|
|
Maori
Participation Working Party
17 November 2021
|
Māori Participation Working Party
MINUTES
Minutes of an ordinary
meeting of the Māori Participation Working Party held in the Mayor's
Lounge, Civic Centre, The Octagon, Dunedin on Thursday 12 August 2021,
commencing at 4:30pm.
PRESENT
|
Chairperson
|
Mayor Aaron Hawkins
|
|
|
Deputy Chairperson
|
Edward Ellison
|
|
|
Members
|
Cr David Benson-Pope
|
Matapura Ellison
|
|
|
Cr Marie Laufiso
|
Cr Mike Lord
|
|
|
Cr Jim O'Malley
|
Cr Chris Staynes
|
|
|
Katharina Ruckstuhl
|
Paulette Tamati-Elliffe
|
|
|
Tania Williams
|
( Vicky Totoro
(alternate)
|
|
IN ATTENDANCE
|
Sandy Graham, Chief Executive
Officer; Jeanette Wikaira, Manahautū – General Manager Māori
Partnerships & Policy; Cr Christine Garey,
|
Governance Support Officer Lauren
McDonald
1 welcome
Edward Ellison opened the meeting
with karakia.
|
2 Apologies
|
|
Moved (Mayor Aaron Hawkins/Cr
Chris Staynes):
That the
Working Party:
a) Accept
the apologies of Cr Laufiso and Vicky Totoro
b) Notes the apologies for lateness of
Paulette Tamati-Elliffe and Matapura Ellison.
Motion
carried
|
|
3 Confirmation
of agenda
|
|
|
Moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Working Party:
Confirms the agenda with the following
alteration that Item 8 Māori Cultural Capability Plan be taken after
Item 6 – Māori Engagement Plan Update at the meeting.
Motion carried
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Edward Ellison advised that he is
a member of the interim oversight group for the NZ Biodiversity Group
|
|
Moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Working Party:
Amends the
Interest register.
Motion carried
|
5 Confirmation
of Minutes
|
5.1 Maori
Participation Working Party meeting - 10 June 2021
|
|
|
Moved (Mayor Aaron Hawkins/Edward Ellison):
That the Working Party:
Confirms the public part of the minutes of the
Māori Participation Working Party meeting held on 10 June 2021 as a
correct record with the following corrections to membership of the committee:
Cr Christine Garey is noted as an attendee and not a member and Vicky Totoro
is the alternate representative for Tania Williams (Araiteuru)
Motion carried
|
Part
B Reports
|
6 Māori
Engagement Plan Update
|
|
|
Ms Wikaira outlined work being undertaken on the
partnership strategies. She confirmed that the Māori
Engagement and Māori Capability plans were being
developed in tandem (as part of the DCC Strategic Refresh).
Ms Wikaira responded to questions on partnership approach,
other strategies in place with other Councils. Discussion was held on consideration
for the renaming of the Māori Participation Working Party (MPWP).
Matapura Ellison entered the meeting at 4:38 pm.
Paulette Tamati-Elliffe entered the meeting at 4:40 pm.
Discussion was held on the definition of the partnership
approach (as mana whenua and others)
Members agreed the need for a more appropriate name for
the MPWP to capture the kaupapa and enable mana whenua to exercise their
manaakitanga
Action: Jeanette Wikaira to co-ordinate a subgroup
of Edward Ellison, Katharina Rucksthul and Paulette Tamati-Elliffe to work on
a new name for the Working Party.
|
|
|
Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):
That the Working Party:
Notes the
Māori Engagement Plan and project objectives.
Motion
carried
|
|
7 Māori
Cultural Capability Plan Update
|
|
|
Ms Wikaira
spoke to the report on progress with the development of the Māori
Cultural Capability Plan and the project timeline to build cultural
capability in the Dunedin City Council. She responded to questions on
staff capability and advised a survey was in development to assist
progressing the plan.
|
|
|
Moved (Mayor Aaron Hawkins/Edward Ellison):
That the Committee:
Notes
the Māori Cultural Capability Plan and project objectives.
