Agenda of Council - 31 00 2022

Council

31 May 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 27 April 2022, commencing at 1.15 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Mike Lord
	Cr Jim O’Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Chris Henderson (Group Manager Waste and Environmental Solutions), Gina Huakau (Corporate Policy Manager), Michael Tannock (Network Assets Team Leader) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Accepts the apologies from Crs Doug Hall, Carmen Houlahan and Marie Laufiso.

Motion carried

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 29 March 2022

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 29 March 2022 as a correct record.

Motion carried

6 Minutes of Community Boards

6 West Harbour Community Board - 9 February 2022

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

Notes the minutes of the West Harbour Community Board meeting held on 09 February 2022.

Motion carried

7 Otago Peninsula Community Board - 3 February 2022

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 03 February 2022.

Motion carried

8 Strath Taieri Community Board - 3 February 2022

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Strath Taieri Community Board meeting held on 03 February 2022.

Motion carried

9 Mosgiel-Taieri Community Board - 10 February 2022

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022.

Motion carried

10 Waikouaiti Coast Community Board - 2 February 2022

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 02 February 2022.

Motion carried

11 Saddle Hill Community Board - 17 February 2022

Moved (Cr Jules Radich/Cr Sophie Barker):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 17 February 2022.

Motion carried

Reports

12 Actions From Resolutions of Council Meetings
	A report from Civic provided an update on the progress on implementation of resolutions made at Council meetings.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Council: Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried

13 Council Forward Work Programme
	A report from Corporate Policy provided the updated work programme for the 2021-2022 year.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Mayor Aaron Hawkins): That the Council: Notes the updated Council forward work programme. Motion carried

14 2022 New Zealand Masters Games Final Report
	A report from Community and Planning sought approval for the underwrite for the 2022 New Zealand Masters Games.
	The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Jules Radich): That the Council: Approves the underwrite of $106,665 for the 2022 New Zealand Masters Games. Motion carried (CNL/2022/019)

15 DCC submission on ‘Te panoni i te hangarua, Transforming Recycling’
	A report from Waste and Environmental Solutions sought approval of a submission on the Ministry for Environment (MfE) consultation, ‘Te panoni i te hangarua, Transforming Recycling’ (https://environment.govt.nz/news/transforming-recycling).
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council: a) Approves the DCC submission, with amendments, to the Ministry for Environment on ‘Te panoni i te hangarua, Transforming Recycling’. b) Authorises the Chief Executive to make any minor editorial changes to the submission.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: c) Amends the submission by requesting government, through waste levy or other means fund the container deposit scheme fees for producer responsibility schemes. Motion carried with Cr Lee Vandervis recording his vote against
	Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council: d) Amends the submission to request that consideration be given to implementing a system for tracking waste across the country. Motion carried (CNL/2022/020)
	The substantive motion was then put:
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council: a) Approves the DCC submission, with amendments, to the Ministry for Environment on ‘Te panoni i te hangarua, Transforming Recycling’. b) Amends the submission by requesting government through waste levy or other means fund the container deposit scheme for producer responsibility schemes. c) Amends the submission to request that consideration be given to implementing a system for tracking waste across the country. d) Authorises the Chief Executive to make any minor editorial changes to the submission. Motion carried (CNL/2022/021)

16 DCC submission on Te Huringa Taraiwa: Te arotake I te pūnaha utu kaiwhakamahi rori \| ‘Driving Change: Reviewing the Road User Charges System
	A report from Transport sought approval for a submission to Te Manatū Waka Ministry of Transport on the Te Huringa Taraiwa: Te arotake: te pūnaha utu kaiwhakamahi rori ‘Driving Change: Reviewing the Road User Charges System’ (RUC consultation).
	The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
Cr Garey left the meeting at 2.12 pm and returned at 2.14 pm. Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 2.25 pm and reconvened at 2.25 pm. Cr Christine Garey assumed the Chair. The Mayor resumed the Chair at 2.25 pm.
	Moved (Cr Jim O'Malley/Cr Steve Walker): That the Council: a) Approves the DCC submission to Te Manatū Waka on Te Huringa Taraiwa: Te arotake: te pūnaha utu kaiwhakamahi rori Driving Change: Reviewing the Road User Charges System consultation. b) Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language. Motion carried (CNL/2022/022)

