Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                                                    Wednesday 10 November 2021

Time:                                                   5.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin - Community Board Members
Audio Visula Link - Members of the Public

 

Sandy Graham

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

Members

Phillipa Bain

 

 

Martin Dillon

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Carmen Houlahan

 

 

Senior Officer                                               Scott MacLean, Group Manager Parks and Recreation

 

Governance Support Officer                  Clare Sullivan

 

 

 

Clare Sullivan

Manager Governance

 

 

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

10 November 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    11

5.1       Mosgiel-Taieri Community Board meeting - 15 September 2021                                           11     

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

6             Project Fund                                                                                                                                                            18

7             Meeting Schedule                                                                                                                                                 21

8             Community Plan                                                                                                                                                    23

9             Governance Support Officer's Report                                                                                                            39

10           Board Updates                                                                                                                                                        45

11           Chairperson's Report                                                                                                                                           46

12           Council Activities                                                                                                                                                   48

13           Items for consideration by the Chair                                                                                                              49             

 

 


Mosgiel-Taieri Community Board

10 November 2021

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Mosgiel-Taieri Community Board

10 November 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


 

PDF Creator


 

PDF Creator

 



Mosgiel-Taieri Community Board

10 November 2021

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 15 September 2021

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
15 September 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 15 September 2021

12

 

 


Mosgiel-Taieri Community Board

10 November 2021

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held by audio visual link on Wednesday 15 September 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Scott MacLean (Group Manager, Parks and Recreation) and

Julian Phillips (Public Transport Team Leader, Otago Regional Council)

 

Governance Support Officer                  Clare Sullivan

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Confirms the agenda without addition or alteration

 

 

An amendment to the motion was discussed.

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

Confirms the agenda with the following alteration:

That item 7 Memorial Wall – East Taieri Cemetery be considered at the Board’s November meeting to allow the parties to meet and discuss the matters in the report.

 

Division

The Board voted by division.

 

For:                  Brian Miller and Brian Peat (2).

Against:          Phillipa Bain, Joy Davis, Martin Dillon and  Cr Carmen Houlahan (4).

Abstained:    Nil

 

The division was declared LOST by 4 votes to 2

 

The original  motion was then put and declared carried.

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Joy Davis/Martin Dillon):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried.

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 28 July 2021

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 28 July 2021 as a correct record subject to an amendment to record that the board wanted to make a submission on the Representation Review.

Motion carried

    

Part A Reports

6          Otago Regional Council - Update

 

The Public Transport Team Leader, Otago Regional Council (Julian Phillips) provided an update on possible changes to the East Loop bus route and responded to questions.

 

 

7          Memorial Wall - East Taieri Cemetery

 

A report from Parks and Recreation provided an update on the proposal to construct a memorial wall at the East Taieri Cemetery.

The Group Manager, Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Notes the report Memorial Wall – East Taieri Cemetery.

Motion carried (MTCB/2021/032) with Brian Peat recording his vote against and Brian Miller abstaining.

 

8          Naming of a new road off Irwin Logan Drive, Mosgiel

 

A report from Transport sought the Board’s  support on the proposed naming of a new road off Irwin Logan Drive.

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

a)     Supports the naming of a new road as ‘Rosella Place’.

Motion carried (MTCB/2021/033)

 

9          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area.

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Agrees not to make a submission on the Representation Review.

Motion carried (MTCB/2021/034)

 

10        Community Plan

 

Any updates will be provided at the next meeting of the Board.

 

11        Board Updates

 

Board members provided updates on activities which included:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain noted that the national awards have been postponed.  The local annual general meeting has been postponed until 11 October 2021.  There might be an opportunity for  project for Clean-Up week.

 

2          Friends of the Mosgiel Memorial Gardens

Brian Miller provided an update on the group.

 

3          Celebrating Local Excellence on the Taieri Project

An update on this project was provided during consideration of an earlier item.

 

4          Hawk n Hurl

This event has been cancelled.

 

5          Mosgiel Coronation Hall

The AGM was postponed due to COVID-19.

 

6          Mosgiel Business Association

Joy Davis and Cr Carmen Houlahan provided an update.

 

7          Mosgiel Aquatic Project Team

Brian Miller provided an update on the project.  Information on the project is available at the library.

 

8          Mosgiel and Taieri Emergency Group.

Joy Davis provided a verbal update. The response group will meet to check information and equipment.

 

9          Outram Emergency Group.

Dean McAlwee provided an update on the group.  A new generator has been provided.

 

10        Silverstream Plantings

Brian Peat provided an update.  Plantings ceased during printing.

 

11-      Social Media

Brian Peat provided a verbal update on the uptake of social media. 

 

13        Community Engagement

Verbal updates will be provided.

 

 

Moved (Cr Carmen Houlahan/Brian Peat):

That the Board:

 

a)     Requests that staff consider informing the Friends of the Memorial Gardens where possible on significant work undertaken in the Gardens

Motion carried (MTCB/2021/035)

 

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Notes the Board updates

 

Motion carried

 

 

 

12        Chairperson's Report

 

A report from the Chairperson provided an updated on matters of interest since the previous meeting.  These included correspondence sent to the NZ Police; and raising issues with various staff which included spelling of road signs, matters relating to drainage and 3 Waters.