Motion carried
|
|
8 Māori
and Pasifika Innovation Fund Update
|
|
|
Ms Wikaira
spoke to the report and provided an update of the Māori and Pasifika Innovation Fund, following discussion between
Council staff and the Otago Community Trust (OCT) and sought guidance from the MPWP on representatives to be appointed to the Fund
Assessment Panel.
|
|
|
Ms Wikaira advised members that a workshop would be held
with OCT, MPWP members, community and mana whenua to progress the forming of
the Fund Assessment Panel for the Māori and Pasifika Innovation Fund.
Action: Jeanette Wikaira to send a written
request to the Rūnaka and seek a response.
|
|
|
Moved (Mayor Aaron Hawkins/Edward Ellison):
That the Working Party:
a) Make a formal request to the Chairs/Managers of the
Ōtākou and Kati Huirapa ki Puketeraki Rūnaka to propose their members for
the Funding Assessment Panel.
Motion
carried (MPWP/2021/008)
|
|
9 Māori
Development Fund Update
|
|
|
The report
provided a definition for ”marae” to be used in determining
allocations from the Marae Development Fund for consideration of the Working
Party.
|
|
|
Ms Wikaira spoke to report and reiterated the need for
clarity on criteria, application and assessment process.
|
|
|
Moved (Cr Mike Lord/Katharina Ruckstuhl):
That the Working Party:
a) Defines Marae (for the purposes of allocations
from the Māori Development Fund) as follows:
Marae refers to the following three marae
located within the Dunedin City boundary
· Ngāi Tahu Papatipu Rūnaka, Te Rūnaka o Ōtākou
· Ngāi Tahu Papatipu Rūnaka, Kāti Huirapa Rūnaka ki
Puketeraki
· Araiteuru Marae Council
Incorporated
b) Notes that staff will report back on the proposed mechanism for
allocating funds at the next meeting of the Working Party.
Motion
carried (MPWP/2021/009)
|
|
10 Māori
Representation
|
|
|
Ms Wikaira provided an update on Māori Representation
arrangements following the Council decision to establish initially mana
whenua positions on the Infrastructure Services and the Planning and
Environment Standing Committees, to represent Māori
interests.
Ms Wikaira advised that the Governance team would provide
an induction workshop for the new Rūnaka committee members.
Discussion
was held on the need to review the role and Terms of Reference for the
Working Party. Members agreed to use ‘Mana to Mana’
as a working title for the Terms of Reference.
|
|
|
Actions:
1. Set a plan and
timeline for review of the MPWP Terms of Reference.
2. Report back to
17 November 2021 MPWP meeting.
3. Once the draft
TOR is completed, provide to the Rūnaka for consideration.
4. Subcommittee
members to work on reviewing the draft Terms of Reference agreed as: Jeanette
Wikaira, Paulette Tamati-Elliffe, Katharina Rucksthul.
|
|
|
Moved (Mayor Aaron Hawkins/Edward Ellison):
That the Committee:
a) Notes the Māori Representation update report.
b) Agrees on the objectives of the Māori Participation Working Party review.
c) Delegates responsibility to the Māori
Participation Working Party subcommittee to work on a plan for the review of
the Terms of Reference and to provide an update to the 17 November 2021
meeting.
Motion
carried (MPWP/2021/010)
|
General Business
Dunedin Heritage Fund
Cr Benson-Pope spoke on the intended changes of the Dunedin
Heritage Fund (DHF) committee structure, its current delegations, and its
reporting line to the Planning and Environment Committee.
Harbourside group (joint ORC/DCC governance structure
for harbourside assets)
Ms Graham advised that she and Mayor Hawkins would meet on
this matter in late August, to discuss the best joint approach for management
of harbourside assets and report back to the 17 November meeting 2021.
Representation Review
Ms Graham advised members that the Representation Review
Panel had made a presentation to the Council, who adopted the recommendations
of the panel. She confirmed that public consultation due to commence,
with Rūnaka able to make submissions on the review panel’s recommendations.