17 DCC submission on Reducing Pokies Harm consultation
	A report from Corporate Policy sought approval of a submission to the Department of Internal Affairs (DIA) on reducing pokies harm.
	The Manahautū - General Manager Māori Partnerships and Policy (Jeanette Wikaira) and Corporate Policy Manager (Gina Huakau) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr David Benson-Pope): That the Council: a) Approves the draft Dunedin City Council submission to the Department of Internal Affairs on the options for changes to the Gambling (Harm Prevention and Minimisation) Regulations 2004. b) Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (11). Against: Nil Abstained: Cr Andrew Whiley (1). The division was declared CARRIED by 11 votes to 0 with one abstention. Motion carried (CNL/2022/023)

18 Proposed Event Road Closures for May 2022
	A report from Transport recommended approval for temporary road closures using the provisions of the Local Government Act 1974 for events to be held in May 2022.
	The General Manager Infrastructure and Services (Simon Drew) and Network Assets Team Leader (Michael Tannock) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974: Graduation Parades Saturday 7, Saturday 14, and Saturday 21 May 2022, parades beginning 11:30am. 10:00am until 1:00pm Great King Street between Frederick Street and Albany Street. 11:15am until 12:15pm: Frederick Street between Great King Street and George Street. George Street between Frederick Street and St Andrew Street. St Andrew Street between George Street and Filleul Street. Filleul Street between St Andrew Street and Moray Place. Moray Place between George Street and Filleul Street. Approximately 10:45am until parade has cleared. Moray Place between Upper Stuart Street and Filleul Street. Hyde Street 2022 Albany Street, between Leith Street and Clyde Street, from 5.00am to 8.30pm on Saturday 28 May 2022. Hyde Street, between Albany Street and Frederick Street, will be closed from 5.30am Friday 27 May to approximately 12 noon Sunday 29 May 2022. Motion carried (CNL/2022/024)

Mayor Aaron Hawkins paid tribute to former Mayor Dave Cull on the one year anniversary of his passing. The Mayor extended aroha to his wife and whānau and to Mr Cull’s colleagues locally, nationally and internationally.

He thanked the Otago Peninsula Community Board for their acknowledgement of Mr Cull earlier in the day.

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 22 February 2022 - Public Excluded	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	.
C2 Confidential Council Actions from Resolutions at Council Meetings	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.
C3 Confidential Council Forward Work Programme	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Director Vacancy - Dunedin City Holdings Limited	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	This report is confidential because the appointment of director is made public once the applicant has been notified of the decision..
C5 Potential Property Purchase	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn to enable members of the media and public to leave.

Motion carried (CNL/2022/025)

The meeting moved into confidential at 3.10 pm and closed at 4.05 pm.

..............................................

MAYOR

Council

31 May 2022

Council Annual Plan

MINUTES

Minutes of an ordinary meeting of the Council Annual Plan held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 23 May 2022, commencing at 10.04 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O’Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), Gavin Logie (Chief Financial Officer), Claire Austin (General Manager Customer and Regulatory), Gina Hu’akau (Corporate Policy Manager), Scott MacLean (Group Manager Parks and Recreation), Carolyn Allan (Senior Management Accountant), Sharon Bodeker (Corporate Planner) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were apologies from Cr Doug Hall for absence and Cr Mike Lord for early departure.

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

Accepts the apologies from Crs Doug Hall for absence and Mike Lord for early departure.

Motion carried

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried

5 Confirmation of Minutes

5.1 Ordinary Council Annual Plan meeting - 2 May 2022

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council Annual Plan meeting held on 02 May 2022 as a correct record.

