Notice of Meeting:
I hereby give notice that an ordinary meeting of the Audit and Risk Subcommittee will be held on:
Date: Thursday 16 June 2022
Time: 2.00 pm
Venue: Otaru Room, Civic Centre, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Audit and Risk Subcommittee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Warren Allen |
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Deputy Chairperson |
Janet Copeland
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Members |
Cr Christine Garey |
Cr Doug Hall |
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Mayor Aaron Hawkins |
Cr Mike Lord |
Senior Officer Gavin Logie, Chief Financial Officer
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Audit and Risk Subcommittee 16 June 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Apologies 4
2 Confirmation of Agenda 4
3 Declaration of Interest 5
4 Confirmation of Minutes 10
4.1 Audit and Risk Subcommittee meeting - 21 April 2022 10
Part A Reports (Committee has power to decide these matters)
5 Audit and Risk Subcommittee Work Plan 2022 20
6 Financial Results for period ended 30 April 2022 24
Resolution to Exclude the Public 42
Audit and Risk Subcommittee 16 June 2022 |
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Audit and Risk Subcommittee 16 June 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and independent member and any private or other external interest they might have.
2. Elected and Independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Subcommittee: a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Members' Register of Interests |
6 |
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Audit and Risk Subcommittee 16 June 2022 |
Audit and Risk Subcommittee meeting - 21 April 2022
That the Subcommittee: a) Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 21 April 2022 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Audit and Risk Subcommittee meeting held on 21 April 2022 |
11 |
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Audit and Risk Subcommittee 16 June 2022 |
Audit and Risk Subcommittee
MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Via Audio Visual Link on Thursday 21 April 2022, commencing at 2.04 pm
PRESENT
Chairperson |
Warren Allen |
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Deputy Chairperson |
Janet Copeland
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Members |
Cr Christine Garey |
Mayor Aaron Hawkins |
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Cr Mike Lord |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer) and Hayley Knight (Quality, Compliance and Assurance Advisor, Risk and Internal Audit) |
Governance Support Officer Wendy Collard
1 Apologies |
An apology was received from Cr Doug Hall Moved (Warren Allen/Christine Garey): That the Subcommittee: Accepts the apology from Cr Doug Hall Motion carried |
2 Confirmation of agenda |
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Moved (Warren Allen/Janet Copeland): That the Subcommittee:
Confirms the agenda without addition or alteration
Motion carried (AR/2022/005) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Warren Allen/Cr Mike Lord): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried |
4 Confirmation of Minutes
4.1 Audit and Risk Subcommittee meeting - 17 February 2022 |
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Moved (Warren Allen/Cr Mike Lord): That the Subcommittee:
a) Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 17 February 2022 as a correct record. Motion carried (AR/2022/006) |
Part A Reports
5 Audit and Risk Subcommittee Work Plan 2022 |
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A report from Civic provided a copy of the revised Audit and Risk Subcommittee Work Plan 2022 which has been aligned with work programmes scheduling and decision-making. The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. |
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Moved (Warren Allen/Cr Christine Garey): That the Subcommittee:
a) Notes the Audit and Risk Subcommittee Work Plan 2022. Motion carried |
6 Financial Results for period ended 28 February 2022 |
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A report from Finance provided a copy of the Financial Results for the period ending 28 February 2022 report which was presented to the Council meeting held on 29 March 2022. The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Warren Allen/Cr Mike Lord): That the Subcommittee:
a) Notes the Financial Results for the period ending 28 February 2022 report Motion carried |
Resolution to exclude the public |
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Moved (Warren Allen/Cr Christine Garey): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
That Matthew Wilson (Aon), Shane Smith (Aon) and Joe Wood (Aon) be permitted to attend the meeting, after the public has been excluded, because of their knowledge of Item C2. This knowledge, which would be of assistance in relation to the matters discussed, was relevant because they would be reporting on the item under consideration.
Motion carried (AR/2022/007) |
The meeting moved into non-public at 2.19 pm and concluded at 4.12 pm.
..............................................
CHAIRPERSON
Audit and Risk Subcommittee 16 June 2022 |
Audit and Risk Subcommittee Work Plan 2022
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the revised Audit and Risk Subcommittee Work Plan 2022 which has been aligned with work programmes scheduling and decision-making.
2 It should be noted that items without ticks shown have not been scheduled for action.
3 As this is an administrative report only, the Summary of Considerations is not required.
That the Subcommittee: a) Notes the Audit and Risk Subcommittee Work Plan 2022.
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Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Audit and Risk Subcommittee Workplan 2022 |
21 |
Audit and Risk Subcommittee 16 June 2022 |
Financial Results for period ended 30 April 2022
Department: Civic
EXECUTIVE SUMMARY
1 This report provides a copy of the Financial Results for the period ending 30 April 2022 report which was presented to the Council meeting held on 31 May 2022.
That the Subcommittee: a) Notes the Financial Results for the period ending 30 April 2022 report |
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Financial Results - Period ending 30 April 2022 |
25 |
Audit and Risk Subcommittee 16 June 2022 |
Resolution to Exclude the Public
That the Audit and Risk Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.