall - East Taieri Cemetery

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The purpose of this report is to update the Mosgiel – Taieri Community Board on the proposal to construct a memorial wall at the East Taieri Cemetery.

2 Mrs Van Zyl made a submission to Council’s 2020-21 Annual Plan requesting the construction of a memorial wall at the East Taieri Cemetery.

3 Staff have worked closely with Mrs Van Zyl regarding her preferred site and its suitability.

4 Archive research and site investigations have shown the preferred site to be unsuitable due to the likely presence of unmarked graves of stillborn babies.

5 However, a site within 10 – 15 metres of the original preferred site has been found to be suitable for the construction of a memorial wall.

RECOMMENDATIONS

That the Board:

a) Notes the report Memorial Wall – East Taieri Cemetery.

BACKGROUND

1 In April 2020, Mrs Margaret Van Zyl made a submission to the 2020-21 Annual Plan, requesting the construction of a memorial wall at the East Taieri Cemetery. The submission contained eight letters of support from community organisations.

2 Staff considered the request and supported the proposal, confirming it could be managed within existing capital budgets.

3 The annual plan submission included a suggested site for the construction of the memorial wall.

4 Staff discussed the proposal directly with Mrs Van Zyl and agreed that a memorial wall would be a valuable addition to the cemetery and give the local community a means of commemorating their loved ones in a manner currently not available in that cemetery.

5 Mrs Van Zyl suggested a block or brick wall in a style in keeping with the cemetery and one that could be expanded in the future if necessary. This was agreed as being the most appropriate style of wall and that indicative designs in that style would be requested when the construction work was tendered out.

6 Mrs Van Zyl identified her preferred site and staff agreed that it would be investigated and if deemed suitable for construction, approved as the site. Staff also discussed the possibility of other sites within the cemetery if the preferred site was unsuitable for any reason.

7 It was agreed that site investigations, research of existing burial records and procurement of the necessary services would proceed on that basis.

DISCUSSION

8 It is not uncommon, particularly in historic cemeteries, for records to be variable in their accuracy and for unmarked graves to exist with no record of location.

9 It was common historical practice in cemeteries across New Zealand and other parts of the world, for stillborn babies to be buried in unmarked graves. This was sometimes under a hedge or garden, or in open and undeveloped land, but typically unmarked and unrecorded.

10 The depth of these burials was variable and did not necessarily follow the standard grave depth of 6-foot. The only way to locate such remains is through geotechnical survey using Ground Penetrating Radar (GPR).

11 Since the depth of unmarked graves is generally not known, any excavation in an area GPR survey results show sub-surface anomalies has the potential to unearth human remains.

12 Knowingly excavating an area where these anomalies have been identified (such as the original preferred site) is likely to require a Disinterment Licence, due to the possibility of unearthing human remains. This licence is strictly governed by the Ministry of Health under the Burial and Cremation Act 1964.

13 Due to the cultural sensitivities associated with disinterring human remains, any application for a Disinterment Licence must be accompanied by written consent from each family or whanau member of the deceased. The written consent must indicate their consent (or otherwise) and note their relationship to the deceased. The Ministry of Health will only approve applications where there is absolute agreement among next of kin.

14 Since it is not possible to determine next of kin where no records exist, excavation should not take place in cemeteries where GPR surveys indicate sub-surface anomalies.

Records Research

15 Cemetery staff commenced due diligence research as is required prior to undertaking any excavation in cemeteries. This was to ensure that the proposed works did not disturb or impinge on existing burial sites.

16 The DCC archivist was engaged to search all records held pertaining to burials at the East Taieri Cemetery. However, the archivist advised that burial registers for the period from cemetery establishment through to 1904 did not exist for the East Taieri Cemetery. It is thought the records were destroyed by fire.

17 Existing records were reviewed to assess the suitability of the suggested memorial wall site and other sites within the cemetery should the suggested site be found to be unsuitable.

