Notice of Meeting:
I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:
Date: Thursday 3 February 2022
Time: 10:00am
Venue: Via Audio Visual Link
Sandy Graham
Chief Executive Officer
Otago Peninsula Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
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Graham McArthur |
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Cheryl Neill |
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Edna Stevenson |
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Cr Andrew Whiley |
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Senior Officer Chris Henderson, Group Manager Waste and Environmental Solutions
Governance Support Officer Lauren McDonald
Lauren McDonald
Governance Support Officer
Telephone: 03 477 4000
Lauren.McDonald@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Otago Peninsula Community Board 3 February 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public Forum 4
3 Apologies 4
4 Confirmation of Agenda 4
5 Declaration of Interest 5
6 Confirmation of Minutes 11
6.1 Otago Peninsula Community Board meeting - 11 November 2021 11
Part A Reports (Otago Peninsula Community Board has power to decide these matters)
7 Community Plan 2020-2021 18
8 Governance Support Officer's Report 19
9 Board Updates 45
10 Chairperson's Report 46
11 Councillor's Update 47
12 Items for Consideration by the Chairperson 48
Otago Peninsula Community Board 3 February 2022 |
Paul Pope will open the meeting with a reflection.
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Otago Peninsula Community Board 3 February 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Register of interests include board appointments to projects or local groups and where a member may be appointed as a liaison member representing the Board.
4. A table of the agreed Otago Peninsula Community Board member responsibilities for the 2019-2022 Triennium which was agreed to at the 21 November 2019 meeting.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Otago Peninsula Community Board 3 February 2022 |
Otago Peninsula Community Board meeting - 11 November 2021
That the Board: a) Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 11 November 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Otago Peninsula Community Board meeting held on 11 November 2021 |
12 |
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Otago Peninsula Community Board 3 February 2022 |
Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 11 November 2021, commencing at 10:00 am.
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Cheryl Neill |
Edna Stevenson |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Nick Watts, Project Manager – Peninsula Connection; Ben Hogan, Transport Delivery Manager; Kim Everett, Engagement and Communications Advisor – Major Projects – Transport Group. |
Senior Officer Chris Henderson, Group Manager Waste and Environmental Services
Governance Support Officer Lauren McDonald
1 Opening
Paul Pope welcomed members and advised that a reflection would be taken during the meeting at 11:00am to mark Armistice Day.
Lox Kellas spoke in remembrance of Armistice Day with a tribute to Trooper Fred Naylor of the Otago Mounted Rifles.
2 Public Forum
Karen Beattie spoke to the meeting on her role as Emergency Management Advisor Civil Defence. She advised of an online community resource tool and confirmed that she would provide detail for inclusion in the peninsula community newsletters. Ms Beattie responded to questions from the Board.
Roy Roker from the Macandrew Bay Boating Club spoke of the club’s concerns for the speed of cyclists through the club’s car park area and the need for signage for the safety of pedestrians and boating club members. He advised the club had placed basic signage up in the carpark area on club events days requesting cyclists dismount and walk through the carpark area.
3 Apologies |
Moved (Lox Kellas/Cr Andrew Whiley): That the Board: Accept the apology of Graham McArthur and the apology for lateness from Hoani Langsbury. Motion carried |
4 Confirmation of agenda |
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Paul Pope advised that the agenda be altered to take Item 7 – Transport Matters later in the meeting.
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Moved (Chairperson Paul Pope/Cr Andrew Whiley): That the Board:
Confirms the agenda with the following alteration, that Item 7 – Transport Matters be taken following Item 10 – Community Plan 2020-2021.
Motion carried |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Members were also requested to advise of any board appointments to local groups or projects and any appointments as a liaison member representing the Community Board.
