Agenda of Planning and Environment Committee

Planning and Environment Committee

21 September 2021

Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 August 2021, commencing at 3:09 pm.

PRESENT

Chairperson	Cr David Benson-Pope
Deputy Chairperson	Cr Sophie Barker	Cr Steve Walker
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive); Simon Drew (General Manager Infrastructure and Development); Robert West (General Manager Corporate and Quality); Simon Pickford (General Manager Community Services); Jeanette Wikaira (Manahautū – General Manager, Māori, Partnerships & Policy); John Christie (Manager Enterprise Dunedin) Clare Sullivan, Manager Governance; Anna Johnson (City Development Manager); Alan Worthington (Resource Consents Manager); Nathan Stocker, (Policy Planner -Urban Development Capacity); Paul Henderson (Acting Group Manager Customer and Regulatory Services); Glen Hazelton (Project Director – Central City Plan)

Governance Support Officer Lauren McDonald

1 Public Forum

There was no Public Forum.

2 Apologies

An apology was received from Cr Staynes.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

Accepts the apology of Cr Staynes.

Motion carried

3 Confirmation of agenda

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Benson-Pope advised the meeting that an incorrect version of the declaration of interest had been circulated in error.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

Notes the Elected Members' Interest Register and the proposed management plan for Elected Members' Interests as per interest register provided to the Community and Culture Committee meeting of 3 August 2021

Motion carried

5 Confirmation of Minutes

5.1 Planning and Environment Committee meeting - 15 June 2021

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

Confirms the public part of the minutes of the Planning and Environment Committee meeting held on 15 June 2021 as a correct record.

Motion carried

Part A Reports

6 Actions from resolutions of Planning and Environment Committee meetings

A report from Civic outlined progress on the implementing of resolutions of the Planning and Environment Committee meetings for the 2019-2022 triennium.

Moved (Chairperson David Benson-Pope/Cr Carmen Houlahan):

That the Committee:

Notes the Open and Completed Actions from resolutions of Planning and Environment Committee meetings to 3 August 2021.

Motion carried

7 Planning and Environment Committee Forward Work Programme

A report from Corporate Policy provided an update of the Planning and Environment Committee Forward Work Programme for the 2021-2022 year.

Moved (Chairperson David Benson-Pope/Cr Carmen Houlahan):

That the Committee:

Notes the Planning and Environment Committee Forward Work Programme as at 3 August 2021

Motion carried

8 Planning and Environment Activity Report for the Quarter Ending 30 June 2021

A report from Customer and Regulatory Services and City Planning provided an update on activities.

Paul Henderson, Acting Group Manager Customer and Regulatory Services; Anna Johnson, City Development Manager and Alan Worthington, Resource Consents Manager spoke to the report and responded to questions.

Moved (Chairperson David Benson-Pope/Cr Marie Laufiso):

That the Committee:

Notes the Planning and Environment Activity Report for the quarter ending 30 June 2021.

Motion carried

9 DCC submission on the Natural and Built Environments Bill - exposure draft

A report from City Development and the Executive Leadership Team sought approval of the Dunedin City Council (DCC) Submission on the Natural and Built Environments Act (NBA) exposure draft.

Anna Johnson, City Development Manager spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

a) Approves the Dunedin City Council submission to the Ministry for the Environment on the Natural and Built Environments Bill exposure draft.

b) Authorises the Mayor or his delegate to speak to the Dunedin City Council submission at the Select Committee.

c) Supports the Otago/Southland Councils’ joint submission to the Ministry for the Environment on the Natural and Built Environments Bill exposure draft.

Motion carried (PLA/2021/012)

10 Housing capacity assessment for Dunedin City
	A report from City Development outlined the Housing Capacity Assessment for Dunedin City (as part of the National Policy Statement for Urban Development Capacity requirements). Anna Johnson, City Development Manager and Nathan Stocker, Policy Planner (Urban Development Capacity), spoke to the report and responded to questions.
	Mayor Aaron Hawkins left the meeting at 4:18 pm and returned at 4:20 pm.
	Moved (Chairperson David Benson-Pope/Mayor Aaron Hawkins): That the Committee: Notes the conclusions of the Housing Capacity Assessment for Dunedin City dated July 2021 and that work is underway to add additional housing capacity. Motion carried (PLA/2021/013)

Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Central City Plan Retail Quarter Construction Reference Group

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Adjourns the meeting to enable public and members of the media to leave.

Motion carried

The meeting moved into confidential at 4:50 pm and resumed in public at 5:06 pm.

11 items for consideration by the chair
	There were no Items for Consideration by the Chair.

The meeting concluded at 5:07 pm.

..............................................

CHAIRPERSON

Planning and Environment Committee

21 September 2021

Dunedin Heritage Fund Activity Report 2020-2021

Department: Planning

EXECUTIVE SUMMARY

1 This report provides an update on progress of the Dunedin Heritage Fund (the Fund); the outcomes from the recent internal review of the Fund and a summary of the grants allocated in the 2020-2021 financial year.