GPR Results

18 In addition to a review of the existing records, consultants were engaged to undertake a GPR survey.

19 The results of the GPR survey indicated the presence of sub-surface anomalies (potentially the buried remains of stillborn babies) in and around the preferred site. The presence of remains renders the suggested site unsuitable for the memorial wall.

20 Other areas within the cemetery were also surveyed as potential sites. A suitable site was identified by staff some 10 - 15 metres from the suggested site and adjacent to an existing information kiosk. This site proved to be free from sub-surface anomalies with easy access for visitors, being adjacent to an existing service road. The site the wall is to be constructed is shown in Figure 1 at Attachment A.

Design and Construction

21 Proposals for a design and build option were invited from suitably qualified and experienced contractors earlier this year and the contract awarded shortly after.

22 The memorial wall will be curved and of brick construction with a capping stone. It will be placed on a concrete pad and matters of drainage and accessibility will be incorporated into the final design. An indicative design example of the wall is shown in Figure 2 at Attachment A.

23 It is anticipated construction will commence prior to Christmas this year (pending further COVID-19 restrictions).

28 Staff acknowledge the hard work of the community, in particular Mrs Van Zyl, in highlighting the need for a memorial wall at the East Taieri cemetery.

Signatories

Author:	Scott MacLean - Group Manager Parks and Recreation
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	East Taieri Memorial Wall location and indicative design	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The proposal to construct a memorial wall at the East Taieri Cemetery contributes to Council’s cemetery expansion and capacity work.

Māori Impact Statement

Māori consider urupā (burial grounds) or cemeteries to be tapu (sacred).

Sustainability

No implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Construction of the memorial wall is within existing approved budgets<Enter text>

Financial considerations

Construction costs, including site works is approximately $30,000. This is within existing approved budget parameters.

Significance

This is considered to be low in terms of the Council’s Significance and Engagement Policy

Engagement – external

Engagement with the project proposer has been ongoing.

Engagement - internal

Engagement has been undertaken with Parks staff, cemetery staff, GIS staff and Council’s archivist.

Risks: Legal / Health and Safety etc.

There are no identified risks.<Enter text>

Conflict of Interest

No conflict of interest identified.

Community Boards

The East Taieri Cemetery is within the Mosgiel Taieri Community Board area. The Community Board have been kept informed throughout.

Mosgiel-Taieri Community Board

15 September 2021

Naming of a new road off Irwin Logan Drive, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel Taieri Community Board on the proposed naming of a new road off Irwin Logan Drive.

2 The new road names proposed by the developer are ‘Rosella Place’, ‘Rosie Ella’ or ‘Ivy Place’. Neither ‘Rosella Place’ or ‘Rosie Ella’ fully comply with the Dunedin City Council (DCC) Road Naming Policy but follow a common and established theme within the residential development. ‘Ivy Place’ complies with the DCC Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports the naming of a new road either as ‘Ivy Place’ (as the second alternative of the developer), ‘Rosella Place’ (as the preferred name of the developer) or ‘Rosie Ella Place’ (as the first alternative of the developer).

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy and Procedure requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 The Gladstone Heights subdivision at 60 Irwin Logan Drive, is an extension of the Gladstone Oaks residential development. A new stage of the development was approved by consent SUB-2011-24/2 and the developer wishes to name a new road coming off Irwin Logan Drive. (See Attachment A-Map 60 Irwin Logan Drive, Mosgiel).

DISCUSSION

5 Other roads within the Gladstone Oaks development have been named after the land owner’s family members, including ‘Prudence Place’, ‘Irwin Logan Drive’ and. ‘Jocelyn Way’, and the applicant wants to continue this established naming theme. The applicant has chosen three options that have personal significance to the family. The options are ‘Rosella Place’ (as the preferred name of the developer), ‘Rosie Ella’ (as the first alternative of the developer) and ‘Ivy Place’ (as the second alternative of the developer). (Road names assessments as attachments B, C and D).

6 The applicant advised that the names ‘Rosella’ and ‘Rosie Ella’ refer to two living family members and ‘Ivy’ refers to a family member who passed away in 1993.

