Notice of Meeting:
I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:
Date: Wednesday 23 March 2022
Time: 5.30 pm
Venue: Via Audio Visual Link
The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/pAJzsOn1NRs
Sandy Graham
Chief Executive Officer
Waikouaiti Coast Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Alasdair Morrison |
|
Deputy Chairperson |
Geraldine Tait |
|
Members |
Andy Barratt |
Sonya Billyard |
|
Mark Brown |
Mandy Mayhem-Bullock |
|
Cr Jim O'Malley |
|
Senior Officer Graham McKerracher, Manager Communications and Marketing
Governance Support Officer Rebecca Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
Rebecca.Murray@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Waikouaiti Coast Community Board 23 March 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 8
5.1 Waikouaiti Coast Community Board meeting - 2 February 2022 9
Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)
6 Otago Regional Council - Transport Manager and Senior Communications Advisor 14
7 Housing Action Plan 15
8 Funding Update 17
9 Governance Support Officer's Report 18
10 Community Plan 21
11 Chairperson's Report 22
12 Board Updates 23
13 Council Activities 24
14 Items for Consideration by the Chairperson 25
Waikouaiti Coast Community Board 23 March 2022 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
|
Waikouaiti Coast Community Board 23 March 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Waikouaiti Coast Community Board Register of Interest |
6 |
|
Waikouaiti Coast Community Board 23 March 2022 |
Waikouaiti Coast Community Board meeting - 2 February 2022
That the Board: Confirms the Waikouaiti Coast Community Board meeting held on 02 February 2022 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Waikouaiti Coast Community Board meeting held on 2 February 2022 |
9 |
|
Waikouaiti Coast Community Board 23 March 2022 |
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held via Audio Visual Link on Wednesday 02 February 2022, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
|
Deputy Chairperson |
Geraldine Tait
|
|
Members |
Andy Barratt |
Sonya Billyard |
|
Mark Brown |
Mandy Mayhem-Bullock |
|
Cr Jim O'Malley |
|
Governance Support Officer Rebecca Murray
1 Public Forum
1.1 Puketeraki Lookout
|
Roger Wyeth and Dennis O’Connell were in attendance to speak to the Board regarding the condition of the Puketeraki Lookout situated on Coast Road. They responded to members’ questions. |
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
|
|
Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Confirms the agenda without addition or alteration.
Motion Carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock updated her register of interest and removed Vice President for the Blueskin A&P Society.
|
Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion Carried |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 24 November 2021 |
|
|
Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board:
Confirms the Waikouaiti Coast Community Board meeting held on 24 November 2021 as a correct record. Motion Carried |
Part A Reports
6 Emergency Response Update |
|
|
The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) was in attendance to introduce himself to the Board and responded to members’ questions. |
7 Governance Support Officer's Report |
|
|
A report from Governance provided an update on activities relevant to the Board’s area, which included: Project Fund What DCC is Currently Consulting On Roadworks Schedule DCC Updates |
|
Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Notes the Governance Support Officer’s Report. Motion Carried |
8 Community Plan |
|
|
The Board provided an update on the following for the Community Plan: Section 5.1 Emergency Plan – Community Board Response Plan - Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) would assist with updated wording in this section. Future Development Strategy |
|
Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
a) Notes the updates. b) Requests the Waikouaiti Coast Community Board be kept informed of the Future Development Strategy process and timeline. Motion carried (WC/2022/001) |
9 Chairperson's Report |
|
|
A verbal report from the Chairperson was provided at the meeting, which included: Firefighting tanks Bus services Waste Minimisation Grants Puketeraki Kāritane Spit Vegetation
|
|
Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the Chairperson’s report. Motion Carried |
10 Board Updates |
|
|
Board members provided an update on activities and areas of responsibility, which included:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock provided an update which included an overview of the Dunedin entry to the Keep New Zealand Beautiful awards.
Waikouaiti Recycling Centre Project Geraldine Tait provided an update which included information on the two containers on site.
Assist Fund Recipients with Reporting Back Alasdair Morrison provided an update which included a Kāritane Bowling Club letter.
Truby King Recreation Reserve Committee Andy Barratt provided an update which included that a working bee had been conducted. Mark Brown had been in contact with Delta who have a volunteer group that could carry out some work at the reserve, he also advised that they also have an arborist.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock provided an update which included that a working group for 3 Waters had met in January.
Cycleway Mandy Mayhem-Bullock provided an update which included that the Dunedin Track and Network Trust received lottery money of $28,000 for a feasibility study to investigate all the options for a cycleway.
|
|
Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Notes the updates. Motion Carried |
11 Council Activities |
|
|
Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:
Annual Plan consultation document – year 2 pf the 10 year plan budget 3 Waters One way systems Playgrounds – upgrades and a destination playground
|
|
Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
Notes the updates. Motion Carried |
12 Items for Consideration by the Chairperson |
|
|
Items for consideration by the Chairperson were:
Emergency response item on each Board agenda with Mandy Mayhem-Bullock and Sonya Billyard providing updates within their areas. Sonya Billyard to provide the community response plan to Board members.