2 Around $763,855 was offered in heritage grants in 2020-21, which helped to facilitate almost $6.6 million in construction, adaptive re-use, heritage repair and restoration projects across the city.

RECOMMENDATIONS

That the Committee:

a) Notes the Dunedin Heritage Fund Activity Report 2020-2021.

BACKGROUND

3 The Dunedin Heritage Fund is a partnership jointly administered by the DCC and Heritage New Zealand Pouhere Taonga (HNZPT). The purpose of the Fund is to encourage the retention, repair, preservation and maintenance of historic places (buildings, structures and sites) in Dunedin. From its establishment in 1993, the Fund has primarily focused on providing partial or incentive funding for repair, restoration and conservation (including earthquake strengthening) projects for historic buildings and other heritage places.

4 From 2011, the Fund operated alongside two additional heritage re-use incentive schemes managed solely by Council (the Rates Freeze and Central City grants). These provided additional heritage regeneration support and incentives for private and commercial owners, and other groups requiring assistance. The DCC heritage grant schemes funding was amalgamated into the Dunedin Heritage Fund in July 2018. The Fund is fully funded and administered by the DCC and supported with heritage advice from the DCC Heritage Adviser and advisors from HNZPT.

5 At present, Council provides an annual grant to the Fund of $670,000. The Fund has been substantially oversubscribed in recent years. In the 2020-21 year, requests for funding totalled over $1.2 million. This positive subscription rate has been achieved largely through active DCC/HNZPT promotion and relationship-building, information provided on the Council website and an increasing spread of knowledge between local developers and building owners.

6 Earlier this year, DCC staff undertook a review of the Fund for 2019-2021. The review recommended t he Fund and Committee process be aligned with similar Council grant schemes and operate as a sub-committee of the Planning and Environment Committee. This would enable efficiencies in administration, accounting and marketing processes, and operational improvements providing greater clarity for future applicants. The Fund Committee endorsed the findings. An options report on the future operation of the Fund is being prepared for consideration at the next meeting of the Planning and Environment Committee.

DISCUSSION

7 In 2020-21, the Fund allocated $763,855 to a diverse range of heritage projects. This represents an average grant funding level of 11.6% of the total cost of the heritage projects funded – an 0.6% increase on the previous year, leveraging a total of just over $6,571,981 (excl. GST) in project investment in the city.

8 The grant-aided heritage project work ranged from:

· technical conservation repair work

· larger-scale maintenance and repair work (mainly external)

· sensitive alteration and adaptive re-use work

· retrofit double-glazing to timber heritage windows

· earthquake strengthening of mainly commercial heritage buildings

· replacement of traditional historic roofing materials such as slate and tiles, and

· a one-off grant towards a new cover structure for the unique Platypus mining object at Middlemarch Museum.

