Notice of Meeting:

I hereby give notice that an ordinary meeting of the Maori Participation Working Party will be held on:

 

Date:                                                    Wednesday 17 November 2021

Time:                                                   4:30 p.m.

Venue:                                                Otaru Room, Level 2
Civic Centre, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Māori Participation Working Party

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Mayor Aaron Hawkins

 

Deputy Chairperson

Edward Ellison

 

Members

Cr David Benson-Pope

Matapura Ellison

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Chris Staynes

 

Katharina Ruckstuhl

Jeanette Wikaira

 

Paulette Tamati-Elliffe

Tania Williams (alternate Vicky Totoro

 

Senior Officer                                               Sandy Graham, Chief Executive Officer

 

Governance Support Officer                  Lauren McDonald

 

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.mcdonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


MĀori Participation Working Party

17 November 2021

 

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Welcome                                                                                                                                                                     4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    11

5.1       Māori Participation Working Party meeting - 12 August 2021                                                11     

Part A Reports (Committee  has power to decide these matters)

6             Māori Development Update Report                                                                                                               18

7             Meeting Schedule 2022                                                                                                                                      24             

 

 


MĀori Participation Working Party

17 November 2021

 

 

 

1          welcome

Karakia to open the meeting.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


MĀori Participation Working Party

17 November 2021

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as a member of the Māori Participation Working Party and any private or other external interest they might have.

2.         Members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Working Party:

a)     Notes/Amends if necessary the Interest Register

 

 

 

Attachments

 

Title

Page

a

Register of Interest as at November 2021

7

  



MĀori Participation Working Party

17 November 2021

 

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MĀori Participation Working Party

17 November 2021

 

Confirmation of Minutes

MĀori Participation Working Party meeting - 12 August 2021

 

 

 

RECOMMENDATIONS

That the Committee:

a)     Confirms the minutes of the Māori Participation Working Party meeting held on 12 August 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Maori Participation Working Party meeting held on 12 August 2021

12

 

 


Maori Participation Working Party

17 November 2021

 

 

 

Māori Participation Working Party

MINUTES

 

Minutes of an ordinary meeting of the Māori Participation Working Party held in the Mayor's Lounge, Civic Centre, The Octagon, Dunedin on Thursday 12 August 2021, commencing at 4:30pm.

 

PRESENT

 

Chairperson

Mayor Aaron Hawkins

 

Deputy Chairperson

Edward Ellison

 

Members

Cr David Benson-Pope

Matapura Ellison

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Chris Staynes

 

Katharina Ruckstuhl

Paulette Tamati-Elliffe

 

Tania Williams

( Vicky Totoro (alternate)

 

IN ATTENDANCE

Sandy Graham, Chief Executive Officer; Jeanette Wikaira, Manahautū – General Manager Māori Partnerships & Policy; Cr Christine Garey,

 

Governance Support Officer                  Lauren McDonald

 

 

1          welcome

Edward Ellison opened the meeting with karakia.

 

2          Apologies

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

a)    Accept the apologies of Cr Laufiso and Vicky Totoro

b)    Notes the apologies for lateness of Paulette Tamati-Elliffe and Matapura Ellison.

      Motion carried

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

Confirms the agenda with the following alteration that Item 8 Māori Cultural Capability Plan be taken after Item 6 – Māori Engagement Plan Update at the meeting.

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Edward Ellison advised that he is a member of the interim oversight group for the NZ Biodiversity Group

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

 

Amends the Interest register.

Motion carried

 

5          Confirmation of Minutes

5.1      Maori Participation Working Party meeting - 10 June 2021

 

Moved (Mayor Aaron Hawkins/Edward Ellison):

That the Working Party:

 

Confirms the public part of the minutes of the Māori Participation Working Party meeting held on 10 June 2021 as a correct record with the following corrections to membership of the committee: Cr Christine Garey is noted as an attendee and not a member and Vicky Totoro is the alternate representative for Tania Williams (Araiteuru)

Motion carried

     

Part B Reports

6          Māori Engagement Plan Update

 

Ms Wikaira outlined work being undertaken on the partnership strategies.  She confirmed that the Māori Engagement and Māori Capability plans were being developed in tandem (as part of the DCC Strategic Refresh). 

 

Ms Wikaira responded to questions on partnership approach, other strategies in place with other Councils.  Discussion was held on consideration for the renaming of the Māori Participation Working Party (MPWP).

