Agenda of Community and Culture Committee

Community and Culture Committee

15 February 2022

Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 November 2021, commencing at 1.00 pm

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Christine Garey	Cr Carmen Houlahan
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Mayor Aaron Hawkins	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Joy Lanini (Manager Community Development and Events), Cam McCracken(Director – DPAG, Toitū, Lan Yuan and Olveston), Kirsten Glengarry (Manager Creative Partnerships), Gill Brown (Housing Action Plan Advisor) and Clare Sullivan (Manager Governance)

Governance Support Officer Rebecca Murray

The Deputy Mayor, Cr Christine Garey, paid tribute and acknowledged the recent passing of Dame Catherine Tizard.

1 Public Forum

There was no Public Forum.

2 Apologies

An apology was received from Cr Mike Lord.

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Committee:

Accepts the apology from Cr Mike Lord.

Motion Carried

3 Confirmation of agenda

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

Confirms the agenda without addition or alteration.

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5 Confirmation of Minutes

5.1 Community and Culture Committee meeting - 3 August 2021
	Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee: Confirms the Community and Culture Committee meeting held on 03 August 2021 as a correct record. Motion Carried

Cr Andrew Whiley entered the meeting at 1.03 pm.

6 Minutes of SubCommittee and Board

6 Grants Subcommittee - 28 June 2021

Moved (Cr Christine Garey/Cr Steve Walker):

That the Committee:

Notes the minutes of the Grants Subcommittee meeting held on 28 June 2021.

Motion Carried

7 Toitū Otago Settlers Museum Board - 21 June 2021

Moved (Cr Rachel Elder/Cr Andrew Whiley):

That the Committee:

Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 21 June 2021.

Motion Carried

Part A Reports

8 Actions From Resolutions of Community and Culture Committee Meetings

The report detailed the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019.

The General Manager Community Services (Simon Pickford) responded to members’ questions.

Moved (Cr Marie Laufiso/Cr Jules Radich):

That the Committee:

Notes the open actions from resolutions of the Community and Culture Committee meetings.

Motion Carried

9 Community and Culture Committee Forward Work Programme

The report provided an update of the Community and Culture Committee forward work programme.

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Committee:

Notes the Community and Culture Committee forward work programme.

Motion Carried

10 Community and Culture Activity Report for the period to 30 September 2021

The report provided an update on progress towards achieving levels of service for the Galleries, Libraries and Museums, incorporating Ara Toi activities, and Community Development and Events, for the period 1 July 2021 to 30 September 2021.

The General Manager Community Services (Simon Pickford), Director – DGAP, Toitū, Lan Yuan and Olveston (Cam McCracken), Manager Creative Community (Kirsten Glengarry) and Manager Community Development and Events (Joy Lanini) responded to members questions.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

Notes the update reports on the Galleries, Libraries and Museums, and Ara Toi activities and the Community Development and Events activities.

Motion Carried

11 Housing Action Plan Update

The report provided an update on the Housing Action Plan.

The Chief Executive Officer (Sandy Graham), General Manager Corporate and Quality (Robert West) and Housing Action Plan Advisor (Gill Brown) responded to members’ questions.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

Notes the Housing Action Plan update.

Motion Carried

12 Summary of Advisory Group Meetings (July - September 2021)

The report provided a summary of the meetings and actions of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group during the period 1 July – 30 September 2021.

The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) responded to members’ questions.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group for the period 1 July – 30 September 2021.

Motion Carried

13 Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 1.43 pm.

..............................................

CHAIRPERSON

Community and Culture Committee

15 February 2022

Grants Subcommittee

Place-Based Community Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Via Zoom Audio Visual Link on Wednesday 29 September 2021, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Hannah Molloy	Anna Parker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Dr Mai Tamimi (Team Leader Community Development), Paul Coffey (Senior Community Advisor) and Ruth Harrison (Community Advisor)

Governance Support Officer Rebecca Murray

1 Opening

Cr Marie Laufiso opened the meeting with a karakia timataka.

Cr Christine Garey paid tribute with the passing of Mānea Te Ki’i and Rev’d Robert Pomare who were both community leaders in Brockville.

2 Apologies

Apologies were received from Cr Steve Walker, Adam Keane and Sarah Davie-Nitis.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apologies from Cr Steve Walker, Adam Keane and Sarah Davie-Nitis.

Motion Carried

3 Confirmation of agenda

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion Carried

5 Confirmation of Minutes

5 Grants Subcommittee - 28 June 2021

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 28 June 2021 as a correct record.

Motion Carried

Part A Reports

6 Place-Based Community Grants 2021/22

In a report from Community Development and Events the Grants Subcommittee was requested to allocate the Place-Based Community Grants 2020-21 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual.

The Subcommittee had a total of $400,000.00 to distribute to eight Place-Based Community Groups seeking nearly $457,000 in funding.

The Manager Community Development and Events (Joy Lanini), Team Leader Community Development (Dr Mai Tamimi), Senior Community Advisor (Paul Coffey) and Community Advisor (Ruth Harrison) spoke to the report and responded to members’ questions.

