Notice of Meeting:

I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:

 

Date:                                                    Thursday 16 September 2021

Time:                                                   10:00am

Venue:                                                via Audio Visual Link

 

Sandy Graham

Chief Executive Officer

 

Otago Peninsula Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

Senior Officer                                               Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                  Lauren McDonald

 

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.McDonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Otago Peninsula Community Board

16 September 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Opening                                                                                                                                                                       4

2             Public Forum                                                                                                                                                              4

3             Apologies                                                                                                                                                                    4

4             Confirmation of Agenda                                                                                                                                        4

5             Declaration of Interest                                                                                                                                           5

6             Confirmation of Minutes                                                                                                                                    11

6.1       Otago Peninsula Community Board meeting - 24 June 2021                                                   11     

Part A Reports (Otago Peninsula Community Board  has power to decide these matters)

7             Transport - Peninsula Connection Update                                                                                                   19

8             The Keeping of Animals (excluding Dogs) and Birds Bylaw Review                                                     20

9             Funding Application                                                                                                                                              21

10           Scholarship Applications                                                                                                                                     31

11           Governance Support Officer's Report                                                                                                            41

12           Community Plan 2020-2021                                                                                                                              60

13           Board Updates                                                                                                                                                        61

14           Councillor's Update                                                                                                                                              62

15           Chairperson's Report                                                                                                                                           63

16           Items for Consideration by the Chairperson                                                                                               64             

 

 


Otago Peninsula Community Board

16 September 2021

 

1          Opening

Lox Kellas will open the meeting with a reflection.

2          Public Forum

At the close of the agenda no requests for public forum had been received.

3          Apologies

At the close of the agenda no apologies had been received.

4          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Otago Peninsula Community Board

16 September 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interests - August 2021

7

  



Otago Peninsula Community Board

16 September 2021

 

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Otago Peninsula Community Board

16 September 2021

 

Confirmation of Minutes

Otago Peninsula Community Board meeting - 24 June 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 June 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Otago Peninsula Community Board meeting  held on 24 June 2021

12

 

 


Otago Peninsula Community Board

16 September 2021

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 June 2021, commencing at 10:00 am.

 

PRESENT

 

Chairperson

Paul Pope

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Services

 

Governance Support Officer         Lauren McDonald

 

 

1          Opening

Graham McArthur opened the meeting with a reflection on democracy.

2          Public Forum

2.1       Public Forum - Fulton Hogan

 

Paul Jamieson, Fulton Hogan Road Maintenance Manager provided an update on the peninsula connection project works and responded to questions from Board Members.

 

2.2        Public Forum – Pump Track Portobello Domain.

 

Supporting information was provided to members from Portobello Community Inc, which outlined the community fund raising and budget to date, the proposed pump track design and build costs, and the DCC approval for the proposed track at the Portobello Domain.  Members were advised that fundraising drives and grant applications were underway by Portobello Community Inc and that the anticipated start date for the build was Summer of 2022.

 

Three Portobello School pupils spoke in support of the pump track and advised that they saw it as a community asset, providing a meeting place, of benefit to local businesses and encouraging visitors of all ages to Portobello to enjoy the outdoor facilities.

Paul Pope advised that the Community Board would provide a letter of support to Portobello Community Inc, to support the ongoing funding raising efforts.

 

3          Apologies

Moved (Paul Pope/Lox Kellas):

That the Board:

Accepts the apology of Hoani Langsbury.

Motion carried.

 

Paul Pope congratulated on behalf of the community board, Hoani Langsbury on his appointment to the New Zealand Order of Merit, for services to conservation as part of the Queen’s Birthday Honours List 2021.

 

4          Confirmation of agenda

 

 

Moved (Paul Pope/Lox Kellas):

That the Board:

 

Confirms the agenda without addition or deletion.

 

Motion carried

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley advised he is the Acting Chairperson of Dunedin Community House.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

                         Motion carried

6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 15 April 2021

 

Moved (Paul Pope/Graham McArthur):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 15 April 2021 as a correct record.

