Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:
Date: Wednesday 24 November 2021
Time: 9.30 am
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Grants Subcommittee
Major Community and Premier Events Grants
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Adam Keane |
Alister Robinson |
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Cr Chris Staynes |
Cr Steve Walker |
Senior Officer Joy Lanini, Manager Community Development and Events
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Grants Subcommittee 24 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Minutes
5 Grants Subcommittee - 29 June 2021 13
Resolution to Exclude the Public 16
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Grants Subcommittee 24 November 2021 |
The meeting will be opened with a karakia timataka.
An apology has been received from Cr Christine Garey.
That the Subcommittee:
Accepts the apology from Cr Christine Garey.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Grants Subcommittee 24 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.
2. Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Grants Subcommittee Register of Interest |
7 |
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Grants Subcommittee 24 November 2021 |
Grants Subcommittee - 29 June 2021
gg
That the Committee: a) Confirms the minutes of the Grants Subcommittee meeting held on 29 June 2021.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Grants Subcommittee held on 29 June 2021 |
14 |
Grants Subcommittee
Major Community and Premier Events
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 29 June 2021, commencing at 9.30 am
PRESENT
Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr Rachel Elder |
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Alister Robinson |
Cr Chris Staynes |
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Cr Steve Walker |
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IN ATTENDANCE |
Joy Lanini (Manager Community Development and Events), Malcolm Anderson (Manager City Marketing), Tammy Jackman (Coordinator Special Events) and Wai Piggott (Financial Analyst) |
Governance Support Officer Rebecca Murray
1 karakia timataka
Cr Marie Laufiso opened the meeting with a karakia timataka.
2 Apologies |
An apology was received from Cr Christine Garey.
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Moved (Cr Marie Laufiso/Cr Steve Walker): That the Subcommittee:
Accepts the apology received from Cr Christine Garey. Motion carried |
3 Confirmation of agenda |
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Moved (Cr Marie Laufiso/Cr Chris Staynes): That the Subcommittee:
Confirms the agenda without addition or alteration.
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Alister Robinson amended his register of interest with the following; add Shareholder various NZX Companies, Owner two freehold properties in Dunedin, Member City Choir Dunedin, Friend/Contributor - Dunedin Arts Festival and Member - Friends of the DSO and remove Predator Free Dunedin Trust.
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Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Subcommittee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried |
Resolution to exclude the public |
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Moved (Cr Marie Laufiso/Cr Rachel Elder): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried |
The meeting went into non-public at 9.37 am and concluded at 12.37 pm.
..............................................
CHAIRPERSON
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Grants Subcommittee 24 November 2021 |
Resolution to Exclude the Public
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.