Anna Parker declared a conflict of interest with Item 1 - Brockville Improvement & Amenities Society (B.I.A.S.), Item 2 – Caversham Community Group, Item 4 - Greater Taieri Community Network, Item 6 - South Dunedin Community Network and under multi-year funding Item 2 - North East Valley Community Development Project and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 1 - Brockville Improvement & Amenities Society (B.I.A.S.) and Item 2 – Caversham Community Group and withdrew from these items.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion Carried

The meeting was adjourned at 10.17 am and reconvened at 10.30 am.

Cr Marie Laufiso and Anna Parker withdrew from these items at 10.41 am.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

App No.	Name	Approved funding
1	Brockville Improvement & Amenities Society (B.I.A.S.) (Brockville Improvements & Amenities Society)	$44,000.00
2	Caversham Community Group	$13,657.00

Motion carried (GS/2021/088)

Cr Marie Laufiso returned to the meeting at 10.42 am.

Anna Parker withdrew from this item at 10.42 am.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

App No.	Name	Approved funding
4	Greater Taieri Community Network (Otago Neighbourhood Support Charitable Trust)	$62,861.00
6	South Dunedin Community Network (The South Dunedin Community Network Incorporated)	$55,000.00
	Multi Year Funding
2	North East Valley Community Development Project (North East Valley Community Development Project Inc)	$62,500.00

Motion carried (GS/2021/089)

Anna Parker returned to the meeting 10.43 am.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

App No.	Name	Approved funding
3	Corstorphine Community Hub	$60,000.00
5	Progress of Waikouaiti Area (POWA) (Progress of Waikouaiti Area)	$39,482.00
	Multi Year Funding
1	Greater Green Island Community Network Charitable Trust (GGICN) (Greater Green Island Community)	$62,500.00

Motion carried (GS/2021/090)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Notes the report.

Motion carried

7 Karakia Whakamutuka
	Cr Marie Laufiso closed the meeting with a karakia whakamutuka.

The meeting concluded at 10.48 am.

..............................................

CHAIRPERSON

Community and Culture Committee

15 February 2022

Grants Subcommittee

Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community, Waste Minimisation, Dunedin Biodiversity

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held via Zoom Audio Visual Link on Wednesday 17 November 2021, commencing at 9.30 am

PRESENT

Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Peter Hayden	Don Hunter
	Adam Keane	Hannah Molloy
	Cr Steve Walker	Craig Wilson

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Manager Creative Partnerships), Lisa Wilkie (Relationship Advisor Council Initiatives), Paul Coffey (Senior Community Advisor), Dan Hendra (Team Leader Events), Vicki Lenihan (Community Events Advisor – Cultural), Allison Wallace (Events Coordinator), Olha Viazenko (Events Advisor – Civic and Community), Tammy Jackman (Events Special Projects Coordinator), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor)

Governance Support Officer Rebecca Murray

1 Opening

Adam Keane opened the meeting with a karakia timataka.

With the absence of the Chair, Cr Christine Garey, the Deputy Chair, Cr Marie Laufiso, Chaired the meeting and advised that when a conflict arose and Cr Marie Laufiso would withdraw from that funding application Cr Sophie Barker would chair the meeting.

2 Apologies

Apologies were received from Cr Christine Garey and Anna Parker.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Accepts the apologies from Cr Christine Garey and Anna Parker.

Motion carried

3 Confirmation of agenda

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

5 confirmation of minutes

5.1 Grants Subcommittee - 29 September 2021

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 29 September 2021 as a correct record.

Motion carried

Part A Reports

6 Managing Unspent Grant Funding
	A report clarified how unspent grant funds should be managed. It noted that Clause 4.4e of the DCC Grants Management Policy 2019 must be applied to all unspent grant funds, including those for events postponed or cancelled due to COVID-19. The Manager Community Development and Events (Joy Lanini) responded to members’ questions. Cr Steve Walker declared a conflict of interest with the Dunedin-Edinburgh Sister City Society and withdrew from this item.
	Moved (Cr Marie Laufiso/Cr Steve Walker): That the Subcommittee: Notes that staff will apply Clause 4.4e of the Council’s Grants Management Policy regarding the return of unspent grant funds. Motion carried (GS/2021/091)

	Cr Steve Walker withdrew from this item.

	Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: Requests the unspent approved funding for the cancelled St Andrews Day event of $2,898.00 be returned from the Dunedin-Edinburgh Sister City Society as per Clause 4.4e of the Council’s Grants Management Policy. Motion carried (GS/2021/092)

	Cr Steve Walker returned to the meeting.

	Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: Requests the unspent approved funding for the cancelled Dunedin Ukelele Kids Jam 2021 event of $660.00 be returned from the Otago Society for Music Education as per Clause 4.4e of the Council’s Grants Management Policy. Motion carried (GS/2021/093)

	Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: Ratifies the unspent approved funding for the cancelled Glenfelloch Night in Wonderland event of $5,000.00 be returned from the Otago Peninsula Trust as per Clause 4.4e of the Council’s Grants Management Policy retrospectively. Motion carried (GS/2021/094)

	Moved (Hannah Molloy/Adam Keane): That the Subcommittee: Requests the unspent approved funding for the cancelled Ignition Children’s Book Festival event of $729.27 be returned from the University Book Shop as per Clause 4.4e of the Council’s Grants Management Policy. Motion carried (GS/2021/095)

7 Arts, Professional Theatre, Creative Communities Scheme, Community Events and Community and Small Grant Applications

The report summarised applications for Arts, Professional Theatre, Creative Communities, Community Events and Community Grant funding received in September 2021, and included information on the current funding environment.

