Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

Date:                                                    Tuesday 7 December 2021

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers – Members

                                                               Audio Visual Link – Members of the Public

Sandy Graham

Chief Executive Officer

Council

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

Senior Officer                                               Sandy Graham, Chief Executive Officer

Governance Support Officer                  Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

The meeting will be live streamed on the Council’s You Tube Page: https://youtu.be/AgWarmpvfGg

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council 7 December 2021

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5     

Reports

5 DCC Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste                 19

6             Warrant Cards 2020/21                                                                                                                                      41

Notice of Motion

7 Notice of Motion - Public Transport                                                                                                               48              

Resolution to Exclude the Public                                                                                                                        49

Council 7 December 2021

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

An apology has been received from Cr Christine Garey.

That the Council:

Accepts the apology from Cr Christine Garey.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Council 7 December 2021

Declaration of Interest

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

3.         Staff members are reminded to update their register of interests as soon as practicable.

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Members’ Interests.

Attachments

	Title	Page
⇩a	Councillor Register of Interest	7
⇩b	ELT Register of Interest	16

Council 7 December 2021

Council 7 December 2021

Council 7 December 2021

Reports

DCC Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1          This report seeks approval of a Dunedin City Council (DCC) submission (Attachment A) on the Ministry for Environment (MfE) consultation, ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’ (https://consult.environment.govt.nz/waste/taking-responsibility-for-our-waste/).

2          The key topics in this consultation are changes to the Waste Minimisation Act (2004), Litter Act (1979), and a proposed new national Waste Strategy.

RECOMMENDATIONS

That the Council:

a)     Approves the DCC submission, with any amendments, to the Ministry for Environment on ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission.

BACKGROUND

3          The New Zealand Waste Strategy has the purpose of setting out the Government’s long-term priorities for waste minimisation and management in New Zealand. The Strategy proposed in this consultation will replace the current New Zealand Waste Strategy (2010).

4          The Waste Minimisation Act was introduced in 2004. The purpose of this Act is to encourage waste minimisation and a decrease in waste disposal to:

(a) protect the environment from harm; and

(b) provide environmental, social, economic, and cultural benefits.

5          The Litter Act was introduced in 1979. The purpose of this Act is to provide power and duties for litter control.

6          The Ministry for the Environment (MfE) has released a consultation document ‘Te kawe i te haepapa para, Taking responsibility for our waste’. The consultation document;

·        proposes new legislation that is more comprehensive, to replace the Waste Minimisation Act and the Litter Act, and 

·        proposes a new national Waste Strategy to increase our ambition as a country, signal direction, priorities, inspire action across different groups, and guide the use of increased funds generated by the expanded waste disposal levy.

7          Consultation closes on 10 December 2021.

DISCUSSION

8          The changes proposed within ‘Te kawe i te haepapa para, Taking responsibility for our waste’ will have implications for the function and operation of Council services. The consultation includes questions about the role of local government in the waste system, the allocation of responsibilities between regional and territorial authorities, the allocation of revenue from the waste levy, licensing of waste operators, new information requirements, monitoring, and enforcement.  Duty of care and product stewardship (including deposit return schemes) and national standards for waste, recycling and resource recovery are also proposed.

9          The current Waste Minimisation Act and Litter Act are insufficient for central government to implement their new work programmes. New legislation is needed to provide tools to deliver the new Waste Strategy and ensure waste levy funding is used most effectively.

10        The current Waste Minimisation Act does not contain any principles to support Te Tiriti o Waitangi or te ao Māori. The DCC submission supports building this into the new legislation and Strategy.

11        The proposed new Waste Strategy is future focused to 2050 and divided into three broad stages. The first stage, to 2030, proposes priority areas with actions and targets. The consultation focuses on this first stage. The remaining stages will be consulted on in more detail when the first stage is near completion. MfE describes the later stages broadly, but notes challenges and unknowns will be encountered, so planning will need to adjust accordingly.

12        The Strategy will be supported by a series of shorter-term Action Investment Plans (AIPs) which set out immediate priorities. These are proposed to cover 2–3 year periods.

13        MfE plans to develop the new Strategy and legislation in close consultation with:

a)         The Ministry of Business, Innovation, and Employment in light of a broader and separate circular economy strategy.

b)        A long-term waste infrastructure plan to guide investment in resource recovery infrastructure for Aotearoa New Zealand. The plan is due to be finalised at the same time as the new Waste Strategy.

c)         The work underway on the Natural and Built Environments Bill, particularly in relation to Te Oranga o te Taiao, which incorporates the Māori world view of environmental wellbeing.

d)        The review of local government.

