Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 21 October 2021
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer David Bainbridge-Zafar, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 21 October 2021 |
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ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Otokia Creek and Marsh Habitat Trust 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Saddle Hill Community Board meeting - 12 August 2021 9
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 Funding Application - Otokia Creek and Marsh Habitat Trust 16
7 Board Updates 20
8 Governance Support Officer's Report 21
9 Chairperson's Report 40
10 Councillor Update 41
11 Items for Consideration by the Chair
Any items for consideration by the Chair.
Saddle Hill Community Board 21 October 2021 |
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1.1 Public Forum - Otokia Creek and Marsh Habitat Trust
Viktoria Kahui (Treasurer) and Simon Laing (Chairperson) wish to address the meeting on behalf of the Otokia Creek and Marsh Habitat Trust in support of their funding application.
An apology has been received from Deputy Chairperson Paul Weir.
That the Board:
Accepts the apology from Deputy Chairperson Paul Weir.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 21 October 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary, the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
7 |
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Saddle Hill Community Board 21 October 2021 |
Saddle Hill Community Board meeting - 12 August 2021
That the Board: Confirms the minutes of the Saddle Hill Community Board meeting held on 12 August 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 12 August 2021 |
10 |
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Saddle Hill Community Board 21 October 2021 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Clubrooms, Brighton Road, Waldronville on Thursday 12 August 2021, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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IN ATTENDANCE |
David Bainbridge-Zafar, Group Manager Property; Anne Gray (Policy Analyst, Regulatory Services Group), Tanya Morrison (Environmental Health Officer), Jeanine Benson (Group Manager Transport) and Ben Hogan (Transport Delivery Manager) |
Governance Support Officer Lynne Adamson
1 Public Forum
!a Island Park Golf Course Funding Application |
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Vincent George spoke in support of the funding application from the Island Park Golf Course for help towards replacement LED lighting in the clubrooms.
Mr George responded to questions of clarification.
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2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Keith McFadyen declared an interest in Item 8 - the funding application for the Island Park Golf Course clubrooms and advised that he would not participate in discussion or consideration of the item.
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Moved (Scott Weatherall/John Moyle): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 10 June 2021 |
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Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 10 June 2021 as a correct record. Motion carried |
Reports
6 The Keeping of Animals (excluding Dogs) and Birds Bylaw Review |
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Anne Gray (Policy Analyst, Regulatory Services Group) and Tanya Morrison (Environmental Health Officer) provided information on the review of the Keeping of Animals (excluding Dogs) and Birds Bylaw and responded to questions. |
Part A Reports
7 Transport Delivery Manager |
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Jeanine Benson (Group Manager Transport) introduced Ben Hogan (Transport Delivery Manager) to the Board.
The following items were discussed:
- Westwood to Ocean View - pedestrian and cycleway - Morris Road, Fairfield - Queen Street, Brighton - Pearse Street and Seaview Road, Brighton - Waldronville – roads and footpaths - Brighton Road Laybys
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8 Funding Application |
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Keith McFadyen withdrew from discussion and consideration of this item. The Board considered the funding application from the Island Park Golf Club for $2,651.91 towards the cost of upgrading the lighting to the club room, kitchen, toilets and bar area. |
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Moved (Scott Weatherall/John Moyle): That the Board:
Approves the funding application from the Island Park Golf Club for $1,000 towards the upgrade of lighting for the clubrooms. Motion carried (SHCB/2021/014) |
9 South Otago Coast - Sediment Transport |
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A report from 3 Waters provided an update on coastal work planning and assessments in the Saddle Hill Community Board area. |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
Receives the report. Motion carried |
10 Governance Support Officer's Report |
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A report from Civic provided an update on activities relevant to the Board’s area. The Board requested an update on the submission they lodged with respect to sports fields and the drainage issues in Friendship Drive and Brighton Road, Ocean View. They spoke of the Conservation Week Planting Day at Abbots Creek, Sunnyvale and commented that they would have like to have been consulted as they felt there were areas that would have benefited more than this site. |
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Moved (Keith McFadyen/Leanne Stenhouse): That the Board:
Notes the Governance Support Officer’s Report. Motion carried |
11 Board Updates |
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Board members provided updates on any activities undertaken on behalf of the Board or items of interest including: Keep Dunedin Beautiful Christina McBratney provided an update on Keep Dunedin Beautiful (KDB) including the recent awards and advised that Vianney Santiago had won the individual pod award for the Tiles of Passion Art Project.