Arts Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Manager Creative Partnerships (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Adam Keane declared a conflict of interest with Item 9 - Te Hou Ora Whanau Services (Te Hou Ora Otepoti Inc) and withdrew from discussion from this item.

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Declines the funding as follows:

7	Every Body is a Treasure CT (Every Body is a Treasure Trust)

Motion carried (GS/2021/096)

Adam Keane withdrew from this item.

Moved (Peter Hayden/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Te Hou Ora Whanau Services (Te Hou Ora Otepoti Inc)

$2,040.00

Motion carried (GS/2021/097)

Adam Keane returned to the meeting.

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Weka Club Inc (J D M Covell)

$4,775.00

Motion carried (GS/2021/098)

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

1	Broad Bay School (Broad Bay School Board of Trustees	$1,375.00
2	Connected Media Trust	$2,000.00
3	Dunedin Jazz Foundation (Dunedin Youth Jazz Orchestra)	$5,000.00
4	Dunedin Jazz, Cabaret & Performing Arts Trust (Dunedin Jazz Cabaret & Performing Arts)	$3,500.00
5	Dunedin Repertory Society Incorporated	$5,000.00
6	Dunedin School of Art – Pam McKinlay (Council of the Otago Polytechnic)	$4,750.00
8	Late Bloomers (Improsaurus Ref: Late Bloomers)	$3,110.00
10	The Wanda Foundation	$3,500.00

Motion carried (GS/2021/099)

Professional Theatre Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Manager Creative Partnerships (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Mayfair Theatre Charitable Trust

$8,805.79

Motion carried (GS/2021/100) with Cr Steve Walker and Don Hunter recording their votes against.

Moved (Cr Rachel Elder/Peter Hayden):

That the Subcommittee:

Approves the funding as follows:

1	Afterburner (Martyn Roberts – afterburner)	$16,258.00
2	Ake Ake Theatre Company Ltd	$15,000.00
3	Happy You…!!	$7,030.21
4	HarleQueen Productions (A M Howells)	$14,796.00
6	Prospect Park Productions (Prosp)	$19,890.00
7	The Unity Creative	$13,220.00

Motion carried (GS/2021/101)

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Adjourned the meeting.

Motion carried

The meeting adjourned at 11.15 am and reconvened at 11.20 am.

Creative Communities Scheme Grants

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie), Creative Advisor (Amie Toa) and the Manager Creative Partnerships (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

Adam Keane declared a conflict of interest with Item 6 - Jenny Beatrix Victoria Kendrick (Jenny Kendrick) and Item 8 - New Zealand International Science Festival (International Festival of Environment, Science & Technology Dunedin New Zealand Incorporated) and withdrew from these items.

Hannah Molloy declared a conflict of interest with Item 3 - Dunedin Midwinter Celebrations and withdrew from this item.

Adam Keane withdrew from this item.

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the funding as follows:

6	Jenny Beatrix Victoria Kendrick (Jenny Kendrick)

Motion carried (GS/2021/102)

Adam Keane returned to the meeting.

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the funding as follows:

1	Baroque Music Community and Educational Trust of New Zealand (Baroque Music Trust)
5	Every Body is a Treasure Trust
9	Otago Museum (Otago Museum Trust Board)
16	The Wanda Foundation

Motion carried (GS/2021/103)

Adam Keane withdrew from this item.

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

New Zealand International Science Festival (International Festival of Environment, Science & Technology Dunedin New Zealand Incorporated)

$3,000.00

Motion carried (GS/2021/104)

Adam Keane returned to the meeting.

Hannah Molloy withdrew from this item.

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Dunedin Midwinter Celebrations

$4,000.00

Motion carried (GS/2021/105)

Hannah Molloy returned to the meeting.

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Weka Club Inc (Jess Covell – J E Covell)

$2,511.30

Motion carried (GS/2021/106)

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

2	Christine Keller (Christine Keller t/a Weaving on Hillingdon)	$3,000.00
4	East Otago Musical Theatre Inc	$4,000.00
7	Nathaniel Otley	$2,305.70
10	Otepoti Youth Space Collective (Creative Arts Trust)	$4,900.00
11	Pacific Trust Otago	$8,100.00
12	Robert Fugah	$2,500.00
13	Rainbow Rosalind (Rosalind Manowitz)	$2,500.00
14	Sergio Biggemann (SA & AV Biggemann)	$2,643.00
15	The Opera House Trust	$2,250.00
17	VSP Charitable Trust	$5,000.00

Motion carried (GS/2021/107)

Peter Hayden and Don Hunter left the meeting at 11.41 am.

Community Events Grants

The Manager Community Development and Events (Joy Lanini), Team Leader Events (Dan Hendra), Events Advisor – Civic and Community (Olha Viazenko), Events Coordinator (Allison Wallace) and Events Special Projects Coordinator (Tammy Jackman) spoke to the applications and responded to members’ questions.

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the funding as follows:

11	St Leonards School (St Leonards School Board of Trustees)

Motion carried (GS/2021/108)

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.02 pm and reconvened at 12.05 pm.

