Agenda of Maori Participation Working Party

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Maori Participation Working Party will be held on:

Date: Wednesday 16 March 2022

Time: 4:00pm

Venue: via Audio Visual Link
Civic Centre, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Māori Participation Working Party

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Mayor Aaron Hawkins
Deputy Chairperson	Edward Ellison
Members	Cr David Benson-Pope	Matapura Ellison
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O'Malley
	Cr Chris Staynes	Paulette Tamati-Elliffe
	Vicky Totoro	Jeanette Wikaira
	Tania Williams	Emma Wyeth

Senior Officer Sandy Graham, Chief Executive Officer

Governance Manager Clare Sullivan

Clare Sullivan

Governance Manager

Telephone: 03 477 4000

Clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Maori Participation Working Party

16 March 2022

ITEM TABLE OF CONTENTS PAGE

1 Welcome 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 12

5.1 Māori Participation Working Party meeting - 17 November 2021 12

Reports

6 Forward Work Programme 16

Part B Reports (Committee has power to recommend only on these items)

7 Māori Development Update Report 18

8 Hapori Māori and Pasifika Innovation Fund Update Report 21

Maori Participation Working Party

16 March 2022

Māori Participation Working Party

MINUTES

Minutes of an ordinary meeting of the Māori Participation Working Party held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 17 November 2021, commencing at 4:30 p.m.

PRESENT

Chairperson	Mayor Aaron Hawkins
Deputy Chairperson	Edward Ellison
Members	Cr David Benson-Pope	Suzanne Ellison - alternate (via audio-visual link)
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O'Malley	Cr Chris Staynes
	Katharina Ruckstuhl
	Jeanette Wikaira	Sandy Graham

IN ATTENDANCE

Cr Rachel Elder

Governance Support Officer Clare Sullivan, Governance Manager

1 opening

The meeting opened with a karakia by Edward Ellison.

2 Apologies
Apologies were received from Matapura Ellison, Paulette Tamati-Elliffe, Vicki Totoro and Cr Mike Lord.
Moved (Mayor Aaron Hawkins/Cr Jim O'Malley): That the Working Party: Accepts the apologies received from Matapura Ellison Paulette Tamait-Elliffe, Vicky Totoro and Cr Mike Lord. Motion carried
3 Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Working Party: Confirms the agenda without alteration. Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Edward Ellison advised he was no longer the Presiding Member of Oranga Marae, Lotteries New Zealand. He advised new memberships as: Interim Oversight Group to the Biodiversity Strategy document; LWRP Governance Group at the Otago Regional Council and Director of the Remarkable Station Land Trust.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

a) Amends the Interest Register.

Motion carried

5 Confirmation of Minutes

5.1 Maori Participation Working Party meeting - 12 August 2021

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party

Confirms the minutes of the Maori Participation Working Party meeting held on

12 August 2021 as a correct record.

Motion carried

Part A Reports

6 Maori Development Update Report

A report provided updates on priority Māori development activities initiated throughout 2021. Ms Wikaira spoke to the report and answered questions.

Actions:

Māori Participation Working Party Review

The next steps should include a workshop for Councillors on the draft Terms of Reference and Memorandum of Understanding once feedback is received from Rūnaka. Staff will prepare a report to Council in August 2022.

Māori Partnerships Project

Staff will look at a process for aligning reporting on priority operational projects and engagement with Council processes.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Working Party:

Notes the Māori Development Update Report

Motion carried

7 Meeting Schedule 2022
	Members considered the schedule of meetings for 2022. Staff will consider further dates that may suit members especially for the March meeting and report back.

Edward Ellison closed the meeting with a karakia

The meeting was declared closed at 5.55 pm.

..............................................

CHAIRPERSON

Maori Participation Working Party

16 March 2022

Part B Reports

Maori Development Update Report

Department: Executive Leadership Team

EXECUTIVE SUMMARY

1 The purpose of this report is to provide a high level update on Māori development activities.

RECOMMENDATIONS

That the Committee:

a) Notes the Māori Development Update Report.

BACKGROUND

2 The Māori development work programme has taken shape and focus over 2021 and has continued to develop in this first quarter of 2022. Increased capacity across the Māori, Partnerships and Policy Directorate is providing capability to develop Treaty responsiveness across the organisation.

DISCUSSION

Rūnaka representation

3 Rūnaka representatives for Council committees have now been appointed to their positions. An induction programme was held in January and Rūnaka members attended their first Committee meetings in February.

4 Next steps: Following this first Committee round, staff have had discussions with Rūnaka members and will work alongside members to develop a broader understanding of Council and the forward work programme of each of the committees.