Motion carried

Part A Reports

6 CEO Overview Report - Annual Plan Deliberations 2022/23
	A report from Corporate Policy and the Executive Leadership Team provided an overview of the 2022/23 Annual Plan.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
During discussion, Cr Carmen Houlahan left the meeting at 10.41 am and returned at 10.43 am.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Notes the CEO Overview Report - Annual Plan Deliberations 2022/23. b) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5 may be subject to further discussion and decision by the meeting. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14). Against: Nil Abstained: Nil The division was declared CARRIED by 14 votes to 0 Motion carried (CAPCC/2022/029)

7 Capital Expenditure Report - 2022/23 Annual Plan
	A report from Corporate Policy sought approval of the draft capital budget for inclusion in the 2022/23 Annual Plan.
	The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
Cr Carmen Houlahan left the meeting at 11.20 am and returned at 11.23 am. Cr Rachel Elder left the meeting at 11.21 am and returned at 11.23 am. Cr Christine Garey left the meeting at 11.28 am and returned at 11.30 am.

Moved (Cr Mike Lord/Cr Steve Walker):

That the Council:

Approves the capital budget for inclusion in the 2022/23 Annual Plan.

Division

The Council voted by division:

For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against: Crs Carmen Houlahan and Lee Vandervis (2).

Abstained: Nil

The division was declared CARRIED by 12 votes to 2

Motion carried (CAPCC/2022/030)

Moved (Mayor Aaron Hawkins/Cr Steve Walker

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 12.35 pm and reconvened at 1.18 pm.

8 Annual Plan 2022/23 - Requests for funding and amenities

A report from Corporate Policy summarised funding and new amenities and projects requests received during the community engagement period on the Annual Plan.

The Chief Executive Officer (Sandy Graham) spoke to the report.

Funding Requests

The Chief Executive Officer (Sandy Graham) responded to questions on funding requests received during the consultation period.

Submission 866139 –Dunedin Gymnastics Academy.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

Approves support for the Dunedin Gymnastics Academy by way of $65,000 in rental support for 2022/23 from existing budgets.

Motion carried (CAPCC/2022/031)

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 1.50 pm and reconvened at 1.52 pm.

The Chief Executive Officer (Sandy Graham) and the General Manager Community Services (Simon Pickford) responded to questions on submissions for the Arts Sector.

Submission 866147 - the Dunedin Repertory Society Inc, Zeal Land Ltd, New Athenaeum Theatre, Dunedin Athenaeum & Mechanics Institute and the Mayfair Theatre Charitable Trust.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Council:

Asks staff to assist the Theatre Network to explore funding pathways to support the delivery of costed concept designs for the refurbishment of the Playhouse, Athenaeum and Mayfair Theatres.

Motion carried (CAPCC/2022/032)

Cr Mike Lord left the meeting at 2.24 pm.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 2.26 pm and reconvened at 2.34 pm.

Submission 865958 – Outram Glen/Woodside

The Chief Executive Officer (Sandy Graham) and General Manager (Robert West) responded to questions on the submission.

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the Council:

Requests a report for the Annual Plan 2023/24 on the cost to upgrade the facilities at Outram Glen including the provision of a new toilet and road sealing options.

Motion carried (CAPCC/2022/033)

Cr Carmen Houlahan left the meeting at 2.55 pm and returned at 3.01 pm.

There was a discussion on submissions and funding requests.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

Ask staff to include discussions with the Therapeutic Pool Trust as part of the Aquatics Network Review.

Motion carried (CAPCC/2022/034)

Mayor Aaron Hawkins/Cr Steve Walker:

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 3.08 pm and reconvened at 3.22 pm

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the Council:

Extends the operating hours of the St Clair Salt Water Pool and the Port Chalmers Pool in line with the current operating hours for each facility from 31 March until 1 May.

Motion lost

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Extends the meeting beyond six hours.

Motion carried

Cr Jules Radich left the meeting at 3.42 pm.

