Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 31 March 2022
Time: 1.00 pm
Venue: via zoom audio visual link
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer Anna Nilsen, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/LSW6xhXo83s
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Saddle Hill Community Board 31 March 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Fairfield School Funding Application 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 8
5.1 Saddle Hill Community Board meeting - 17 February 2022 8
Part A Reports (Saddle Hill Community Board has power to decide these matters)
6 Funding Grant Recipient Update - Rosie Davison 14
7 Funding Application 15
8 Housing Action Plan 19
9 Governance Support Officer's Report 21
10 Board Updates 28
11 Chairperson's Report 29
12 Councillor Update 30
13 Items for Consideration by the Chair
Any items for consideration by the Chair.
Saddle Hill Community Board 31 March 2022 |
1.1 Public Forum - Fairfield School Funding Application
Felix Newell and Eve Kelleher, Year 8 pupils, Fairfield School will be in attendance to speak to the funding application from the school.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 31 March 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
6 |
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Saddle Hill Community Board 31 March 2022 |
Saddle Hill Community Board meeting - 17 February 2022
That the Board: a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 17 February 2022 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Saddle Hill Community Board meeting held on 17 February 2022 |
9 |
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Saddle Hill Community Board 31 March 2022 |
Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held via Zoom Audio Visual Link on Thursday 17 February 2022, commencing at 1.00 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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IN ATTENDANCE |
Julian Phillips, Team Leader, Public Transport (Otago Regional Council) and Anna Nilsen, Group Manager Property Services |
Governance Support Officer Lynne Adamson
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Scott Weatherall/Christina McBratney): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no new interests declared.
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Moved (Scott Weatherall/Paul Weir): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 18 November 2021 |
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Moved (Scott Weatherall/Cr Jules Radich): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 18 November 2021 as a correct record. Motion carried |
Part A Reports
6 School Bus Service |
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The Team Leader, Public Transport (Julian Phillips) was in attendance to provide an update on the school bus service for the Board area.
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7 Governance Support Officer's Report |
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A report from Civic provided an update on activities relevant to the Board’s area which included: a) Discretionary Fund b) Parks and Reserves Update c) 3 Waters Update d) Transport Update e) Road Naming f) Roadworks Schedule |
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The Board requested an update on the Ocean View Ditch and spoke of issues with graffiti and maintenance at Reserves in the Board area and discussed social housing issues for some local residents.
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board:
Notes the Governance Support Officer’s Report. Motion carried |
8 Board Updates |
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Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included: - Keep Dunedin Beautiful - Coastal Dune Regeneration Programme - Community Response Plan - Chain Hills Cycle Tunnel - Delta Drive Basketball Court Project |
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Moved (Scott Weatherall/Paul Weir): That the Board:
Notes the Board updates. Motion carried |
9 Chairperson's Report |
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The Chairperson (Scott Weatherall) provided an update of items of Interest to the Board which included: - Brighton Caravan Park Residents - Otokia Creek Trust onsite visit - Brighton Gala Day - Civil Defence update - Taieri Mouth Road Laybys - Annual Plan submission - Brighton Domain – the Board expressed safety concerns with erosion at a section of the Brighton Domain and requested this be reviewed. - Seaview Road safety issues - Brighton Road Laybys – the Chair expressed his thanks to staff and contractors for the work undertaken at the laybys. |
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Moved (Scott Weatherall/Keith McFadyen): That the Board:
Notes the Chairperson’s update. Motion carried |
10 Councillor Update |
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Councillor Jules Radich provided an update on items of interest which included: - Brighton Gala Day – Cr Radich congratulated the organisers on a successful fun day - Council update - Rates increase – - Tunnels Trust Cycleway - Playground upgrade - Finance and Council Controlled Organisations update - Economic Development Committee update - Community Art Gallery - George Street project
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Moved (Cr Jules Radich/ John Moyle): That the Board:
Notes the update from Cr Radich. Motion carried |
11 Items for Consideration by the Chair |
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There were no items identified. |
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The meeting concluded at 2.10 pm.
