Agenda of Otago Peninsula Community Board

Otago Peninsula Community Board

14 October 2021

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board on Thursday 16 September 2021, commencing at 10:10am - via Audio Visual Link

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Cheryl Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Services; Ben Hogan, Transport Delivery Manager

Governance Support Officer Lauren McDonald

1 Opening

Lox Kellas opened the meeting with a reflection on the impacts to the community for the second Covid-19 lockdown.

2 Public Forum

There was no Public Forum.

3 Apologies

There were no apologies.

4 Confirmation of agenda

Paul Pope advised that Item 8 - The Keeping of Animals (excluding Dogs) and Birds Bylaw Review was deferred to the 14 October 2021 meeting and that Item 9 – funding application from the Otago Peninsula Trust for the 2021 Glenfalloch Night Garden Event had been withdrawn.

Moved (Chairperson Paul Pope/ Graham McArthur):

That the Board:

Confirms the agenda with the deletion of Items 8 and 9.

Motion carried

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Edna Stevenson advised that she was no longer a member of the Te Rauone Beach Coast Care Committee and Lox Kellas advised he is no longer President of the Dunedin Returned Services Association but remained a member.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

a) Amends the Elected Members' Interest Register and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 24 June 2021

Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 June 2021 as a correct record.

Motion carried

Part A Reports

7 Transport - Peninsula Connection Update
	Ben Hogan, Transport Delivery Manager responded to questions on the tender process and work programme for Section 5 (Inland portion of Portobello Road - Broad Bay to Fletcher House) Section 9 (Portobello) of the Peninsula Connection Project and provided an update on the issue with the safety fence on Marine Parade.

8 The Keeping of Animals (excluding Dogs) and Birds Bylaw Review
	The item was postponed for discussion until the Community Board’s 14 October 2021 meeting.

9 Funding Application
	Paul Pope advised that the applicant (Otago Peninsula Trust) had withdrawn the funding application for the 2021 Glenfalloch Night Garden Event due to the impact of Covid-19 lockdown restrictions on holding the event.

10 Scholarship Applications
	Two scholarship funding applications were received for the Board’s consideration: 1. Liam Donovan for $300.00 to support his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021. 2. Taylor McLean for $500.00 to support her attendance as part of the Soccer First XI Team at two National Secondary School soccer tournament events in August and September 2021.
	Edna Stevenson declared a conflict of interest for both scholarship applications and withdrew from the item and abstained from voting. Lox Kellas questioned the level of funding for Taylor McLean and sought that the scholarship funding be set as $300.00 per applicant with a discussion on the Board’s management of scholarship applications to be held. It was agreed that discussion of the managing of scholarship applications be held at the 14 October 2021 meeting.
	Moved (Lox Kellas/ Cheryl Neill): That the Board: Approves the scholarship funding application from Liam Donovan for $300.00 in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021. Motion carried (OPCB/2021/041)
	Moved (Chairperson Paul Pope/ Graham McArthur): That the Board: Approves the scholarship funding application from Taylor McLean for $300.00 in support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding. Motion carried (OPCB/2021/042)

11 Governance Support Officer's Report

Paul Pope advised he had written to staff on the issue with Latham Park surface conditions still being very wet; the closed pathway on Beaconsfield Road; the delay for install of the markings and signage on the Peninsula Connection shared pathway.

He confirmed that the request for an access gate to Tomahawk Beach was under review by the DCC legal team and that he would follow the public health and safety concerns with DCC and ORC staff.

Beaconsfield Road pathway – Edna Stevenson to follow up on closure of the track.