7 Of the three options proposed, only ‘Ivy’ (the least preferred option of the applicant), fully complies with the appropriateness criteria of the DCC Road Naming Policy.

8 Both ‘Rosella’ and ‘Rosie Ella’ refer to living family members and are an amalgamation of two names. This means they do not fully comply the appropriateness criteria of the DCC Road Naming Policy.

9 The suffix proposed for all three options is ‘Place’ which is considered appropriate according the characteristics for the type of road created.

10 There are several precedents for approval of roads named after living family members in this residential development. Council approved the name ‘Jocelyn Way’ in April 2019, noting it did not fully comply with the Road Naming Policy but that it followed an established naming theme within the development. In February 2012, the Infrastructure Services Committee approved two names in the development that were based on living relatives of the developer, a road was named ‘Prudence Place’ after the developer’s sister, and an accessway was named ‘Karen Path’ after his wife. For more information please see “Report to Council for Jocelyn Way” as well as minutes of the Council Meeting of 30 April 2019 attached. (Attachments E and F).

11 As noted by Council on 2019 and by the Infrastructure Services Committee in 2012, the developer has a long-standing tradition of using family names for roads within the development.

12 Based on the previous Infrastructure Services Committee and Council decisions to support the use of names of living family members within the development, the two options ‘Rosella Place’ (as the preferred option) or ‘Rosie Ella’ (as the first alternative of the developer) could be approved even though they do not fully comply with the Road Naming Policy.

13 ‘Ivy Place’ is the only name that fully complies with Road Naming Policy, while also continuing the established theme within the subdivision.

OPTIONS

Option One – Recommended Option- The Board supports naming of the new road off Irwin Logan drive, as ‘Ivy Place’

Advantages

· The name follows an established road naming theme within the residential development.

· The name is proposed by the developer and complies with the appropriateness criteria of the Road Naming Policy.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Alternative Option 1- The Board supports naming of the new road off Irwin Logan drive, as ‘Rosella Place’

Advantages

· The name follows an established road naming theme within the residential development.

· The name proposed by the developer complies with the appropriateness criteria of the Road Naming Policy, except for being named after living people and for being an amalgamation of two first names.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· The name proposed does not fully comply with the appropriateness criteria of the Road Naming Policy, being after living people and being an amalgamation of two first names (resulting however in an already recognised first name).

Option Three – Alternative Option 2- The Board supports naming of the new road off Irwin Logan drive, as ‘Rosie Ella Place’

Advantages

· The name follows an established road naming theme within the residential development.

· The name proposed by the developer and complies with the appropriateness criteria of the Road Naming Policy, except for being named after living people and for being an amalgamation of two first names.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· The name proposed does not fully comply with the appropriateness criteria of the Road Naming Policy, being after living people.

Option Four – Status Quo - The Board does not support naming of the new road off Irwin Logan drive, as either ‘Ivy Place’, ‘Rosella Place’ or ‘Rosie Ella Place’.

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not be named, and landowners will not gain a street address allowing them to progress with building and access to services.

NEXT STEPS

14 If any of the proposed names of ‘Ivy Place’, ‘Rosella Place’ or ‘Rosie Ella Place’ for the new road are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Simon Spiers - Team Leader - Regulation Management

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Attachment A-Map 60 irwin Logan Drive,Mosgiel	29
⇩b	Attachment B-Assessment of proposed road name for Ivy Place	30
⇩c	Attachment C-Assessment of proposed road name for Rosella Place	31
⇩d	Attachment D-Assessment of proposed road name for Rosie Ella Place	32
⇩e	Attachment E-Report for Jocelyn Way	33
⇩f	Attachment F-Extract Council Minutes-April 2019	38

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

The names proposed do not present any impact for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial considerations as the costs of installing the road signs will be charged to the developers.

Significance

The significance of this decision is considered low in terms of the Council’s significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new road is located within the Mosgiel-Taieri Community Board area and support is sought from the Board.