 

Matapura Ellison entered the meeting at 4:38 pm.

Paulette Tamati-Elliffe entered the meeting at 4:40 pm.

 

Discussion was held on the definition of the partnership approach (as mana whenua and others)

 

Members agreed the need for a more appropriate name for the MPWP to capture the kaupapa and enable mana whenua to exercise their manaakitanga

 

Action: Jeanette Wikaira to co-ordinate a subgroup of Edward Ellison, Katharina Rucksthul and Paulette Tamati-Elliffe to work on a new name for the Working Party.

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Working Party:

 

Notes the Māori Engagement Plan and project objectives.

             Motion carried

 

7          Māori Cultural Capability Plan Update

 

Ms Wikaira spoke to the report on progress with the development of the Māori Cultural Capability Plan and the project timeline to build cultural capability in the Dunedin City Council.  She responded to questions on staff capability and advised a survey was in development to assist progressing the plan.

 

Moved (Mayor Aaron Hawkins/Edward Ellison):

That the Committee:

 

Notes the Māori Cultural Capability Plan and project objectives.

      Motion carried

 

8          Māori and Pasifika Innovation Fund Update

 

Ms Wikaira spoke to the report and provided an update of the Māori and Pasifika Innovation Fund, following discussion between Council staff and the Otago Community Trust (OCT) and sought guidance from the MPWP on representatives to be appointed to the Fund Assessment Panel.

 

Ms Wikaira advised members that a workshop would be held with OCT, MPWP members, community and mana whenua to progress the forming of the Fund Assessment Panel for the Māori and Pasifika Innovation Fund.

 

Action:  Jeanette Wikaira to send a written request to the Rūnaka and seek a response.

 

 

Moved (Mayor Aaron Hawkins/Edward Ellison):

That the Working Party:

 

a)     Make a formal request to the Chairs/Managers of the Ōtākou and Kati Huirapa ki  Puketeraki Rūnaka to propose their members for the Funding Assessment Panel.

Motion carried (MPWP/2021/008)

 

9          Māori Development Fund Update

 

The report provided a definition for ”marae” to be used in determining allocations from the Marae Development Fund for consideration of the Working Party.

 

Ms Wikaira spoke to report and reiterated the need for clarity on criteria, application and assessment process.

 

 

 

Moved (Cr Mike Lord/Katharina Ruckstuhl):

 

That the Working Party:

 

a)     Defines Marae (for the purposes of allocations from the Māori Development Fund) as follows:

Marae refers to the following three marae located within the Dunedin City boundary

·        Ngāi Tahu Papatipu Rūnaka, Te Rūnaka o Ōtākou

·        Ngāi Tahu Papatipu Rūnaka, Kāti Huirapa Rūnaka ki Puketeraki

·        Araiteuru Marae Council Incorporated

 

b)     Notes that staff will report back on the proposed mechanism for allocating funds at the next meeting of the Working Party.

Motion carried (MPWP/2021/009)

 

10        Māori Representation

 

Ms Wikaira provided an update on Māori Representation arrangements following the Council decision to establish initially mana whenua positions on the Infrastructure Services and the Planning and Environment Standing Committees, to represent Māori interests.

 

Ms Wikaira advised that the Governance team would provide an induction workshop for the new Rūnaka committee members.

 

Discussion was held on the need to review the role and Terms of Reference for the Working Party.  Members agreed to use ‘Mana to Mana’ as a working title for the Terms of Reference.

 

Actions:

1.    Set a plan and timeline for review of the MPWP Terms of Reference.

2.    Report back to 17 November 2021 MPWP meeting.

3.    Once the draft TOR is completed, provide to the Rūnaka for consideration.

4.    Subcommittee members to work on reviewing the draft Terms of Reference agreed as: Jeanette Wikaira, Paulette Tamati-Elliffe, Katharina Rucksthul. 

 

 

Moved (Mayor Aaron Hawkins/Edward Ellison):

That the Committee:

 

a)     Notes the Māori Representation update report.

b)     Agrees on the objectives of the Māori Participation Working Party review.

c)     Delegates responsibility to the Māori Participation Working Party subcommittee to work on a plan for the review of the Terms of Reference and to provide an update to the 17 November 2021 meeting.