Moved (Chairperson Paul Pope/Cheryl Neill):

That the Board:

a) Notes the Governance Support Officer’s Report

b) Ratifies the payment of $30.00 for the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

Motion carried (OPCB/2021/043)

12 Community Plan 2020-2021
	No updates to the Community Plan were advised.

13 Board Updates
	Board members provided verbal updates on activities including: Keep Dunedin Beautiful (KDB) - Graham McArthur advised that: · Mandy Mayhem-Bullock has been appointed as Chairperson. · The KDB Awards were held in August, with an award given to SWAT (Seek Weeds and Terminate) for their work on identification of weeds and removal on the peninsula. · Awaiting the artists drawings for the mural to be placed on the Portobello Boat Shed. Te Rauone Reserve - Edna Stevenson advised that: · A blessing of the site took place on 16 August 2021. · The South Roads contractor now on site for construction of the first of the three groynes to be installed at Te Rauone Beach. No work will be undertaken on the reserve until the groynes are completed. · Plans for the playground at the reserve was underway with feedback being collated from the public. An engineering review of the artwork for the entrance of the reserve is underway. Action: Edna Stevenson to write to John Brenkley, Planning and Partnerships Manager – Planning & Partnership re the budget for the work on the reserve. Harington Point Battery – Lox Kellas advised he would provide an update on the Harington Point Battery project will be provided to the October meeting. Flooding – Tidewater Drive Discussion was held on the storm damage and flooding on Tidewater Drive, Harwood due to the low lying level of the road. Action: Cheryl Neill to write to the Transport team to request an onsite meeting to discuss a preventative plan and possible works to be undertaken to improve the road. Action: Hoani Langsbury to write to the Transport team about flooding on the section of road by the Otakou Fisheries and what improvements can be made.
	Public Water tap (Portobello Domain) · Members agreed at the March 2021 meeting for the public water tap at Portobello would be better to base at the Portobello recreation reserve as there were two reticulated taps already in place and it provided safer parking for vehicles.
	Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury): That the Board: · Endorse the option of moving the public water tap to the Portobello Domain. Motion carried (OPCB/2021/044)
	Action: GSO to advise Peter McGrouther, Asset Programme and Project Manager – Performance & Delivery of the Board’s resolution. LED Street Lighting (Portobello) Graham McArthur summarised the issues faced by some residents with the upgrade of street lighting to LED. He advised he had met with DCC staff and options are available to remedy light levels on residential properties. · Paul Pope advised that members of the public should make contact through the Council’s customer service agency for issues regarding LED street lighting that is causing an issue. · Graham McArthur confirmed he was happy for members of the public to direct enquiries to him and he will advocate for the community with the Council for issues regarding the LED street lighting on the peninsula. Board members expressed they’re thanks to the Fulton Hogan roading crews for the work clearing guttering etc during the recent storm event. Paul Pope will send a note of thanks to Fulton Hogan.
	Moved (Chairperson Paul Pope/Cr Andrew Whiley): That the Board: Notes the Board Updates. Motion carried

14 Councillor's Update

Cr Whiley provided a verbal update on recent Council’s decisions, including the adoption of the 2021-31 Long Term Plan, the Play Space Plan. He advised that the 20 September Council meeting would focus on the DCC’s submission to the Government’s Three Waters Reform.

Cr Whiley confirmed that the Destination Dunedin Plan feedback analysis had been released and that the Regulatory Subcommittee recommendations for the Speed Limits Bylaw Review for Amendments 10 and 11 would be presented to the 27 October 2021 Council meeting.

Destination plan – analysis has been released, hope to be completed by end of year. Cr Whiley advised he would provide feedback received on the Destination Plan out to Community Boards.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

Notes the report from Cr Whiley.

Motion carried

15 Chairperson's Report
	Paul Pope provided a verbal update, including: · Memorial Plaque – Board members agreed to the design and wording. · Safety fencing – Marine Parade · Mobile phone service – · Broad Bay and Company Bay – the additional bins have been put in place. · A dog exercise area has been set aside and fenced at Smiths Creek, separate from the Hereweka farm. · Signage at Wellers Rock and at the Tomahawk Lagoon · Sealion fencing – awaiting to hear from staff on the archaeological cost and when the investigation will take place. · Glenfalloch wharf repair proceeding after feedback received on design. · Wellers Rocky Jetty scheduled to be replaced in the 2021-2022 Financial Year.

