Notice of Meeting:
I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:
Date: Thursday 11 November 2021
Time: 10:00 am
Venue: Portobello Bowling Club, Sherwood Street, Portobello
Sandy Graham
Chief Executive Officer
Otago Peninsula Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Cheryl Neill |
Edna Stevenson |
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Cr Andrew Whiley |
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Senior Officer Chris Henderson, Group Manager Waste and Environmental Solutions
Governance Support Officer Lauren McDonald
Lauren McDonald
Governance Support Officer
Telephone: 03 477 4000
Lauren.McDonald@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Otago Peninsula Community Board 11 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public Forum 4
3 Apologies 4
4 Confirmation of Agenda 4
5 Declaration of Interest 5
6 Confirmation of Minutes 12
6.1 Otago Peninsula Community Board meeting - 14 October 2021 12
Part A Reports (Otago Peninsula Community Board has power to decide these matters)
7 Transport matters 19
8 Meeting Schedule 2022 20
9 Governance Support Officer's Report 22
10 Community Plan 2020-2021 28
11 Board Updates 29
12 Councillor's Update 30
13 Chairperson's Report 31
14 Items for Consideration by the Chairperson 32
Otago Peninsula Community Board 11 November 2021 |
Paul Pope will open the meeting with a reflection.
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Otago Peninsula Community Board 11 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Register of interests include board appointments to projects or local groups and where a member may be appointed as a liaison member representing the Board.
4. A table of the agreed Otago Peninsula Community Board member responsibilities for the 2019-2022 Triennium which was agreed to at the 21 November 2019 meeting, is attached.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
OPCB Register of Interest - November 2021 |
7 |
⇩b |
OPCB Member responsibilites for the 2019-2022 Triennium |
11 |
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Otago Peninsula Community Board 11 November 2021 |
Otago Peninsula Community Board meeting - 14 October 2021
That the Board: a) Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 14 October 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Otago Peninsula Community Board meeting held on 14 October 2021 |
13 |
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Otago Peninsula Community Board 11 November 2021 |
Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 14 October 2021, commencing at 10:00 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Cheryl Neill |
Edna Stevenson |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Chris Henderson (Group Manager Waste and Environmental Solutions), Anne Gray (Policy Analyst Regulatory Compliance Solutions Group) and Tanya Morrison (Environmental Health Officer) |
Governance Support Officer Rebecca Murray
1 Opening
Paul Pope opened the meeting with a reflection.
2 Public Forum
As there was no Public Forum the Chair requested that the DCC staff presentation for the Keeping Of Animals (Excluding Dogs) and Birds Bylaw as part of Item 9 – Governance Support Officer’s Report be taken at this time.
Cr Whiley withdrew from this item.
The Policy Analyst Regulatory Compliance Solutions Group (Anne Gray) and Environmental Health Officer (Tanya Morrison) were in attendance to provide the Board with an overview of the Keeping Of Animals (Excluding Dogs) and Birds Bylaw. They advised the Board that initial feedback supplied had been included in the draft which would open for consultation soon with submissions closing mid-November and responded to members questions.
Lox Kellas entered the meeting at 10.20 am.
3 Apologies |
There were no apologies. |
4 Confirmation of agenda |
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Moved (Paul Pope/Cr Andrew Whiley): That the Board:
Confirms the agenda without addition or alteration – noting the staff presentation for the Keeping of Animals (Excluding Dogs) and Birds Bylaw from the Governance Support Officer’s Report was held earlier in the meeting.
Motion carried |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Paul Pope updated his register of interest to include his role as Chair of the Hereweka Harbour Cone Trust.
Hoani Langsbury updated his register of interest to include his position on the Panel for the Dunedin Hospital Build.
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Moved (Paul Pope/Cr Andrew Whiley): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
6 Confirmation of Minutes
6.1 Otago Peninsula Community Board meeting - 16 September 2021 |
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Moved (Paul Pope/Cheryl Neill): That the Board:
Confirms the minutes of the Otago Peninsula Community Board meeting held on 16 September 2021 as a correct record. Motion carried |
Part A Reports
7 Transport - Peninsula Connection Update |
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The Project Manager Peninsula Connection Road Safety Project (Nick Watt) was an apology due to illness. The Chairperson (Paul Pope) provided a high level update which included: · Sandpiper St/Fletcher House - cutting tender will open soon. · Portobello - work on the steps · Broad Bay – minor changes in design |
8 Funding Application |
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This report provided a copy of the funding application received for the Board’s consideration. A funding application has been received for the Board’s consideration from the Broad Bay Boating Club towards a “Buy a Pile” project as part of the Stage One Platform Development. The cost of buying a single pile is $1000.00. |
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Moved (Lox Kellas/Edna Stevenson): That the Board:
Approves the funding application from the Broad Bay Boating Club for $1000.00 towards one pile in the “Buy a Pile” project as part of the Stage One Platform Development. Motion carried (OPCB/2021/045) |
9 Governance Support Officer's Report |
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This report informed the Board of activities relevant to the Board area, which included: · Project Fund · Updates (Ara Toi, Parks and Recreation, Transport) · What DCC is currently consulting on
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Moved (Paul Pope/Graham McArthur): That the Board:
Notes the Governance Support Officer’s Report. Motion carried |
10 Community Plan 2020-2021 |
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There were no updates to the Board’s Community Plan. |
11 Board Updates |
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Board members provided updates on activities, which included: Keep Dunedin Beautiful (KDB) Graham McArthur advised that the KDB AGM was held recently and that Clean Up Week was coming up 21 – 25 October.
