Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

 

Date:                                                    Thursday 31 March 2022

Time:                                                   1.00 pm

Venue:                                                via zoom audio visual link

 

Sandy Graham

Chief Executive Officer

 

Saddle Hill Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

Senior Officer                                               Anna Nilsen, Group Manager Property Services

 

Governance Support Officer                  Lynne Adamson

 

 

 

Lynne Adamson

Governance Support Officer

 

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/LSW6xhXo83s

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Saddle Hill Community Board

31 March 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Fairfield School Funding Application                                                                      4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       8

5.1       Saddle Hill Community Board meeting - 17 February 2022                                                         8     

Part A Reports (Saddle Hill Community Board  has power to decide these matters)

6             Funding Grant Recipient Update - Rosie Davison                                                                                      14

7             Funding Application                                                                                                                                              15

8             Housing Action Plan                                                                                                                                              19

9             Governance Support Officer's Report                                                                                                            21

10           Board Updates                                                                                                                                                        28

11           Chairperson's Report                                                                                                                                           29

12           Councillor Update                                                                                                                                                 30

13           Items for Consideration by the Chair

Any items for consideration by the Chair.             

 

 


Saddle Hill Community Board

31 March 2022

 

 

1          Public Forum

1.1       Public Forum - Fairfield School Funding Application

Felix Newell and Eve Kelleher, Year 8 pupils, Fairfield School will be in attendance to speak to the funding application from the school.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Saddle Hill Community Board

31 March 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

SHCB Register of Interest

6

  


Saddle Hill Community Board

31 March 2022

 

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Saddle Hill Community Board

31 March 2022

 

Confirmation of Minutes

Saddle Hill Community Board meeting - 17 February 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 17 February 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Saddle Hill Community Board meeting  held on 17 February 2022

9

 

 


Saddle Hill Community Board

31 March 2022

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held via Zoom Audio Visual Link on Thursday 17 February 2022, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

 

IN ATTENDANCE

Julian Phillips, Team Leader, Public Transport (Otago Regional Council) and Anna Nilsen, Group Manager Property Services

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

             There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new interests declared.

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 18 November 2021

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 18 November 2021 as a correct record.

Motion carried

 

Part A Reports

6          School Bus Service

 

The Team Leader, Public Transport (Julian Phillips) was in attendance to provide an update on the school bus service for the Board area. 

 

 

7          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Discretionary Fund

b)        Parks and Reserves Update

c)         3 Waters Update

d)        Transport Update

e)        Road Naming

f)         Roadworks Schedule

 

The Board requested an update on the Ocean View Ditch and spoke of issues with graffiti and maintenance at Reserves in the Board area and discussed social housing issues for some local residents.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Notes the Governance Support Officer’s Report.

             Motion carried

 

8          Board Updates

 

Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included:

-      Keep Dunedin Beautiful

-      Coastal Dune Regeneration Programme

-      Community Response Plan

-      Chain Hills Cycle Tunnel

-      Delta Drive Basketball Court Project

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Notes the Board updates.

Motion carried

 

9          Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update of items of Interest to the Board which included:

-           Brighton Caravan Park Residents

-           Otokia Creek Trust onsite visit

-           Brighton Gala Day

-           Civil Defence update

-           Taieri Mouth Road Laybys

-           Annual Plan submission

-           Brighton Domain – the Board expressed safety concerns with erosion at a section of the Brighton Domain and requested this be reviewed.

-           Seaview Road safety issues

-           Brighton Road Laybys – the Chair expressed his thanks to staff and contractors for the work undertaken at the laybys.

 

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

Notes the Chairperson’s update.

Motion carried

 

10        Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

-           Brighton Gala Day – Cr Radich congratulated the organisers on a successful fun day

-           Council update

-          Rates increase –

-          Tunnels Trust Cycleway

-          Playground upgrade

-          Finance and Council Controlled Organisations update

-          Economic Development Committee update

-          Community Art Gallery

-          George Street project

 

 

Moved (Cr Jules Radich/ John Moyle):

That the Board:

 

Notes the update from Cr Radich.

Motion carried

 

11        Items for Consideration by the Chair

 

There were no items identified.

