Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

 

Date:                                                    Wednesday 23 March 2022

Time:                                                   5.30 pm

Venue:                                                Via Audio Visual Link

The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/pAJzsOn1NRs

Sandy Graham

Chief Executive Officer

 

Waikouaiti Coast Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

Senior Officer                                               Graham McKerracher, Manager Communications and Marketing

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Waikouaiti Coast Community Board

23 March 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                       8

5.1       Waikouaiti Coast Community Board meeting - 2 February 2022                                              9     

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6             Otago Regional Council - Transport Manager and Senior Communications Advisor                    14

7             Housing Action Plan                                                                                                                                              15

8             Funding Update                                                                                                                                                      17

9             Governance Support Officer's Report                                                                                                            18

10           Community Plan                                                                                                                                                    21

11           Chairperson's Report                                                                                                                                           22

12           Board Updates                                                                                                                                                        23

13           Council Activities                                                                                                                                                   24

14           Items for Consideration by the Chairperson                                                                                               25             

 

 


Waikouaiti Coast Community Board

23 March 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Waikouaiti Coast Community Board

23 March 2022

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Waikouaiti Coast Community Board Register of Interest

6

  


Waikouaiti Coast Community Board

23 March 2022

 

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Waikouaiti Coast Community Board

23 March 2022

 

Confirmation of Minutes

Waikouaiti Coast Community Board meeting - 2 February 2022

 

 

 

RECOMMENDATIONS

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 02 February 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Waikouaiti Coast Community Board meeting  held on 2 February 2022

9

 

 


Waikouaiti Coast Community Board

23 March 2022

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held via Audio Visual Link on Wednesday 02 February 2022, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Puketeraki Lookout

 

Roger Wyeth and Dennis O’Connell were in attendance to speak to the Board regarding the condition of the Puketeraki Lookout situated on Coast Road.  They responded to members’ questions.

  

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion Carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mandy Mayhem-Bullock updated her register of interest and removed Vice President for the Blueskin A&P Society.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 24 November 2021

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the Waikouaiti Coast Community Board meeting held on 24 November 2021 as a correct record.

Motion Carried

    

Part A Reports

6          Emergency Response Update

 

The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) was in attendance to introduce himself to the Board and responded to members’ questions.

 

7          Governance Support Officer's Report

 

A report from Governance provided an update on activities relevant to the Board’s area, which included:

Project Fund

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion Carried

 

8          Community Plan

 

The Board provided an update on the following for the Community Plan:

Section 5.1 Emergency Plan – Community Board Response Plan - Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) would assist with updated wording in this section.

Future Development Strategy

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

a)       Notes the updates.

b)      Requests the Waikouaiti Coast Community Board be kept informed of the Future Development Strategy process and timeline.

Motion carried (WC/2022/001)

 

9          Chairperson's Report

 

A verbal report from the Chairperson was provided at the meeting, which included:

Firefighting tanks

Bus services

Waste Minimisation Grants

Puketeraki

Kāritane Spit

Vegetation

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the Chairperson’s report.

Motion Carried

 

10        Board Updates

 

Board members provided an update on activities and areas of responsibility, which included:

 

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update which included an overview of the Dunedin entry to the Keep New Zealand Beautiful awards.

 

Waikouaiti Recycling Centre Project

Geraldine Tait provided an update which included information on the two containers on site.

 

Assist Fund Recipients with Reporting Back

Alasdair Morrison provided an update which included a Kāritane Bowling Club letter.

 

Truby King Recreation Reserve Committee

Andy Barratt provided an update which included that a working bee had been conducted.  Mark Brown had been in contact with Delta who have a volunteer group that could carry out some work at the reserve, he also advised that they also have an arborist.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock provided an update which included that a working group for 3 Waters had met in January.

 

Cycleway

Mandy Mayhem-Bullock provided an update which included that the Dunedin Track and Network Trust received lottery money of $28,000 for a feasibility study to investigate all the options for a cycleway.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the updates.

Motion Carried

 

11        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

 

Annual Plan consultation document – year 2 pf the 10 year plan budget

3 Waters

One way systems

Playgrounds – upgrades and a destination playground

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

Notes the updates.

Motion Carried

 

12        Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson were:

 

Emergency response item on each Board agenda with Mandy Mayhem-Bullock and Sonya Billyard providing updates within their areas.

Sonya Billyard to provide the community response plan to Board members.

 

Vegetation issue at Waitati School

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the items.

 

Motion Carried

             

The meeting concluded at 7.16 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

    


Waikouaiti Coast Community Board

23 March 2022

 

Part A Reports

Otago Regional Council - Transport Manager and Senior Communications Advisor

 

The Transport Manager (Doug Rodgers) and Senior Communications Advisor (Charlotte Flaherty) will be in attendance to introduce themselves to the Board.

