Notice of Meeting:
I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:
Date: Wednesday 17 November 2021
Time: 5.30 pm
Venue: Rolfe Room, Port Chalmers Town Hall, Port Chalmers
Sandy Graham
Chief Executive Officer
West Harbour Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Trevor Johnson
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Members |
Duncan Eddy |
Kristina Goldsmith |
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Angela McErlane |
Jacqueline Ruston |
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Cr Steve Walker |
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Senior Officer Jeanine Benson, Group Manager Transport
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
West Harbour Community Board 17 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 West Harbour Community Board meeting - 20 October 2021 11
Part A Reports (West Harbour Community Board has power to decide these matters)
6 Transport Delivery Manager 18
7 Meeting Schedule 19
8 Governance Support Officers Report 21
9 Board Updates 24
10 Chairperson's Report 25
11 Council Activities 26
12 Items for Consideration by the Chair
Any items for consideration by the Chair.
Resolution to Exclude the Public 27
West Harbour Community Board 17 November 2021 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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West Harbour Community Board 17 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Elected Members' Register of Interests |
7 |
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West Harbour Community Board 17 November 2021 |
West Harbour Community Board meeting - 20 October 2021
That the Board: a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 20 October 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of West Harbour Community Board meeting held on 20 October 2021 |
12 |
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West Harbour Community Board 17 November 2021 |
West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Port Chalmers Bowling Club, 72 Wickliffe Terrace (access via Albertson Avenue), Port Chalmers on Wednesday 20 October 2021, commencing at 5.30 pm
PRESENT
Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Trevor Johnson
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Members |
Duncan Eddy |
Kristina Goldsmith |
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Angela McErlane |
Jacqueline Ruston |
IN ATTENDANCE |
Jeanine Benson (Group Manager, Transport) |
Governance Support Officer Wendy Collard
1 Public Forum
1.1 Declarations by Kristina Goldsmith
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Kristina Goldsmith made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002. |
1.2 Tracy Fleet
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Tracy Fleet advised that the permanent speed bumps had been installed at Te Ngaru and thanked the Board for its support and the DCC staff for all their hard work. Ms Fleet responded to questions. |
1.3 The Murray McGeorge Toy Library Inc
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On behalf of the Murray McGeorge Toy Library Inc Sharlene McCulloch spoke in support of their funding application and responded to questions. |
2 Apologies |
Moved (Francisca Griffin/Trevor Johnson): That the Board:
Accepts the apology from Cr Steve Walker.
Motion carried |
3 Confirmation of agenda |
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Ange McErlane provided an update to her register of interest.
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Moved (Francisca Griffin/Jacqueline Ruston): That the Board:
a) Amends the Elected Members' Interest Register attached; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 West Harbour Community Board meeting - 11 August 2021 |
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Moved (Francisca Griffin/Angela McErlane): That the Board:
a) Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 August 2021 as a correct record. Motion carried |
Part A Reports
6 Governance Support Officers Report |
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A report from Civic provided an update on activities relevant to the Board area which included: · Project Fund · Representation Review Submission · Keeping of Animals (excluding Dogs) Bylaw Review · Reserves and Beaches Bylaw Update · Correspondence
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Moved (Francisca Griffin/Angela McErlane): That the Board:
a) Notes the Governance Support Officers Report. Motion carried |
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Francisca Griffin withdrew from the Albertson Avenue Community Garden item. Trevor Johnson assumed the Chair.
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Moved (Trevor Johnson/Jacqueline Ruston): That the Board: a) Approves $1432.90 to For the Love of Trees for the maintenance of the Albertson Avenue Community Garden. Motion carried (WHCB/2021/021)
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Francisca Griffin resumed the Chair.
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Moved (Francisca Griffin/Trevor Johnson): That the Board: a) Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s Representation Review. Motion carried (WHCB/2021/022) |
7 Funding Applications |
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Moved (Trevor Johnson/Angela McErlane): That the Board:
a) Approves $1,500.00 to The Murray McGeorge Toy Library Incorporated towards the cost of building maintenance. Motion carried (WHCB/2021/023) |
8 Community Plan |
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Following discussion, it was agreed that the Board would update their Community Plan early 2022.
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9 Board Updates |
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Port Noise Liaison Committee Jacque Ruston advised that there was no update.
Ravensdown Community Liaison Group Trevor Johnson advised that due to COVID restrictions the group had not meet.
Keep Dunedin Beautiful (KDB) Duncan Eddy (Board representative) advised that one of KDB’s was the education of dog owners to pick up their dog effluent. He commented that this had been inspired by the work that had been undertaken along the shared pathway.
Otago Access Radio Ange McErlane provided an update on the items she presented during the West Harbour Community Board segment which included Albertson Avenue Community Garden.
Social Media and Communication Francisca Griffin provided an update on the Facebook activity. Albertson Avenue Beautification Project Francisca Griffin advised that additional herb plantings had been undertaken.