14        Staff have prepared a submission on the proposed changes to the Waste Minimisation Act, Litter Act, and Waste Strategy, and includes input provided by the WasteMINZ Territorial Authority Officers Forum. The DCC submission highlights DCC’s position on the following key points:

a)         Supports the new Waste Strategy for Aotearoa New Zealand,

b)        Supports new legislation to replace the Litter Act and Waste Minimisation Act.

c)         The submission makes additional points for MfE’s consideration in preparing the new Strategy and legislation.

OPTIONS

Option One – Recommended Option – Approve the submission on ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’

Advantages

·        Aligns with the vision and targets of Council’s Waste Minimisation and Management Plan 2020

·        Advocates for a new national Waste Strategy to increase our ambition as a country, signal direction, priorities, inspire action across different groups, and guide the use of increased funds generated by the expanded Waste Disposal Levy

·        Advocates for changes to the Waste Minimisation Act and Litter Act to enable the actions contained in the proposed Waste Strategy

Disadvantages

·        There are no known disadvantages

Option Two – Do not provide a submission

Advantages

·        There are no known advantages

Disadvantages

·        Missed opportunity to provide feedback and promote a new national Waste Strategy

NEXT STEPS

15        If approved, the submission will be sent to the MfE for consideration by 10 December 2021.

16        If the Council does not approve the DCC submission, no further action is required. 

17        At the conclusion of the consultation period, the MfE will report back to the Minister for the Environment on submissions received and develop final advice.

Signatories

Author:	Leigh McKenzie - Waste Minimisation Officer, Waste and Environmental Solutions
Authoriser:	Chris Henderson - Group Manager Waste and Environmental Solutions Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	DRAFT SUBMISSION ON PROPOSED NEW WASTE STRATEGY, AMENDMENTS TO THE WASTE MINIMISATION ACT and the LITTER ACT	25

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the environmental well-being of communities and enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Improved management of waste and recycling will contribute to good environmental outcomes in line with Te Ao Tūroa, Dunedin’s Environment Strategy, the Waste Minimisation and Management Plan 2020, and DCC’s commitment to the Sophia Charter.

Māori Impact Statement

This submission advocates for better opportunities and outcomes for mana whenua in the new Waste Strategy and proposed legislation.

Sustainability

The new Waste Strategy and legislation may have long-term implications for greenhouse gas emissions, waste minimisation and management in Aotearoa New Zealand.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

While the decision to submit has no implications on the LTP, the proposed Waste Strategy and legislation may have implications for future waste infrastructure and services.

Financial considerations

There are no known financial implications as a result of this submission.

Significance

The decision is considered to be of low significance when assessed against the Significance and Engagement Policy.

Engagement – external

Staff took part in an external webinar led by WasteMinz to discuss the proposed Strategy and new legislation. No other external engagement has been undertaken for this report.

Engagement - internal

Staff from Waste and Environmental Solutions have had input into the draft submission.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards as a result of this submission.

Council 7 December 2021

Council 7 December 2021

Warrant Cards 2020/21

Department: Community Services

EXECUTIVE SUMMARY

1          At its meeting on 1 November 2004 the Council resolved to delegate the power to issue warrants to the Chief Executive Officer.

2          The Council subsequently requested that an annual report of warrants issued be provided to the Council for its information.  This report advises the Council of warrants that have been issued by the Chief Executive Officer in the 12-month period ending 31 October 2021.

3          As this report is for administrative and statutory reporting purposes, a summary of considerations and options is not required.

RECOMMENDATIONS

That the Council:

a)     Notes the Warrant Cards 2020/21 report for the 12 month period ending 31 October 2021.

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Warrants Issued/Rescinded - 1 November 2020 to 31 October 2021	42

Council 7 December 2021

Council 7 December 2021

Notice of Motion - Public Transport

EXECUTIVE SUMMARY

1          In accordance with Standing Order 26.1, the following Notice of Motion has been received from Cr Jules Radich for inclusion on the agenda for the meeting being held on Tuesday, 7 December 2021:

RECOMMENDATIONS

That the Council:

a)     Requests a meeting between the ORC and DCC Councillors to discuss working together on public transport issues, ideas and improvements;

b)     Directs the DCC CEO to arrange the meeting as early in 2022 as possible.

Attachments

There are no attachments for this report.

Council 7 December 2021

Resolution to Exclude the Public

That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Property Option - Strategic Hold Opportunity	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2  Property Option - Industrial Site	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3  Property Purchase	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.