Notice of Meeting:
I hereby give notice that an ordinary meeting of the Grants
Subcommittee will be held on:
Date: Wednesday
24 November 2021
Time: 9.30
am
Venue: Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin
Sandy Graham
Grants Subcommittee
Major Community and Premier Events Grants
PUBLIC AGENDA
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Chairperson
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Cr Christine Garey
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Deputy Chairperson
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Cr Marie Laufiso
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Members
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Cr Sophie Barker
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Cr Rachel Elder
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Adam Keane
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Alister Robinson
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Cr Chris Staynes
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Cr Steve Walker
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Senior Officer Joy
Lanini, Manager Community Development and Events
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Grants Subcommittee
24 November 2021
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
Minutes
5 Grants
Subcommittee - 29 June 2021 13
Resolution to Exclude the Public 16
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Grants Subcommittee
24 November 2021
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1 Opening
The meeting will be
opened with a karakia timataka.
2 Apologies
An apology has been received from
Cr Christine Garey.
That the Subcommittee:
Accepts the apology from Cr
Christine Garey.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Grants Subcommittee
24 November 2021
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected or independent representative and any
private or other external interest they might have.
2. Elected or
independent members are reminded to update their register of
interests as soon as practicable, including amending the register at this
meeting if necessary.
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RECOMMENDATIONS
That the Committee:
a) Notes/Amends if necessary the Elected or Independent
Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for
Elected or Independent Members' Interests.
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Attachments
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Title
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Page
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⇩a
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Grants Subcommittee Register
of Interest
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7
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Grants Subcommittee
24 November 2021
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Grants Subcommittee
24 November 2021
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Minutes
Grants Subcommittee - 29 June 2021
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RECOMMENDATIONS
That the Committee:
a) Confirms the minutes of the Grants Subcommittee meeting held on 29
June 2021.
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Attachments
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Title
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Page
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A⇩
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Minutes of Grants
Subcommittee held on 29 June 2021
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14
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Grants Subcommittee
Major Community and Premier Events
MINUTES
Minutes of an ordinary
meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal
Chambers, The Octagon, Dunedin on Tuesday 29 June 2021, commencing at 9.30 am
PRESENT
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Deputy Chairperson
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Cr Marie Laufiso
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Members
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Cr Sophie Barker
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Cr Rachel Elder
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Alister Robinson
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Cr Chris Staynes
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Cr Steve Walker
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IN ATTENDANCE
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Joy Lanini (Manager Community
Development and Events), Malcolm Anderson (Manager City Marketing), Tammy
Jackman (Coordinator Special Events) and Wai Piggott (Financial Analyst)
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Governance Support Officer Rebecca
Murray
1 karakia
timataka
Cr Marie Laufiso opened the
meeting with a karakia timataka.
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2 Apologies
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An apology was received from Cr
Christine Garey.
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Moved (Cr Marie Laufiso/Cr
Steve Walker):
That the
Subcommittee:
Accepts the apology received from Cr Christine Garey.
Motion
carried
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3 Confirmation
of agenda
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Moved (Cr Marie Laufiso/Cr Chris Staynes):
That the Subcommittee:
Confirms the agenda
without addition or alteration.
Motion
carried
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4 Declarations
of interest
Members were reminded of the need to stand aside from
decision-making when a conflict arose between their role as an elected
representative and any private or other external interest they might have.
Alister
Robinson amended his register of interest with the following; add Shareholder various NZX Companies, Owner two
freehold properties in Dunedin, Member City Choir Dunedin,
Friend/Contributor - Dunedin Arts Festival and Member - Friends of the DSO
and remove Predator Free Dunedin Trust.
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Moved (Cr Marie Laufiso/Cr
Rachel Elder):
That
the Subcommittee:
a) Amends the Elected or
Independent Members' Interest Register; and
b) Confirms the proposed
management plan for Elected or Independent Members' Interests.
Motion carried
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Resolution to exclude the public
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Moved (Cr Marie Laufiso/Cr
Rachel Elder):
That
the Subcommittee:
Pursuant to the provisions of the Local Government
Official Information and Meetings Act 1987, exclude the public from the
following part of the proceedings of this meeting namely:
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General subject of the matter to be considered
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Reasons for passing this resolution in relation to
each matter
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Ground(s) under section 48(1) for the passing of
this resolution
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Reason for Confidentiality
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C1 Major Community and Premier Events Grants
2021-22
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S7(2)(b)(ii)
The withholding of the information is necessary to
protect information where the making available of the information would be
likely unreasonably to prejudice the commercial position of the person who
supplied or who is the subject of the information.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987, and the particular interest or
interests protected by Section 6 or Section 7 of that Act, or Section 6 or
Section 7 or Section 9 of the Official Information Act 1982, as the case may
require, which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public are as shown above
after each item.
Motion
carried
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The meeting went into non-public at 9.37 am and concluded at
12.37 pm.
..............................................
CHAIRPERSON
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Grants Subcommittee
24 November 2021
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Resolution to Exclude the
Public
That the Grants
Subcommittee:
Pursuant to the provisions of the
Local Government Official Information and Meetings Act 1987, exclude the public
from the following part of the proceedings of this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under section
48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Confirmation of the Confidential Minutes of Grants Subcommittee - 29
June 2021 - Public Excluded
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.
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C2
Dunedin Regional Events Fund November 2021
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S7(2)(c)(ii)
The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or could
be compelled to provide under the authority of any enactment, where the
making available of the information would be likely to damage the public
interest.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3
Update on Major Community Events Allocated Funds in 2021/22
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
