Agenda of Saddle Hill Community Board - Thursday, 16 June 2022

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 16 June 2022

Time: 1.00 pm

Venue: Fairfield Bowling Clubrooms, Main Road, Fairfield, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

Senior Officer Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

16 June 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Big Rock School Funding Application 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

Part A Reports (Saddle Hill Community Board has power to decide these matters)

5 NZ Police 8

6 Greater Green Island 9

7 Funding Applications 10

8 Governance Support Officer's Report 16

9 Board Updates 24

10 Community Plan 25

11 Chairperson's Report 26

12 Councillor Update 27

13 Items for Consideration by the Chair

Any items for consideration by the Chair.

Saddle Hill Community Board

16 June 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:

a) Discretionary Fund

b) Retrospective approval of expenditure

c) Local Authority Elections

d) Sports Facilities Review

e) Green Island Landfill – Kaikorai Estuary

f) Transport Updates

g) Parking

h) Roadworks Schedule

i) Currently being consulted on

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Retrospectively approves the expenditure of $75.00 for a bereavement basket.

Discretionary Fund

2 There is $4,347.29 remaining in the Discretionary Fund. The spending to date is as follows:

Meeting Date	Recipient	Purpose	Amount
12/8/2021	Island Park Golf Club	Upgrade of Lighting for clubrooms	$1,000.00
21/10/2021	Ōtokia Creek and Marsh Habitat Trust	Planting Natives on the marks	$1,000.00
18/11/2021	Rosie Davison	Spirit of Adventure	$500.00
18/11/2021	Resene Paints	Board project – painting chorus box	$77.71
13/4/2022	Fairfield School Board of Trustees	Bike Track	$3,000.00
	Fresh Choice	Bereavement basket	$75.00
Total spending			$5,652.71
Remaining Spending available			$4,347.29

Retrospective Approval

3 The Board purchased a gift basket for a bereaved family. This expenditure now needs to be retrospectively approved.

Local Authority Elections

4 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.

5 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.

6 Nominations open on Friday 15 July 2022 and close at 12 noon on Friday 12 August 2022. Information will be available on the Council’s website in July 2022.

7 Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022. Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards.

8 Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz. If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.

Sports Facilities Review

9 Staff have advised that the Sports Facilities Review will be completed in time to inform the 2023/24 Annual Plan.

Green Island Landfill - Kaikorai Estuary

10 In response to a query on possible leakage from the leachate system at the Green Island Landfill, staff have advised that there have been no events at the landfill that would have contributed to contamination and/or loss of wildlife.

Transport Updates

11 Brighton Road, Ocean View Open Ditch from the Ocean View Freedom Camping Park to Creamery Road– The cleaning out of the open ditch commenced on 2 June 2022.

Speed Limit Review of Taieri Mouth Road from Brighton to Kuri Bush – In response to queries from residents requesting a review of the speed limit on Taieri Mouth Road from Brighton to Kuri Bush, staff have advised that they had been waiting for the setting of the new speed limits rule to come into place. This rule, which comes into effect in June 2022, enables Council’s to introduce safe and appropriate speeds for their roads.

12 Staff are now awaiting to receive the updated maps for Dunedin from Waka Kotahi. The maps are a data base on all things relating to road safety which includes safe and appropriate speeds and will provide guidance for the safe and appropriate speeds for local roads. Once the maps have been received, the process of reviewing the speed limits on our roads and reducing the speed limits on higher risk roads will commence. The communities will have the opportunity to participate in the reviews during this process.

Parking – suggest a change form

13 Requests to be made regarding parking is available via the 2021 suggest a change form – traffic and parking. (Attachment G). Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz

Roadworks Schedule

14 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Being Consulted on by the Dunedin City Council

16 Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website:

https://www.dunedin.govt.nz/council/currently-consulting-on

Operational Concerns

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Suggest a change - traffic and parking controls form	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Saddle Hill Community Board

16 June 2022

Chairperson's Report

Department: Civic

EXECUTIVE SUMMARY

1 The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board including the following items:

- Various Community Meetings re Proposed Smooth Hill Landfill

- Meeting with Council Parks Staff

- Meeting with Council Transportation Staff

- Proposed Landfill RMA Hearing

- Meeting with McMaster Road Resident re their concerns

- Meeting with the Mayor, CEO and Councillors

- Meeting with Greater Green Island and Civil Defence Representatives and Leanne Stenhouse

- State of Waldronville Streets

- Footpath Vegetation – Ocean View

- Aurora Energy – Community Acknowledgement and Engagement

- Stormwater Drain Clearout outside homes at Ocean View

- Queen St Resident Engagement and report back to Transportation Staff

- Seaview Road onsite meeting with Council staff and Leanne Stenhouse

- Corrections Department re Community Workers

- Evacuation Roadsigns

RECOMMENDATIONS

That the Board:

a) Notes the Chairperson’s update.

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.