Agenda of Saddle Hill Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 17 February 2022

Time: 1.00 pm

Venue: via Zoom audio visual link

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

Senior Officer Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/x0-it7o4cQs

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

17 February 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 Saddle Hill Community Board meeting - 18 November 2021 8

Part A Reports (Saddle Hill Community Board has power to decide these matters)

6 School Bus Service 14

7 Governance Support Officer's Report 17

8 Board Updates 21

9 Chairperson's Report 22

10 Councillor Update 24

11 Items for Consideration by the Chair

Any items for consideration by the Chair.

Saddle Hill Community Board

17 February 2022

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Village Green Café, Sunnyvale Sports Complex, Sunnyvale, Dunedin on Thursday 18 November 2021, commencing at 2.30 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager, Property Services)

Governance Support Officer Lynne Adamson

1 Public Forum

1.1 Public Forum - Funding Application

Rosie Davison spoke in support of her funding application.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 21 October 2021

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Confirms the minutes of the Saddle Hill Community Board meeting held on 21 October 2021 as a correct record.

Motion carried

Part A Reports

6 Funding Application
	Leanne Stenhouse withdrew from consideration of this item. The Board considered a funding application from Rosie Davison for a $1,000.00 towards her attendance at a 10 day Youth Development Course on the Spirit of Adventure. The application was considered under the criteria used for the Youth Ambassador Award scheme.
	Moved (Keith McFadyen/Cr Jules Radich): That the Board: a) Approves the funding application from Rosie Davison for $500.00 assistance towards the 10 day Youth Development Course on the Spirit of Adventure. b) Agrees that the conditions of the Youth Ambassador Award would apply. Motion carried (SHCB/2021/020)
7 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board’s area including: a) Discretionary Fund b) 2022/23 Annual Plan c) Updates from Council departments
	Moved (Scott Weatherall/Paul Weir): That the Board: a) Notes the Governance Support Officer’s Report; b) Ratifies the Saddle Hill Community Board’s submission to Resource Consent application RM 20.280, Smooth Hill. Motion carried (SHCB/2021/021)

8 Meeting Schedule

A schedule of meetings for 2022 was presented for consideration. Following discussion it was agreed that the meeting dates would adopted with slight changes as follows:

· Thursday 17 February 2022

· Thursday 31 March 2022

· Thursday 16 June 2022

· Thursday 11 August 2022

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Approves the updated meeting schedule for 2022.

Motion carried (SHCB/2021/022)

9 Board Updates
	Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included: Keep Dunedin Beautiful Christina McBratney provided an update on the activities of Keep Dunedin Beautiful. She advised that Chorus had approved the painting of the chorus box at the corner of Brighton and Jeffcoates Roads. The Board agreed on the artists and design and provision up to $300 of paint which included anti-graffiti paint for the project. Delta Drive Basketball Court Project Scott Weatherall commented on a recent update on installation of half basketball courts and queried why Delta Drive had not been included.
	Moved (Christina McBratney/Paul Weir): That the Board: a) Approves up to $300 from the discretionary fund for the purchase of paint from Resene Paints for the chorus box project. Motion carried (SHCB/2021/023)
	Moved (Scott Weatherall/ Keith McFadyen): That the Board: b) Notes the Board updates. Motion carried

10 Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on the following items of interest:

· Otago Community Trust funding application

· Smooth Hill Submission

· Laybys – Brighton-Taieri Beach Road

· Christmas on the Domain – this event has been cancelled

· Brighton Domain - Safety Signs

· Otokia Creek – the ORC had installed warning signs over toxicity.

· Brighton Camp – this had been sold and long term tenants were required to leave by the end of February 2022.

· Community Housing, Cole Street, Brighton – there were approximately six units due to be built on the site within three years. The Board requested these be prioritised to help with tenants impacted by the closure of the Brighton Camp.

· Brighton Gala Day – this would be held on 23 January 2022.

The Chair thanked departing staff members, Tom Dyer and in particular acknowledged the work involved with the challenges of the Ocean View drainage. He then thanked David Bainbridge-Zafar for all his work supporting the Board and acknowledged gratitude for always following up on issues and reporting back to the Board.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

Notes the Chairperson’s update.

Motion carried

11 Councillor Update

Councillor Jules Radich provided an update on items of interest which included:

· Speed Limit Bylaw

· Representation Review

· Three Waters

· Library Fines

· Community Housing

· Waipori Fund

· Taieri Mouth Multisport event held on Sunday 14 November 2021 – Cr Radich extended gratitude for the excellent organisation which led to a well run event and fun day out.

· Covid Update and the upcoming traffic light system.

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

Notes the update from Cr Radich.