Motion carried (MPWP/2021/010)

 

General Business

 

Dunedin Heritage Fund

Cr Benson-Pope spoke on the intended changes of the Dunedin Heritage Fund (DHF) committee structure, its current delegations, and its reporting line to the Planning and Environment Committee.

 

Harbourside group (joint ORC/DCC governance structure for harbourside assets)

Ms Graham advised that she and Mayor Hawkins would meet on this matter in late August, to discuss the best joint approach for management of harbourside assets and report back to the 17 November meeting 2021.

 

Representation Review

Ms Graham advised members that the Representation Review Panel had made a presentation to the Council, who adopted the recommendations of the panel.  She confirmed that public consultation due to commence, with Rūnaka able to make submissions on the review panel’s recommendations.

 

Ms Graham provided a verbal update on the resource consent application submitted to the Otago Regional Council for Smooth Hill and the ongoing workshops and consultation being held for the Council’s feedback on the proposed 3 Waters Reform by central government.

 

Cr Chris Staynes left the meeting at 5:40pm.

 

The meeting concluded with a Karakia at 5:48pm.

Date of next meeting: 17 November 2021, 4:30pm.  Venue: Otaru Room, Level 2, Civic Centre.

 

 

 

 

 

..............................................

Mayor Aaron Hawkins

CHAIRPERSON

    


Maori Participation Working Party

17 November 2021

 

 

 

Part A Reports

 

MĀori Development Update Report

Department: Executive Leadership Team

 

 

 

 

EXECUTIVE SUMMARY

1.    The purpose of this report is to provide an update on Māori development activities.

2.    The report sets out and updates priority Māori development activities initiated throughout 2021.  In the absence of a guiding Māori strategic framework, much of this work has involved working at both the strategic and operational levels with a focus on developing both internal systems and external relationships.

RECOMMENDATIONS

That the Committee:

a)     Notes the Māori Development Update Report

 

BACKGROUND

3        The Māori development work stream has taken shape and focus over 2021. Increased capacity with the new Kaihautū Kotuitui - Māori Partnerships Manager role from September 2021, has enabled Māori development activity to progress into a much more focussed programme of work.

4        This developing programme of work is based on an understanding of Māori models of wellbeing; researching and exploring best practice models within other local government organisations; webinar discussions with Te Pae Uringi (a collective of Māori local government professionals with responsibilities for Māori responsiveness) and discussions with mana whenua and mataawaka about Māori community priorities and best practice processes for Treaty of Waitangi engagement and partnership. The below visual provides a high level framing of the Māori development work programme as it currently stands and is outlined in this update report.

DISCUSSION

MĀORI REPRESENTATION

1.         The following are the confirmed Rūnaka representatives for Council committees who will take up their positions in February 2022. Kāti Huirapa ki Puketeraki are still to confirm their representative for the Planning and Environment Committee.

a)    Megan Potiki (Ōtākou) – Infrastructure Services Committee

b)    Marlene MacDonald (Puketeraki) – Infrastructure Services Committee

c)    Rachel Wesley (Ōtākou) – Planning and Environment Committee

2.         Dates for 2022 Committee meetings have recently been finalised and have been provided to Rūnaka Representatives. The induction programme for Committee members is currently in planning and possible dates will be arranged when the final Rūnaka representative has been confirmed.

MPWP Review

3.         At the August 12 MPWP meeting it was proposed that the name “Mana to Mana” be used as a working title for MPWP. It was also agreed that the MPWP Terms of Reference (ToR) would be reviewed; a sub-committee was formed to develop a ToR work plan and timeframe for consideration at the November 17 meeting of the MPWP.

4.         At this meeting a subcommittee was established including Jeanette Wikaira, Paulette Tamati-Elliffe and Katharina Ruckstuhl. Nicola Morand, Kaihautū Kotuitui, Māori Partnerships Manager will also be part of the subcommittee.

5.         An initial examination of the ToR  highlighted the need to also consider the Memorandum of Understanding (MoU) signed in December 2006. The current ToR stipulates that there will be an informal annual review and a formal triennial review of the MoU signed between the Dunedin City Council, Kāti Huirapa ki Puketeraki Rūnaka and Ōtākou Rūnaka.

6.         It is proposed that both the ToR and the MoU are reviewed and updated together to ensure both documents are in alignment. Additionally, staff are currently working with Aukaha to re-new the current Partnership Agreement with DCC.