9 Destination Playspaces
	A report from Parks and Recreation provided an update on resourcing options for the development of concept and community engagement plans for destination playspaces.
	The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Mayor Aaron Hawkins): That the Council: Agrees the staged community engagement approach for destination playspaces, across a range of investment and site options. Motion carried (CAPCC/2022/035)

10 Ticket Levy Update Report
	A report from the Executive Leadership Team provided an update on development options for a ticket levy on touring productions.
Cr Andrew Whiley left the meeting at 4.12 pm and returned at 4.13 pm.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Notes the Ticket Levy Update Report. Motion carried

11 Summary of Submissions on Annual Plan
	A report from Corporate Policy summarised submissions received on the draft 2022-23 Annual Plan.
	The Chief Executive Officer (Sandy Graham) and Corporate Policy Manager (Gina Hu’akau) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: Notes the feedback received from the community through the Annual Plan community engagement process. Motion carried

Cr Lee Vandervis left the meeting at 4.33 pm.

12 Revenue Policy Compliance
	A report from Corporate Policy set out how Council’s operating and capital expenditure would be funded, and the sources of those funds.
	The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Sophie Barker/Cr David Benson-Pope): That the Council: Notes the Revenue Policy Compliance report. Motion carried

13 Fees and Charges
	A report from Corporate Policy presented the schedule of fees and charges for the 2022/23 financial year for adoption.
	The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Simon MacLean) responded to questions relating to concessions rates to local pools for lifeguards .
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Council: Includes Surf Life Saving volunteer lifeguards in those eligible to access the concession rate at all DCC aquatics facilities, to replace their current arrangement of cheaper swimming on Wednesday nights.
Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 4.43 pm and reconvened at 4.44 pm. Cr Carmen Houlahan returned to the meeting at 4.45 pm.
	Pursuant to Standing Order 22.10 (Withdrawal of motions and amendments), the motion moved by Cr Christine Garey, seconded by Cr Marie Laufiso, was withdrawn by majority of those present.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council: Approves the 2022/23 Fees and Charges Schedules. Motion carried (CAPCC/2022/036)

14 Completion of Annual Plan 2022/23 deliberations and decision-making
	A report from Corporate Policy provided the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the annual plan 2022/23 prior to adoption by the Council on 30 June 2022.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of: i) providing feedback on Annual Plan engagement and decision-making to the community; ii) inclusion in the Annual Plan 2022/23 as appropriate; and iii) further follow-up or action by staff, if required. b) Approves the changes to draft 2022/23 budgets resolved at this meeting for inclusion in the Annual Plan 2022/23, for adoption by the Council on 30 June 2022. Motion carried (CAPCC/2022/037)

The meeting concluded at 4.58 pm

..............................................

CHAIRPERSON

Council

31 May 2022

Submission on the National Adaptation Plan

Department: Corporate Policy

EXECUTIVE SUMMARY

1 This report seeks approval for a Dunedin City Council (DCC) submission (Attachment A) to the draft National Adaptation Plan (NAP) consultation, a cross-agency initiative led by the Ministry for the Environment (MfE).

2 This report details the overall structure of the draft NAP, such as Outcome Areas and Targeted Groups. The DCC submission supports the aims of the draft NAP in principle, and asks for clarity and/or more information about how the draft NAP is to be implemented and achieved.

3 The draft NAP consultation documents (Attachments B, C and D) include 72 questions regarding the areas of consultation. DCC staff have referred to these in preparing the submission.

RECOMMENDATIONS

That the Council:

a) Approves the DCC submission, with any amendments, to the National Adaptation Plan consultation.

b) Authorises the Mayor or his delegate to speak to the DCC submission at the hearings.

c) Authorises the Chief Executive to make any minor editorial changes to the submission.

BACKGROUND

4 The draft NAP outlines the actions the government will take over the next six years to build climate resilience. The draft NAP is a response to the priority climate-related risks identified in the National Climate Change Risk Assessment, released in August 2020.