Mosgiel-Taieri Community Board

15 September 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Process for written reports and board updates

c) Outward Correspondence

d) Representation Review

e) Celebrating Excellence Project

f) Outram Glen Toilet

g) Party in the Park

h) Silversprings Planting Project

i) New Mosgiel Pool Entry/Exit

j) SH1 Lake Waihola to Dunedin Safer Cycle Route

k) 3 Waters Update

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report

b) Decides whether to make a submission on the Representation Review and if so what that submission will be.

Project Fund

2 The Board has been allocated $10,000 for the 2021/2022 financial year.

Process for written reports and board updates

3 The Chief Executive is responsible for preparing an agenda for each meeting. Written reports from staff providing advice are required when the board is required to make a decision. This is the same process for Council and Committee. These can include decisions on funding applications, recommendations on road naming, making submissions on the 10 year plan or representation review and adopting or amending the board’s community plan.

4 Standing Orders allow the Chairperson to put a report on the board agenda.

5 Board updates from various projects or groups that board members are appointed to, for example Keep Dunedin Beautiful, Business Associations, and community groups do not require a board decision and are for the purposes of updating the rest of the board and members of the public who attend the meetings. These are dealt with as a verbal update, not a written report. If a report is received from an outside agency on a matter e.g. an update from the regional council or waka Kotahi NZTA, these will be attached as part of the Governance Support Officer’s report in the same way as inwards correspondence is handled.

Outwards Correspondence

3 Letter from Chairperson to acknowledging appointment of Sergeant John Cunningham

Representation Review

4 At its meeting on 10 August 2021, Council adopted it initial proposal for representation review. The proposal being consulted on is that Council continues to be elected at large and the number of Councillors remain at 14. The status quo is being proposed for Community Boards being six community Boards consisting of six elected members and one appointed member, with existing boundaries

5 The Council has agreed to extend the time to receive submissions on the representation review until 4 October 2021. The Board may wish to consider making a submission.

Celebrating Excellence Project

6 An application for funding will be presented at the November Board meeting for the panels and plaques. Quotes will be provided. Council staff will arrange the planting and installation of the plaques.

Outram Glen Toilet

7 Public toilets were consulted on as part of the 2021-31 10-year plan consultation process. The Outram Glen toilet was not identified as a high priority during that process. Property Services have confirmed that the Outram Glen toilet is in their capital renewals programme planning, but a renewal date cannot be given at this time.

Party in the Park

8 Staff have been working with the organiser of Party in the Park in preparation for the event to be held in Mosgiel Memorial Park next year. Staff are providing advice and guidance on the required documentation, including health and safety plans and event layout.

Silversprings Planting Project

9 Staff have met with the community group proposing to undertake some planting at the Silversprings Reserve. The group have submitted a health and safety plan which is currently being reviewed. The group will initially be assisting Parks contractors in site preparation and tree planting.

New Mosgiel Pool Entry/Exit

10 DCC’s planning team have confirmed that the entry / exit point of the new aquatic facility does not require specific resource consent. The existing Notice of Requirement (NoR) is the planning instrument that needs to be adhered to as the land is Designated. The conditions of the NoR are required to be met with a key condition around the transport element being engagement with Waka Kotahi, which has been undertaken and is continuing through the design development.

SHI Lake Waihola To Dunedin Safer Cycle Route

11 Attached a copy of the Low Cost Low Risk Work Request for the Lake Waihola to Dunedin Safer Cycle Route. Members are advised that the funding expired at the end of the financial year and some of the design content maybe out of date. Jonathan Kennett has advised that NZTA is still interested in working the DCC and Otago Regional Council to improve walking and cycling alternatives to SH1 in the Mosgiel district.

3 Waters Reform

12 Attached is a link to the Council website which has information about the process for 3 Wates background information.

https://www.dunedin.govt.nz/services/water-supply/three-waters-reform

Roadworks Schedule

13 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC currently consulting on

14 Representation Review

https://www.dunedin.govt.nz/council/electoral-information/representation-review

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Letter regarding appointment of Sergeant John Cunningham	45
⇩b	SH 1 Lake Waihola to Dunedin Safer Cycle Route	47

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