Notice of Meeting:

I hereby give notice that an ordinary meeting of the Infrastructure Services will be held on:

 

Date:                                                    Monday 4 April 2022

Time:                                                   10.00 am

Venue:                                                Via Audio Visual Link

The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/x429YqnHpS8

 

Sandy Graham

Chief Executive Officer

 

Infrastructure Services Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Ms Marlene McDonald

 

Ms Megan Potiki

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

Senior Officer                                               Simon Drew, General Manager Infrastructure & Development

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Jenifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Infrastructure Services Committee

4 April 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    16

5.1       Infrastructure Services Committee meeting - 14 February 2022                                            16     

Part A Reports (Committee  has power to decide these matters)

6             Actions From Resolutions of Infrastructure Services Committee Meetings                                    22

7             Infrastructure Services Committee Forward Work Programme                                                           29

8             Major Projects Update Report - April 2022                                                                                                 34

9             Items for Consideration by the Chair                                                                                                             41             

 

 


Infrastructure Services Committee

4 April 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

An apology has been received from Cr David Benson-Pope.

 

That the Committee:

 

Accepts the apology from Cr David Benson-Pope.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Infrastructure Services

4 April 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or appointed member and any private or other external interest they might have.

 

2.         Elected and appointed members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Members’ Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Members’ Interest. .

 

 

Attachments

 

Title

Page

a

Register of Interest

6

  


Infrastructure Services

4 April 2022

 

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Infrastructure Services Committee

4 April 2022

 

Confirmation of Minutes

Infrastructure Services Committee meeting - 14 February 2022

 

 

 

RECOMMENDATIONS

That the Committee:

a)     Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 14 February 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Infrastructure Services Committee meeting  held on 14 February 2022

17

 

 


Infrastructure Services

4 April 2022

 

 

 

Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services Committee held via Audio Visual Link on Monday 14 February commencing at 10.00 am

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

 

 

 

Deputy Chairperson

Cr Jules Radich

 

 

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Ms Marlene McDonald

 

Ms Megan Potiki

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure & Development), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate & Quality), Scott MacLean ( Group Manager Parks & Recreation), Chris Henderson (Group Manager Waste & Environmental Solutions), Anna Neilson (Group Manager Property), Mike Perkins (Acting Group Manager 3 Waters), Jeanine Benson (Group Manager Transport)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

 

The Mayor extended a welcome to the Mana Whenua representatives Marlene McDonald and Megan Potiki.

1          Public Forum

Sarah Edwards and Stuart Payne withdrew their request to speak in the public forum, but tabled a written statement for consideration.

  

 

2          Apologies

There are no apologies at this time

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

 

Confirms the agenda noting that the request to speak in the public forum had been withdraw.

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Notes the Members’ Interest Register; and

b)     Confirms the proposed management plan for Members’ Interest. .

Motion carried

 

 

5          Confirmation of Minutes

5.1       Infrastructure Services Committee meeting - 1 November 2021

 

A report from Corporate Policy provided the forward work programme for the 2022.

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

a)     Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 1 November 2021 as a correct record.

Motion carried

 

Part A Reports

6          Actions From Resolutions of Infrastructure Services Committee Meetings

 

 

Consideration was given to the Actions from Infrastructure Services Committee.

 

 

Moved (Cr Jim O'Malley/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings.

Motion carried

 

 

7          Infrastructure Services Committee Forward Work Programme

 

A report from Corporate Policy provided an update on the forward work programme showing  areas of activity, progress and expected timeframes for decision making across a range of areas of work.

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

a)     Notes the Infrastructure Services Committee forward work programme.

Motion carried

 

 

8          Infrastructure Services Activity Report for the period ended 31 December 2021

 

Cr Andrew Whiley entered the meeting at 10.08 am.

 

Cr Doug Hall entered the meeting at 10.16 am

 

 

A report provided an update on progress towards achieving levels of service for the following activities for the period 1 July 2021 to 31 December 2021.

a)         Reserves and Recreational Facilities,

                         Simon Pickford (General Manager Community Services) and Scott MacLean (Group                          Manager Parks and Recreation) spoke to the report and responded to questions.

b)        Waste Management

Simon Drew (General Manager Infrastructure and Development) and Chris Henderson (Group Manager Waste and Environmental Solutions) spoke to the report and responded to questions

c)         Property

Robert West (General Manager Corporate and Quality) and Anna Neilson (Group Manager Property) spoke to the report and responded to questions

d)        3 Waters

Simon Drew (General Manager Infrastructure and Development) and Mike Perkins (Acting Group Manager 3 Waters) spoke to the report and responded to questions

e)        Transport

Simon Drew (General Manager Infrastructure and Development) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions

 

 

Cr Benson-Pope left the meeting at 12.15 pm .