 

Motion carried (OPCB/2021/036)

    

Part A Reports

7          Transport matters

 

Jeanine Benson, Manager Transport; Glenn O’Connor, DCC Transport Contractor and Kim Everett, Engagement and Communications Advisor – Major Projects provided updates on the peninsula connection project and roading issues on the Otago Peninsula.

 

Glenn O’Connor, DCC Transport Contractor summarised the status of the sections within the peninsula connection project works.  Mr O’Connor confirmed that Section 13 of the project was currently unfunded, with work being pushed out to 2028 (or until more funding became available).  Section 9A (Portobello) construction to commence in January 2022.  Section 14 was advised as project ready but as it was outside of the NZTA approved funding, would not proceed until funding was allocated. 

 

Mr O’Connor responded to questions from board members.

 

 

Cycleway Macandrew Bay – work on this section is not programmed until 2028-2029 financial Jeanine Benson advised she had noted the Board’s request for temporary safety markings to the cycleway.

Back Bay road conditions and Papanui and Hoopers Inlet roads –Jeanine Benson advised she would speak to staff regarding the need for maintenance of the gravel roads.

Peninsula Connection Project – Open Day for Section 4 – Sunday 27 June.  Kim Everett outlined the plans in place for the Open Day.

Sealion fencing – Paul Pope advised that the OPCB submission to the 10 Year Plan 2021-31 had requested $25,000 for fencing, to address the safety of the sealions but that an archaeological study was required ahead of any work commencing, the cost of which was $3,000.  Jeanine Benson advised that she would arrange for the archaeological study to be funded and would work with her staff to get the study underway.

LTP submission re subsidence at Harwood – Jeanine Benson advised that funding for subsidence work was not currently allocated in the 10 Year Plan.  The Board will follow up with the General Manager Infrastructure & Development on a response to the Stephney Avenue subsidence submission to the 10 Year Plan 2021-2031.

 

Moved (Paul Pope/ Lox Kellas):

That the Board:

Notes the DCC Transport team update.

 

Motion carried (OPCB/2021/037)

 

8          Governance Support Officer's Report

 

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including the Board’s submissions to the ORC LTP, DCC 10YP, DCC Destination Dunedin Plan, the ORC RPTP and current Council consultations.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

Notes the Governance Support Officer’s Report

Motion carried (OPCB/2021/038)

 

9          Funding Applications

 

The report provided copies of funding applications received for the Board’s consideration.

The Board’s Project Fund balance was confirmed as $1,338.40 as at 24 June 2021, noting that unspent funds would not be carried over into the 2021/2022 financial year.

Paul Pope outlined the Board Project to install a commemorative plaque for Dave Cull in recognition of his work in getting the peninsula connection project underway.  He advised that the intention would be for the plaque to be placed at Challis.

A quote by John Swan Ltd had been circulated with the agenda for creation of a cast plaque at a cost of $500. The wording for the plaque would be developed directly with Dave’s widow Joan Wilson and his family.

 

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)     Approves the funding of $500.00 for a commemorative plaque for Mayor Dave Cull to be placed at Challis.

Motion carried (OPCB/2021/039)

 

 

Discussion was held on the Board support of the Portobello Community Inc project to build a Pump Track in Portobello. 

 

 

Moved (Lox Kellas/Edna Stevenson):

That the Board:

b)     Approves a funding donation of $838.00 to the Portobello Community Inc towards the Portobello Pump Track project.

 

Motion carried (OPCB/2021/040)

 

10        Community Plan 2020-2021

 

Lox Kellas provided updated contact details for emergency services to be included in the Board’s Community Plan.

 

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

Note Otago Peninsula Community Board’s Community Plan will be updated to include the emergency contact details and distributed accordingly.

 

Motion carried

11        Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB) -  Graham McArthur advised:

·        Submissions for new artwork for the Portobello Boatshed to be sought

·        Nominations for the Keep Dunedin Beautiful Awards to occur in August/September.  (This will be included in the Board’s Community Facebook page).

·        Murals to be painted on the two new peninsula connection bus shelters to be funded by the Peninsula Connection project and not Keep Dunedin Beautiful.

