Notice of Meeting:

I hereby give notice that an extraordinary meeting of the Planning and Environment Committee will be held on:

 

Date:                                                    Thursday 14 April 2022

Time:                                                   2.30 pm

Venue:                                                via Zoom audio visual link

The meeting will be live streamed on the Council’s YouTube page https://youtu.be/f3qLidq0KAo

 

Sandy Graham

Chief Executive Officer

 

Planning and Environment Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

 

Members

Cr Rachel Elder

Mr Matapura Ellison

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Ms Rachel Wesley

Cr Andrew Whiley

 

Senior Officer                                               Robert West, General Manager Corporate and Quality

 

Governance Support Officer                  Lauren McDonald

 

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.mcdonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Extraordinary Planning and Environment Committee

14 April 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Apologies                                                                                                                                                                    4

2             Confirmation of Agenda                                                                                                                                        4

3             Declaration of Interest                                                                                                                                           5      

Part A Reports (Committee  has power to decide these matters)

4             George Street Retail Quarter Developed Design                                                                                       17             

 

 


Extraordinary Planning and Environment Committee

14 April 2022

 

 

1          Apologies

At the close of the agenda no apologies had been received.

2          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Extraordinary Planning and Environment Committee

14 April 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest as at 31 March 2022

6

  


Extraordinary Planning and Environment Committee

14 April 2022

 

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Extraordinary Planning and Environment Committee

14 April 2022

 

Part A Reports

 

George Street Retail Quarter Developed Design

Department: Project Management Office

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to update the Planning and Environment Committee on the developed design for George Street Retail Quarter (Retail Quarter).

2          The report discusses the key features of the developed design, the cultural narrative and the next steps in design and implementation.

RECOMMENDATIONS

That the Committee:

Notes the George Street Retail Quarter Developed Design report.

 

BACKGROUND

3          The Central City Plan and Retail Quarter upgrade have been reported to Council on several occasions.

4          The Retail Quarter project aims to renew existing three waters infrastructure, improve safety and accessibility, and enhance the amenity of the Retail Quarter. 

DISCUSSION

5          The Retail Quarter developed design is the culmination of a process started in 2011 with the development of the Central City Plan. Since 2019, the feedback from workshops, consultation events and various forms of public feedback sessions have been incorporated into the design.  Community engagement and feedback has been carefully considered in the developed design to reflect Dunedin’s diverse culture and history. 

6          As detailed design is progressed, the team will continue to incorporate further stakeholder feedback. 

The Kāi Tahu Cultural Narrative

7          The design team have worked closely with Kāi Tahu through Aukaha to integrate a cultural narrative into the Retail Quarter design.

8          This cultural narrative brings key Kāi Tahu principles to the fore of the design. These principles have been integrated into the design in a range of ways including the paving design, colour palate, symbology, species used in plantings, public art, use of quotes and other te reo in the streetscape, and increased space for informal sharing and interaction between people. 

9          Further discussion of the various ways these principles have influenced the design is available in the design report (Attachment A).

Other histories

10        Recognising that George Street is a multi-layered and multicultural meeting place, the design team will also work to incorporate other voices into the street through the detailed design process through such elements as public art, story-telling and furniture design. One such partnership with City of Literature is already underway, bringing through a number of written elements that can be used throughout the street to celebrate Dunedin’s literary history.

11        A website (tentatively titled “Hidden in Plain Sight”) is also under development that will enable visitors and the community to learn more about the history of the area including the important buildings, communities, and people associated with the Retail Quarter. This will enable the telling of multiple stories about George Street without adding too many signs or interpretive elements that would clutter the street. It will also provide opportunities for different elements to be focused on at different times and for information to evolve as research adds to our understanding of the history of the area.

Accessibility

12        A project goal has been to make the street more accessible for people with disabilities.  Targeted consultation has occurred with representatives from the disability community and will continue throughout the project. A specific accessibility review of the detailed designs will take place alongside the safety review and any recommended outcomes will be included.

Car parking

13        When Council endorsed the adaptation of George Street to a one-way, slow street, one of the concerns raised was to ensure similar levels of on-street car parking were maintained. The design team has achieved this outcome, both expanding the area available for people and amenity space while maintaining the existing levels of car parking.  In the Farmers Block (the first George Street block to commence construction) the design has maintained 17 car parks.

14        Further detail on car parking, including the exact numbers, locations, uses and time allocations will be confirmed as detailed design is worked through in each block.

OPTIONS

15        This is a report for noting.   There are no options.

NEXT STEPS

16        Detailed design is now underway for the Farmers Block and other blocks will continue in succession as the project proceeds. Construction of the Farmers Block will commence in late April 2022.

17        Procurement processes for public art and further refinement of specific elements of the design, such as the play area, will continue over the coming months alongside staged construction and implementation.

 

Signatories

Author:

Glen Hazelton - Project Director, Central City Plan

Authoriser:

Josh Von Pein - Programme Manager - Major Projects

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

Developed Design Report

23

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

The Retail Quarter project has worked to embody key elements of Council’s Strategic Framework.

Māori Impact Statement

There continues to be a focus on working closely with mana whenua on the Retail Quarter project and there is a strong emphasis in the design on re-invigorating the area with visual and cultural expressions of mana whenua identity.  The developed design presented here has involved strong collaboration with Aukaha.

Sustainability

The design includes a number of sustainability elements such as the rain gardens for managing and filtering stormwater, planting to attract native insects and birds, and the use of locally-sourced materials in paving.

 

Digital workshops and mentoring are underway to assist with business sustainability in collaboration with Business South. The design also seeks to encourage greater social sustainability by creating a more equitable and accessible place for people of all ages and abilities

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Retail Quarter project is funded within the Long Term Plan.

Financial considerations

There are no new financial considerations resulting from this report.

Significance

The report is considered low in terms of Council’s Significance and Engagement Policy.

Engagement – external

Engagement has occurred on the project through many forums such as the Central City Plan and through many groups such as the Central City Advisory Group and Construction Reference Group.  External engagement will continue with the focus now on minimising disruption to stakeholders during construction.

Engagement - internal

There remains internal engagement with all parts of the DCC around the coordination and implementation of the project. The developed design has been presented to key technical staff and refinements are being made.

Risks: Legal / Health and Safety etc.

The project maintains a comprehensive risk register that is assessed on a monthly basis.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

The project is of interest to all residents of the city including those covered by Community Boards.

 

 



Extraordinary Planning and Environment Committee

14 April 2022

 

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