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

a)     Notes the Chairperson’s update

Motion carried

 

13        Council Activities

 

Councillor Carmen Houlahan provided an update on activities of Council which included recent Council decisions, update on the 3 waters process for feedback; and thanking staff and essential workers for work continuing through the recent COVID-19 lockdown.

 

Moved (Cr Carmen Houlahan/Martin Dillon):

That the Board:

 

a)     Notes the Council Activities Update.

Motion carried

 

14        Items for consideration by the Chair

 

Items for consideration by the Chair.

 

·        Update on Reid Ave Pumping station

·        Mosgiel Sign

             

 

 

The meeting concluded at 7.57 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


Mosgiel-Taieri Community Board

10 November 2021

 

Part A Reports

 

Project Fund

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A project completion form has been received from received from Brian Peat regarding the Silverstream Planting Project.

RECOMMENDATIONS

That the Board:

a)     Notes the project completion from Brian Peat regarding Silverstream Beautification project.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Project Completion Form - Silverstream Beautification Project

19

  


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

 

Meeting Schedule

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A schedule of meetings for 2022 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Approves the meeting schedule for 2022. 

 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Meeting Schedule 2022

22

  


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

 

Community Plan

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Attached is an updated Community Plan for 2022/2023 for discussion.

 

RECOMMENDATIONS

That the Board:

a)     Approves the updated Community Plan for 2022/23

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Draft Community Plan

26


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a)         Project Fund

b)        Mosgiel Stormwater

c)         Submission – DCC Resource Consent – Landfill at Smooth Hill

d)        Media Statement – Mosgiel Pool

e)        Celebrating Excellence

f)         Pocket Park

g)         Annual Plan

h)        Currently Consulting On.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Ratifies the submission on the Dunedin City Council Smooth Hill Landfill Resource Consent.

c)     Decides whether to make a submission on the Keeping of Animals (Excluding Dogs) Bylaw.

 

 

 

Project Fund

2          The Board has been allocated $10,000 for the 2021/2022 financial year. 

Mosgiel Stormwater

3          The Mosgiel Stormwater project consists of three packages of work:

·    Feasibility of pipeline upgrades in the Reid Ave area to increase flows to the existing pumping station.  this work is in progress and design outputs are expected in late 2021. 

·    Modelling work of the reticulation system.  This work is also in progress and initial outputs are also expected in early 2022.

·    Minor civil work to construct a new stormwater swale intake at Reid Ave Pump Station. Construction work was completed in June. 

Submission – DCC Resource Consent – Landfill at Smooth Hill

4          Attached is a copy of the submission relating to the resource consent application for a landfill at Smooth Hill.

Media Statement – Mosgiel Pool

5          Attached is a copy of a media release dated 3 November 2021.

Celebrating Excellence

6          The Parks and Recreation Department have advised that they will meet the installation costs.  Final details are still to be determined.  A small function will be held in 2022 to recognise the installation and completion of the project. 

Pocket Parks

7          Conceptual designs have been developed for both the Lanark and Glasgow Street pocket parks. The proposed works focus on upgrading and adding to street furniture, refreshing the existing painted surfaces and renewing planting.  The DCC has secured furniture for both of the areas, making use of under spent amenity based budgets from last year.  Work will be progressed this year in accordance with current available amenity budgets.  DCC staff met with contractors on the sites early this week to discuss forwarding the projects.  Pending the confirmation of some technical details, we are expecting to know costs and likely works schedules within the next week. It is possible that budget constraints could require the projects to be staged over two financial years, given current budget constraints.  

2022/23 Annual Plan

 

8          Work has commenced on the development of the 2022/23 draft Annual Plan (the draft Plan).  The draft Plan is an update of year two of the 10-year plan 2021-31.  Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.

9          Council has asked staff to prepare a number of option reports as part of the development of the draft Plan.  These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration.  Decisions made on the option reports may result in new information to be included in the draft Plan.  The decisions will also determine the nature and level of engagement that should be undertaken. 

10        Community Boards will be updated on the annual plan process in early 2022.  

Roadworks Schedule

11        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

DCC currently consulting on

Keeping of Animals (Excluding Dogs) and Birds Bylaw Review.  This closes on 17 November and the Board should consider whether they wish to make a submission.

 

https://tinyurl.com/4va9htu8

 

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Submission

43

b

Media Statement - Mosgiel Pool

44

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Board members to provide verbal updates on activities including:

 

1          Keep Dunedin Beautiful (KDB) - Phillipa Bain

2          Friends of the Mosgiel Memorial Gardens - Brian Miller

3          Hawk n Hurl – Dean McAlwee

4          Mosgiel Coronation Hall - Dean McAlwee

5          Mosgiel Aquatic Project Team - Brian Miller

6          Mosgiel and Taieri Emergency Group. - Joy Davis

7          Outram Emergency Group - Dean McAlwee

8          Silverstream Plantings - Brian Peat

9-         Social Media - Brian Peat

10        Community Engagement

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates

 

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.  


Mosgiel-Taieri Community Board

10 November 2021

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s update

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Chairperson's Report

47

  


Mosgiel-Taieri Community Board

10 November 2021

 

PDF Creator


Mosgiel-Taieri Community Board

10 November 2021

 

 

Council Activities

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Councillor Carmen Houlahan will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Council Activities Update.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.  


Mosgiel-Taieri Community Board

10 November 2021

 

 

Items for consideration by the Chair

 

 

Items for consideration by the Chair.