 

 

 

The meeting concluded at 2.10 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 

    


Saddle Hill Community Board

31 March 2022

 

Part A Reports

 

Funding Grant Recipient Update - Rosie Davison

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Rosie Davison was granted $500.00 towards the cost of attending the Spirit of Adventure course at the Saddle Hill Community Board meeting held on 18 November 2021.

2          Rosie will be present to provide an update on her leadership experience. 

 

 

 

 

Attachments

There are no attachments for this report.

 

 


Saddle Hill Community Board

31 March 2022

 

 

Funding Application

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          There is one funding application for consideration by the Board.  There is $2,422.29 remaining in the discretionary fund with the funding towards a basketball court taken into consideration or $7,422.29 without.

2          Fairfield School has requested $3,000.00 funding assistance towards the installation of a bike track and pump track at the school.

 

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from Fairfield School for assistance towards the cost for installation of a bike track and pump track.

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Fairfield School Funding Application

16

  


Saddle Hill Community Board

31 March 2022

 

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Saddle Hill Community Board

31 March 2022

 

Housing Action Plan

 

 

The Housing Action Plan Advisor (Gill Brown) will be in attendance to introduce the Housing Action Plan to the Board.

 

Attachments

 

Title

Page

a

Housing Action Plan Overview

20

  


Saddle Hill Community Board

31 March 2022

 

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Saddle Hill Community Board

31 March 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

a)         Discretionary Fund

b)        Draft 2022/23 Annual Plan

c)         Submission to the Draft Dunedin City Council 2022/23 Annual Plan

d)        Roadworks Schedule

RECOMMENDATIONS

That the Board:

a)    Notes the Governance Support Officer’s Report;

b)    Approves the submission to the Dunedin City Council Draft 2022/23 Annual Plan.

 

 

Discretionary Fund

2          There is $2,422.29 remaining in the Discretionary Fund noting that there is $5,000.00 allocated towards the Delta Drive Basketball Court project should it proceed.  The spending to date is as follows:

Meeting Date

Recipient

Purpose

Amount

12/8/2021

Island Park Golf Club

Upgrade of Lighting for clubrooms

$1,000.00

 

Dunedin City Council

Delta Drive Basketball Court (should the project proceed)

$5,000.00

21/10/2021

Ōtokia Creek and Marsh Habitat Trust

Planting Natives on the marks

$1,000.00

18/11/2021

Rosie Davison

Spirit of Adventure

$1,000.00

18/11/2021

Resene Paints

Board project – painting chorus box

$77.71

Total Proposed Spend

$7,577.71

Remaining Spending available

$2,422.29

 

 

Dunedin City Council draft 2022/23 Annual Plan

3          The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-23.  This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback.  Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.

4          Council has however decided that an engagement process will still be undertaken.  With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.

5          Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally.  A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.

6          In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika.  Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:

a)         Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

b)        Proactive use of social media platforms to share digital content

c)         Proactive media releases

d)        Advertising in print media

e)        DCC Website including updating DCC’s ‘The Future of Us’ webpage

 

7          We appreciate that our Community Boards can effectively reach their local communities through their networks.  As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.

8          The community will be able to provide feedback through online processes, social media, in writing, and via emails.  The feedback period will run from 31 March to 22 April 2022.  Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022.  All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.

9          Community Boards are invited to provide feedback to Council and present their views at the hearing.

Submission to the Draft Dunedin City Council 2022/23 Annual Plan

10        The draft submission to the Dunedin City Council 2022/23 Annual Plan is attached for your approval.

 

Roadworks Schedule

11        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Draft SHCB Annual Plan Submission

25

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Saddle Hill Community Board

31 March 2022

 

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Saddle Hill Community Board

31 March 2022

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Board members will provide updates on any activities undertaken on behalf of the Board or items of interest:

 

RECOMMENDATIONS

That the Board:

Notes the Board updates.

 

 

 

Attachments

There are no attachments for this report.  


Saddle Hill Community Board

31 March 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board which will include an update on the Community Response Team Get Together.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s update.

 

 

Attachments

There are no attachments for this report.  


Saddle Hill Community Board

31 March 2022

 

 

Councillor Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Councillor Jules Radich will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

Notes the update from Cr Radich.

 

 

 

Attachments

There are no attachments for this report.