	Moved (Chairperson Paul Pope/Cheryl Neill): That the Board: Notes the update from the Chairperson. Motion carried

16 Items for Consideration by the Chairperson

There were no items for consideration by the Chairperson.

The meeting concluded at 11:20 am.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

14 October 2021

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

· Project Fund

· Updates (Ara Toi, Parks and Recreation, Transport)

· What DCC is currently consulting on

RECOMMENDATIONS

That the Board:

Notes the Governance Support Officer’s Report.

pROJECT fund

2 The Board has been allocated $10,000 for the 2021/2022 financial year.

3 The following is the expenditure for this financial year (2021-2022):

Meeting Date	Amount	Recipient/Purpose
24 June 2021	$500.00	For a commemorative plaque for Mayor Dave Cull to be placed at Challis.
24 June 2021	$838.00	To the Portobello Community Inc towards the Portobello Pump Track project.
16 September 2021	$300.00	Scholarship for Taylor McLean for support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding.
16 September 2021	$300.00	Scholarship for Liam Donovan for in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.
16 September 2021	$30.00	For the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.
TOTAL SPENT (2021-2022 FY)	$1,968.00

KEEPING OF ANIMALS (EXCLUDING DOGS) AND BIRDS BYLAW REVIEW

4 The Keeping of Animals (excluding Dogs) and Birds Bylaw is being reviewed. The current purpose of the bylaw is to “protect the public from nuisance and to protect, promote and maintain public health and safety by controlling the keeping of animals and birds within the residential district”.

5 This bylaw does not extend to dogs which are regulated by the Dog Control Bylaw. Staff have had good feedback from initial consultation which will inform any proposed changes. There will be further consultation on proposed options around October/November 2021.

6 The current bylaw can be found on the following: https://tinyurl.com/Bylaw-Update

7 Council has approved this to go out for consultation with a closing date for submission around mid-November 2021.

UPDATES – Please note further updates may provided verbally at the meeting.

Ara Toi

8 Progress update on Tomahawk Artwork - The artist, Alex Whitaker, has almost finished carving the main pou and has the design completed for the corten steel elements. He has not yet set a date with his contractors for installation. Staff have asked him to prioritise this work.

Parks and Recreation Services

9 Update on Tomahawk Gate - The proposal to install a gate inside the entrance to Tomahawk Beach has been on hold until the legal ownership of the land has been confirmed. The issue arises where the outfall from Tomahawk Lagoon enters the Ocean Grove Reserve. Council administers the Ocean Grove Reserve on both sides of a strip of land administered by the Otago Regional Council (ORC). It has been confirmed that the proposed gate location sits on the ORC strip. Therefore, permission to install a gate will be required from ORC, this process is underway.

10 The second issue with installing a gate in this location relates to the Reserves and Beaches Bylaw. Installing a locked gate at the entrance to the beach would be inconsistent with the Council’s Reserves and Beaches Bylaw 2017 (“Bylaw”) as the entrance is specifically shown in the Bylaw as being a “Boat Launching Point” and the Bylaw records that beaches will be open to the public. The gate will need to be unlocked at all times to allow public entry for boat launching purposes.

Transport Updates

11 Roadworks Schedule

Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

· Currently Being Consulted on by Dunedin City Council

12 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:

St Clair – St Kilda Coastal Plan/Whakahekeray – Rakiātea Rautaki Tai https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan

13 For updates on District Plan changes – information and the consultation process for the 2^nd General District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren McDonald - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
⇩a	Otago Peninsula Community Board Register of Interest	7

	Title	Page
A ⇩	Minutes of Otago Peninsula Community Board meeting held on 16 September 2021	12

	Title	Page
⇩a	Broad Bay Boating Club - Funding Application	20