 

 

 

Rural Roads – Lox Kellas provided a written update to the meeting and spoke on the need for

additional gravel to be spread on rural roads in the back bays area, to address the slippery road conditions due to the recent heavy rainfall events.

 

 

Community Meetings – Lox Kellas advised he had attended the Pukehiki community meeting where the Amendment 11 to the Speed Limit Review was the main focus of discussion.

 

 

Te Rauone Reserve – Edna Stevenson advised that the entrance way design for the reserve had been approved and the overall plan was on display in the public noticeboard at the reserve. Members noted that tenders closed on 20 June 2021, with work anticipated to commence in September 2021.

 

 

Harington Point Battery – Lox Kellas advised a meeting was scheduled to be held with landowners to assist in establishing the status of the land in regarding to eligibility for funding support for the restoration work to be undertaken.  A check to be completed for any vegetation clearance work required.

 

 

LED Street lighting – Graham McArthur requested to be involved in discussions with Council staff and the community re the LED street lighting complaints and any mitigation measures to be undertaken for affected residences.

 

Action: Paul Pope to provide the staff contact details, information held on affected streets for Graham McArthur to work with DCC staff.

 

 

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

 

Notes the Board Updates.

             Motion carried

 

12        Councillor's Update

 

Cr Whiley provided an update on matters of interest to the Board, including:

·        Acknowledgement of the Board’s strong submissions to the 10 Year Plan process.

·        Recommend members read the Informetric Report tabled at the Economic Development Committee’s June meeting, which covered growth of jobs, incomes, housing prices, liveability etc.

 

Cr Whiley also spoke as Chair of Volunteer South, on the launch of the Dunedin Volunteer Awards.  He advised that nominations would be sought in July, judging held in August, culminating in an Awards Ceremony on 11 September 2021.  Information would be circulated to communities and community boards.

 

Moved (Paul Pope/Edna Stevenson):

That the Board:

 

Notes the report from Cr Whiley.

             Motion carried

 

13        Chairperson's Report

 

Paul Pope provided a verbal update on matters including:

·    Arbour Day – 1,000 trees were planted at the old school site at Tomahawk.

·    Chorus copper withdrawal and Spark PSTN switch off – Paul Pope expressed his concern on the level of affect to the community and will contact Des Adamson from Enterprise Dunedin on what the affect might be.

·    Design options for the development of the old school site at Tomahawk to come to the Community Board in early 2022

·    Rural options for kerbside collection – Chris Henderson, Group Manager Waste and Environmental Services advised that three different models were currently in place for urban, CBD and rural refuse collection.  As part of the Expressions of Interest for the new kerbside collection supplier, discussion would include defining of collection areas and other options for expanding the rural collection areas.  He confirmed the Highcliff recycling programme had been extended.

 

 

Staff updates were provided by staff on:

 

Latham Park, Portobello – fencing has been erected around some equipment due to the normal winter boggy conditions of the park at the base of the bank.  Staff are investigating and pricing a new subsoil drain along the back edge of the park to remediate the wet conditions.

 

Tomahawk gates (beach access) - Staff have met on site to discuss options for restricting beach access for vehicles and the placement of the access gates.

 

 

Tomahawk landscaping - Delta contractors have completed the planting beds along the road frontage at the Tomahawk carpark with additional planting to other spaces within the carpark area to be implemented by the end of July 2021.

 

 

Moved (Paul Pope/ Graham McArthur):

That the Board:

 

Notes the update from the Chairperson.

             Motion carried

 

14        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

The meeting concluded at 11:56 am.

 

 

 

..............................................

CHAIRPERSON

    


Otago Peninsula Community Board

16 September 2021

 

Part A Reports

Transport - Peninsula Connection Update

 

 

Josh von Pein, Programme Manager – Major Projects and Ben Hogan, Transport Delivery Manager will be in attendance to provide an update on the Peninsula Connection Project, including:

Section 5:  Inland portion of Portobello Road - Broad Bay to Fletcher House

Section 9 Portobello:

·    Stage 1 foreshore construction and landscaping work

·    Stage 2 road safety improvements going through the township and past the school

 

Attachments

There are no attachments for this report.