7.         To ensure all three strategic documents are aligned, it is proposed that the sub-committee review both the ToR and the MoU and ensure alignment with the Aukaha-DCC Partnership Agreement.

8.         Next steps include a newly proposed timeframe for agreement, set out below.

a)    January – March 2022: Review the current MPWP ToR and MoU to create two draft working documents. Ensure the two draft working documents are aligned with the Aukaha-DCC Partnership Agreement.

b)    March - April 2022: The draft ToR and MoU are considered by MPWP.

c)    May-June 2022: The draft ToR and MoU are considered by Kā Rūnaka.

d)    August 2022: The draft ToR and MoU are agreed by the MPWP.

 

MĀORI STRATEGIC FRAMEWORK

9.         The development of a Māori Strategic Framework (MSF) is part of the DCC’s Strategic Framework refresh project that is being led by the Manahautū. A critical benefit of developing a MSF alongside the broader Strategic Refresh project is that a greater understanding of alignment and synergies between Te Ao Māori, Rūnaka aspirations and DCC aspirations can be developed.

10.       Initial hui were held over the first half of 2021 with mana whenua and mataawaka to understand the fundamentals of the Thriving Cities model. A model being used to refresh the current DCC strategic framework. These initial discussions explored how Te Ao Māori and mana whenua values might align and contrast with the Thriving Cities model.

11.       Over the second half of 2021 staff have focused on creating a road map for the development of an MSF that aligns with the DCC Strategic Refresh work plan. Staff have explored best practice examples of Māori strategic frameworks from other Councils and Māori wellbeing  models that align with the Thriving Cities initiative.

12.       Next steps for the development of the MSF is to establish a series of co-design hui with mana whenua and mataawaka early in 2022. The basis of these hui will be to focus on the need for a strategic framework that measures progress in Māori wellbeing by using a Te Ao Māori/Māori values approach. Such an approach will map Te Ao Māori values across the social, cultural, environmental and economic domains.

TU KOTAHI – MĀORI CULTURAL CAPABILITY PLAN

13.       Staff have begun to develop Tu Kotahi, DCC’s Māori Cultural Capability Plan that will begin to address the cultural capability needs of staff to meet Treaty obligations and  engage with mana whenua and mataawaka communities.

14.      

The first step in the development of Tu Kotahi was to conduct a cultural competency survey across all DCC staff. Staff utilised a cultural competency survey tool developed by Maurea Consulting and Ask Your Team. The survey has provided staff with the ability to understand what DCC’s specific cultural capability needs are. The survey tool is designed to assist organisations in understanding where they sit on a cultural capability continuum in order to map a pathway forward.

Cultural Capability Continuum produced by: Maurea Consulting Ltd and Ask Your Team

15.       Tu Kotahi was launched during te wiki o te reo Māori. 508 individuals (57% of all DCC staff) completed the 52 question survey.

16.       The survey did not measure staff proficiency.  The survey was anonymous, and staff had the option to provide demographic information, including iwi affiliation.

17.       Next steps include using the feedback from the survey to develop and design appropriate initiatives to meet DCC staff cultural capability needs.

18.       Initiatives that can be developed in the short term include:

a)    A Tu Kotahi Toolkit that includes introductory cultural information for all staff

b)    Bilingual names for DCC roles/directorates

c)    Te reo initiatives such as a café reo

 

19.       Longer term initiatives include ongoing work with HR to develop:

a)    A Tu Kotahi Professional Development Review (PDR) framework that embeds Māori Cultural Capability into the PDR process

b)    Job descriptions to include te reo Māori, Treaty of Waitangi and Te Ao Māori knowledge and experience expectations

c)    Monthly staff induction programme to include a mihi whakatau and an introductory session to the Treaty of Waitangi and Mana Whenua information

d)    Regular online webinar series with invited Māori speakers

 

20.       Specific initiatives for Māori staff include:

i)                

a)      DCC Māori staff network

b)     DCC Māori graduate intern programme

c)      Tuia Programme Ōtepoti Alumni

d)     Rangatahi Māori programme

 

TU HONO – MĀORI ENGAGEMENT PLAN

21.       Staff have developed the early stages of Tu Hono, DCC’s Māori Engagement Plan. Tu Hono is a key component that will guide the DCC’s Māori partnership approach. The Māori Engagement Plan will provide guidance and introduce a set of tools that will assist Council staff with determining when and how to successfully engage with mana whenua and mataawaka.