MPWP Review

5 At the August 12 MPWP meeting it was proposed that the name “Mana ki te Mana” be used as a working title for MPWP. It was also agreed that the MPWP Terms of Reference (ToR) would be reviewed, and a ToR work plan developed. A newly proposed timeframe and next steps was agreed to at the November 17, 2021 meeting of the MPWP. This is outlined again in the table below:

Timeframe	Activity	Update
January-March 2022	Review the current MPWP ToR and MoU to create two draft working documents. Ensure the two draft working documents are aligned with the Aukaha-DCC Partnership Agreement.	In progress
March-May 2022	The draft ToR and MoU are considered by MPWP.
May–June 2022	The draft ToR and MoU are considered by Kā Rūnaka.
August 2022	The draft ToR and MoU are agreed by the MPWP.
September 2022	The draft ToR and MoU are approved by Council.

Māori Strategic Framework

6 The development of a Māori Strategic Framework (MSF) is progressing. In February 2022, the first of a series of mana whenua led hui were held to develop a set of high level aspirations and values that will underpin the MSF and the thriving cities model.

7 Next steps Continue with mana whenua aspirations and values hui. Begin the development of a draft MSF that measures progress in Māori wellbeing by using a Te Ao Māori/Māori values approach. Such an approach will map Māori values across the four well-being domains - social, cultural, environmental and economic.

Tu Kotahi – Māori Cultural Capability Plan

8 The development of Tu Kotahi, DCC’s Māori Cultural Capability Plan is progressing. A survey was conducted late last year across all of DCC staff. Analysis of the survey was undertaken, and a plan was developed that proposed a number of initiatives.

9 The first of these initiatives has been developed. An internal site is now ready to launch. This site provides a suite of cultural development tools for staff. The site provides a range of information for staff including introductory cultural information, and also starts to address internal systems to manage engagement processes with mana whenua.

10 Next steps: Continue to develop longer term embedded initiatives such as a Cultural Capability programme that delivers a range of workshops for the organisation. Development of a Māori Cultural Capability programme that includes a mihi whakatau to welcome new staff through to Te Reo, Tikanga, Te Ao Māori and Treaty of Waitangi workshops.

Tu Hono – Māori Engagement Plan

11 The development of Tu Hono, DCC’s Māori Engagement Plan is progressing. Tu Hono is a key component that will guide the DCC’s Māori partnership approach. Internal systems to prioritise and manage operational engagement with mana whenua have been developed as part of the internal suite of tools described above.

12 Next steps: Continue to develop Tu Hono to support staff in their engagement practices and processes. Tu Hono – Māori Engagement Staff Guide is currently in development.

Māori Partnership Projects

13 The DCC’s Māori Partnership work programme is being led by the Kaihautū. This work has involved developing a full understanding of the various projects across the DCC that have mana whenua engagement requirements and assessing each of these projects to determine priority needs. An updated version of current Māori Partnership projects is provided.

Signatories

Author:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)
Authoriser:	Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

Maori Participation Working Party

16 March 2022

Hapori Maori and Pasifika Innovation Fund Update Report

Department: Executive Leadership Team

EXECUTIVE SUMMARY

1 In January 2022, the Dunedin City Council (DCC) hosted a hui with Māori and Pāsifika community representatives. The purpose of the hui was to seek feedback and suggestions about the Hāpori Māori and Pāsifika Innovation Fund (the Fund) from community representatives.

2 Community representatives discussed the Fund’s overall purpose, criteria, name, application, evaluation, and response process. This report summarises the discussion and key recommendations identified in the hui and outlines next steps in the development of this work.

RECOMMENDATIONS

That the Committee:

a) Notes the Hāpori Māori and Pāsifika Innovation Fund report.

BACKGROUND

3 In 2020, the DCC and Otago Community Trust (OCT) partnered to fund Māori and Pasifika communities in response to COVID-19. The Funds were to address the hardship that Māori and Pacific communities were experiencing.

4 In 2021, Council resolved to continue with the Māori and Pāsifika Fund; $120k for the Hāpori Māori Fund and $60k for the Pāsifika Innovation Fund. The DCC and OCT agreed to allocate 50% of the funds each.

5 In 2020/2021 the Pasifika Innovation Fund was over-subscribed, in contrast to the Hāpori Māori Fund which was undersubscribed. Following this it was recommended by the funding panels that a hui with community was needed to refine the purpose of the Fund and to determine if the process for administering and distributing the funding was appropriate.

6 A hui was held on 24 January 2022 via a Zoom workshop with representatives from Māori and Pasifika communities. Trustees from the OCT also attended, and the hui was facilitated by two independent facilitators. DCC staff did not participate in the workshops, to ensure community representatives could speak freely.