Coastal Dune Regeneration Programme The Chair provided an update.
Waldronville Food Forest Leanne Stenhouse would follow up on this project.
Community Response Plan
Chain Hills Cycle Tunnel
Delta Drive Basketball Court Project The Chair had prepared a draft project plan which had been circulated to the Board for comment.
Community Plan |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board: a) Approves $5,000 from the discretionary fund for the Delta Drive Basketball Court project should it proceed.
b) Notes the Board updates. Motion carried (SHCB/2021/015) |
12 Chairperson's Report |
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The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included: - General state of road surfaces in particular Waldronville. - Blackhead Road – concern in regards to the new power poles and their location to the road. - Feedback to the 10 year plan submission - Update from the Taieri Mouth Layby Drive around. - Brief update from the Community Board Chairs, Mayor and Senior Staff meeting held this week. |
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Moved (Scott Weatherall/Paul Weir): That the Board:
Notes the Chairpersons Report.
Motion carried |
13 Councillor Update |
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Councillor Jules Radich provided an update on items of interest which included: - Representation Review - Westwood-Ocean View proposed shared pathway - Ten year plan - Māori Representation on two standing committees - Place bases review |
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Moved (Cr Jules Radich/Scott Weatherall): That the Board:
Notes the update from Cr Radich. Motion carried |
14 Items for Consideration by the Chair |
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There were no items notified. |
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The meeting concluded at 2.50 pm.
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CHAIRPERSON
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Saddle Hill Community Board 21 October 2021 |
Funding Application - Otokia Creek and Marsh Habitat Trust
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding application for consideration by the Board.
2 Ōtokia Creek and Marsh Habitat Trust have requested $1,000.00 towards the cost of planting natives on the marsh.
That the Board: a) Approves/declines the funding application from Ōtokia Creek and Marsh Habitat Trust towards the cost of planting natives on the marsh.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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Title |
Page |
⇩a |
Otokia Funding Application |
17 |
⇩b |
Marsh Plan |
19 |
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Saddle Hill Community Board 21 October 2021 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest including:
- Keep Dunedin Beautiful
- Coastal Dune Regeneration Programme
- Waldronville Food Forest
- Community Response Plan
- Chain Hills Cycle Tunnel
- Delta Drive Basketball Court Project
That the Board: Notes the Board updates.
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Signatories
Authoriser: |
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Saddle Hill Community Board 21 October 2021 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Keeping of Animals (excluding Dogs) and Birds Bylaw Review
c) Community Plan
d) Updates
e) Dunedin City Council Current Consultations
f) Other Consultations
That the Board: a) Notes the Governance Support Officer’s Report; b) Approves the draft Saddle Hill Community Board Community Plan with minor editorial changes. c) Decides whether to submit to the Otago Regional Council on Smooth Hill;
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Discretionary Fund
2 There is $4,000 remaining in the Discretionary Fund noting that there is $5,000.00 allocated towards the Delta Drive Basketball Court project should it proceed. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
12 August |
Island Park Golf Club |
Upgrade of Lighting for clubrooms |
$1,000.00 |
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Dunedin City Council |
Delta Drive Basketball Court (should the project proceed) |
$5,000.00 |
Total Proposed Spend |
$6,000.00 |
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Remaining Spending available |
$4,000.00 |
Keeping of Animals (excluding Dogs) and Birds Bylaw Review
3 The Keeping of Animals (excluding Dogs) and Birds Bylaw is being reviewed. The current purpose of the bylaw is to “protect the public from nuisance and to protect, promote and maintain public health and safety by controlling the keeping of animals and birds within the residential district”.