Community Awards Jacque Ruston commented that due to current COVID restrictions that the event might have to be moved to the Pioneer Hall on the 10 November 2021. There was discussion on alternative ways that the event could be held and it was agreed that a decision on how it would be run would be made following the Central Government announcement on Friday, 22 October 2021.
Aramoana Liaison Ange McErlane provided an update which included the placement of the portaloos for the summer to cover the increase in visitors and recreational users.
Vision Port Chalmers Ange McErlane advised that due to COVID no meetings had been held.
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Moved (Francisca Griffin/Duncan Eddy): That the Board:
a) Notes the Board updates Motion carried |
10 Chairperson's Report |
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The Chairperson provided an update on matters of interest relevant in the Board’s area.
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Moved (Francisca Griffin/Angela McErlane): That the Board:
a) Notes the Chairperson’s Report. Motion carried |
11 Council Activities Update |
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As Councillor Steve Walker was an apology for the meeting, Francisca Griffin provided an update on his behalf which included:
Representation Review George Street, Dunedin upgrade
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Moved (Francisca Griffin/Duncan Eddy): That the Board:
a) Notes the Council Activities update Motion carried |
12 Items for Consideration by the Chair |
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There were no items for consideration by the Chair.
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Resolution to exclude the public |
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Moved (Chairperson Francisca Griffin/Member Duncan Eddy): That the Board:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (WHCB/2021/024) |
The meeting moved into non-public at 6.42 pm and concluded at 7.01 pm.
..............................................
CHAIRPERSON
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West Harbour Community Board 17 November 2021 |
The new Transport Delivery Manager (Ben Hogan) will be in attendance to introduce himself to the Board.
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West Harbour Community Board 17 November 2021 |
Department: Civic
EXECUTIVE SUMMARY
1 The Council has adopted the 2022 Meeting Schedule. The proposed meetings dates for the West Harbour Community Board are attached for approval.
2 As this is an administrative report, no summary of considerations is required.
That the Board: a) Approves the 2022 meeting schedule for the West Harbour Community Board. |
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
2022 Meeting Schedule |
20 |
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West Harbour Community Board 17 November 2021 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:
· Project Fund
· Dunedin City Council 2022/23 Annual Plan
· Dunedin District Wide Coastal Hazard Screening
That the Board: a) Notes the Governance Support Officers Report. |
Project Fund
2 The balance remaining in the Project Fund for allocation for the current financial year is $3,706.70. The following funds have been allocated in the 2021/22 financial year.
Meeting Date |
Recipient |
Amount |
11 August 2021 |
Otago Community Broadcasters Society
|
30.00 |
11 August 2021 |
Rothesay News |
1,400.40 |
11 August 2021 |
West Harbour Community Board Community Awards |
930.00 |
11 August 2021 |
West Harbour Arts Charitable Trust |
1,000.00 |
20 October 2021 |
For the Love of Trees |
1,432.90 |
20 October 2021 |
The Murray George Toy Library |
1,500.00 |
Total |
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$6,293.30 |
Dunedin City Council 2022/23 Annual Plan
3 Work has commenced on the development of the 2022/23 draft Annual Plan (the draft plan). The draft Plan is an update of year two of the 10-year plan 2021-31. Under the Local Government Act, Council is not required to consult on the draft Plan if it does not include significant or material differences from that provided for in the 10-year plan.
4 Council has sked staff to prepare a number of option reports as part of the development of the draft Plan. These reports will be presented to the December Annual Plan meeting on 13-15 December 2021 for Council’s consideration. Decisions made on the option reports may result in new information to be included in the draft Plan. The decisions will also determine the nature and level of engagement that should be undertaken.
5 Community Boards will be updated on the annual plan process in early 2022.
Dunedin District Wide Coastal Hazard Screening
6 Staff have advised that this work has been delayed and is on-going. They expect it to be completed around March/April 2022.
Roadworks Schedule
7 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
8 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
9 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments
for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known implications for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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West Harbour Community Board 17 November 2021 |
Department: Civic
1 Port Noise Liaison Committee
Jacque Ruston will provide a verbal update.
2 Ravensdown Community Liaison Group
Trevor Johnson will provide a verbal update.
3 Keep Dunedin Beautiful
Duncan Eddy (Board representative) will provide a verbal update.
4 Otago Access Radio
A verbal update will be provided.
5 Social Media and Communication
1 Francisca Griffin will provide a verbal update.
6 Albertson Avenue Beautification Project
Francisca Griffin will provide a verbal update.
7 Community Awards
Duncan Eddy and Jacque Ruston will provide a verbal update.
8 Aramoana Liaison
Ange McErlane will provide a verbal update.
9 Vision Port Chalmers
Ange McErlane will provide a verbal update.
That the Board: a) Notes the Board updates |
West Harbour Community Board 17 November 2021 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson will provide an update on matters of interest.
That the Board: a) Notes the Chairperson’s Report.
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West Harbour Community Board 17 November 2021 |
Councillor Steve Walker will provide an update on matters of interest.
West Harbour Community Board 17 November 2021 |
Resolution to Exclude the Public
That the West Harbour Community Board:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.