9 In 2020-21, 44 grants were offered to the following heritage projects:

Address of Building/Item	Name of Building	Fund amount	Purpose
Round 4 - 20 May 2021
60 Wallace Street	Residential villa	$10,000	Removal of chimney and roof repairs
247 Ravensbourne Road	Ravensbourne Post Office (former)	$15,000	Painting
70 Stuart Street	A & T Burts Ltd (former)	$40,000	Redevelopment of building and EQ strengthening
5 Aberafon Street Middlemarch	Middlemarch Museum	$40,000	Shelter to preserve remnants of Platypus Submarine
8 Moray Place	Savoy Haynes Building	$15,000	Restoration and painting of ceilings and walls
301 Moray Place	Stephen Inks Building	$20,000	Fire safety and accessibility improvements
4 Alva Street	Residential building	$5,000	Painting of exterior of building, repairs and painting of wooden joinery
63 Wallace Street	Residential villa	$10,000	Repair and restoration of building
470 Moray Place	McVickar's building (former)	$50,000	Development of structural design solution for seismic concept of building strengthening
31 Smith Street	St Dominic's Priory	$60,000	Window repair and restoration (part of emergency work)
111D Cliffs Road	Cargills Castle (ruins)	$19,000	Completion of stabilisation plans
164 Maitland Street	Residential Villa	$4,000	Retrofit double glazing
399 Highgate	Columba College (Bishopscourt)	$3,000	Roof repairs
Round 3 - 23 February 2021
282 George Street	Commercial building	$5,000	EQ strengthening and painting
31 & 33 Dowling Street	Excelsior Hotel (former)	$2,000	Cleaning of façade
453 Princes Street	Industrial building	$5,000	Window repairs
36 Rankeilor Street	Spiritualist Church	$12,755	Roof replacement
16 Haywood Street	Residential building	$1,600	Retrofit double glazing
545 Gladbrook Road, Middlemarch	Historic rural estate	$8,000	Roof replacement
27 Willis Street	Waterfront Industry Commission Building (former)	$25,000	Roof repairs
28 Bellevue Street	Residential Villa	$15,000	Cladding repairs, repairs to gate and turret finial
884 George Street	Residential Villa	$7,500	Chimney replacement
1 Queens Gardens	Taimex building	$30,000	Restoration of building exterior
378 Great King Street	University Bookshop building	$18,000	Building redevelopment
33 Jetty Street	Otago Education Board Offices (former)	$40,000	Development of structural, fire and overall design concept for developing the building
62 & 64 Dundas Street	Terrace House	$15,000	Roof replacement
Round 2 - 19 November 2020
18 London Street	Residential Villa	$10,000	Repair and replacement of all original windows and doors
721A Portobello Road	Mary Queen of Peace Church	$10,000	Repair and paint of church interior
1055 Highcliff Road	Pukehiki Community Church	$20,000	Exterior repair and restoration of church
342 High Street	Deacons Court (residential villa)	$20,000	Roof and window repairs, repainting of exterior
38 Magnetic Street Port Chalmers	St Mary's Star of the Sea Church	$10,000	Repair and replacement of tiled roof
31 Smith Street	St Dominic's Priory	$20,000	Window repair (emergency work)
Round 1 - 20 August 2020
100 King Edward Street	Trust Bank Theatre (Mayfair)	$20,000	3D building scan and preparation of 'as existing' drawings
415 Moray Place	First Church of Otago	$5,000	Replacement of existing seismic strengthening work on church spire
48 Fitzroy Street	Residential building	$15,000	Replacement slate roof
48 Heriot Row	Residential building	$2,000	Replacement of retaining wall and wire fence
14 Ferntree Drive	Ferntree Lodge	$20,000	Fire protection
5 Aberafon Street Middlemarch	Middlemarch Museum	$1,000	Replacement of guttering and installation of storm drain
412A High Street	Residential building	$20,000	Retrofit double glazing, repair and restoration of existing windows and repainting of building exterior
31 Albany Street	Playhouse Theatre	$40,000	Repairs to make building weather tight and safe
1 Vogel Street	Gillies, Street & Hislop Building (former)	$30,000	Restoration of façade and reinstatement of entrance canopy
144 Hillside Road	Dukes Building (former)	$20,000	Restoration of building exterior
20 Braemar Street	Dunedin Gasworks Museum	$20,000	Installation of historic workers cottage on Dunedin Gasworks Museum site
7 Montpellier Street	High Street School (former) Memorial Arch and Gateway	$5,000	Repair and restoration of historic boundary fencing

OPTIONS

10 There are no options, as this report is for noting.

NEXT STEPS

11 The first meeting of the Fund for the 2021-2022 year, scheduled to be held on 20 August 2021, has been postponed due to the COVID-19 Level 4 lockdown. This meeting will be rescheduled within the next 4-6 weeks. There will be three further application rounds for the 2021-2022, to close at the end of October 2021, January 2022 and April 2022 respectively.

12 An options report for the future operation of the Fund is being prepared for the next meeting of the Planning and Environment Committee.

Signatories

Author:	Andrea Farminer - Heritage Advisor
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social, economic and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Dunedin Heritage Fund contributes to the Strategic Framework through supporting the Spatial Plan; supporting the goal of Dunedin as a memorable city with a distinctive built and natural character and contributes to social wellbeing, economic development and arts and culture outcomes.

Māori Impact Statement

There are no known impacts for mana whenua and mātāwaka. Opportunities to support mana whenua and mātāwaka heritage projects are ongoing.

Sustainability

The re-use and restoration of heritage buildings contributes to the long-term sustainability of the Dunedin region in a positive and effective way.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications from this report.

Financial considerations

The grant allocations are within budget.

Significance

This report is assessed as being of low significance in terms of DCC’s Significance Engagement Policy.

Engagement – external

There has been no external engagement on this update report.

Engagement - internal

There has been no internal engagement on this update report.

Risks: Legal / Health and Safety etc.

There are no known risks from this report.

Conflict of Interest

There are no known conflicts of interest from this report.

Community Boards

There are no implications for Community Boards. Community Boards are asked to raise awareness of the Heritage Fund to their communities.

	Title	Page
⇩a	Councillor Register of Interest	7

	Title	Page
A ⇩	Minutes of Planning and Environment Committee meeting held on 3 August 2021	18

	Title	Page
⇩a	Planning and Environment Committee Open Actions	25
⇩b	Planning and Environment Completed Actions	26

	Title	Page
⇩a	Forward work programme - September 2021	29

	Title	Page
⇩a	Dunedin City Council's Animal Services Annual Report to the Department of Internal Affairs for Period Ending 30 June 2021	35

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Robert West - General Manager Corporate and Quality