Attachments

There are no attachments for this report.  


Waikouaiti Coast Community Board

23 March 2022

 

Housing Action Plan

 

The Housing Action Plan Advisor (Gill Brown) will be in attendance to introduce the Housing Action Plan to the Board.

Attachments

 

Title

Page

a

Housing Action Plan Overview

16

  


Waikouaiti Coast Community Board

23 March 2022

 

PDF Creator


Waikouaiti Coast Community Board

23 March 2022

 

 

Funding Update

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund.  As this is an administrative report only, the Summary of Considerations is not required.

Discretionary Fund

2          The Board has $5,373.38 available for the 2021/22 year. 

3          Spending to date is as follows:

Meeting Date

Amount

Recipient/Purpose

13 October 2021

$670.00

Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7.

13 October 2021

$435.00

Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub.

13 October 2021

$321.62

Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre.

24 November 2021

($800.00)

Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Funding no longer required*

24 November 2021

$1,000.00

Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade.

24 November 2021

$1,200.00

East Otago Blokes Shed Society Inc - towards the first six months workshop rent.

24 November 2021

$1,000.00

Waikouaiti District Pony Club - towards rabbit proof fencing.

Total

$5,373.38

 

*This funding is no longer required due to the event cancellation and that the next proposed date is in the 2022/23 financial year.

RECOMMENDATIONS

That the Board:

Notes the funding update.

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

 


Waikouaiti Coast Community Board

23 March 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a)         Draft DCC 2022/23 Annual Plan

b)        What DCC is Currently Consulting On

c)         Roadworks Schedule

d)        DCC Updates

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

 

 

Draft DCC 2022/23 Annual Plan

2          The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-31.  This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback.  Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.

3          Council has however decided that an engagement process will still be undertaken.  With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.

4          Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally.  A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.

 

5          In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika.  Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:

 

a)        Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

b)        Proactive use of social media platforms to share digital content

c)         Proactive media releases

d)        Advertising in print media

e)        DCC Website including updating DCC’s ‘The Future of Us’ webpage

6          We appreciate that our Community Boards can effectively reach their local communities through their networks.  As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.

 

7          The community will be able to provide feedback through online processes, social media, in writing, and via emails.  The feedback period will run from 31 March to 22 April 2022.  Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022.  All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.

 

8          Community Boards are invited to provide feedback to Council and present their views at the hearing. 

 

What DCC is Currently Consulting On

 

9          DCC is currently consulting on the following which may be of interest to the Board and the community:

10        For updates on District Plan changes

Information and the consultation process for the 2nd Generation District Plan can be viewed on  https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Roadworks Schedule

 

11        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

DCC Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on   03 477 4000, or email on dcc@dcc.govt.nz.  For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Graham McKerracher - Communiciations and Marketing Manager

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Waikouaiti Coast Community Board

23 March 2022

 

Community Plan

 

For discussion and updating as required. 

The current Waikouaiti Coast Community Board Plan is available on the DCC Website on the following link:

https://www.dunedin.govt.nz/__data/assets/pdf_file/0012/796485/WCCB-community-plan-2020-21.pdf

 

 

 


Waikouaiti Coast Community Board

23 March 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          A verbal report from the Chairperson will be provided at the meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

Notes the Chairperson’s report.

 

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Attachments

There are no attachments for this report.

 


Waikouaiti Coast Community Board

23 March 2022

 

 

Board Updates

Department: Civic

 

 

 

EXECUTIVE SUMMARY

Board members to provide an update on activities and areas of responsibility, including:

 

1          Keep Dunedin Beautiful (KDB)

             Mandy Mayhem-Bullock will provide an update.

 

2          Waikouaiti Recycling Centre Project

             Geraldine Tait will provide an update.

 

3          Waikouaiti Plantation Replanting Project

Mark Brown will provide an update.

 

4          Assist Fund Recipients with Reporting Back

             Alasdair Morrison will provide an update.

 

6          Truby King Recreation Reserve Committee

             Andy Barratt will provide an update.

 

7          Local Government New Zealand Zone 6 Community Board Committee

             Mandy Mayhem-Bullock will provide an update.

 

9          Cycleway

             Mandy Mayhem-Bullock will provide an update.

 

RECOMMENDATIONS

That the Board:

Notes the updates.

 

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Attachments

There are no attachments for this report.

 


Waikouaiti Coast Community Board

23 March 2022

 

Council Activities

 

Councillor Jim O’Malley will provide an update on matters of interest to the Board.

 

 

 

 


Waikouaiti Coast Community Board

23 March 2022

 

Items for Consideration by the Chairperson

 

Items for consideration by the Chairperson.