5 The draft NAP is arranged in the following Outcome Areas: System wide actions; Natural environment; Homes, buildings, and places; Infrastructure; Communities; and Economy and finance system. There is also a focus on Managed Retreat.

6 The draft NAP targets the following groups: Māori, Pacific Peoples, Rural communities, Older people, Younger People, People with disabilities, and Local Government.

DISCUSSION

7 There were a series of webinars and workshops that were held in association with the draft NAP consultation. DCC staff attended two workshops for Local Government on Tuesday 10 May and Tuesday 17 May. Discussions in the workshops have informed the content of this submission. Areas where we have requested more clarity or detail include:

· Consultation and engagement with iwi and Te Ao Māori

· Definition of “intolerable risk”, particularly regarding Managed Retreat

· How the draft NAP will be implemented at a localised level

· Budgeting for the draft NAP, and how this will be managed between central and local government.

8 DCC supported feedback from other local government representatives at the first workshop about the timeframe for preparing a submission to this consultation, which closes on 3 June 2022, especially given the scope of the draft NAP and the ability to engage externally in this timeframe. MfE responded that this was the first consultation planned for the draft NAP, and that there will be further consultation about Managed Retreat later in the year.

9 The draft DCC submission on the draft NAP speaks to areas addressed in the scope of the draft NAP (Te Ao Māori, Civil Defence and Emergency Management, DCC’s strategic approach to caring for the environment and how it works at a local level, specific issues for South Dunedin).

OPTIONS

Option One – Recommended Option – Approve the DCC submission, with any amendments, to the NAP consultation

10 Approve the DCC submission, with any amendments, on the draft NAP.

Advantages

· Opportunity to show support in principle for aims of the draft NAP.

· Provide feedback on topics relevant to the DCC’s strategic and operational work.

Disadvantages

· There are no identified disadvantages for this option.

Option Two – Do not approve the submission

11 Do not approve the DCC submission on the draft NAP consultation.

Advantages

· There are no identified advantages for this option.

Disadvantages

· Missed opportunity to provide feedback on topics relevant to the DCC’s strategic and operational work.

NEXT STEPS

12 If Council approves the DCC submission on the draft NAP it will be sent to the MfE.

13 Submissions on the draft NAP close on 3 June 2022.

14 If Council does not approve the DCC submission, no further action is required.

Signatories

Author:	Gina Hu’akau - Corporate Policy Manager
Authoriser:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

	Title	Page
⇩a	Draft DCC Submission to the draft NAP	62
⇩b	Adapt and Thrive consultation document	67
⇩c	Adapt and Thrive snapshot of the consultation	101
⇩d	Draft National Adaptation Plan	108

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social, economic, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

The draft NAP has impact on the DCC’s Māori Strategic Framework and the Strategic Framework Refresh which are currently underway

Māori Impact Statement

The draft NAP consultation includes five workshop opportunities aimed at iwi/ Māori, although it is noted the timeframes for these have been a constraint. Timeframes for the consultation have also impacted on the DCC’s ability to engage with mana whenua in preparing its submission. Actions across the NAP have potential impact for Te Ao Māori, particularly in the context of Managed Retreat.

Sustainability

The draft NAP has significant impact on sustainability with

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known impacts for current levels of service and/or performance measures resulting from a decision to approve the DCC submission.

Financial considerations

There are no known financial implications resulting from a decision to approve the DCC submission.

Significance

The decision is considered to be of high significance when assessed against the Significance and Engagement Policy. As consultation on the draft NAP continues, external engagement should be included in its responses, and considerations for the implications of the NAP for Dunedin.

Engagement – external

There has been no external engagement due to the timeframes for this consultation process.

Engagement - internal

Corporate Policy has engaged with City Development, Planning, Transport, Community Development, 3 Waters Civil Defence and Emergency Management, and 3 Waters in preparing this draft submission.

Risks: Legal / Health and Safety etc.

