Agenda of West Harbour Community Board

West Harbour Community Board

20 October 2021

ITEM TABLE OF CONTENTS PAGE

1 Declaration 4

Declaration by Kristina Goldsmith 4

Public Forum

1.1 Tracy Fleet 4

1.2 The Murray McGeorge Toy Library Inc 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 11 August 2021 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Governance Support Officers Report 16

7 Funding Applications 34

8 Community Plan 43

9 Board Updates 55

10 Chairperson's Report 56

11 Council Activities Update 57

12 Items for Consideration by the Chair

Any items for consideration by the Chair.

Resolution to Exclude the Public 58

West Harbour Community Board

20 October 2021

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 11 August 2021, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy	Angela McErlane
	Jacqueline Ruston	Cr Steve Walker

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), Jamie McFarland (KiwiRail, Dunedin Operations Manager), Anne Gray (Policy Analyst, Regulatory) and Tanya Morrison (Environmental Health Officer)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 West Harbour Arts Charitable Trust

On behalf of the West Harbour Arts Charitable Trust, Ian Landreth spoke in support of their funding application and responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the agenda with the following addition or alteration:

Item 10 – Funding Applications: funding application was for $1,000 and not $500 as was stated in the report

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jacque Ruston provided an update to her Interest Register.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 9 June 2021

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 09 June 2021 as a correct record.

Motion carried

Part A Reports

6 Wickliffe Street Rail Crossing

The Dunedin operations Manager, KiwiRail (Jamie McFarlane) provided an update on the proposed re-design of the Wickliffe Terrace rail crossing; and “Rail Safety Week”. Mr McFarland responded to questions

Mr McFarland requested the Board’s feedback on ways to increase the public’s awareness of the dangers at the level crossings in particular the one on Wickliffe Terrace, Port Chalmers.

7 The Keeping of Animals (excluding Dogs) and Birds Bylaw Review
	Anne Gray (Policy Analyst – Regulatory) and Tanya Morrison (Environmental Health Officer) provided an overview in The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review and responded to questions.

8 Naming of a private way off Stevenson Avenue, Sawyers Bay

A report from Transport sought the Board’s support on the proposed naming of a private way off 105 & 107 Stevenson Avenue, Sawyers Bay.

The report noted that the new road names proposed by the developer for the private way were ‘Spence Lane’ or ‘Shirley Lane’ and both comply with the DCC Road Naming Policy.

The Group Manager, Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

a) Supports the naming of the private way as ‘‘Shirley Lane’.

Motion carried (WHCB/2021/016)

9 Governance Support Officers Report
	Ange McErlane withdrew from the discussion on the Rothesay News funding. A report from Civic provide an update on activities relevant to the Board area including: · Project Fund. The Board agreed to pay the membership for Otago Access Radio and to continue its support for the Rothesay News. · West Harbour Community Board Community Awards. Following discussion on the budget for the West Harbour Community Board Community Awards, it was agreed that the Board would fund the project up to $930.00.
	Moved (Francisca Griffin/Duncan Eddy): That the Board: Agrees to pay $30.00 towards the membership of Otago Community Broadcasters Society from the Board’s Discretionary Fund. Motion carried (WHCB/2021/017)
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Approves to renew its commitment to Rothesay News advertising for the 2021/2022 financial year at a cost of $116.70 per month. Motion carried (WHCB/2021/018)
	Moved (Trevor Johnson/Cr Steve Walker): That the Board: Approves funding of up to $930.00 from the Board’s discretionary fund towards the cost of the West Harbour Community Board Community Awards. Motion carried (WHCB/2021/019)
	Moved (Chairperson Francisca Griffin/Cr Steve Walker): That the Board: Notes the Governance Support Officers Report. Motion carried

10 Funding Applications

A report from Civic advised that a funding application had been received from the West Harbour Arts Charitable Trust for $1000.00 towards the art programmes in schools and pre-schools in the West Harbour area.

Moved (Duncan Eddy/Cr Steve Walker):

That the Board:

Approves of $1000.00 to the West Harbour Arts Charitable Trust towards the art programmes for schools and pre-schools in the Board’s area.

Motion carried (WHCB/2021/020) with Trevor Johnson recording his vote against.

11 Board Representation And areas of responsibility

Port Noise Liaison Committee

Jacque Ruston provided an update which included residents’ concerns.

Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report.

Keep Dunedin Beautiful

Duncan Eddy provided an update on the Keep Dunedin Beautiful Awards and advised that Sawyers Bay School had won the Dunedin Amenities Society Best School Project Award. He commented that the inaugural Jan Tucker Award had been presented to the Okahau Dune Project.

Otago Access Radio

Francisca Griffin advised that during her segment she had provided updates on the shared pathway; and the “Scoop the Poop” clean-up day.

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin provided an update and advised that she had included this project in the Board’s article in FYI.

West Harbour Community Board Community Awards

Duncan Eddy and Jacque Ruston provided an update on the number of nominations received and the function arrangements.

Aramoana Liaison

Ange McErlane tabled their newsletter and advised that she would circulate it to the Board for their information.

Vision Port Chalmers

Ange McErlane advised the group was currently in hiatus. Following discussion, it was agreed that Ange McErlane would provide updates to the Board.

12 Chairperson's Report

The Chairperson provided an update on matters of interest which included:

· Relocation of the Port Chalmers bus stop proposal. It was noted that the Board would post the information onto its Facebook page.

· “Scoop the Poop” clean-up day.

· Stormwater Filters. The Board requested that staff provide an update.

