Notice of Meeting:

I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:

 

Date:                                                    Thursday 24 March 2022

Time:                                                   10:00 am

Venue:                                                Via Audio Visual Link

The meeting will be live streamed on the Council’s YouTube page:  https://youtu.be/JKCBy6IaKj4

 

Sandy Graham

Chief Executive Officer

 

Otago Peninsula Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

Senior Officer                                               Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                  Lauren McDonald

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.McDonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Otago Peninsula Community Board

24 March 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Opening                                                                                                                                                                       4

2             Public Forum                                                                                                                                                              4

2.1       Engagement with local Peninsula schools - Annual Plan 2022-23                                             4

2.2       Peninsula Connection Project                                                                                                                 4

3             Apologies                                                                                                                                                                    4

4             Confirmation of Agenda                                                                                                                                        4

5             Declaration of Interest                                                                                                                                           5

6             Confirmation of Minutes                                                                                                                                    11

6.1       Otago Peninsula Community Board meeting - 3 February 2022                                             11     

Part A Reports (Otago Peninsula Community Board  has power to decide these matters)

7             Housing Action Plan                                                                                                                                              16

8             Community Plan 2020-2021                                                                                                                              18

9             Governance Support Officer's Report                                                                                                            19

10           Macandrew Bay Public Toilets                                                                                                                          26

11           Board Updates                                                                                                                                                        28

12           Councillor's Update                                                                                                                                              29

13           Chairperson's Report                                                                                                                                           30

14           OPCB Annual Plan submission 2022-23

Discussion to be held on the Board’s focus and priorities for submission to the 2022-23 Annual Plan.

15           Items for Consideration by the Chairperson                                                                                               31             

 

 


Otago Peninsula Community Board

24 March 2022

 

1          Opening

Paul Pope will open the meeting with a reflection.

2          Public Forum

2.1       Engagement with local Peninsula schools - Annual Plan 2022-23

Representative students from the Portobello, Broad Bay and Macandrew Bay schools, wish to address the meeting concerning ideas for consideration by the Board for their Annual Plan submission to Council.

2.2       Peninsula Connection Project

Nick Watt, Project Manager – Peninsula Connection will provide an update on the Peninsula Connection Project.

3          Apologies

An apology has been received from Hoani Langsbury.

 

That the Board:

 

Accepts the apology from Hoani Langsbury.

4          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Otago Peninsula Community Board

24 March 2022

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary. 

 

3.         Register of interests include board appointments to projects or local groups and where a member may be appointed as a liaison member representing the Board.

 

4.         A table of the agreed Otago Peninsula Community Board member responsibilities for the 2019-2022 Triennium which was agreed to at the 21 November 2019 meeting.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

OPCB Register of Interests - March 2022

7

  



Otago Peninsula Community Board

24 March 2022

 

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Otago Peninsula Community Board

24 March 2022

 

Confirmation of Minutes

Otago Peninsula Community Board meeting - 3 February 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 03 February 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Otago Peninsula Community Board meeting  held on 3 February 2022

12

 

 


Otago Peninsula Community Board

24 March 2022

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held via Audio Visual Link Thursday 3 February 2022, commencing at 10:00am.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope opened the meeting with a reflection of the ongoing adaptions by the community to living and working with Covid.

2          Public Forum

Andy Mackenzie-Everitt, Emergency Management Advisor – Dunedin introduced himself to the Board and provided an outline of the planned programme of the Civil Deference Emergency Management (CDEM) for 2022.

 

3          Apologies

There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Cheryl Neill):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Hoani Langsbury declared an interest as a member of the Dunedin Hospital Rebuild group.

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

                         Motion carried

 

6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 11 November 2021

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 11 November 2021 as a correct record.

Motion carried (OPCB/2022/001)

    

Part A Reports

7          Community Plan 2020-2021

 

Members were requested to review the Community Board Plan priorities and provide any updates to Paul Pope, for inclusion in the Board’s draft submission for discussion at the 24 March 2022 meeting.

 

8          Governance Support Officer's Report

 

The report provided an update of activities relevant to the Board area.

 

Helen Chapman, Transport Planner spoke to the proposed transport plan for the placement of new shared path behaviour markings along the length of Portobello Road and Harington Point Road. 

 

Paul Pope confirmed that feedback on the issues raised by members during discussion would be provided to Ms Chapman for further consideration by the Transport Planning team.

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

Notes the Governance Support Officer’s Report.

             Motion carried

 

9          Board Updates

 

Board members provided verbal updates on the following activities:

·    Keep Dunedin Beautiful – next scheduled meeting 14 February with a follow up on the progress of the proposed mural for the Portobello Boat Shed.

·    Peninsula Roads – roads in good condition, high use in the Back Bays area. 

·    Community Meetings – dates to be set for early March to meet with the peninsula communities to discuss the Community Plan ahead of the Annual Plan consultation to be held in March/April.

