Notice of Meeting:

I hereby give notice that an ordinary meeting of the Annual Plan Council will be held on:


Date:                                                    Monday 31 January 2022

Time:                                                   9.00 am

Venue:                                                Vias Audio Visual Link


Sandy Graham

Chief Executive Officer


Council Annual Plan






Mayor Aaron Hawkins


Deputy Mayor

Cr Christine Garey




Cr Sophie Barker

Cr David Benson-Pope


Cr Rachel Elder

Cr Doug Hall


Cr Carmen Houlahan

Cr Marie Laufiso


Cr Mike Lord

Cr Jim O'Malley


Cr Jules Radich

Cr Chris Staynes


Cr Lee Vandervis

Cr Steve Walker


Cr Andrew Whiley



Senior Officer                                               Sandy Graham, Chief Executive Officer


Governance Support Officer                  Lynne Adamson



Lynne Adamson

Governance Support Officer



Telephone: 03 477 4000



Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Council Annual Plan

31 January 2022



ITEM     TABLE OF CONTENTS                                                                                                                                   PAGE 26        

Part A Reports (Annual Plan Hearings/Deliberations  has power to decide these matters)

27           Annual Plan Budget Update - Governance and Support Services                                                          4                


Annual Plan Council

31 January 2022


Part A Reports


Annual Plan Budget Update - Governance and Support Services

Department: Executive Leadership Team





1          This report provides an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Governance and Support Services Group.  The following activities are provided for:

·        Business information services

·        Civic and administration

·        Civil defence

·        Communications and marketing

·        Corporate leadership

·        Corporate policy

·        Customer services agency

·        Finance

·        Fleet operations

·        Human resources

2          A schedule of proposed fees and charges for the 2022/23 year is also presented at Attachment B.


That the Council:

a)     Approves the draft 2022/23 operating budget for the Governance and Support Services Group as shown/amended at Attachment A.

b)     Approves the draft 2022/23 fees and charges schedules for Governance and Support Services as shown/amended at Attachment B.


operating budgets



3          The rates contribution for this Group has decreased by $5.572 million, reflecting the transfer of funding to support departments with increased depreciation costs – see external revenue comment below.

External Revenue

4          External revenue has increased by $5.894 million.  The draft budget includes a $5.500 million dividend from Dunedin City Holdings Limited to assist with the funding of increased depreciation across Council. DCHL has indicated that, due to the performance of the companies, there is an unexpected dividend available. 

5          Other revenue increases relate to the recovery of local body election costs and the transfer of Land Information Memorandum (LIM) revenue from Building Services.


Personnel Costs

6          Personnel costs have increased by $340k, 2.0%.  This increase combines the following key changes:

·        Additional resources to deliver on the Maori Partnerships and zero carbon initiatives

·        Additional resources in the Major Projects and Procurement teams, to enable more efficient project delivery and insourcing

7          The increase in personnel costs have been partially offset by a $1.500 million increase to the vacancy allowance. 

Operations and Maintenance

8          Operations and maintenance costs have increased by $67k.

9          This increase combines the following key changes:

a)         $1.183 million increase in contract costs in BIS reflecting the requirement to support an increase in users and additional systems and applications,

b)        $541k costs associated with the 2022-2023 local body elections,

10        The increase in operations and maintenance costs have been partially offset by a $1.500 million saving. 

Consumables and general costs

11        Consumables and general costs have decreased by $456k.

12        This increase combines the following key changes:

a)         An increase of $393k in BIS provides for software licence fees, specialist advice for LIM applications and aerial photography.

b)        An increase of $133k in Civic and Administration relates to elected member remuneration and other administrative costs.

13        The increase in consumables and general costs have been partially offset by a $1.000 million saving. 


14        Depreciation has increased by $874k relating to capital expenditure in BIS and Fleet Operations.

FEES and charges

15        There are no changes to the fees and charges schedule.




Gavin Logie - Chief Financial Officer






Governance and support services draft budget for 2022/23



Governance and support services draft fees and charges for 2022/23





Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social economic, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework




Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans


The Governance and Support Services Group contributes to the delivery of all of the objectives and priorities of the strategic framework.

Māori Impact Statement

Council budgets impact broadly across all Dunedin communities including Māori. The Council  is committed to developing ongoing relationships with Māori communities, particularly with mana whenua. Strategic projects that have significance to Māori have been identified from across the organisation and these projects will work collaboratively with the Maori Partnerships Manager to ensure beneficial outcomes for Māori are achieved.


The Annual Plan is not proposing any changes to that provided for in the 10 year plan.  Major issues and implications for sustainability are discussed and considered in the 50 year Infrastructure Strategy and financial resilience is discussed in the Financial Strategy of the current 10 year plan 2021-31.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report provides a draft budget for the Governance and Support Services Group for inclusion in the draft 2022/23 Annual Plan.

Financial considerations

Financial considerations are detailed in the report.


The 10 year plan 2021-31 budgets were considered significant in terms of the Council’s Significance and Engagement Policy, and were consulted on.  Variations to those budgets as discussed in this report are not considered significant in terms of the policy.  

Engagement – external

There has been no external engagement in updating the draft budget for the Governance and Support Services Group.

Engagement - internal

Staff and managers from across council have been involved in the development of the draft budget.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Projects identified in Community Board Plans were considered in the development of the budgets for the 10 year plan, and Community Boards were consulted at this time.  Community Boards will have an opportunity to present on the draft 2022/23 Annual Plan.



Annual Plan Council

31 January 2022


PDF Creator

Annual Plan Council

31 January 2022


PDF Creator