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

a)     Notes the update reports on the Reserves and Recreational Facilities, Waste Management, Property, 3 Waters and Transport activities.

Motion carried

 

 

9          Naming of new roads and private ways

 

In a report from Transport approval of road names for four new public roads and three new private ways was sought.  

 

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Committee:

 

a)     Approves naming a new road off Armadale Street (Mosgiel) as Telford Street.

b)     Approves naming a new road off Blackhead Road as Water Tank Drive.

c)     Approves naming a new road off Water Tank Drive (near Blackhead Road) as Fitzpatrick Crescent.

d)     Approves naming a new road off Fitzpatrick Crescent (near Blackhead Road) as Loess Place.

e)     Approves naming a private way off David Street (Caversham) as Dallas Lane.

f)     Approves naming a private way off Rutherford Street (Caversham) as Nimon Lane.

g)     Approves naming a private way off Paterson Road (Mosgiel) as Puddy Lane.

 

Motion carried (ISC/2022/001)

 

10        Items for Consideration by the Chair

 

 

The Chairperson asked that a mechanism be developed to enable the waste minimisation grants to be reported back to the Infrastructure Services Committee.

 

 

 

 

 

 

The meeting concluded at 12.42 pm .

 

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 

    


Infrastructure Services

4 April 2022

 

Part A Reports

 

Actions From Resolutions of Infrastructure Services Committee Meetings

Department: Civic

 

 

 

 

EXECUTIVE SUMMAR

1          The purpose of this report is to detail the open and completed actions from resolutions of Infrastructure Services Committee meetings from the start of the triennium in October 2019 (Attachment A and B).

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings shown in Attachment A and B.

 

discussion

3          This report will be provided an update on resolutions that have been actions and completed since the last Infrastructure Services Meeting.

NEXT STEPS

4          An updated actions report will be provided at all Infrastructure Services Committee meetings.

  Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Open Actions

23

b

Infrastructure Services - Closed Actions

27

  


Infrastructure Services

4 April 2022

 

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Infrastructure Services

4 April 2022

 

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Infrastructure Services

4 April 2022

 

 

Infrastructure Services Committee Forward Work Programme

Department: Corporate Policy

 

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide a regular update of the Infrastructure Services Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

a)     Notes the Infrastructure Services Committee forward work programme as shown in Attachment A.

 

DISCUSSION

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work. 

4          As an update report, purple highlights show changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold.  Months where no Committee meetings are scheduled are highlighted as grey. 

NEXT STEPS

5          An updated report will be provided for the next Infrastructure Services Committee meeting.

 

Signatories

Author:

Sharon Bodeker - Corporate Planner

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

Forward Work Programme

31

 

 


Infrastructure Services

4 April 2022

 

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Infrastructure Services

4 April 2022

 

 

Major Projects Update Report - April 2022

Department: Project Management Office

 

 

 

EXECUTIVE SUMMARY

1          The programme management office (PMO) is responsible for the delivery of several DCC major projects.  This report provides an update on the progress of two projects, the Mosgiel Pool, and the Peninsula Connection, as provided in Attachment A and Attachment B.

2          As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Committee:

a)     Notes the update reports on the Mosgiel Pool development as provided in Attachment A, and the Peninsula Connection project as provided in Attachment B.

DISCUSSION

3          The PMO is responsible for the delivery of several DCC ‘major projects’ including the Central City Plan (Retail Quarter, Creative Quarter, Cultural and Entertainment Quarter and the Warehouse Precinct), Dunedin Tunnels Trail, Mosgiel Pool, Peninsula Connection, South Dunedin Library and Community Complex and the Waterfront – City to Waterfront connection.

4          Project updates from the PMO will become a regular Committee agenda item. 

NEXT STEPS

5          Further project updates will be provided for the next Infrastructure Services Committee meeting.

Signatories

Author:

Josh Von Pein - Programme Manager - Major Projects

Authoriser:

Robert West - General Manager Corporate and Quality

Attachments

 

Title

Page

a

Mosgiel Pool Project Status Report 2022

37

b

Peninsula Connection Status Report 2022

39

  



Infrastructure Services

4 April 2022

 


 


Infrastructure Services

4 April 2022

 


 


Infrastructure Services

4 April 2022

 

Items for Consideration by the Chair