·    Te Rauone Reserve (including Playground subcommittee) – playground concept plan being compiled.

·    Sealion fence – resource consent application has been made for the landscape values at Hoopers Inlet

·    Broad Bay shared path maintenance – request information on maintenance schedule from Transport for the clearing edge of the road of gravel to assist with cycle safety.

·    Harwood reserve – follow up with Parks and Reserves on the installation of the planned signage for the reserve.

·    Potential historical information signage for causeway at Company Bay and for Otakou.    To be discussed at the March meeting for consideration as a Board initiated project.

·    Marion Street pedestrian crossing – Board to request information on the schedule for installation of the crossing from the Transport team.

·    Seaton Road/Highcliff Road intersection – ongoing safety issues at this intersection.

·    Taiaroa Head – issues with carpark being used for “burn outs” by vehicles.  Consideration is being given to install of temporary barriers in the carpark to address the issue.

 

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

 

Notes the Board Updates.

             Motion carried

 

10        Chairperson's Report

 

A verbal update was provided by the Chairperson at the meeting, including:

·    Otakou Planning Matters re Harington Point subdivision – 

·    Connection Project – schedule update of works

·    Broad Bay Beach landscaping maintenance

·    Annual Plan Consultation 

·    Allans Beach Road Petition 

 

Paul Pope acknowledged the work of DCC staff for the successful upgrade of the Glenfalloch Jetty, which has received positive feedback from the public.

 

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

Notes the update from the Chairperson.

             Motion carried

 

11        Councillor's Update

 

Cr Whiley provided an update on matters of interest to the Board.

 

Moved (Edna Stevenson/ Lox Kellas):

That the Board:

 

Notes the report from Cr Whiley.

             Motion carried

 

12        Items for Consideration by the Chairperson

 

ANZAC Day 2022 – to be included for discussion at the 24 March 2022 meeting.

Board initiated project for install of historical information on shared pathway on Portobello Road.

 

The meeting concluded at 11:16 am.

 

 

 

 

..............................................

CHAIRPERSON

    


Otago Peninsula Community Board

24 March 2022

 

Part A Reports

Housing Action Plan

 

The Housing Action Plan Advisor (Gill Brown) will be in attendance to introduce the Housing Action Plan to the Board.

Attachments

 

Title

Page

a

Housing Action Plan Overview

17

  


Otago Peninsula Community Board

24 March 2022

 

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Otago Peninsula Community Board

24 March 2022

 

Community Plan 2020-2021

 

The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.

Members are asked to review the OPCB Community Plan for any proposed additions or alterations to be raised at the meeting.

  


Otago Peninsula Community Board

24 March 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Otago Peninsula Community Board of activities relevant to the  Board area including:

·    Project Fund

·    Otago Access Radio

·    Dunedin City Council draft 2022/23 Annual Plan

·    Updates – Transport, Parks and Recreation, City Planning

RECOMMENDATIONS

That the Board:

 

a)         Notes the Governance Support Officer’s Report.

b)        Considers continuation of the Board’s participation in the OAR FM Programme.

 

pROJECT fund

2          The following is the expenditure for this financial year (2021-2022):

Meeting Date

Amount

Recipient/Purpose

24 June 2021

$500.00

For a commemorative plaque for Mayor Dave Cull to be placed at Challis.

24 June 2021

$838.00

To the Portobello Community Inc towards the Portobello Pump Track project.

16 September 2021

$300.00

Scholarship for Taylor McLean for support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding.

16 September 2021

$300.00

Scholarship for Liam Donovan for in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

16 September 2021

$30.00

For the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

14 October 2021

$1,000.00

Broad Bay Boating Club for rebuild project. Purchase of a “pile” for the rebuild.

11 November 2021

$500.00

Safety signage at the Macandrew Bay Boating Club carpark

Total spent to 10 March 2022

$3,468.00

 

Balance held

$6,532.00

 

 

Otago Access Radio

3          OAR FM have extended another invite to the Board to continue to take part in the “Round the Boards” feature segment.  The cost for participation is $79.99 for 4 sessions (to 30 June 2022) (Attachment A).

Dunedin City Council draft 2022/23 Annual Plan

4          The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-31.  This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback.  Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.

5          Council has however decided that an engagement process will still be undertaken.  With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.

6          Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally.  A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.

7          In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika.  Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:

a)         Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

b)        Proactive use of social media platforms to share digital content

c)         Proactive media releases

d)        Advertising in print media

e)        DCC Website including updating DCC’s ‘The Future of Us’ webpage

 

8          We appreciate that our Community Boards can effectively reach their local communities through their networks.  As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.

9          The community will be able to provide feedback through online processes, social media, in writing, and via emails.  The feedback period will run from 31 March to 22 April 2022.  Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022.  All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.

10        Community Boards are invited to provide feedback to Council and present their views at the hearing.


 

UPDATES

 

Transport

11        Marine Parade safety fence - a revised plan will be sent to the Community Board and residents by 25 March 2022.