Motion carried

11a END OF YEAR WRAP UP

The Chair (Scott Weatherall) and members then shared their highlights on Board achievements completed or undertaken throughout the year.

Mr Weatherall thanked the Board for their contribution and work throughout the year.

12 Items for Consideration by the Chair

There were no items notified for consideration by the Chair.

The meeting concluded at 3.25 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

17 February 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

a) Discretionary Fund

b) Parks and Reserves Update

c) 3 Waters Update

d) Transport Update

e) Road Naming

f) Roadworks Schedule

RECOMMENDATIONS

That the Board:

Notes the Governance Support Officer’s Report.

Discretionary Fund

2 There is $2,422.29 remaining in the Discretionary Fund noting that there is $5,000.00 allocated towards the Delta Drive Basketball Court project should it proceed. The spending to date is as follows:

Meeting Date	Recipient	Purpose	Amount
12/8/2021	Island Park Golf Club	Upgrade of Lighting for clubrooms	$1,000.00
	Dunedin City Council	Delta Drive Basketball Court (should the project proceed)	$5,000.00
21/10/2021	Ōtokia Creek and Marsh Habitat Trust	Planting Natives on the marks	$1,000.00
18/11/2021	Rosie Davison	Spirit of Adventure	$1,000.00
18/11/2021	Resene Paints	Board project – painting chorus box	$77.71
Total Proposed Spend			$7,577.71
Remaining Spending available			$2,422.29

Updates

Parks and Reserves Update

3 Picnic Tables, Ocean View and Kaikorai Estuary Reserve – the construction of the tables has been held up and will be installed as soon as they are built.

3 Waters Update

4 Brighton Road Watercourse, Ocean View – the watercourse has been assessed and prioritised as 10^th on the priority list. Currently the top five sites are being actively addressed therefore it is estimated that further action on this site is at least 12 months away.

Transport Update

Taieri Mouth Road issues

5 Overhanging Flaxes - A crew will address the worst of the overhanging flaxes by the end of February. Staff are looking at machinery that can hard cut back flax and anticipate a trial being undertaken as soon as possible.

6 Lay by upgrades – The main work has been completed with a couple of spots still needing the metal. Staff will work with the chair regarding any review of laybys.

7 Coastal Erosion – urgent coastal erosion sites have been completed, with others that will be addressed in the future.

8 Blackhead Road – There has been asphalt overlay work undertaken on Blackhead Road and a reseal scheduled to be undertaken near the quarry within the next few months. The temporary speed limit has been installed at the Blackhead Quarry corner due to some concerns with the surfacing. The reduced speed limit will remain in place until the corner is resurfaced.

Road Naming

9 A report will be presented to the 14 February 2022 meeting of the Infrastructure Services Committee advising of a road naming request for a development on Blackhead Road. The agenda can be viewed on the following link: https://infocouncil.dunedin.govt.nz/Open/2022/02/ISC_20220214_AGN_1812_AT.PDF

Roadworks Schedule

10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Saddle Hill Community Board

17 February 2022

Chairperson's Report

Department: Civic

EXECUTIVE SUMMARY

1 The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board including:

- Brighton Caravan Park Residents

- Otokia Creek Trust onsite visit

- Brighton Gala Day

- Meeting with Andy Mackenzie Everett from Civil Defence around specific site challenges in our area

- Taieri Mouth Road Laybys

- Annual Plan submission – for discussion

2 A massive thank you to Leanne Stenhouse for all the work she has been doing in regards to the School Bus challenges.

3 Recently the Star newspaper asked a couple of questions and I provided the answers as below:

a) The projects and board activities that you were most pleased/proud about from 2021:

- To be a positive and cohesive team working for the betterment of the community, our Board work together without their personal agendas and for that I’m very proud of the work we do on behalf of our communities.

- To advocate for the Resource Consent Hearing of the Proposed Landfill to be an open and transparent process.

- The resurfacing of the Skate Park at Fairplay Street.

- We are really pleased to see the work carried out in stabilising the transportation network along Taieri Mouth Road from Coastal Erosion.

- The ongoing advocacy of maintaining the essential needs of the community – timely repairs of potholes, roadside vegetation and safety improvements.

b) The main priorities for the Board in the year ahead:

- Continue to be strong and positive advocates for the SHCB area.

- Continue to advocate on behalf and with the Community at the Resource Consent Hearing of the proposed Landfill at Smooth Hill.

- Continue with fundraising and leadership in the development of a half sized basketball court at the Delta Drive park in Waldronville.

- To support our communities when and as required.

RECOMMENDATIONS

That the Board:

Notes the Chairperson’s update.

Attachments

There are no attachments for this report.

	Title	Page
⇩a	Register of Interest	6

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 18 November 2021	9

	Title	Page
⇩a	ORC School Bus letter	15