· Historical Plaques.

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

a) Notes the Chairperson’s Report.

Motion carried

13 Council Activities

Councillor Steve Walker provided an update on matters of interest which included:

· Adoption of the DCC’s Play Spaces Plan 2021;

· Representation Review; and

· DCC’s submission on the Natural and Built In Environment Bill

Moved (Cr Steve Walker/Francisca Griffin):

That the Board:

Notes the Council updates.

Motion carried

14 Notification of Items for Consideration by the Chairperson

Ange McErlane requested that consideration of naming a section of the shared pathway in honour of Jan Tucker.

The meeting concluded at 7.15 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

20 October 2021

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Representation Review Submission

· Keeping of Animals (excluding Dogs) Bylaw Review

· Reserves and Beaches Bylaw Update

· Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Approves/Declines $1432.90 to For the Love of Trees for the maintenance of the Albertson Avenue Community Garden.

c) Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s Representation Review.

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $6,639.60. The following funds have been allocated in the 2021/22 financial year.

Meeting Date	Recipient	Amount
11 August 2021	Otago Community Broadcasters Society	30.00
11 August 2021	Rothesay News	1,400.40
11 August 2021	West Harbour Community Board Community Awards	930.00
11 August 2021	West Harbour Arts Charitable Trust	1,000.00
Total		$3,360.40

3 An invoice has been received from For the Love of Trees for the maintenance of the Albertson Avenue Community Garden for the next 12 months for the Board’s consideration (Attachment A).

Dunedin City Council Representation Review

4 The Board’s submission to the Dunedin City Council Representation review is attached for the Board’s ratification (Attachment B).

Keeping of Animals (excluding Dogs) Bylaw Review

5 The Keeping of Animals (excluding Dogs) and Birds Bylaw is being reviewed. The current purpose of the bylaw is to “protect the public from nuisance and to protect, promote and maintain public health and safety by controlling the keeping of animals and birds within the residential district”.

6 This bylaw does not extend to dogs which are regulated by the Dog Control Bylaw. Staff have had good feedback from initial consultation which will inform any proposed changes. The consultation on the bylaw is schedules from Monday 18 October 2021 until Wednesday 17 November 2021. The hearings and deliberations will be heard by the Regulatory Subcommittee who will then report their recommendations to Council which is likely to be early 2022.

7 The current bylaw can be found on the following: https://tinyurl.com/Bylaw-Update

Reserves and Beaches Bylaw Update

8 The Parks and Recreation Department are taking an educational approach rather than an enforcement approach, this will be done through signage and employing Community Rangers over the summer. Preparations for the 2021/2022 has already begun.

9 The Community Rangers will begin patrols on Saturday, 23 October 2021.

10 Staff have employed 3 Rangers over the summer to patrol key beaches including Long Beach, Pūrākaunui, Aramoana. The frequency of when beaches are patrolled will be adjusted as required.

11 Over the 2020/21 season Rangers were directed to focus on specific issues at these sites:

Long Beach:

· Prohibited vehicle access of the beaches and grassed reserve areas

· Dog control issues

· Sea lions on the beaches and with forested areas of the Domain

· Unauthorised events, fires and camping within the cave

· Unauthorised removal of firewood

· Camping Control Bylaw infringements within the Domain

12 Rangers patrolled Long Beach eighty one times over the 2020/21 season. During these patrols 11 vehicles were found parking on prohibited reserve areas and 3 vehicles were found illegally driving on the beach. No Dog Control Bylaw breaches were observed.

13 Staff have installed signs at the Domain advising users of the rules regarding vehicle access of reserve and beach spaces and firewood removal. Further signage has been designed for the Domain entrance, main carpark, northern carpark and cave. Staff will provide proofs of these designs to the Community Board for feedback.

Pūrākaunui:

· Prohibited vehicle access of the beach

· Prohibited fires and overnight camping on the beachfront

· Dog control issues

14 Rangers made 9 patrols to Pūrākaunui Beach during the 2020/2021 season and observed 4 vehicles illegally accessing the beach and 3 unauthorised fires.

15 Existing signage at this site has been provided by Department of Conservation (DOC). The DCC will work with DOC, Pūrākaunui Block Inc and rūnaka in developing improved signage for this site.

Aramoana:

· Prohibited vehicle access of the beach

· Prohibited drone use in the ecologically sensitive area

· Dog control issues

· Sea lion presence and the need for temporary signage and closure of tracks at times

16 Rangers made 98 patrols to Aramoana during the 2020/2021 season and observed 2 dog control breaches and 7 vehicles illegally parked in reserve spaces.

17 Staff and DOC share signage responsibilities at this site. Staff does not currently have plans for new signage at Aramoana.

Correspondence

18 A Project Completion form has been received from the Harbourside Junior Football Club (Attachment C).

19 A Project Completion form has been received from the Ravensbourne Volunteer Fire Brigade (Attachment D).

20 A Project Completion form has been received from the Anteroom Arts Charitable Trust (Attachment E).

21 A letter from the Aramoana League Inc to the Department of Conservation has been received for the Board’s information (Attachment F).

Roadworks Schedule

22 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

23 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

24 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	For the Love of Trees Invoice	21
⇩b	West Harbour Community Board's submission to Representation Review	23
⇩c	Harbourside Junior Football Club Project Completion Form	24
⇩d	Ravensbourne Volunteer Fire Brigade Project Completion Form	26
⇩e	Anteroom Arts Charitable Trust Project report back	29
⇩f	Letter from Aramoana League Inc	33

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