Notice of Meeting:

I hereby give notice that an ordinary meeting of the Hearings Committee will be held on:


Date:                                                    Thursday 3 February 2022

Time:                                                   9.30 am

Venue:                                                Via Audio Visual Link


Sandy Graham

Chief Executive Officer


Hearings Committee






Cr David Benson-Pope




Cr Sophie Barker

Cr Steve Walker


Senior Officer                                               Gavin Logie, Chief Financial Officer


Governance Support Officer                  Wendy Collard




Wendy Collard

Governance Support Officer



Telephone: 03 477 4000





Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Hearings Committee

3 February 2022



ITEM TABLE OF CONTENTS                                                                                                                                         PAGE


1             Declaration of Interest                                                                                                                                           4


Resolution to Exclude the Public                                                                                                                          7






Hearings Committee

3 February 2022


Declarations of Intersts





1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.


2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.




That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.








Register of Interests



Hearings Committee

3 February 2022


PDF Creator


PDF Creator


Hearings Committee

3 February 2022


Resolution to Exclude the Public



That the Hearings Committee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered


Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Development Contributions Remission - 88 York Place


The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.



The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Matters discussed in the report are between the applicant and the Council; these are to remain confidential..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


That applicant be permitted to remain at the meeting, after the public has been excluded, because of their knowledge of Items C1.  This knowledge, which would be of assistance in relation to the matters discussed, was relevant because they would be reporting on the item under consideration.