Board representation for community project or groups were reaffirmed as:
Keep Dunedin Beautiful Committee - Graham McArthur
Wellers Rock and Wellers Jetty project - Hoani Langsbury
Harwood Hall liaison - Cheryl Neill
Portobello Hall liaison - Paul Pope
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Moved (Paul Pope/Edna Stevenson): That the Board:
a) Amends the Elected Members' Interest Register and b) Amends the proposed management plan for Elected Members' Interests. Motion carried |
6 Confirmation of Minutes
6.1 Otago Peninsula Community Board meeting - 14 October 2021 |
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Moved (Paul Pope/Edna Stevenson):
That the Board:
Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 14 October 2021 as a correct record. Motion carried (OPCB/2021/045) |
Part A Reports
8 Meeting Schedule 2022 |
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The 2022 meeting schedule was advised as 3 February; 24 March; 2 June; 28 July, with the inaugural meeting of the 2022-2025 triennium to be held on 2 November 2022. |
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Moved (Paul Pope/Cheryl Neill): That the Board:
Approves the Otago Peninsula Community Board meeting schedule for 2022. Motion carried (OPCB/2021/046) |
9 Governance Support Officer's Report |
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The report provided an update of activities relevant to the Board area. |
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Moved (Paul Pope/Edna Stevenson): That the Board:
a) Notes the Governance Support Officer’s Report. b) Agrees to hold the scholarship grant of $300.00 for Taylor McLean until the end of the 2021-2022 financial year for release for a Board approved event. c) Agrees that no submission to The Keeping of Animals (excluding Dogs) and Birds Bylaw Review will be made by the Board. Motion carried (OPCB/2021/047) |
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10 Community Plan 2020-2021 |
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Discussion was held on the proposed additions and alterations to the Board’s Community Plan for inclusion in the 2022/23 Annual Plan funding submissions such as: Tidewater Drive subsidence issues, Harington Point road widening work, Macandrew Bay beach pathway development and Allans Beach Road footpaths.
Members were asked to review the Community Board’s Community Plan project priorities for discussion ahead of the 2022/23 Annual Plan meetings.
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Moved (Lox Kellas/Edna Stevenson): That the Board: Agrees that the Macandrew Bay Beach pathway development be included in the Otago Peninsula Community Board’s Community Plan for the 2022/2023 Annual Plan submissions.
Motion carried (OPCB/2021/048) |
7 Transport matters |
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Nick Watt, Project Manager – Peninsula Connection Programme Management Office, Ben Hogan, Transport Delivery Manager and Kim Everett, Engagement and Communications Advisor – Transport Group provided updates on section work at Broad Bay and Portobello as part of the peninsula connection project. |
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Discussion was held on the concern raised by Roy Roker, President of the Macandrew Bay during Public Forum for club members’ safety in the carpark area of the yacht club with the number and speed of cyclists coming through the area.
Board members agreed to assist funding for signage to be erected at the Club carpark entrances, to encourage walking through the carpark area and the beach to the next section of the shared pathway. Roy Roker to work in liaison with the DCC communications team for the signage details.
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Moved (Paul Pope/Edna Stevenson): That the Board: Grants up to $500 to produce safety signage at the Macandrew Bay Boating Club carpark to promote reduced cycle speed and safe pedestrian access.
Motion carried (OPCB/2021/049)
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Ben Hogan, Transport Delivery Manager provided an update on maintenance works on the peninsula including progress of completion of safety fencing on Marine Parade, road repairs by Fletcher House at Broad Bay due to a sink hole and the artworks to be selected for the new bus shelters at Broad Bay. He responded to questions from the Board.
Mr Hogan confirmed that the affected Marine Parade residents and the Board would be provided communication on the resolution being sought with the contractor for the safety fencing.
Hoani Langsbury arrived at the meeting at 11:32 am. |
11 Board Updates |
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Board members provided verbal updates on the following activities: · Te Rauone Reserve – work on the groynes progressing well. The Reserve Subcommittee have met to develop concept designs for the playground. · Sealion fence install at Hoopers Inlet is aimed for February 2022. · Wellers Rock Jetty upgrade – site visit completed · Harington Point motels subdivision – concerns raised on the consent process as the area is of significant archaeological and cultural value · Harwood domain – concerns raised on the use of the domain by freedom campers and the need for signage |
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Paul Pope to write to staff requesting information on the consent process for the Harington Point subdivision.
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Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board:
Notes the Board Updates. Motion carried |
12 Councillor's Update |
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Councillor Andrew Whiley provided an update on matters of interest to the Board, including Council’s adoption of the Speed Limits Review for Amendments 10 and 11. He commented that the only speed change on the Peninsula was for the Pukehiki township to 40km/hour.