13         Sea Lion fence – The Department of Conservation have installed a temporary fence. The Heritage authority has been completed (including the 15 day stand down period). A resource consent has been granted to allow install of a permanent fence.

 

14         Macandrew Bay platforms -  Transport are awaiting revised prices, installation due this financial year (2021-22).

 

15         Install of shared path safety signs - Staff are completing site visits on the Peninsula and reviewing what changes are needed, as a result of community feedback.  The contractor has been requested to develop new stencils.

 

16       2022 roadside spraying and vegetation management programme - 50% of roadside spraying of Peninsula has been completed, the rest will be done before August 2022. The vegetation clearance envelope will take place in August.

 

Parks and Recreation

17       Basketball court install at Te Rauone Reserve

The Te Rauone playground subcommittee have been working on where a playground extension may be located at Te Rauone Reserve and what type of equipment would be most suitable.  The subcommittee is keen to include a basketball hoop for the older children at the site, slightly away from the rest of the play equipment.  DCC has installed 4 basketball hoops and courts in the city over recent months and these have been well received.  There is an opportunity to secure another basketball hoop for Te Rauone and create a half court.  The playground subcommittee are currently looking at suitable locations for the court.

 

18        Update on the artwork at Tomahawk

The artist has been working through engineering issues regarding foundations.  These have been resolved and the final placement of the pou agreed. The pou are being made up at the artist’s workshop. The carving has been completed, now waiting for the corten steel elements to arrive from suppliers.  The timing of the install has been affected due to Covid-19 related supply delays.

 

19        MOU for the pump track at Portobello

The MOU has been drafted and is currently being edited by the DCC legal team and is expected to be available by the end of March 2022.

 

20       Vauxhaull jetty project - The Vauxhaull Pontoon is expected to be completed by the end of March 2022.

 

21       Gate at Tomahawk (a non lock gate as a barrier) -Otago Regional Council  have stated that the proposed location of the gate is within a zone managed by the Department of Conservation (DoC).  The Parks and Recreation team will arrange a meeting with DoC to discuss.

22        Status of the Tomahawk landscape design (former school site)

The DCC Property team have taken the lead on this project and are currently reviewing the work to date and will investigate options for housing on the portion zoned General Residential 1.  The balance to be greenspace.  Property team will prepare design options showing houses and surrounding landscape treatment.

 

Property Services

23       MacAndrew Bay Toilet update – Property Services have replaced the old urinals with more modern units.  This has resulted in a great improvement and eliminated the unpleasant smell.  In addition, the men’s and women’s toilets have been painted and grills have been put in the entrance doors to assist in air flow.  The summary of the 10 Year Plan for public toilet planning  is attached. (Attachment C)

 

Waste and Environmental Services

24       Rural rubbish collection -  The waste management tender is in the tender evaluation process

 

Roadworks Schedule

25       Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

Currently Being Consulted on by Dunedin City Council

 

26        There are no current consultations underway.

 

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz.

For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Otago Access Radio invoice

24

b

Summary of 10 Year Plan Report for Public Toilet Planning - 1 July 2021 - 30 June 2031

25

 

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 


Otago Peninsula Community Board

24 March 2022

 

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Otago Peninsula Community Board

24 March 2022

 

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Otago Peninsula Community Board

24 March 2022

 

Macandrew Bay Public Toilets

 

Discussion to be held on a community request for consideration of board project funding for upgrade of the Macandrew Bay Public Toilets.

Attachments

 

Title

Page

a

Macandrew Bay Toilet upgrade

27

  


Otago Peninsula Community Board

24 March 2022

 

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Otago Peninsula Community Board

24 March 2022

 

Board Updates

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          Board members will provide updates on activities including:

-           Keep Dunedin Beautiful

-           Peninsula Roads

-           Community Meetings

-           Civil Defence/Community Response Planning

-           Te Rauone Reserve (including Playground subcommittee)

-           Sealion fence

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates.

 

 

 

t.  


Otago Peninsula Community Board

24 March 2022

 

 

Councillor's Update

Department: Civic

 

 

 

EXECUTIVE SUMMARY

 

1          Councillor Andrew Whiley will provide an update on matters of interest to the Board.

 

RECOMMENDATIONS

That the Board:

a)     Notes the report from Cr Whiley.

 

 

 

 

 


Otago Peninsula Community Board

24 March 2022

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

A verbal update will be provided by the Chairperson at the meeting, including:

·    Hereweka tracks

·    Visit by Minister of Transport

·    Annual Plan process

·    General update from Mayor/Chairs Community Board meeting

·    Covid-19 support

·    Power outages on the peninsula and survey results

·    Board Project  (signs at Te Rauone)

·    Memorial plaque for Dave Cull

·    Tomahawk Catchment Group

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the update from the Chairperson.

 

 

 

.  


Otago Peninsula Community Board

24 March 2022

 

Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson.