Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:
Date: Thursday 3 February 2022
Time: 5.00 pm
Venue: Via Audio Visual Link
Sandy Graham
Chief Executive Officer
Strath Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
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David Frew |
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Leeann McLew |
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Robin Thomas |
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Cr Mike Lord |
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Senior Officer Jeanine Benson, Group Manager Transport
Governance Support Officer Jennifer Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Strath Taieri Community Board 3 February 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Strath Taieri Community Board meeting - 11 November 2021 9
Part A Reports (Strath Taieri Community Board has power to decide these matters)
6 Earth Quake-Prone Buildings 14
7 Transportation Update 15
8 Governance Support Officers Report 16
9 Chairperson's Report 19
10 Council Activities 20
11 Notification of Items for Consideration by the Chairperson 21
Strath Taieri Community Board 3 February 2022 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Strath Taieri Community Board 3 February 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Strath Taieri Community Board 3 February 2022 |
Strath Taieri Community Board meeting - 11 November 2021
That the Board: a) Confirms the minutes of the Strath Taieri Community Board meeting held on 11 November 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Strath Taieri Community Board meeting held on 11 November 2021 |
10 |
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Strath Taieri Community Board 3 February 2022 |
Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 11 November 2021, commencing at 5.00 pm
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Mark O'Neill |
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Members |
Blair Dale |
David Frew |
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Cr Mike Lord |
Leeann McLew |
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Robin Thomas |
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Governance Support Officer Lauren McDonald
1 Public Forum
1.1 Public Forum - Update on Community Garden
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Cynthia Flanagan provide an update on the completion of the Tunnel House project in the Community Garden. She thanked the board for their financial support of the project. |
The Board expressed their appreciation of the work being done at the community garden. |
1.2 Public Forum - Middlemarch Swimming Club
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James Hall, President of the Middlemarch Swimming Club spoke to the club’s funding application. He advised the instalment of electronic controls and sensors would reduce running costs and simplify the monitoring and management of the pool. |
2 Apologies |
There were no apologies given. |
3 Confirmation of agenda |
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Moved (Barry Williams/David Frew): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Robin Thomas declared he was a member of the Strath Taieri Lions Club
Barry Williams and Leeann McLew both members of the Middlemarch Pool Committee
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Moved (Cr Mike Lord/David Frew): That the Board:
a) Amends the Elected Members' Interest Register b) Amends the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 30 September 2021 |
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Moved (David Frew/Leeann McLew): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 30 September 2021 as a correct record. Motion carried |
Part A Reports
6 Project Fund |
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An application was received from the Middlemarch Swimming Club seeking funding of $2,500 towards the final instalment of electronics and sensors as part of pool heating project. |
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Barry Williams and Leeann McLew declared a conflict of interest as members of the Middlemarch Pool Committee.
Robin Thomas assumed the Chair for the item.
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Moved (Cr Mike Lord/Robin Thomas): That the Board:
a) Approves the application funding request of $2,500 from the Middlemarch Swimming Club. b) Notes the project completion form from Grocotts Organic Garden Middlemarch. Motion carried (STCB/2021/009) |
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Barry Williams resumed as Chair. |
7 Middlemarch Flooding - March Creek |
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Robin Thomas spoke to the item and asked that the Otago Regional Council (ORC) provide to the Board the reports they verbally offered on the flood mitigation for March Creek at a previous meeting.
Barry Williams advised he would write on behalf of the Board to the ORC to seek provision of the formal reports. |
8 Governance Support Officers Report |
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The report informed the Board of activities relevant to the Board area including: · Project Fund balance of $10,000 as at 11 November 2021. · March Creek – Noted that staff will workshop with the Board in early 2022. · Station Master’s House – The Board requested information be provided by staff on the ownership of the railway buildings, including the goods shed and auxiliary buildings. · 2022/23 Annual Plan – Discussion to be held to update the STCB Community Plan ahead of the Annual Plan meetings. |
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Moved (Cr Mike Lord/Robin Thomas): That the Board:
a) Notes the Governance Support Officers Report. b) Agrees not to make submission on the Keeping of Animals (Excluding Dogs) Bylaw. Motion carried (STCB/2021/010) |
9 Meeting Schedule |
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Moved (David Frew/Leeann McLew): That the Board:
a) Approves the Strath Taieri Community Board’s meeting schedule for 2022. Motion carried (STCB/2021/011) |
10 Chairperson's Report |
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Barry Williams provided a verbal update on matters of interest to the Board including: · Oiling of rural roads after grading work complete. The Board requested staff provide a copy of the maintenance schedules and map locations used by contractors for grass mowing, grading and oiling of rural roads. · EV Charger - The Board would like to see the area sealed around the EV charger and an update on the “No Parking” signs to be placed in this area. · Taieri Railway – The Board sought an update on the work being undertaken. · Gravel extraction – Barry Williams to follow up with ORC on the status of an open consent for the Middlemarch community, as discussed with ORC in 2016.
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Moved (Robin Thomas/Barry Williams): That the Board: Send a letter of thanks to Tom Dyer for his support and hard work in relation to 3 Waters.
Motion carried
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Moved (Barry Williams/Cr Mike Lord): That the Board: Note the Chairperson’s update Motion carried |
11 Council Activities |
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Cr Lord provided a verbal update on the Central Government’s mandated 3 Waters Reform. He confirmed Council’s adoption of the Representation Review and that library fines were to be wiped by Council for overdue books.
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Moved (Barry Williams/David Frew): That the Board:
Note the Councillor’s update.
Motion carried |
12 Notification of Items for Consideration by the Chairperson |
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There were no items for consideration requested. |
The meeting concluded at 6:00pm.
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CHAIRPERSON
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Strath Taieri Community Board 3 February 2022 |
Paul Henderson (Building Solutions Manager) and Peter Brookland (Compliance Officer) will be inattendance to discuss consultation on the Earthquake Prone Buildings.
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Strath Taieri Community Board 3 February 2022 |
The Group Manager Transport, Jeanine Benson will provide an update on roading and transportation issues including road maintenance and the weed spraying programme.
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Strath Taieri Community Board 3 February 2022 |
Governance Support Officers Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:
· Project Fund
· Currently Being Consulted on by Dunedin City Council
That the Board: a) Notes the Governance Support Officers Report.
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Project Fund
2 The Board $7,500 left to allocate in the current financial year.
Meeting Date |
Amount |
Recipient |
11 November 2021 |
$2,500.00 |
Middlemarch Swimming Club |
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Total |
$2,500.00 |
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· Currently Being Consulted on by Dunedin City Council
3 The Dunedin City Council is currently consulting on the following which may be of interest to the Board and the community:
Open Spaces Plan
https://www.dunedin.govt.nz/community-facilities/parks-and-reserves/open-spaces-plan
Strath Taieri Key Vehicle and Pedestrian Routs (Earthquake-Prone Buildings)
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments
for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
There is no contribution to the Strategic Framework. |
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Māori Impact Statement There are no known impacts for tangata whenua. |
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Sustainability There are no implications for sustainability. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There is no known conflict of interest. |
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Community Boards The report provides information on activities in or relevant to the Board area. |
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Strath Taieri Community Board 3 February 2022 |
The Chairperson will provide an update matters of interest.
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Strath Taieri Community Board 3 February 2022 |
Cr Mike Lord will provide an update on matters of interest.