 


Otago Peninsula Community Board

16 September 2021

 

The Keeping of Animals (excluding Dogs) and Birds Bylaw Review

 

 

The Keeping of Animals (excluding Dogs) and Birds Bylaw is being reviewed.  The current purpose of the bylaw is to “protect the public from nuisance and to protect, promote and maintain public health and safety by controlling the keeping of animals and birds within the residential district”.  This bylaw does not extend to dogs which are regulated by the Dog Control Bylaw.  Staff have had good feedback from initial consultation which will inform any proposed changes.  There will be further consultation on proposed options, likely around October.

 

The current bylaw can be found on the following:  https://tinyurl.com/Bylaw-Update

 

Anne Gray, Policy Analyst (Customer and Regulatory Services) will be in attendance to respond to questions.

 

 


Otago Peninsula Community Board

16 September 2021

 

 

Funding Application

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of the funding application received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2          The balance of project funds available to the Board as at 19 August 2021 is $10,000.

3          A funding application has been received for the Board’s consideration from the Otago Peninsula Trust for funding support of $1,500 for the 2021 Glenfalloch Night Garden event  (Attachment B).

4          The Board granted funding of $1,200 in support of the 2019 Glenfalloch Night Garden event.

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from the Otago Peninsula Trust for $___ in support of the 2021 Glenfalloch Night Garden Event.

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Glenfalloch Night Garden Event application

22

b

Draft budget for 2021 Glenfalloch Night Garden Event.

26

  


Otago Peninsula Community Board

16 September 2021

 

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16 September 2021

 

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Otago Peninsula Community Board

16 September 2021

 

 

Scholarship Applications

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of the funding application received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2          Two Scholarship funding applications have been received for the Board’s consideration:

Liam Donovan for $300.00 to support his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

Taylor McLean for $500.00 to support her attendance as part of the Soccer First XI Team at two National Secondary School soccer tournament events in August and September 2021.

3          The balance of project funds available to the Board as at 19 August 2021 is $10,000.

RECOMMENDATIONS

That the Board:

a)     Approves the scholarship funding application from Liam Donovan for $300.00 in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

b)     Approves the scholarship funding application from Taylor McLean for $500.00 in support of her attendance at National Secondary School soccer tournaments in August and September 2021.

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Scholarship application - Liam Donovan

32

b

Scholarship application - Taylor McLean

35

  


Otago Peninsula Community Board

16 September 2021

 

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Otago Peninsula Community Board

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Otago Peninsula Community Board

16 September 2021

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

·    Project Fund

·    Governance (agendas and reports)

·    Correspondence In/Out

·    Updates (Parks and Recreation, Transport, Waste & Environmental Servies)

·    Remuneration Review

·    Remuneration Authority 2021 Determination

·    What DCC is currently consulting on

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report

b)     Ratifies the payment of $30.00 for the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

 

project fund

2          The Board has been allocated $10,000 for the 2021/2022 financial year. 

3          An invoice has been received for the renewal of the OPCB’s group membership to the Otago Community Broadcasters Society for the period 30 June 2021 to 30 June 2022. The Board are requested to ratify the payment of $30.00 for the subscription.

3          The following was the expenditure for the financial year just ended (2020-2021):


 

Meeting Date

Amount

Recipient/Purpose

06 August 2020

$1734.00

Save the Otago Peninsula (STOP) to assist with project work for the control of pest plans on the Otago Peninsula

06 August 2020

$500.00

Otago Peninsula Artists (OpenArt) in support of “Lets Talk Peninsula” and “With Love from the Peninsula” exhibitions.

06 August 2020

$375.00

Otago Lions Club – replacement defibrillator battery charge pack

24 September 2020

$1,340.00

Quarantine Island Kamau Taurua Community – smoke alarms

24 September 2020

$500.00

Board Project – Cape Saunders Emergency buoy and signage

12 November 2020

$300.00

Josephine Tarasiewicz - Scholarship funding for attendance at University of Otago “Hands on at Otago” week-long course.