Ms Graham provided a verbal update on the resource consent
application submitted to the Otago Regional Council for Smooth Hill and the
ongoing workshops and consultation being held for the Council’s feedback
on the proposed 3 Waters Reform by central government.
Cr Chris Staynes left the meeting at 5:40pm.
The meeting concluded with a Karakia at 5:48pm.
Date of next meeting: 17 November 2021, 4:30pm. Venue:
Otaru Room, Level 2, Civic Centre.
..............................................
Mayor Aaron Hawkins
CHAIRPERSON
|
|
Maori Participation Working Party
17 November 2021
|
Part
A Reports
MĀori Development Update Report
Department: Executive Leadership Team
EXECUTIVE SUMMARY
1. The purpose of
this report is to provide an update on Māori development activities.
2. The report sets
out and updates priority Māori development activities initiated throughout
2021. In the absence of a guiding Māori strategic framework, much of
this work has involved working at both the strategic and operational levels
with a focus on developing both internal systems and external relationships.
|
RECOMMENDATIONS
That the Committee:
a) Notes the Māori Development Update Report
|
BACKGROUND
3 The Māori
development work stream has taken shape and focus over 2021. Increased capacity
with the new Kaihautū Kotuitui - Māori Partnerships Manager role from September 2021, has
enabled Māori development activity to progress into a much more
focussed programme of work.
4 This
developing programme of work is based on an understanding of Māori models
of wellbeing; researching and exploring best practice models within other local
government organisations; webinar discussions with Te Pae Uringi (a collective
of Māori local government professionals with responsibilities for Māori
responsiveness) and discussions with mana whenua and mataawaka about Māori
community priorities and best practice processes for Treaty of Waitangi
engagement and partnership. The below visual provides a high level framing of
the Māori development work programme as it currently stands and is outlined
in this update report.
DISCUSSION
MĀORI
REPRESENTATION
1. The
following are the confirmed Rūnaka representatives for Council committees
who will take up their positions in February 2022. Kāti Huirapa ki
Puketeraki are still to confirm their representative for the Planning and
Environment Committee.
a) Megan Potiki
(Ōtākou) – Infrastructure Services Committee
b) Marlene MacDonald
(Puketeraki) – Infrastructure Services Committee
c) Rachel Wesley (Ōtākou)
– Planning and Environment Committee
2. Dates
for 2022 Committee meetings have recently been finalised and have been provided
to Rūnaka Representatives. The induction programme for Committee members
is currently in planning and possible dates will be arranged when the final
Rūnaka representative has been confirmed.
MPWP Review
3. At
the August 12 MPWP meeting it was proposed that the name “Mana to
Mana” be used as a working title for MPWP. It was also agreed that the
MPWP Terms of Reference (ToR) would be reviewed; a sub-committee was formed to
develop a ToR work plan and timeframe for consideration at the November 17
meeting of the MPWP.
4. At
this meeting a subcommittee was established including Jeanette Wikaira,
Paulette Tamati-Elliffe and Katharina Ruckstuhl. Nicola Morand, Kaihautū
Kotuitui, Māori Partnerships Manager will also be part of the
subcommittee.
5. An
initial examination of the ToR highlighted the need to also consider the
Memorandum of Understanding (MoU) signed in December 2006. The current ToR
stipulates that there will be an informal annual review and a formal triennial
review of the MoU signed between the Dunedin City Council, Kāti Huirapa ki
Puketeraki Rūnaka and Ōtākou Rūnaka.
6. It
is proposed that both the ToR and the MoU are reviewed and updated together to
ensure both documents are in alignment. Additionally, staff are currently
working with Aukaha to re-new the current Partnership Agreement with DCC.
7. To
ensure all three strategic documents are aligned, it is proposed that the
sub-committee review both the ToR and the MoU and ensure alignment with the
Aukaha-DCC Partnership Agreement.