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

Dunedin Multi-Ethnic Council (DMEC)

$10,000.00

Motion carried (GS/2021/109)

Moved (Adam Keane/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

Brighton Gala Experience

$1,500.00

Motion carried (GS/2021/110)

Moved (Cr Rachel Elder/Hannah Molloy):

That the Subcommittee:

Approves the funding as follows:

3	Disc Golf Dunedin Inc (Disc Golf Dunedin)	$2,000.00
4	Dunedin Curling Club Inc	$1,500.00
6	Dunedin Ice Skating Club	$2,000.00
8	Dunedin Poultry, Pigeon & Cage Bird Club Inc (Dunedin Poultry, Pigeon & Cage Bird Club)	$1,300.00
9	Green Island Competitions Society Inc	$905.58
10	Royal New Zealand Pipe Band Association – Otago Centre (Royal New Zealand Pipe Band Assn Otago Centre)	$3,800.00
12	Swing Riot Dunedin Incorporated	$2,000.00
13	Tennis Otago Incorporated	$1,000.00
14	The Auckland Diving Community Trust (ADCT)	$1,000.00
15	The Peace Club at University of Otago (The Peace Club)	$2,160.00
17	Vintage Car Club of New Zealand Otago Branch Inc	$2,781.00
18	VSP Charitable Trust	$6,500.00

Motion carried (GS/2021/111)

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Adjourns the meeting.

Motion carried (GS/2021/112)

The meeting adjourned at 12.12 pm and reconvened at 1.01 pm.

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

Approves the unspent funds from this round be rolled over to the next Community Events Funding Round of $6,803.42

Motion carried (GS/2021/113)

Community Grants

The Manager Community Development and Events (Joy Lanini), Team Leader Community Development (Dr Mai Tamimi) and Senior Community Advisor (Paul Coffey) spoke to the funding applications and responded to members’ questions.

Cr Marie Laufiso declared a conflict of interest with Item 16 - Opera House Trust and withdrew from this item.

Adam Keane declared a conflict of interest with Item 6 - Dunedin Curtain Bank Trust and Item 28 - The Work Opportunities Trust (Work Opportunities Trust) and withdrew from these items.

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Declines the funding as follows:

4	Carisbrook School
12	Garden To Table Trust
19	Otago Water Polo Club Incorporated

Motion carried (GS/2021/114)

Cr Marie Laufiso withdrew from this item. Cr Sophie Barker Chaired the meeting.

Moved (Cr Steve Walker/Hannah Molloy):

That the Subcommittee:

Approves the funding as follows:

Opera House Trust

$3,408.00

Motion carried (GS/2021/115)

Cr Marie Laufiso returned to the meeting and resumed the Chair.

Adam Keane withdrew from these items.

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

6	Dunedin Curtain Bank Trust	$4,500.00
28	The Work Opportunities Trust (Work Opportunities Trust)	$4,500.00

Motion carried (GS/2021/116)

Adam Keane returned to the meeting.

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

21	Senior-Link	$4,782.00
23	Taieri Christian Care Trust (Trudie Clearwater) (Taieri Christian Care)	$5,000.00

Motion carried (GS/2021/117)

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

1	Alzheimers Otago (Andrea Vaughan) (ADARDS Otago Inc)	$3,500.00
2	Blue Light Ventures Inc (NZ Blue Light Ventures Inc	$2,660.00
3	Cancer Society of New Zealand – Otago and Southland Division	$3,500.00
5	Dunedin Community Transport Trust	$3,000.00
7	Dunedin Environment Centre Trust	$2,000.00
8	Dunedin Korean Society	$4,000.00
9	Dunedin Multi-Ethnic Council (DMEC)	$4,500.00
10	Dunedin Jazz Foundation (formerly The Dunedin Youth Jazz Orchestra Charitable Trust) (Dunedin Youth Jazz Orchestra)	$1,500.00
11	Eastern Junior Rugby Club	$2,000.00
13	Ignite Consultants (Ignite – Dunedin Branch)	$3,500.00
14	Mosgiel Memorial RSA Trustees Trust Fund	$2,500.00
15	Muscular Dystrophy Assn of NZ (Anonymous) (Southern Regions branch of the Muscular Dystrophy Association of NZ Inc)	$3,500.00
17	Otago Heritage Bus Society	$1,150.00
18	Otago Multiple Sclerosis Society Inc	$3,500.00
20	Saddle Hill Foundation Trust	$4,500.00
22	Stem Communication Trust	$4,500.00
24	The Brain Injury Association (Otago) Inc	$3,500.00
25	The Order of St John Dunedin Area Committee (Order of St John Dunedin Area)	$2,500.00
26	The Parkinson’s New Zealand Charitable Trust (Parkinson’s New Zealand)	$3,500.00
27	The Rothesay News	$4,500.00
29	Threading Whare Charitable Trust (Work Opportunities Trust)	$4,500.00
30	WEKA Wellness Empathy Kindness Aotearoa	$4,500.00

Motion carried (GS/2021/118)

Neighbourhood Matching and Small Project Grants

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Notes the funds allocated between 1 April 2021 and 30 September 2021 for Small Project and Neighbourhood Matching grants.

Motion carried

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting adjourned at 1.28 pm and reconvened at 1.32 pm.

8 Waste Minimisation Innovation and Development (Commercial), Community Project/Initiative and Small Grant Applications

The report summarised applications received during September 2021 for the Waste Minimisation Innovation and Development (Commercial) and Waste Minimisation Community Project/Initiative funding.