12 November 2020

$1700.00

Scott Hall Committee for the purchase of a defibrillator for the Harwood community

12 November 2020

$30.00

Otago Community Broadcasters Society (OAR FM) group membership through to 30 June 2021.

18 February 2021

$300.00

Kaiya Casswell - Scholarship funding for attendance Outward Bound Course

18 February 2021

$240.00

OAR FM “Round the Boards” radio programme for 2021

25 March 2021

$2,397.75

Otago Peninsula Biodiversity Trust – support of changeover of electrical wiring to single phase power at the OPBT office.

25 March  2021

$400.00

Broad Bay Community Centre – funding for quarterly community newsletter for 2021/2022.

25 March 2021

$2,500.00

Broad Bay Community Centre – funding for electrical work for the Broad Bay Hall

24 June 2021

$500,00

Commemorative Plaque for Dave Cull

24 June 2021

$838.40

Portobello Community Inc – funding donation for the Portobello Pump  Track project.

TOTAL SPENT

(2020-2021 FY)

$13,654.75

($3,654.75 was carried over from the 2029-2020 FY as a one-off allowance by Council, due to the Covid-19 lockdown period).

 

GOVERNANCE

Process for written reports and board updates

4          The Chief Executive is responsible for preparing an agenda for each meeting.  Written reports from staff providing advice are required when the Board is required to make a decision.  This is the same process for Council and Committees.  These can include decisions on funding applications, recommendations on road naming, making submissions on the 10 Year Plan or Representation Review and adopting or amending the board’s Community Plan.

 

5          Standing Orders allow the Chairperson to put a report on the Board agenda.

 

6          Board updates from various projects or groups that board members are appointed to, for example Keep Dunedin Beautiful, Business Associations, and community groups do not require a Board decision and are for the purposes of updating the rest of the board and members of the public who attend the meetings.  These are dealt with as a verbal update, not a written report.  If a report is received from an outside agency on a matter e.g.  an update from the regional council or Waka Kotahi NZTA, these will be attached as part of the Governance Support Officer’s report in the same way as inwards correspondence is handled.


 

CORRESPONDENCE

In:         (attached) - DCC response to OPCB 10YP submission; Dunedin Volunteer Awards nomination information; Marine Parade safety fence email; letter of concern from Marion Street residents; staff response re Marion Street;

Out:       (attached) – Meeting notice for Marion St residents; email to DCC staff re Marion St meeting; Letter of support to the Broad Bay Community Centre, Letter of Recommendation for Alex Sutherland, Fulton Hogan for his engineering work on the peninsula connection project.

 

UPDATES

Parks and Recreation Services

Peninsula Connection shared pathway:

7          Staff are waiting on an update from Waka Kotahi regarding the gazetting of shared path markings, a process that can take some months.

8          In regard to the planned installation of decals for the opening of section 4 – Company Bay to Broad Bay, unfortunately the decals did not adhere to the new shared path surface as hot weather is required to cure the seal, so decals cannot be installed at this time.

9          As part of the Safe and Sustainable Travel programme a wider shared path campaign in the spring/summer  will be run, which will involve placing decals along various sections of shared paths throughout the City.

10        Ralph Ham Park drainage - pipe installation work due to commence in December 2021.

11        Latham Park – fencing has been removed, as the area is no longer contaminated.  Staff are currently awaiting tender from contractors for the drainage work required.

12        Tomahawk – The access gate is currently being reviewed to ensure the location meets the legal requirements of the land, as it is administered by the Otago Regional Council.

Waste and Environmental Services

             Kerbside Collection and Resource Recovery:

13       Following Council adoption of the ‘four bins plus one’ kerbside services option as part of the 2021-31 10 Year Plan a request for Registrations of Interest was released to the market at the end of June.

 

14       The registration period for suppliers interested in providing the new service closed at the end of July, and these registrations will be evaluated during August. Suppliers who are then selected for the next stage of the procurement process will be asked to submit formal proposals by December 2020.

 

15       As part of the formal proposal the potential suppliers will be required to develop refuse and recycling solutions suitable non-standard collections such as multi-unit developments, private lanes, difficult to access streets, and rural properties.