7 The following recommendations were agreed upon by each group:

Hāpori Māori Fund recommendations

a) The purpose of the Fund is updated to ‘support Māori Development and Resilience through empowering Māori business, social and creative sectors’

b) To remove restrictions to eligibility and allow private businesses or individuals to apply

c) To fully digitise the application process and to encourage kānohi ki te kānohi presentations to the panel by applicants if appropriate

d) To improve the application process by making it easier for applicants. This could include having the fund open all year-round, increasing accessibility and time to complete the application process. A funding panel could meet a minimum of three or four times a year dependent on demand

e) The Fund to include large grants however grants over $15K could be subject to more stringent criteria yet to be determined

f) The fund to include mentors to work alongside applicants throughout the funding relationship if this was needed by applicants.

g) The role of mentors could also be extended to work alongside groups supporting their processes and evaluation throughout their projects.

h) If a committee panel model remains, the panel should be a governing panel represented by Ōtakou Rūnaka, Kāti Huirapa ki Puketeraki Rūnaka, Araiteuru Marae, and Māori representation from OCT and DCC. The community panel members will be remunerated for their time and reimbursed for any direct costs.

Pasifika Innovation Fund recommendations

a) That the Pāsifika Innovation Fund is used to support areas traditionally under-funded or currently not funded at all such as Pāsifika youth, creative entities or projects, and business innovation were identified as key areas of focus within the community.

b) The fund to include mentors to work alongside applicants throughout the funding relationship if this was needed by applicants.

c) Specific funding challenges/issues were noted by Pāsifika community representatives, with a strong request for the DCC/OCT to address these issues in developing the Pāsifika Innovation Fund in the future. This includes addressing difficult to manage funding application processes and part-funding projects.

d) The group was responsive to the suggestion to develop the fund in stages alongside the community and was satisfied with the name of the fund and its focus on innovation.

DISCUSSION

8 Korero from the hui, particularly from the Pāsifika community, highlighted the opportunity to rethink the Fund’s purpose and methodology and this will impact on how the Fund is managed and distributed. For example, questions were raised by the community if the DCC will maintain the current competitive funding model, or if other options can be explored such as providing Marae or third parties the funding to distribute to their respective communities on the Fund’s behalf.

9 It is clear from the feedback that both Māori and Pasifika communities are supportive to explore other funding models and methodologies. Regular hui with Māori and Pasifika community representatives will be planned as these funds develop over time.

10 Both funds need time to develop in a way that is appropriate alongside their respective communities. Given that the 21/22 funding must be allocated by 31 May 2022, it is planned that the fund is awarded this financial year by using a simple application process. The details of how this will occur is outlined below:

11 Stage One – Hāpori Māori Fund, March – June 2022

a) DCC staff implement the key recommendations by community representatives, such as removing restrictions, updating the criteria and streamlining the application process.

b) DCC staff update the public information page and application form and establish a key contact for enquiries.

c) DCC staff establish an interim Hāpori grant committee (membership as per the recommendations) to allocate the granting of funds to successful applicants this financial year.

12 Stage Two - Hāpori Māori Fund, July – October 2022

d) On conclusion of the 21/22 financial year, DCC staff develop a new work programme to implement further recommendations. An additional hui with Māori community representatives to strengthen the new approach will be facilitated.

e) DCC staff work with the panel and other community representatives to finalise the recommended approach, methodology, and criteria of the Fund. Other recommendations such as multi-year funding, mentoring applicants and implementing a strategic approach to funding decisions will be explored.

f) An update report will be presented to the MPWP in September 2022.

g) The final fund is launched in October 2022.

13 Pasifika Innovation Fund 2022, March – June 2022

a) The development of the Pasifika Innovation Fund would follow a similar staged approach as above, with the following exception;

i) The Pasifika Funding Panel to include Pasifika representatives from the DCC and OCT, as well as Pasifika community representatives. It was suggested that the same community representatives from the 2021 panel are invited back to help oversee the fund in 2022. Membership of the panel would be reviewed in Stage Two.

OPTIONS

NEXT STEPS

11 Following MPWP feedback, DCC staff will meet with OCT and community representatives that attended the hui, to finalise the intended approach as outlined in this report. Staff will then begin work to administer the Funds for this financial year.

Signatories

Author:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)
Authoriser:	Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

	Title	Page
⇩a	MPWP Register of Interests - 3 March 2022	6

	Title	Page
A ⇩	Minutes of Maori Participation Working Party meeting held on 17 November 2021	13

	Title	Page
⇩a	Maori Participation Working Party - Forward Work Programme (March 2022)	17