8. Next
steps include a newly proposed timeframe for agreement, set out below.
a) January – March 2022: Review the current MPWP
ToR and MoU to create two draft working documents. Ensure the two draft working
documents are aligned with the Aukaha-DCC Partnership Agreement.
b) March - April 2022: The draft ToR and MoU are
considered by MPWP.
c) May-June 2022: The draft ToR and MoU are considered
by Kā Rūnaka.
d) August 2022: The draft ToR and MoU are agreed by the
MPWP.
MĀORI
STRATEGIC FRAMEWORK
9. The
development of a Māori Strategic Framework (MSF) is part of the
DCC’s Strategic Framework refresh project that is being led by the Manahautū.
A critical benefit of developing a MSF alongside the broader Strategic Refresh
project is that a greater understanding of alignment and synergies between Te
Ao Māori, Rūnaka aspirations and DCC aspirations can be developed.
10. Initial
hui were held over the first half of 2021 with mana whenua and mataawaka to
understand the fundamentals of the Thriving Cities model. A model being used to
refresh the current DCC strategic framework. These initial discussions explored
how Te Ao Māori and mana whenua values might align and contrast with the
Thriving Cities model.
11. Over
the second half of 2021 staff have focused on creating a road map for the
development of an MSF that aligns with the DCC Strategic Refresh work plan.
Staff have explored best practice examples of Māori strategic frameworks
from other Councils and Māori wellbeing models that align with the
Thriving Cities initiative.
12. Next
steps for the development of the MSF is to establish a series of co-design
hui with mana whenua and mataawaka early in 2022. The basis of these hui will
be to focus on the need for a strategic framework that measures progress in
Māori wellbeing by using a Te Ao Māori/Māori values approach.
Such an approach will map Te Ao Māori values across the social, cultural,
environmental and economic domains.
TU KOTAHI – MĀORI
CULTURAL CAPABILITY PLAN
13. Staff
have begun to develop Tu Kotahi, DCC’s Māori Cultural Capability
Plan that will begin to address the cultural capability needs of staff to meet
Treaty obligations and engage with mana whenua and mataawaka communities.
14.
The first step in the development of Tu Kotahi was to conduct a cultural
competency survey across all DCC staff. Staff utilised a cultural competency
survey tool developed by Maurea Consulting and Ask Your Team. The survey has
provided staff with the ability to understand what DCC’s specific
cultural capability needs are. The survey tool is designed to assist
organisations in understanding where they sit on a cultural capability
continuum in order to map a pathway forward.
Cultural Capability Continuum
produced by: Maurea Consulting Ltd and Ask Your Team
15. Tu
Kotahi was launched during te wiki o te reo Māori. 508 individuals (57% of
all DCC staff) completed the 52 question survey.
16. The
survey did not measure staff proficiency. The survey was anonymous, and
staff had the option to provide demographic information, including iwi
affiliation.
17. Next
steps include using the feedback from the survey to develop and design
appropriate initiatives to meet DCC staff cultural capability needs.
18. Initiatives
that can be developed in the short term include:
a) A Tu Kotahi Toolkit
that includes introductory cultural information for all staff
b) Bilingual names for
DCC roles/directorates
c) Te reo initiatives
such as a café reo
19. Longer
term initiatives include ongoing work with HR to develop:
a) A Tu Kotahi
Professional Development Review (PDR) framework that embeds Māori
Cultural Capability into the PDR process
b) Job descriptions to
include te reo Māori, Treaty of Waitangi and Te Ao Māori
knowledge and experience expectations
c) Monthly staff
induction programme to include a mihi whakatau and an introductory session to
the Treaty of Waitangi and Mana Whenua information
d) Regular online
webinar series with invited Māori speakers
20. Specific
initiatives for Māori staff include:
i)
a) DCC Māori staff
network
b) DCC Māori
graduate intern programme
c) Tuia
Programme Ōtepoti Alumni
d) Rangatahi
Māori programme
TU HONO –
MĀORI ENGAGEMENT PLAN
21. Staff
have developed the early stages of Tu Hono, DCC’s Māori Engagement
Plan. Tu Hono is a key component that will guide the
DCC’s Māori partnership approach. The Māori Engagement
Plan will provide guidance and introduce a set of tools that will assist
Council staff with determining when and how to successfully engage with mana
whenua and mataawaka.