 

16       These proposals will be evaluated, and the selection of a preferred supplier is expected to occur in February 2022, with the new services scheduled to begin on 1 July 2023.

 

Transport Updates

 

17        Speed Limit Bylaw Review

The Regulatory Subcommittee will meet on 25 August 2021 to consider the Speed Limit Bylaw Review for Amendments 10 and 11.  Their recommendations will then be presented for adoption at the 28 September Council meeting.

           

18        Roadworks Schedule

Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

Representation Review

19        The Independent Review Panel presented its report to Council on Tuesday 10 August 2021.  Council adopted the Panel’s recommendations.  The proposal is for no change to the current representation arrangements.

 

20        Public notice was given of the initial proposal on 14 August 2021 and submissions close on Saturday, 18 September 2021.

 

21        The Board will need to decide whether it wishes to make a submission and decide what is submission will include.  Council will then decide on the final proposal in October 2021.  The agenda and minutes from the Council meeting held on Tuesday 10 August 2021 meeting can be found on the following links:

 

Council Agenda from the meeting held Tuesday, 10 August:

https://infocouncil.dunedin.govt.nz/Open/2021/08/CNL_20210810_AGN_1746_AT.PDF

Council Minutes from the meeting held Tuesday, 10 August 2021:

https://infocouncil.dunedin.govt.nz/Open/2021/08/CNL_20210810_MIN_1746.PDF

Remuneration Authority 2021 Determination

 

22        The Remuneration Authority has the responsibility for setting remuneration for local government elected members including community boards.  The Authority has recently made its most recent determination and the effect for the Otago Peninsula Community Board is as follows:  Chair: $16,488 (increase of $244.00 per year) and Members: $8,244 (increase of $122 per year).  This will be backdated to 1 July 2021.

·                Currently Being Consulted on by Dunedin City Council

 

23        The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

St Clair – St Kilda Coastal Plan/Whakahekeray – Rakiātea Rautaki Tai  https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

24        For updates on  District Plan changes – information and the consultation process for the 2nd General District Plan can be viewed on  https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Correspondence In

47

b

Correspondence Out

55

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 


Otago Peninsula Community Board

16 September 2021

 

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Otago Peninsula Community Board

16 September 2021

 

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Otago Peninsula Community Board

16 September 2021

 

Community Plan 2020-2021

 

 

The Community Board plan is tabled for discussion at each meeting for the purpose of review and update as required.

 

Attachments

There are no attachments for this report.  


Otago Peninsula Community Board

16 September 2021

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Board members will provide updates on activities including:

-           Keep Dunedin Beautiful

-           Rural Roads

-           Community Meetings

-           Civil Defence/Community Response Planning

-           Te Rauone Reserve

-           Harington Point Battery

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates.

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.  


Otago Peninsula Community Board

16 September 2021

 

 

Councillor's Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

 

1          Councillor Andrew Whiley will provide an update on matters of interest to the Board.

 

RECOMMENDATIONS

That the Board:

a)     Notes the report from Cr Whiley.

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 

 


Otago Peninsula Community Board

16 September 2021

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

A verbal update will be provided by the Chairperson at the meeting, including:

 

·    Memorial Plaque - wording

·    Safety fencing – Marine Parade

·    Mobile phone service

·    Broad Bay and Company Bay – additional rubbish bins placement at seating areas

·    Hereweka as a dog exercise area

·    Dog poo on shared pathway

·    Broad Bay peninsula connection work

·    Erosion (Stepney Avenue)

·    Keep Dunedin Beautiful Awards – feedback from the event

·    Signage at Wellers Rock and at the Tomahawk Lagoon

·    Dog control messaging for signage for Macandrew Bay, Broad Bay and Smaills Beaches

·    Feedback on funding for sealion fencing

·    Tomahawk community interest in establishing a pump park

·    Tomahawk – speed restriction measures

·    Otago Peninsula wildlife research report– Diversifying Community Livelihoods from Wildlife: An Exploration into the Otago Peninsula

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the update from the Chairperson.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.  


Otago Peninsula Community Board

16 September 2021

 

Items for Consideration by the Chairperson

 

 

Items for consideration by the Chairperson