Rural Roads Lox Kellas advised that roads were ok before the recent storm but had not inspected them since for any potential damage.
Community Meetings Paul Pope advised that these had been deferred due to Covid Level restrictions.
Civil Defence/Community Response Planning Lox Kellas advised he will contact Civil Defence staff for an update.
Te Rauone Reserve Edna Stevenson advised that this project was going well but due to Covid lockdowns was behind schedule.
Hoopers Inlet bins Cheryl Neill researched with council staff if the bins could be emptied weekly, it was agreed to stick with fortnightly with them being emptied every Friday until the summer emptying scheme commences.
Larnach Castle 150th Celebrations Lox Kellas advised that the 150th Larnach Castle Celebrations were being held this week.
Wellers Rock Hoani Langsbury advised that when there is a rain event clay forms on the road by a residents driveway, contractors clean up all debris except for this driveway.
Broad Bay clothing bin Graham McArthur advised that not only clothing but household items were being left at the clothing bin, discussions were held with regard to this. |
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Moved (Paul Pope/Cheryl Neill): That the Board: Fund a sign for the clothing bin clarifying its intended purpose.
Motion carried (OPCB/2021/046) |
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Concern was expressed that the proposed connection of the shared pathway at Macandrew Bay was not feasible. |
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Moved (Paul Pope/Edna Stevenson): That the Board: Requests staff to consider an alternative shared pathway route through Macandrew Bay to connect the two sections.
Motion carried (OPCB/2021/047) |
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Moved (Paul Pope/Cr Andrew Whiley): That the Board:
Notes the Board Updates. Motion carried |
12 Councillor's Update |
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Councillor Andrew Whiley provided an update on matters of interest to the Board, which included: · The Destination Plan Refresh · Speed Limits Bylaw · 3 Waters Reform · 2GP Variation Hearings · Representation Review
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Moved (Paul Pope/Graham McArthur): That the Board:
Notes the report from Cr Whiley. Motion carried |
13 Chairperson's Report |
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A verbal update was provided by the Chairperson at the meeting, which included: · Sealion fence at Hoopers Let · Spraying for the Otago Peninsula · Road closure and removal of trees · Cyclists and pedestrians on the shared pathway · Social Media · Outward correspondence – email to the Otago Regional Council and the Dunedin City Council regarding rubbish (Harbour)
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Moved (Paul Pope/Edna Stevenson): That the Board:
Notes the update from the Chairperson. Motion carried |
14 Items for Consideration by the Chairperson |
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There were no items for consideration. |
The meeting concluded at 12.02 pm.
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CHAIRPERSON
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Otago Peninsula Community Board 11 November 2021 |
Nick Watt, Project Manager – Peninsula Connection Programme Management Office will be in attendance to provide an update on project works, including:
· resealing of the Macandrew Bay carpark.
Attachments
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Otago Peninsula Community Board 11 November 2021 |
Meeting Schedule 2022
Department: Civic
EXECUTIVE SUMMARY
1 A schedule of meetings for 2022 is attached for your consideration. As this is an administrative report, no summary of considerations is required.
2 The 2022 meeting schedule was adopted by Council at the 27 October 2021 meeting. It is now for the Otago Peninsula Community Board to adopt the full 2022 meeting schedule as:
Thursdays, commencing at 10:00am on 3 February; 24 March; 2 June; 28 July and the inaugural meeting of the 2022-2025 triennium to be held on 2 November 2022.
That the Board: a) Approves the Otago Peninsula Community Board meeting schedule for 2022.
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Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
OPCB Meeting Schedule 2022 |
21 |
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Otago Peninsula Community Board 11 November 2021 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:
· Project Fund
· Meeting schedule for 2022.