Waste Minimisation Development (Commercial) Grants

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Moved (Hannah Molloy/Cr Steve Walker):

That the Subcommittee:

Declines the funding as follows:

3	Naylor Love Enterprises Limited

Motion carried (GS/2021/119)

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

Declines the funding as follows:

4	Prime Campus Limited

Motion carried (GS/2021/120)

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Declines the funding as follows:

5	SpireNZ Limited

Motion carried (GS/2021/121)

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

2	Mutu Limited	$9,675.00
6	Waewae Permaculture (Waewae Permaculture Limited)	$11,000.00
7	Weaving on Hillingdon	$16,071.80

Motion carried (GS/2021/122)

Moved (Hannah Molloy/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

Dunedin Craft Distillers (Dunedin Craft Distillers Limited)

$7,000.00

Motion carried (GS/2021/123)

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Approves the unspent funds from this round be rolled over to the next Waste Minimisation Community Project/Initiative Funding Round of $26,253.20

Motion carried (GS/2021/124)

Waste Minimisation Community Projects/Initiatives Grants

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Adam Keane declared a conflict of interest with Item 2 - Dunedin Curtain Bank Trust and Item 8 - Te Hou Ora Otepoti Inc (operating as Te Hou Ora Whanau Services) and withdrew from these items.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Adjourns the meeting.

Motion carried

The meeting was adjourned at 2.28 pm and reconvened at 2.35 pm

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the funding as follows:

7	Tahuna Normal Intermediate School

Motion carried (GS/2021/125)

Adam Keane withdrew from these items.

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

2	Dunedin Curtain Bank Trust	$3,275.00
8	Te Hou Ora Otepoti Inc (operating as Te Hou Ora Whanau Services)	$3,275.00

Motion carried (GS/2021/126)

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

1	Bathgate Park School	$2,100.00
3	Edgar Centre (Dunedin Indoor Sports Venues Trust Board)	$3,000.00
4	Malcam Charitable Trust	$3,275.00
5	OneCoast	$5,000.00
6	South Dunedin Street Festival Organising Committee (South Dunedin Street Festival)	$3,401.00
9	The Wanda Foundation	$3,274.00
10	Waitati Music Festival Incorporated Society (Waitati E)	$3,400.00

Motion carried (GS/2021/127)

Waste Minimisation Small Project Grants

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

Hannah Molloy declared a conflict of interest with Item 4 – Dunedin Midwinter Carnival Trust and withdrew from this item.

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried

Hannah Molloy returned to the meeting.

Hannah Molloy left the meeting at 2.46 pm.

Craig Wilson entered the meeting at 2.46 pm.

9 Dunedin Biodiversity Fund - Final reports on completed projects
	The report provided a summary of the grants claimed for biodiversity projects that have been completed since the last project completion reports to the Grants Subcommittee in May 2021. The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed. The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

	Moved (Cr Sophie Barker/Cr Steve Walker): That the Subcommittee: a) Notes the project completion reports on Dunedin Biodiversity Fund projects. b) Approves reallocating $1,879.42 of unclaimed grant monies to the March 2022 round of the Biodiversity Fund. Motion carried (GS/2021/128)

10 Dunedin Biodiversity Fund Applications

The report provided an overview of the applications for the September 2021 round of the Dunedin Biodiversity Fund.

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

Steve Walker declared a conflict of interest with Item BIO-2021-24 - Hall, C and withdrew from this item.

Craig Wilson declared a conflict of interest with Item BIO-2021-28 - Sidaway, K and withdrew from this item.

Adam Keane declared a conflict of interest with Item BIO-2021-33 - Araiteuru Marae and Item BIO-2021-38 - Kati Huirapa Runaka ki Puketeraki and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item BIO-2021-33 - Araiteuru Marae and withdrew from this item.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Declines the funding as follows:

BIO-2021-19	Escea Ltd – Garth Milmine
BIO-2021-27	Tweedie, J
BIO-2021-32	Quaratine Island Kamau Taurua Community Inc

Motion carried (GS/2021/129)

Cr Steve Walker withdrew from this item.

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

BIO-2021-24

Hall, C

$1,500.00

Motion carried (GS/2021/130)

Cr Steve Walker returned to the meeting.

Craig Wilson withdrew from this item.

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

BIO-2021-28

Sidaway, K

$3,900.00

Motion carried (GS/2021/131)

Craig Wilson returned to the meeting.

Adam Keane withdrew from this item.

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

BIO-2021-38

Kati Huirapa Runaka ki Puketeraki

$4,994.00

Motion carried (GS/2021/132)

Adam Keane and Cr Marie Laufiso withdrew from this item. Cr Sophie Barker Chaired the meeting.

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

BIO-2021-33

Araiteuru Marae

$1,800.00

Motion carried (GS/2021/133)

Adam Keane and Cr Marie Laufiso returned to the meeting. Cr Marie Laufiso resumed the Chair.