There are no known risks

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards are likely to be interested in the development and implementation of the NAP. The Outcome Areas (Natural environment; Homes, buildings, and places; Infrastructure; and Communities) are areas of interest to all parts of the city, including those covered by Community Boards, who will also have an interest in actions focused on the targeted groups (Te Ao Māori, Pacific Peoples, Rural communities, Older people, Younger People, People with disabilities).

Council

31 May 2022

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Council

31 May 2022

Financial Result - Period Ended 30 April 2022

Department: Finance

EXECUTIVE SUMMARY

1 This report provides the financial results for the period ended 30 April 2022 and the financial position as at that date.

2 As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That Council:

a) Notes the Financial Performance for the period ended 30 April 2022 and the Financial Position as at that date.

BACKGROUND

3 This report provides the financial statements for the period ended 30 April 2022. It includes reports on financial performance, financial position, cashflows and capital expenditure. The operating result is also shown by group, including analysis by revenue and expenditure type.

DISCUSSION

4 Revenue was $273.838 million for the period or $4.098 million greater than budget. Year to date revenue included unbudgeted government grants for Economic Development activity and 3 Waters stimulus projects, as well as increased revenue from resource consents and building services applications and inspections.

5 These favourable variances were partially offset by the impact of the nationwide lockdown earlier in the financial year including Aquatic Services, Property, Parking, Landfill, and commercial water revenue. Other grant revenue was lower than expected due to the lower level of subsidised capital expenditure in Transport and timing of the outstanding funding for the new Mosgiel Aquatic facility. While a significant portion of the budgeted fundraising for this project was received in February, the balance will be paid as agreed project milestones are achieved.

6 Expenditure was $272.299 million for the period or $2.949 million greater than budget. Operational expenditure was greater than expected due to additional roading maintenance expenditure along with monies spent for government funded projects in 3 Waters and Economic Development. Operating costs at the Green Island Landfill, including ETS charges, were also greater than budget.

7 Depreciation expenditure was higher than expected following asset revaluations as at 30 June 2021, impacting both asset replacement cost and asset useful lives.

8 These unfavourable variances were partially offset by savings in personnel costs, delays in project expenditure and favourable interest expenditure due to a lower than forecast floating interest rate. Some expenditure lines were also impacted by Covid-19 disruptions including the lockdown period earlier in the year.

9 Equity markets continued to be impacted as current world events create uncertainty. This resulted in negative revaluations across most equity portfolios held by the Waipori Fund. It is worth noting there continued to be a degree of market recovery in the reporting month. There has also been a year-to-date negative revaluation of fixed term investments as wholesale interest rates continue to rise.

10 Capital expenditure was $110.088 million for the period or 98.0% of the year-to-date budget (75.7% of the full year budget). The 3 Waters renewals expenditure continues to track ahead of budget with a number of large water and sewer renewal projects underway. The level of spend in other areas of the organisation reflected project delays including the impact of the Covid-19 (in particular, the nationwide lockdown in August).

NEXT STEPS

11 Financial Result Reports continue be presented to future meetings of either the Finance and Council Controlled Organisation Committee or Council.

Signatories

Authoriser:

Gavin Logie - Chief Financial Officer

Attachments

	Title	Page
⇩a	Summary Financial Information	257
⇩b	Statement of Financial Performance	258
⇩c	Statement of Financial Position	259
⇩d	Statement of Cashflows	260
⇩e	Capital Expenditure Summary	261
⇩f	Summary of Operating Variances	262
⇩g	Financial Review	263