22. The
first phase of this work is now complete. This has involved researching best
practice models of Māori engagement strategies and plans from other
councils and organisations to inform Tu Hono. From this work staff have
formulated high level aims, outcomes and objectives for the Māori
Engagement Plan.
23. Next
steps will involve the development of a guide that will support DCC staff
in their engagement practices and processes, this will include the following:
a) Tu
Hono Māori Engagement Guide – that provides an overarching rationale
– why engagement is necessary and how it should be carried out?
b) The
guide would also include a flow chart that will describe the steps involved in
working through why, when, what and who to engage with as well as outline
planning, timing and budget. This flow chart would be an internal tools to
enable project teams to prepare and plan their engagement process.
c) A
series of workshops for staff leading projects on how to use and implement Tu
Hono.
MĀORI PARTNERSHIP PROJECTS
24. The
DCC’s Māori Partnership work programme is being led by the
Kaihautū. This work has involved developing a full understanding of the
various projects across the DCC that have mana whenua engagement requirements
and assessing each of these projects to determine priority needs.
25. The
Kaihautū has identified the immediate need for practical guidance in
relation to DCC partnership and engagement with mana whenua and mataawaka on
priority operational projects. Included are projects that are currently
underway and working with mana whenua; projects that are in the process and
require support to engage with mana whenua and projects on the horizon that
will require engagement with mana whenua.
26. Next
steps include developing the Tu Hono framework to ensure DCC staff have
clarity around process and a pathway to follow. This work will also involve
working closely with Kā Rūnaka, Aukaha and Mataawaka to ensure
partnership and engagement expectations are understood and being met.
Māori
and Pasifika Innovation Fund
27. Staff
have had meetings to re-establish the Māori and
Pāsifika innovation fund. This fund is contributed to jointly by the DCC
and the Otago Community Trust (OCT).
28. A co-design workshop process has been developed, facilitators have
been agreed and participants from Rūnaka and community have also been
arranged. The workshop will
determine the terms of reference, definition, criteria, application and
assessment process. The workshop date is still to be determined.
29. Next steps include a report to the
Community and Culture Committee in the new year. This report will provide an
update on the outcome of the workshop and the redeveloped terms of reference
and funding process. This report will also be provided to the MPWP in 2022.
Māori
Capability Fund (Marae capacity grants)
30. At
the previous MPWP meeting, the following definition of Marae was agreed for the
purposes of the allocation of the Māori Development Fund.
31. The
definition of Marae for the purposes of this funding refers to the following
three marae located within the Dunedin City boundary:
a) Ngāi Tahu
Papatipu Rūnaka, Te Rūnaka o Ōtākou
b) Ngāi Tahu
Papatipu Rūnaka, Kāti Huirapa Rūnaka ki Puketeraki
c) Araiteuru Marae
Council Incorporated.
The Māori Development Fund is to support local marae
and is an acknowledgement of the DCC’s strategic commitment to the Treaty
of Waitangi to develop stronger partnership opportunities with mana whenua and
mataawaka. The DCC acknowledges the opportunities that marae provide for
Ōtepoti communities to engage, learn and share in Māori culture. The
Māori Development Fund recognises that such cultural opportunities are
essential in valuing the importance of Māori culture to contribute to
community wellbeing.
32. The
mechanism for allocating funds will be through existing DCC grant allocation
processes. To enable this there will be some administrative set up for each
Marae within the DCC system. Staff will be in contact with each Marae Manager
to make these arrangements in the coming weeks.
33. Next
steps will involve working with each Marae to allocate the first round of
the Māori Capability Fund.
Signatories
|
Author:
|
Jeanette Wikaira - Manahautū (General Manager
Māori Partnerships and Policy)
|
|
Authoriser:
|
Sandy Graham - Chief Executive Officer
|
Attachments
There are no attachments for
this report.