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

BIO-2021-20	Parker, M & J	$2,456.00
BIO-2021-21	Jakobs, F	$2,500.00
BIO-2021-22	Farr, H	$2,400.00
BIO-2021-23	Hereweka – Harbour Cone Trust	$2,500.00
BIO-2021-25	Parker, D	$600.00
BIO-2021-26	Jones, J	$2,500.00
BIO-2021-29	Van Turnhout, R	$2,500.00
BIO-2021-30	Otokia Creek and Marsh Habitat Trust	$5,000.00
BIO-2021-31	Edwards, P	$750.00
BIO-2021-34	Landscape Connections Trust – Halo Project	$2,000.00
BIO-2021-35	Forrester, J	$1,300.00
BIO-2021-36	Brownlie, T	$2,500.00
BIO-2021-37	Chambers, C	$800.00

Motion carried (GS/2021/134)

11 Karakia Whakamutuka

Adam Keane closed the meeting with a karakia whakamutuka.

The meeting concluded at 3.05 pm.

..............................................

CHAIRPERSON

Community and Culture Committee

15 February 2022

Performing Arts Venue Update

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report updates the Council on re-engagement with the performing arts community about options for a mid-sized performing arts venue.

2 From October to December 2021 staff met with representatives from existing performing arts venues, organisations, and individual practitioners. Staff asked for their feedback about proposed options for a performing arts venue and about the challenges posed by Covid-19.

3 Staff are exploring areas of priority for the performing arts community; these include investing in the sustainability of Dunedin’s performing arts practice and practitioners, and in existing infrastructure.

4 Staff are also working closely in an ongoing partnership approach to ensure good communication and connection between the DCC and the sector. Covid uncertainty in the coming months will significantly impact the arts community making Dunedin City Council’s need to work closely with this community critical to their success.

RECOMMENDATIONS

That the Committee:

Notes the Performing Arts Venue update report.

BACKGROUND

5 The Fortune Theatre closed in May 2018 after operating as a repertory theatre company for 44 years.

6 In October 2018 Dunedin City Council (DCC), Creative New Zealand (CNZ) and Stage South contracted consultants Charcoalblue to deliver a feasibility study into performing arts in Dunedin based on the following summary brief: “Dunedin City Council, with support from Creative New Zealand, is commissioning a comprehensive study into future options for a venue for the performing arts in the City. This should consider a range of options for ensuring the continued provision of performing arts including professional theatre. The recommendations produced should be focused on a fit for purpose venue as well as providing advice on the most effective governance arrangements and sustainable business model in the medium to long term.”

7 Charcoalblue consulted with the community and undertook site analysis, offering the Athenaeum as the preferred option. Two options, the Athenaeum and the Mayfair Theatre were included in the Dunedin City Council’s Draft 10-year plan 2021-2031 and presented for community feedback in May 2021.

8 Of the submissions received 56% were in favour of development of a mid-sized theatre, with 44% not in favour of this investment. Of the two options presented, the Athenaeum was supported by 53% of respondents; and comments noted the venue’s synergy with the creative precinct, central location, proximity to public transport and the opportunity for partnership. The Mayfair Theatre was the preferred option for 40% of respondents who favoured the revitalisation opportunity for South Dunedin, the connection to the new South Dunedin Library and Community Complex, public transport options and flexibility of space within the theatre.

9 On 31 May 2021 a report that summarised feedback received during the 10 Year Plan consultation on the development of a performing arts venue was presented for Council consideration. Council resolved that Staff re-engage with the performing arts community in relation to venue options and that the $17.1 million in the 10-year plan budget be retained for the future development of a mid-sized theatre. The two Council resolutions are outlined below.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That Council:

Decides that further engagement be undertaken with the performing arts community on options for the draft 2022/23 Annual Plan meeting.

Division

The Council voted by division:

For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against: Cr Lee Vandervis (1).

Abstained: Nil

The division was declared CARRIED by 14 votes to 1

Motion carried (CNL/2021/099)

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That Council:

Decides that the $17.1 million in the 10 year plan budget be retained for the future development of a mid-sized theatre.

Division

The Council voted by division:

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (9).

Against: Crs Sophie Barker, Mike Lord, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (6).

Abstained: Nil

The division was declared CARRIED by 9 votes to 6

Motion carried (CNL/2021/100)

10 Funding of $17.1m has been retained in the capital budget for the current 10 year plan 2021-31. The Capital expenditure programme for the Performing Arts Venue is outlined below.

Capital Project

2024/25

$000

2025/26

2026/27

2027/28

10-Year Total

$000

Performing Arts Venue

1,000

6,500

3,100

17,100

DISCUSSION

Supporting the Performing Arts Community

11 In May 2021, as part of the 10 Year-Plan process, representatives from Dunedin’s music community also presented to Council. This resulted in a resolution from Council for staff to engage with Dunedin’s music community to develop a Live Music Action Plan. An update report was presented to Council for noting on 23 November 2021.

12 As a result of the 10 year plan Council decisions, two workstreams were developed by staff to engage with the music community and the performing arts community. Both workstreams are focussed on developing a partnership approach that underpins the way in which the DCC is working with the music and performing arts sector. This approach involves regular meetings intended to progress issues of importance, develop greater understanding of the challenges and identify and assess current and future community need in the sector.

13 The following developments have occurred in 2021 in support of the sector. Members of the performing arts community approached DCC about provision of an interim performing arts venue, and the former Community Gallery (20 Princess Street) was identified as a pilot option, that will augment existing venues. Named Te Whare o Rukutia, this venue will be administered by Dunedin Fringe Arts Trust who are working with the community and mana whenua to determine the best operational and governance structures.