· Correspondence
· Updates (Ara Toi, Parks and Recreation, Transport)
· What DCC is currently consulting on
That the Board: a) Notes the Governance Support Officer’s Report. b) Agrees to hold the scholarship grant of $300.00 for Taylor McLean until the end of the 2021-2022 financial year for release for a Board approved event. |
pROJECT fund
2 The following is the expenditure for this financial year (2021-2022):
Meeting Date |
Amount |
Recipient/Purpose |
24 June 2021 |
$500.00 |
For a commemorative plaque for Mayor Dave Cull to be placed at Challis. |
24 June 2021 |
$838.00 |
To the Portobello Community Inc towards the Portobello Pump Track project. |
16 September 2021 |
$300.00 |
Scholarship for Taylor McLean for support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding. |
16 September 2021 |
$300.00 |
Scholarship for Liam Donovan for in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021. |
16 September 2021 |
$30.00 |
For the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year. |
14 October 2021 |
$1,000.00 |
Broad Bay Boating Club for rebuild project. Purchase of a “pile” for the rebuild. |
Total spent to 14/10/2021
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$2,968.00 |
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Balance held |
$7,032.00 |
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3 The scholarship granted for Taylor McLean at the 16 September meeting in support of her attendance at the National Secondary Schools Soccer tournaments scheduled for August/September 2021. The event was cancelled due to Covid-19 restrictions.
4 The Board is asked to agree to hold the grant amount until the end of the 2021-22 financial year should a suitable event be available to attend. The Board would need to approve any alternative event proposed for payment of the grant.
Meetings Schedule 2022
5 Otago Peninsula Community Board meeting schedule for 2022 is noted as:
3 February; 24 March; 2 June; 28 July and the inaugural meeting of the 2022-2025 triennium to be held on 2 November 2022.
Correspondence:
6 Outwards: A letter of congratulations to Norcombe Barker for the recent Larnach Castle 150th celebrations.
UPDATES
Parks and Recreation Services
7 The Portobello water tap relocation has been forwarded to the 3 Waters team for establishing a location inside the entrance at the Portobello Domain (which may require a new connection) for the current Portobello Road setup to be relocated.
8 Tomahawk – entrance gates to the beach. The DCC legal team have advised that these gates sit within the Otago Regional Council’s managed land. ORC have been asked for permission for the install of gates, awaiting their response.
9 Tomahawk signage – Proofs for the signage for within the kiosk have been approved for install along with a lockable noticeboard to be installed alongside the kiosk signage.
10 Signage re dog control – Marketing and design staff are currently work on the messaging for the signs (including Te Reo for place names).
Transport Updates
11 Roadworks Schedule
Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
12 Peninsula Connection – shared pathway. The DCC Communications team responded to a question from the media (Star Newspaper) re complaints received relating to the behaviour of some users of the shared pathway. Staff advised that the Waka Kotahi NZ Transport Agency guidelines for shared path markings will be applied to the Dunedin network. A campaign to be held over the Summer 2021-22 to promote safe use of the city’s shared pathways to further encourage users to be considerate of each other.
2022/23 Annual Plan
13 Work has commenced on the development of the 2022/23 draft Annual Plan (the draft Plan). The draft Plan is an update of year two of the 10-year plan 2021-31. Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.
14 Council has asked staff to prepare a number of option reports as part of the development of the draft Plan. These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration. Decisions made on the option reports may result in new information to be included in the draft Plan. The decisions will also determine the nature and level of engagement that should be undertaken.
15 Community Boards will be updated on the annual plan process in early 2022.
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· Currently Being Consulted on by Dunedin City Council
16 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:
St Clair – St Kilda Coastal Plan/Whakahekeray – Rakiātea Rautaki Tai https://www.dunedin.govt.nz/council/council-projects/south-dunedin-future/st-clair-to-st-kilda-coastal-plan
Bathgate Park playground Upgrade of the equipment.
https://www.dunedin.govt.nz/community-facilities/playgrounds/dunedin-playground-upgrades#bathgate
The Keeping of Animals (excluding Dogs) and Birds Bylaw Review – submissions close on Wednesday 17 November 2021.
For updates on District Plan changes – information and the consultation process for the 2nd General District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz.
For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Letter of thanks - Larnach Castle 150th celebrations |
27 |
SUMMARY OF CONSIDERATIONS |
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known implications for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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Otago Peninsula Community Board 11 November 2021 |
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.
Members are asked to review the OPCB Community Plan for any proposed additions or alterations to be raised at the meeting.
Attachments
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Otago Peninsula Community Board 11 November 2021 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on activities including:
- Keep Dunedin Beautiful
- Peninsula Roads
- Community Meetings
- Civil Defence/Community Response Planning
- Te Rauone Reserve (including Playground subcommittee)
- Sealion fence
That the Board: a) Notes the Board Updates.
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Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Otago Peninsula Community Board 11 November 2021 |
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Andrew Whiley will provide an update on matters of interest to the Board, including an update on the Speed Limits Review decision for Amendments 10 and 11.
That the Board: a) Notes the report from Cr Whiley.
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Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.
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Otago Peninsula Community Board 11 November 2021 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
A verbal update will be provided by the Chairperson at the meeting, including:
· Safety issues at Macandrew Bay
· Portobello playground
· Sand mining at Tomahawk
· Vehicle driving on Tomahawk Beach
· Outward correspondence – Letter of congratulations re the 150th Larnach Castle celebrations.
That the Board: a) Notes the update from the Chairperson.
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |