Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

 

Date:                                                    Thursday 16 June 2022

Time:                                                   1.00 pm

Venue:                                                Fairfield Bowling Clubrooms, Main Road, Fairfield, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Saddle Hill Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

Senior Officer                                               Anna Nilsen, Group Manager Property Services

 

Governance Support Officer                  Lynne Adamson

 

 

 

Lynne Adamson

Governance Support Officer

 

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Saddle Hill Community Board

16 June 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Big Rock School Funding Application                                                                     4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

Part A Reports (Saddle Hill Community Board  has power to decide these matters)

5             NZ Police                                                                                                                                                                     8

6             Greater Green Island                                                                                                                                              9

7             Funding Applications                                                                                                                                            10

8             Governance Support Officer's Report                                                                                                            16

9             Board Updates                                                                                                                                                        24

10           Community Plan                                                                                                                                                    25

11           Chairperson's Report                                                                                                                                           26

12           Councillor Update                                                                                                                                                 27

13           Items for Consideration by the Chair

Any items for consideration by the Chair.

 


Saddle Hill Community Board

16 June 2022

 

 

1          Public Forum

1.1       Public Forum - Big Rock School Funding Application

David Grant, Principal, Big Rock School wishes to address the Board concerning the funding application from Big Rock School to be considered later in the meeting.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Saddle Hill Community Board

16 June 2022

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

SHCB Register of Interest

6

 

 


Saddle Hill Community Board

16 June 2022

 

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Saddle Hill Community Board

16 June 2022

 

Part A Reports

NZ Police

 

 

Sergeant John Cunningham (Mosgiel Police) will be in attendance to provide an update on policing issues in the area.

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

16 June 2022

 

Greater Green Island

 

 

Ben McKenzie will be in attendance to provide an update on his role within the Greater Green Island Network.

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

16 June 2022

 

 

Funding Applications

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          There are two funding applications for consideration by the Board. 

2          Brighton/Ocean View Community Halls Society Inc has requested $500.00 funding assistance towards the upgrade of the entrance to the hall.

3          Big Rock Primary School have requested $1,500.00 funding assistance towards the purchase of junior sports equipment.

4          There is $4,347.29 remaining in the project fund.

 

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from Brighton/Ocean View Community Halls Society Inc for $500.00 funding assistance.

b)     Approves/declines the funding application from Big Rock School for $1,500.00 funding assistance.

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Big Rock School Funding Application

11

b

Brighton_Ocean View Halls Funding Application

14

 

 


Saddle Hill Community Board

16 June 2022

 

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Saddle Hill Community Board

16 June 2022

 

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Saddle Hill Community Board

16 June 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

a)         Discretionary Fund

b)        Retrospective approval of expenditure

c)         Local Authority Elections

d)        Sports Facilities Review

e)        Green Island Landfill – Kaikorai Estuary

f)         Transport Updates

g)         Parking

h)        Roadworks Schedule

i)          Currently being consulted on

RECOMMENDATIONS

That the Board:

a)    Notes the Governance Support Officer’s Report.

b)    Retrospectively approves the expenditure of $75.00 for a bereavement basket.

 

Discretionary Fund

2          There is $4,347.29 remaining in the Discretionary Fund.  The spending to date is as follows:

Meeting Date

Recipient

Purpose

Amount

12/8/2021

Island Park Golf Club

Upgrade of Lighting for clubrooms

$1,000.00

21/10/2021

Ōtokia Creek and Marsh Habitat Trust

Planting Natives on the marks

$1,000.00

18/11/2021

Rosie Davison

Spirit of Adventure

$500.00

18/11/2021

Resene Paints

Board project – painting chorus box

$77.71

13/4/2022

Fairfield School Board of Trustees

Bike Track

$3,000.00

 

Fresh Choice

Bereavement basket

$75.00

Total spending

$5,652.71

Remaining Spending available

$4,347.29

 

Retrospective Approval

3          The Board purchased a gift basket for a bereaved family.  This expenditure now needs to be      retrospectively approved.

Local Authority Elections

4          Local authority elections are held every three years by postal vote.  Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote. 

5          Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board.  Elections will also be held for members of the Otago Regional Council.

6          Nominations open on Friday 15 July 2022 and close at 12 noon on Friday 12 August 2022.  Information will be available on the Council’s website in July 2022. 

7          Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022.  Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards. 

8          Residents are encouraged to make sure they are enrolled at their correct address.  Enrolment details can be checked at vote.nz.  If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.    

Sports Facilities Review

9          Staff have advised that the Sports Facilities Review will be completed in time to inform the 2023/24 Annual Plan.

Green Island Landfill - Kaikorai Estuary

10        In response to a query on possible leakage from the leachate system at the Green Island Landfill, staff have advised that there have been no events at the landfill that would have contributed to contamination and/or loss of wildlife. 

Transport Updates

11        Brighton Road, Ocean View Open Ditch from the Ocean View Freedom Camping Park to Creamery Road– The cleaning out of the open ditch commenced on 2 June 2022.

Speed Limit Review of Taieri Mouth Road from Brighton to Kuri Bush – In response to queries from residents requesting a review of the speed limit on Taieri Mouth Road from Brighton to Kuri Bush, staff have advised that they had been waiting for the setting of the new speed limits rule to come into place.  This rule, which comes into effect in June 2022, enables Council’s to introduce safe and appropriate speeds for their roads. 

12        Staff are now awaiting to receive the updated maps for Dunedin from Waka Kotahi. The maps are a data base on all things relating to road safety which includes safe and appropriate speeds and will provide guidance for the safe and appropriate speeds for local roads.  Once the maps have been received, the process of reviewing the speed limits on our roads and reducing the speed limits on higher risk roads will commence.  The communities will have the opportunity to participate in the reviews during this process.

Parking – suggest a change form

13        Requests to be made regarding parking is available via the 2021 suggest a change form – traffic and parking. (Attachment G). Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz

Roadworks Schedule

14        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

15        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

 

Currently Being Consulted on by the Dunedin City Council

16        Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website:

https://www.dunedin.govt.nz/council/currently-consulting-on

Operational Concerns

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Suggest a change - traffic and parking controls form

21

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Saddle Hill Community Board

16 June 2022

 

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Saddle Hill Community Board

16 June 2022

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Board members will provide updates on any activities undertaken on behalf of the Board or items of interest:

 

RECOMMENDATIONS

That the Board:

Notes the Board updates.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

16 June 2022

 

Community Plan

 

 

The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.

Members are asked to review the Saddle Hill Community Board Community Plan for any proposed additions or alterations to be raised at the meeting.

The current Saddle Hill Community Board Plan is available on the DCC Website on the following link:

https://www.dunedin.govt.nz/__data/assets/pdf_file/0005/148271/SHCB-Community-Plan-2021-22-Updated-October-2021.pdf

 

 


Saddle Hill Community Board

16 June 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board including the following items:

-           Various Community Meetings re Proposed Smooth Hill Landfill

-           Meeting with Council Parks Staff

-           Meeting with Council Transportation Staff

-           Proposed Landfill RMA Hearing

-           Meeting with McMaster Road Resident re their concerns

-           Meeting with the Mayor, CEO and Councillors

-           Meeting with Greater Green Island and Civil Defence Representatives and Leanne Stenhouse

 

-           State of Waldronville Streets

-           Footpath Vegetation – Ocean View

-           Aurora Energy – Community Acknowledgement and Engagement

-           Stormwater Drain Clearout outside homes at Ocean View

-           Queen St Resident Engagement and report back to Transportation Staff

-           Seaview Road onsite meeting with Council staff and Leanne Stenhouse

-           Corrections Department re Community Workers

-           Evacuation Roadsigns

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s update.

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 


Saddle Hill Community Board

16 June 2022

 

 

Councillor Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Councillor Jules Radich will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

Notes the update from Cr Radich.

 

 

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.