14 The Ara Toi / Creative Partnership team are developing a new online resource entitled Artists Advice Ōtepoti that will contain professional development resources for creatives and features a social media component that aims to connect the community and showcase their work. The content for this site uses the resources developed for the professional development workshops for creatives held in 2021 which were supported by Council’s COVID-19 Response Fund.

The COVID Environment

15 Local performing artists, entities and venues are experiencing significant financial strain because of COVID-19. All parties are planning for COVID-19 alert level changes and the rapidly changing environment is challenging presentation of performance work, associated income streams and mental health. For example, Dunedin Fringe Festival, The Regent Theatre and all companies and event organisers are under substantial and ongoing financial pressure.

16 Recent Creative New Zealand research recognises that the arts make a vital contribution to community wellbeing, helping New Zealanders to get through COVID-19. This research shows that one in four New Zealanders say the arts have become more important to personal wellbeing since COVID-19 arrived in Aotearoa. Arts and culture benefit communities in a range of ways from strengthening mental wellbeing, to enhancing community connection. Creative experiences are energising, connecting, broadening of perspectives and provide people with a sense of belonging, all important aspects of collective wellbeing. Interestingly, the research also indicates that although attendance has declined, participation has held steady with many New Zealanders indicating that how they want to experience the arts is changing.

17 In 2021, COVID-19 presented challenges in holding hui to re-engage with the performing arts community. Initially Staff had intended to hold a community hui, however in the interests of health and safety, it was decided to hold a series of individual and small group meetings with various performing arts community representatives. Community members were also encouraged to respond online and via email.

Engagement with Performing Arts Community

18 From October to December 2021 staff met with representatives from existing performing arts venues, organisations, and individual practitioners. Staff asked for their feedback about proposed options for a performing arts venue and about the challenges posed by COVID-19. Discussions (in person, online and via email) were held with a number of performing arts practitioners, entities and venue owners over a three-month period. The following is a list of community groups or individual representatives staff met or corresponded with:

· The Mayfair Theatre

· New Athenaeum Theatre Trust (written response and regular meetings)

· Sims Trust

· The Playhouse

· The Regent Theatre

· Ōtepoti Polyfest

· Dunedin Arts Festival

· Dunedin Fringe Arts Trust

· The Dunedin Symphony Orchestra

· Unity Theatre

· Theatreworks

· Ake Ake Theatre

· Prospect Park

· Happy You…!!

· New Athenaeum Theatre Trust

· Arcade Theatre (written response)

· Good Company Arts (written response)

· Creative New Zealand

19 The following questions were the basis of open discussions with each group:

· How are you now, given the challenges the sector is facing?

· How do you respond to the options as a performing arts venue now?

· Where would you like to see the performing arts venue project move to now?

· What is your greatest need now?

20 Summarised feedback from the performing arts community is outlined in the table below.

How are you now, given all the challenges the sector is facing?

a) COVID-19 is producing significant financial stress and uncertainty across the sector.

b) There is increasing pressure in relation to COVID-19 vaccines passes and the traffic light system and how to implement this within the sector. This has had an impact on revenue, audiences, event planning and well-being, which has caused uncertainty and feelings of stress and exhaustion.

c) Feedback indicates there are fewer performing arts practitioners available for projects as they seek more secure financial employment elsewhere, and some have left Dunedin.

d) Venue representatives report there is still demand for performance space with postponements more common than cancellations.

How do you respond to the options as a performing arts venue now?

a) Almost all agree a mid-sized, flexible, affordable, and accessible venue is required in the city with suggested audience seating sizes ranging from 150-450 people.

b) Three of the respondent groups approached support the Athenaeum option.

c) Many expressed concerns over the accessibility of the Athenaeum option, especially the difficulty foreseen in loading equipment in and out of the Octagon entrance.

d) Concern was expressed over the operating budgets detailed in the Charcoalblue report which were viewed as unaffordable by the majority of the respondents.

e) The lack of rehearsal and office spaces in the Athenaeum were viewed as serious gaps in the proposal. A strong view held by Māori and Pasifika respondents in particular, was that their only requirement for a whare haka (cultural performance space) was overlooked.

f) Some felt the audience voice, and especially diverse audience voices in particular, were not visible in the proposed plans for the Athenaeum.

g) Some felt that the Charcoalblue report lacked diverse community voices and a grassroots perspective. Māori and Pasifika respondents in particular reported that they did not feel their voices were heard culturally and that there was little understanding of Māori and Pasifika performing arts outside of traditional theatre.

Where would you like to see the performing arts venue project move to now?

a) All respondents indicate their desire to see a decision made.

b) The original brief provided to Charcoalblue was produced in a pre-pandemic environment and changes in the sector mean it is no longer fitting.

c) All respondents indicated that investment in existing infrastructure and the performing arts workforce is needed and is a priority.

d) Suggestion of a networked, whole of sector approach, sharing staff and resources across existing venues. The idea was mooted of a performing arts round table collective to help Council work with the sector on next steps.

e) Suggestion of working alongside mana whenua and mataawaka to develop a whole of community approach to the arts.

f) Audience voices required to help direct the performing arts venue project.

g) The new venue needs to embrace both professional and amateur theatre and the provision of good quality acoustics for music.