Council

31 May 2022

Proposed Event Road Closures for June/July 2022

Department: Transport

EXECUTIVE SUMMARY

1 The DCC has received temporary road closure applications for the following events:

a) Rocklands Road Motorsport Hillclimb

b) Mana Moana

c) Midwinter Carnival

d) City Activation: Ireland v All Blacks

2 This report recommends that the Council approves the temporary closure of the roads concerned.

RECOMMENDATIONS

That the Council:

a) Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

Rocklands Road Hillclimb Motorsport Event

1 From 9:00am until 5:00pm Sunday 12 June 2022;

2 Rocklands Road, road closed between route positions 3.4 km and 7 km, measured from SH87.

3 Residents will be escorted to properties when access is required.

Mana Moana

4 From 4.30pm until 9:00pm Friday 24, Saturday 25 and Sunday 26 June 2022;

5 Fryatt Street from Fish Street to Wharf Street.

Midwinter Carnival

6 From 12 Noon Friday 8 July until 11:00pm Saturday 9 July 2022;

7 Moray Place from Stuart Street to Princes Street.

City Activation: Ireland v All Blacks

8 From 7:00am Friday 8 July until 5:30am Sunday 10 July 2022;

9 The Lower Octagon from George Street to Princes Street,

10 Lower Stuart Street from The Octagon to Moray Place.

11 Access will be available to Bath Street and the eastbound lane of Lower Stuart Street from Bath Street to Moray Place.

BACKGROUND

3 Events and festivals contribute vibrancy and uniqueness to Dunedin, creating economic opportunities for the city and reflecting and enhancing social, recreational, environmental, and cultural well-being. Strategies and plans reflect the contribution events make to the city’s vision of being one of the world’s great small cities including the Social Well-being Strategy, the Economic Development Strategy, Ara Toi Ōtepoti, Parks and Recreation Strategy, and the Festival and Events Plan 2018-2023.

4 The area proposed to be used for these events is legal road and can therefore be temporarily closed to normal traffic if the statutory temporary road closure procedures are followed. These procedures are set out in Section 319 of the LGA 1974 which gives Council the power to stop or close any road or part of a road in the manner and upon the conditions set out in section 342 and Schedule 10 of the LGA 1974. Schedule 10 is included as attachment A. These conditions include the following:

· Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police.

· Public notice must be given of the intention to consider closing any road or part of a road, and notice given of the decision to close the road.

· When closing under Schedule 10 section 11(e), the road cannot be closed more than 31 days in the aggregate in any one year.

· Being satisfied that traffic is not likely to be unreasonably impeded.

5 Where the proposed temporary road stopping relates to public functions, the decision to close a road cannot be delegated to Council staff; a resolution of Council is required.

DISCUSSION

Consultation and Notification

6 The Police and Waka Kotahi have no objections to the proposed road closures.

7 On Wednesday 4 May 2022, the Otago Daily Times advertised the proposed temporary road closures (Attachment B).

8 An opportunity was provided to give feedback on the proposal by emailing tmp@dcc.govt.nz by a deadline of Wednesday 11 May 2022. No objections were received.

9 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

10 The event organisers for the events contacted those considered affected prior to submitting their application, and no objections were received.

11 The 31-day limit mentioned in paragraph 4 will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

12 Coordination with other road work sites will be managed through the traffic management plan process.

13 The events have been held in prior years without causing unreasonable delays to the travelling public. There is a change to the Midwinter Carnival, this is the first year of this event footprint.

14 The temporary traffic management plan process will ensure that emergency and public transport services and temporary relocation of certain parking (e.g. taxi, mobility and AVO) are managed.

OPTIONS

15 Recommendations in this report cannot be amended without first carrying out further consultation with affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

16 That the Council closes the sections of roads as detailed in the recommendation.

Advantages

· The roads will be able to be closed and the events will be able to proceed.

· The closure will enable the benefits (economic, social, and cultural) associated with events held in Dunedin.

Disadvantages

· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

17 That the Council decides not to close the roads in question.

Advantages

· There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

· The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

18 Should the resolution be made to temporarily close the roads, Council staff will proceed to accept the temporary traffic management plan and notify the public of the closures.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Local Government Act 1974 Schedule 10	276
⇩b	ODT Notice 4 May 2022	279

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Events contribute to the Strategic Framework.

Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy.

There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications. The cost of the proposed road closures will be met within existing budgets.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport. There is support for the events to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 27 April 2022	19

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Sandy Graham - Chief Executive Officer