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CHAIRPERSON
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Saddle Hill Community Board 31 March 2022 |
Funding Grant Recipient Update - Rosie Davison
Department: Civic
EXECUTIVE SUMMARY
1 Rosie Davison was granted $500.00 towards the cost of attending the Spirit of Adventure course at the Saddle Hill Community Board meeting held on 18 November 2021.
2 Rosie will be present to provide an update on her leadership experience.
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There are no attachments for this report.
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Saddle Hill Community Board 31 March 2022 |
Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 There is one funding application for consideration by the Board. There is $2,422.29 remaining in the discretionary fund with the funding towards a basketball court taken into consideration or $7,422.29 without.
2 Fairfield School has requested $3,000.00 funding assistance towards the installation of a bike track and pump track at the school.
That the Board: a) Approves/declines the funding application from Fairfield School for assistance towards the cost for installation of a bike track and pump track.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Fairfield School Funding Application |
16 |
Saddle Hill Community Board 31 March 2022 |
The Housing Action Plan Advisor (Gill Brown) will be in attendance to introduce the Housing Action Plan to the Board.
Attachments
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Title |
Page |
⇩a |
Housing Action Plan Overview |
20 |
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Saddle Hill Community Board 31 March 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Draft 2022/23 Annual Plan
c) Submission to the Draft Dunedin City Council 2022/23 Annual Plan
d) Roadworks Schedule
That the Board: a) Notes the Governance Support Officer’s Report; b) Approves the submission to the Dunedin City Council Draft 2022/23 Annual Plan.
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Discretionary Fund
2 There is $2,422.29 remaining in the Discretionary Fund noting that there is $5,000.00 allocated towards the Delta Drive Basketball Court project should it proceed. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
12/8/2021 |
Island Park Golf Club |
Upgrade of Lighting for clubrooms |
$1,000.00 |
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Dunedin City Council |
Delta Drive Basketball Court (should the project proceed) |
$5,000.00 |
21/10/2021 |
Ōtokia Creek and Marsh Habitat Trust |
Planting Natives on the marks |
$1,000.00 |
18/11/2021 |
Rosie Davison |
Spirit of Adventure |
$1,000.00 |
18/11/2021 |
Resene Paints |
Board project – painting chorus box |
$77.71 |
Total Proposed Spend |
$7,577.71 |
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Remaining Spending available |
$2,422.29 |
Dunedin City Council draft 2022/23 Annual Plan
3 The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-23. This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback. Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.
4 Council has however decided that an engagement process will still be undertaken. With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.
5 Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally. A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.
6 In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika. Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:
a) Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects
b) Proactive use of social media platforms to share digital content
c) Proactive media releases
d) Advertising in print media
e) DCC Website including updating DCC’s ‘The Future of Us’ webpage
7 We appreciate that our Community Boards can effectively reach their local communities through their networks. As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.
8 The community will be able to provide feedback through online processes, social media, in writing, and via emails. The feedback period will run from 31 March to 22 April 2022. Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022. All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.
9 Community Boards are invited to provide feedback to Council and present their views at the hearing.
Submission to the Draft Dunedin City Council 2022/23 Annual Plan
10 The draft submission to the Dunedin City Council 2022/23 Annual Plan is attached for your approval.
Roadworks Schedule
11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Draft SHCB Annual Plan Submission |
25 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Saddle Hill Community Board 31 March 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest:
That the Board: Notes the Board updates.
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Saddle Hill Community Board 31 March 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board which will include an update on the Community Response Team Get Together.
That the Board: a) Notes the Chairperson’s update. |
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Saddle Hill Community Board 31 March 2022 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
Councillor Jules Radich will provide an update on items of interest.
That the Board: Notes the update from Cr Radich.
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