Vegetation issue at Waitati School
|
|
Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the items.
Motion Carried |
The meeting concluded at 7.16 pm.
..............................................
CHAIRPERSON
|
Waikouaiti Coast Community Board 23 March 2022 |
Otago Regional Council - Transport Manager and Senior Communications Advisor
The Transport Manager (Doug Rodgers) and Senior Communications Advisor (Charlotte Flaherty) will be in attendance to introduce themselves to the Board.
Attachments
|
Waikouaiti Coast Community Board 23 March 2022 |
The Housing Action Plan Advisor (Gill Brown) will be in attendance to introduce the Housing Action Plan to the Board.
Attachments
|
Title |
Page |
⇩a |
Housing Action Plan Overview |
16 |
|
Waikouaiti Coast Community Board 23 March 2022 |
Funding Update
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund. As this is an administrative report only, the Summary of Considerations is not required.
Discretionary Fund
2 The Board has $5,373.38 available for the 2021/22 year.
3 Spending to date is as follows:
Meeting Date |
Amount |
Recipient/Purpose |
13 October 2021 |
$670.00 |
Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7. |
13 October 2021 |
$435.00 |
Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub. |
13 October 2021 |
$321.62 |
Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre. |
24 November 2021 |
($800.00) |
Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Funding no longer required* |
24 November 2021 |
$1,000.00 |
Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade. |
24 November 2021 |
$1,200.00 |
East Otago Blokes Shed Society Inc - towards the first six months workshop rent. |
24 November 2021 |
$1,000.00 |
Waikouaiti District Pony Club - towards rabbit proof fencing. |
Total |
$5,373.38 |
|
*This funding is no longer required due to the event cancellation and that the next proposed date is in the 2022/23 financial year.
That the Board: Notes the funding update. |
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Waikouaiti Coast Community Board 23 March 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:
a) Draft DCC 2022/23 Annual Plan
b) What DCC is Currently Consulting On
c) Roadworks Schedule
d) DCC Updates
That the Board: a) Notes the Governance Support Officer’s Report.
|
2 The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-31. This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback. Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.
3 Council has however decided that an engagement process will still be undertaken. With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.
4 Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally. A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.
5 In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika. Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:
a) Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects
b) Proactive use of social media platforms to share digital content
c) Proactive media releases
d) Advertising in print media
e) DCC Website including updating DCC’s ‘The Future of Us’ webpage
6 We appreciate that our Community Boards can effectively reach their local communities through their networks. As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.
7 The community will be able to provide feedback through online processes, social media, in writing, and via emails. The feedback period will run from 31 March to 22 April 2022. Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022. All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.
8 Community Boards are invited to provide feedback to Council and present their views at the hearing.
What DCC is Currently Consulting On
9 DCC is currently consulting on the following which may be of interest to the Board and the community:
10 For updates on District Plan changes
Information and the consultation process for the 2nd Generation District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan
Roadworks Schedule
11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
Authoriser: |
Graham McKerracher - Communiciations and Marketing Manager Clare Sullivan - Manager Governance |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities.
|
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
|
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement There are no known impacts for Māori. |
||||||||||||||||||||||||||||||||||||||||
Sustainability There are no implications. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial implications. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Internal engagement has occurred with appropriate staff members. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards This report provides information on activities in or relevant to the Board’s area. |
|
Waikouaiti Coast Community Board 23 March 2022 |
For discussion and updating as required.
The current Waikouaiti Coast Community Board Plan is available on the DCC Website on the following link:
https://www.dunedin.govt.nz/__data/assets/pdf_file/0012/796485/WCCB-community-plan-2020-21.pdf
Waikouaiti Coast Community Board 23 March 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A verbal report from the Chairperson will be provided at the meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: Notes the Chairperson’s report.
|
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
There are no attachments for this report.
Waikouaiti Coast Community Board 23 March 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide an update on activities and areas of responsibility, including:
1 Keep Dunedin Beautiful (KDB)
Mandy Mayhem-Bullock will provide an update.
2 Waikouaiti Recycling Centre Project
Geraldine Tait will provide an update.
3 Waikouaiti Plantation Replanting Project
Mark Brown will provide an update.
4 Assist Fund Recipients with Reporting Back
Alasdair Morrison will provide an update.
6 Truby King Recreation Reserve Committee
Andy Barratt will provide an update.
7 Local Government New Zealand Zone 6 Community Board Committee
Mandy Mayhem-Bullock will provide an update.
9 Cycleway
Mandy Mayhem-Bullock will provide an update.
That the Board: Notes the updates.
|
Signatories
Author: |
Rebecca Murray - Governance Support Officer |
There are no attachments for this report.
Waikouaiti Coast Community Board 23 March 2022 |
Councillor Jim O’Malley will provide an update on matters of interest to the Board.