22.       The first phase of this work is now complete. This has involved researching best practice models of Māori engagement strategies and plans from other councils and organisations to inform Tu Hono. From this work staff have formulated high level aims, outcomes and objectives for the Māori Engagement Plan.

23.       Next steps will involve the development of a guide that will support DCC staff in their engagement practices and processes, this will include the following:

a)    Tu Hono Māori Engagement Guide – that provides an overarching rationale – why engagement is necessary and how it should be carried out?

b)    The guide would also include a flow chart that will describe the steps involved in working through why, when, what and who to engage with as well as outline planning, timing and budget. This flow chart would be an internal tools to enable project teams to prepare and plan their engagement process.

c)    A series of workshops for staff leading projects on how to use and implement Tu Hono.

 

MĀORI PARTNERSHIP PROJECTS

 

24.       The DCC’s Māori Partnership work programme is being led by the Kaihautū. This work has involved developing a full understanding of the various projects across the DCC that have mana whenua engagement requirements and assessing each of these projects to determine priority needs.

25.       The Kaihautū has identified the immediate need for practical guidance in relation to DCC partnership and engagement with mana whenua and mataawaka on priority operational projects. Included are projects that are currently underway and working with mana whenua; projects that are in the process and require support to engage with mana whenua and projects on the horizon that will require engagement with mana whenua.

26.       Next steps include developing the Tu Hono framework to ensure DCC staff have clarity around process and a pathway to follow. This work will also involve working closely with Kā Rūnaka, Aukaha and Mataawaka to ensure partnership and engagement expectations are understood and being met.

Māori and Pasifika Innovation Fund

27.       Staff have had meetings to re-establish the Māori and Pāsifika innovation fund. This fund is contributed to jointly by the DCC and the Otago Community Trust (OCT).

28.       A co-design workshop process has been developed, facilitators have been agreed and participants from Rūnaka and community have also been arranged. The workshop will determine the terms of reference, definition, criteria, application and assessment process. The workshop date is still to be determined.

29.       Next steps include a report to the Community and Culture Committee in the new year. This report will provide an update on the outcome of the workshop and the redeveloped terms of reference and funding process. This report will also be provided to the MPWP in 2022.

 

Māori Capability Fund (Marae capacity grants)

30.       At the previous MPWP meeting, the following definition of Marae was agreed for the purposes of the allocation of the Māori Development Fund.

31.       The definition of Marae for the purposes of this funding refers to the following three marae located within the Dunedin City boundary:

a)    Ngāi Tahu Papatipu Rūnaka, Te Rūnaka o Ōtākou

b)    Ngāi Tahu Papatipu Rūnaka, Kāti Huirapa Rūnaka ki Puketeraki

c)    Araiteuru Marae Council Incorporated.

The Māori Development Fund is to support local marae and is an acknowledgement of the DCC’s strategic commitment to the Treaty of Waitangi to develop stronger partnership opportunities with mana whenua and mataawaka. The DCC acknowledges the opportunities that marae provide for Ōtepoti communities to engage, learn and share in Māori culture. The Māori Development Fund recognises that such cultural opportunities are essential in valuing the importance of Māori culture to contribute to community wellbeing.

32.       The mechanism for allocating funds will be through existing DCC grant allocation processes. To enable this there will be some administrative set up for each Marae within the DCC system. Staff will be in contact with each Marae Manager to make these arrangements in the coming weeks.

33.       Next steps will involve working with each Marae to allocate the first round of the Māori Capability Fund.

 

Signatories

Author:

Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

 


Maori Participation Working Party

17 November 2021

 

 

Meeting Schedule 2022

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A schedule of meetings for 2022 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

2          The suggested meetings dates for 2022 are as follows:

Wednesday 17 March 2022 – 4:30pm

Wednesday 15 June 2022 – 4:30pm

Wednesday 17 August 2022 – 4:30pm

Wednesday 16 November 2022 – 4:30pm

3          The default venue for the meetings to be the Mayor’s Lounge, Civic Centre.

RECOMMENDATIONS

That the Working Party:

a)     Approves the meeting schedule for 2022 as: 17 March, 15 June, 17 August and 16 November.

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.