4 This bylaw does not extend to dogs which are regulated by the Dog Control Bylaw. Staff have had good feedback from initial consultation which will inform any proposed changes. The consultation on the bylaw is scheduled from Monday 18 October 2021 until Wednesday 17 November 2021. The hearings and deliberations will be heard by the Regulatory Subcommittee who will then report their recommendations to Council which is like to be early 2022.
5 The current bylaw can be found on the following: https://tinyurl.com/Bylaw-Update
Community Plan
7 The draft Saddle Hill Community Board Community Plan is attached for consideration and adoption.
Parks and Reserves Update
6 Brighton Domain
Work is proposed on the Brighton Domain, it is in the final stages of being priced for agreement and anticipated to start in the near future. This will include re-levelling, surfacing and improving drainage.
7 Fairfield Skate Park
The new skate part at Fairfield is nearing completion. The work has involved removing the old asphalt surface, laying a new concrete pad, raised platform and realigning the jumps and ramps etc. A new adjustable basketball hoop will be installed with a half court marking and the junior cycle track will be painted onto the new surface.
Staff are finalising the FRQ process for the signage and will award the work to the new contractor soon.
3 Waters
8 Westwood Sewage Pump Works Update
Work is underway and likely to be completed later this year. There had been some delays due to the recent Covid-19 lockdown.
9 Ocean View Stormwater Ditch
The 3 Waters team continue to look at options for this site.
10 Friendship Drive Stormwater Ditch
3 Waters have looked at maintenance and have made some improvements with the help of the Parks team. The site is low priority for further capital works as no homes are typically flooded or damaged during heavy rain.
11 Coastal Erosion in the Saddle Hill Community Board Area
The DCC Coastal Specialist’s priorities remain the St Clair/St Kilda Coastal Plan and a District Wide Hazard Assessment. Once completed, the District Wide Hazard Assessment will inform the Coastal Specialists future priorities.
Transportation Update
12 Queen Street Footpath Proposal Update
The footpath has not been included in the current 10 year plan for updating.
13 Speed Review Update
The report on the recommendations of the Regulatory Subcommittee on the proposed Speed Limit Bylaw Amendments 10 and 11 will be presented to the 28 October 2021 Council meeting.
14 Blackhead Road power poles
In response to concerns raised about the close proximity of the new power poles to Blackhead Road, staff have advised that the poles are effectively in the same location but they are bigger diameter poles which are therefore slightly closer to the road which has also caused concern for Council. Staff have discussed the issue with Aurora and they are working together to ensure greater consideration is given to placement and may include increased supervision of contractors to ensure nothing is made worse than it currently is. Unfortunately, in many areas of Blackhead Road there are limited practical options. Staff are not requiring the power poles to be moved.
15 Roadside Vegetation
Roadside vegetation is an ongoing maintenance requirement as per the vegetation-free envelope on https://www.dunedin.govt.nz/services/roads-and-footpaths/streets,-roads-and-roadsides/maintenance.
16 Roadworks Schedule
Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Current Consultations
The Dunedin City Council is currently consulting on the following:
17 District Plan changes - information and the consultation process for the 2nd General District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan
Other Consultations
18 Smooth Hill Consent Application – The Otago Regional Council publicly notified the consent application from the Dunedin City Council for Smooth Hill. The submission period closes on Monday 15 November 2021. Information and the online submission form can be viewed on https://www.orc.govt.nz/consents-and-compliance/current-notified-applications/dunedin-city-council-rm20280
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Draft Community Plan |
26 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Saddle Hill Community Board 21 October 2021 |
The Chairperson (Scott Weatherall) will provide an update on items of interest to the Board:
RECOMMENDATIONS
That the Board:
Notes the Chairperson’s update.
Attachments
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Saddle Hill Community Board 21 October 2021 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
Councillor Jules Radich will provide an update on items of interest.
That the Board: a) Notes the update from Cr Radich.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
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