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Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board:
Notes the report from Cr Whiley. Motion carried |
13 Chairperson's Report |
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A verbal update was provided by the Chairperson at the meeting, including: · Portobello playground – staff have resolved the drainage issues · Sand mining at Tomahawk – discussion held on the interpretation of the Otago Regional Council’s consent · Letter of congratulations from the Board to Norcombe Barker for the recent 150th Larnach Castle celebrations.
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Moved (Chairperson Paul Pope/Cr Andrew Whiley): That the Board:
Notes the update from the Chairperson. Motion carried |
14 Items for Consideration by the Chairperson |
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There were no items for consideration by the Chairperson. |
The meeting concluded at 12:01 pm.
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CHAIRPERSON
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Otago Peninsula Community Board 3 February 2022 |
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.
Members are asked to review the OPCB Community Plan for any proposed additions or alterations to be raised at the meeting.
Attachments
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Otago Peninsula Community Board 3 February 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:
· Project Fund
· New Shared Path Behaviour Markings
· Roadwork Schedule
· Currently Being Consulted
That the Board: a) Notes the Governance Support Officer’s Report.
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pROJECT fund
2 The following is the expenditure for this financial year (2021-2022):
Meeting Date |
Amount |
Recipient/Purpose |
24 June 2021 |
$500.00 |
For a commemorative plaque for Mayor Dave Cull to be placed at Challis. |
24 June 2021 |
$838.00 |
To the Portobello Community Inc towards the Portobello Pump Track project. |
16 September 2021 |
$300.00 |
Scholarship for Taylor McLean for support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding. |
16 September 2021 |
$300.00 |
Scholarship for Liam Donovan for in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021. |
16 September 2021 |
$30.00 |
For the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year. |
14 October 2021 |
$1,000.00 |
Broad Bay Boating Club for rebuild project. Purchase of a “pile” for the rebuild. |
11 November 2021 |
$500.00 |
Safety signage at the Macandrew Bay Boating Club carpark |
Total spent to 14/10/2021
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$3,468.00 |
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Balance held |
$6,532.00 |
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New Shared Path Behaviour Markings
3 Waka Kotahi NZ Transport Agency has introduced new surface markings (similar to road markings) for shared paths. These have been developed in response to concerns regarding conflicts between path users, and they are to inform path users about expected behaviours.
4 There are eight markings that can be used: Give Space; Keep Left; No Passing Lines; Slow; Slow Zone (for activity areas); Alert When Passing; Keep Dogs Close; and Move to Side When Stopped. More information about these can be found on the Waka Kotahi NZ Transport Agency’s website https://www.nzta.govt.nz/resources/path-behaviour-markings
5 Dunedin City Council are trialling the markings on the harbourside shared paths, and staff have requested feedback from the Board on the proposed locations https://dunedin.maps.arcgis.com/home/item.html?id=189e950229974c748a7f15639538c537 (Attachment A)
Roadworks Schedule
6 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
· Currently Being Consulted on by Dunedin City Council
7 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:
Open Spaces Plan
https://www.dunedin.govt.nz/community-facilities/parks-and-reserves/open-spaces-plan
Strath Taieri Key Vehicle and Pedestrian Routs (Earthquake-Prone Buildings)
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz.
For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Shared Path Markings |
23 |
SUMMARY OF CONSIDERATIONS |
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known implications for Māori. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
Otago Peninsula Community Board 3 February 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on activities including:
- Keep Dunedin Beautiful
- Peninsula Roads
- Community Meetings
- Civil Defence/Community Response Planning
- Te Rauone Reserve (including Playground subcommittee)
- Sealion fence
That the Board: a) Notes the Board Updates.
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Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Otago Peninsula Community Board 3 February 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
A verbal update will be provided by the Chairperson at the meeting, including:
· Otakou Planning Matters
· Schedule for Connection Project
· State of Broad Bay Beach
· Road Repairs
· Annual Plan Consultation
· Community Meetings
· Allans Beach Road Petition
· Covid Preparedness
· Power Outages
That the Board: a) Notes the update from the Chairperson.
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
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Otago Peninsula Community Board 3 February 2022 |
Councillor's Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Andrew Whiley will provide an update on matters of interest to the Board.
That the Board: a) Notes the report from Cr Whiley.
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Signatories
Author: |
Lauren McDonald - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.