What is your greatest need now?

a) Investment in and certainty about this project, as well as certainty about ongoing funding for existing venues and practitioners to ensure sector sustainability.

b) A Dunedin-sized venue to provide a home base and employment.

c) Collegial approach going forward with greater audience voice.

d) More inclusion of Māori and Pasifika representation within the development of the performing arts venue.

21 Meetings with venue representatives from the Mayfair Theatre, Regent Theatre and the New Athenaeum Theatre were also held to ensure that they were part of this next stage of engagement and to provide an update on progress from decisions made by Council in the 10-year plan deliberations. There are new developments occurring across the city and in order to take an integrated approach to performing arts venues, staff have also met with representatives from the Port Chalmers Foundry Trust (who are looking to develop the Sims Building in Port Chalmers), the Playhouse Theatre (who are undertaking a refurbishment project) and as previously mentioned the Fringe Festival (who are redeveloping the Community Gallery into Te Whare o Rukutia). In addition, the wider public is now aware of Dunedin Venue’s proposal to develop a Black Box performance venue. As the Black Box proposal develops further, staff will look to engage with Dunedin Venues. These developments indicate strong community commitment to a vibrant performing arts sector, despite the challenges of COVID-19.

22 The engagement process as a whole highlighted a number of priority areas, issues and opportunities that require further time to explore. All of these ideas have been recorded and require further analysis. However, the engagement process did highlight areas of focus as staff continue to engage with the community. These areas are outlined below and have helped inform next steps and staff workstreams going forward.

23 Continued commitment to the development of a performing arts venue. The provision of a mid-sized performing arts venue remains a priority for the sector. The venue would act as a platform for touring shows and provide an established home base for local practitioners.

24 Investment in the performing arts community. Understanding the investment environment for the performing arts sector in Dunedin is a priority for the sector. DCC investment into Dunedin’s existing performing arts venues, art festivals, companies, and practitioners will ensure the sector is secure and enabled to deliver into the future. Having a clear understanding of what this investment currently looks like is an important part of developing clarity for future investment and growth.

25 Development of a whole of sector approach to working with the performing arts community. Taking an ongoing, collaborative, and whole of sector approach is a priority for both the community and staff, particularly with the uncertainty of COVID-19. Members of Dunedin’s performing arts community expressed interest in establishing a round table group. This is a model of practice that has also been used by staff to work alongside the music community. The aim of the round table approach is to ensure best practice and ongoing engagement and to connect, support and strengthen the performing arts community.

26 On-going projects to support performing arts. Staff are working on a number of on-going projects to support the performing arts sector. These include developing the online Artists’ Advice Ōtepoti resource that will connect and celebrate the local creative community and provide professional development resources. Staff are also working on the Community Spaces Project that will provide an online digital directory of existing spaces that be can be hired for a range of community events, including rehearsal and performances.

OPTIONS

27 As this is a report for noting, there are no options.

NEXT STEPS

28 Next steps include:

· The establishment of a Performing Arts Round Table group that includes representation from across the performing arts community.

· The development of a Councillor workshop that also includes key representatives from the performing arts community.

29 Ongoing update reports will be provided to the Community and Culture Committee.

Signatories

Author:	Kirsten Glengarry - Manager Creative Partnerships
Authoriser:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the cultural, social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

It is well recognised that arts and culture have a broad positive impact on enhanced wellbeing. The arts help connect communities, to see from new perspectives and to feel a sense of belonging. The work of artists, fuels collective wellbeing. The Performing Arts resolution in this report supports the Ara Toi strategy which recognises the importance of a vibrant cultural city and the intrinsic value of arts and culture for practitioners and audiences.

Māori Impact Statement

Ongoing discussions have been held with the Māori performing arts community, including mana whenua, to ensure a strong Māori voice and a collaborative process. Māori cultural practitioners will continue to be an active part of the of the wider performing arts community engagement process and will part of the Performing Arts Round Table initiative.

Sustainability

The development of a performing arts venue aims to assist with social sustainability. Less performing arts activity affects the sustainability of the city’s arts and culture ecology (including amateur and professional practitioners, educators and career pathways) and short and long term access of Dunedin’s communities and audience to the performing arts.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

$17.1 million of capital is included in the current 10 year plan.

Financial considerations

Future work is provided for current budgets.

Significance

The report is assessed as being of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

External engagement has occurred across the performing arts sector and this is outlined within the body of this report.

Engagement - internal

There has been broad internal engagement across the DCC including Property, Community Development, Economic Development and Communications and Marketing.

Risks: Legal / Health and Safety etc.

There are potential reputational risks with the performing arts community feeling that it has already provided feedback through the Charcoalblue engagement process that first started in 2018.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The development of a performing arts venue is of broad interest to all Dunedin residents.

	Title	Page
⇩a	Community and Culture Committee Register of Interest	6

	Title	Page
A ⇩	Minutes of Community and Culture Committee meeting held on 2 November 2021	17

	Title	Page
A ⇩	Minutes of Grants Subcommittee held on 29 June 2021	22

	Title	Page
A ⇩	Minutes of Grants Subcommittee held on 29 September 2021	25

	Title	Page
A ⇩	Minutes of Grants Subcommittee held on 17 November 2021	30

Chairperson	Phil Dowsett

Members	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Peter Smith

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Simon Pickford - General Manager Community Services

Author:	Joy Lanini - Manager Community Development and Events
Authoriser:	Simon Pickford - General Manager Community Services