Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:
Date: Thursday 16 June 2022
Time: 1.00 pm
Venue: Fairfield Bowling Clubrooms, Main Road, Fairfield, Dunedin
Sandy Graham
Chief Executive Officer
Saddle Hill Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Paul Weir
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Members |
Christina McBratney |
Keith McFadyen |
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John Moyle |
Cr Jules Radich |
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Leanne Stenhouse |
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Senior Officer Anna Nilsen, Group Manager Property Services
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
Lynne.Adamson@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Saddle Hill Community Board 16 June 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
1.1 Public Forum - Big Rock School Funding Application 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
Part A Reports (Saddle Hill Community Board has power to decide these matters)
5 NZ Police 8
6 Greater Green Island 9
7 Funding Applications 10
8 Governance Support Officer's Report 16
9 Board Updates 24
10 Community Plan 25
11 Chairperson's Report 26
12 Councillor Update 27
13 Items for Consideration by the Chair
Any items for consideration by the Chair.
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Saddle Hill Community Board 16 June 2022 |
1.1 Public Forum - Big Rock School Funding Application
David Grant, Principal, Big Rock School wishes to address the Board concerning the funding application from Big Rock School to be considered later in the meeting.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Saddle Hill Community Board 16 June 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
SHCB Register of Interest |
6 |
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Saddle Hill Community Board 16 June 2022 |
Sergeant John Cunningham (Mosgiel Police) will be in attendance to provide an update on policing issues in the area.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 16 June 2022 |
Ben McKenzie will be in attendance to provide an update on his role within the Greater Green Island Network.
Attachments
There are no attachments for this report.
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Saddle Hill Community Board 16 June 2022 |
Funding Applications
Department: Civic
EXECUTIVE SUMMARY
1 There are two funding applications for consideration by the Board.
2 Brighton/Ocean View Community Halls Society Inc has requested $500.00 funding assistance towards the upgrade of the entrance to the hall.
3 Big Rock Primary School have requested $1,500.00 funding assistance towards the purchase of junior sports equipment.
4 There is $4,347.29 remaining in the project fund.
That the Board: a) Approves/declines the funding application from Brighton/Ocean View Community Halls Society Inc for $500.00 funding assistance. b) Approves/declines the funding application from Big Rock School for $1,500.00 funding assistance.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Big Rock School Funding Application |
11 |
⇩b |
Brighton_Ocean View Halls Funding Application |
14 |
Saddle Hill Community Board 16 June 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Saddle Hill Community Board on activities relevant to the Board’s area including:
a) Discretionary Fund
b) Retrospective approval of expenditure
c) Local Authority Elections
d) Sports Facilities Review
e) Green Island Landfill – Kaikorai Estuary
f) Transport Updates
g) Parking
h) Roadworks Schedule
i) Currently being consulted on
That the Board: a) Notes the Governance Support Officer’s Report. b) Retrospectively approves the expenditure of $75.00 for a bereavement basket. |
Discretionary Fund
2 There is $4,347.29 remaining in the Discretionary Fund. The spending to date is as follows:
Meeting Date |
Recipient |
Purpose |
Amount |
12/8/2021 |
Island Park Golf Club |
Upgrade of Lighting for clubrooms |
$1,000.00 |
21/10/2021 |
Ōtokia Creek and Marsh Habitat Trust |
Planting Natives on the marks |
$1,000.00 |
18/11/2021 |
Rosie Davison |
Spirit of Adventure |
$500.00 |
18/11/2021 |
Resene Paints |
Board project – painting chorus box |
$77.71 |
13/4/2022 |
Fairfield School Board of Trustees |
Bike Track |
$3,000.00 |
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Fresh Choice |
Bereavement basket |
$75.00 |
Total spending |
$5,652.71 |
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Remaining Spending available |
$4,347.29 |
Retrospective Approval
3 The Board purchased a gift basket for a bereaved family. This expenditure now needs to be retrospectively approved.
Local Authority Elections
4 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.
5 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.
6 Nominations open on Friday 15 July 2022 and close at 12 noon on Friday 12 August 2022. Information will be available on the Council’s website in July 2022.
7 Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022. Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards.
8 Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz. If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.
Sports Facilities Review
9 Staff have advised that the Sports Facilities Review will be completed in time to inform the 2023/24 Annual Plan.
Green Island Landfill - Kaikorai Estuary
Transport Updates
11 Brighton Road, Ocean View Open Ditch from the Ocean View Freedom Camping Park to Creamery Road– The cleaning out of the open ditch commenced on 2 June 2022.
Speed Limit Review of Taieri Mouth Road from Brighton to Kuri Bush – In response to queries from residents requesting a review of the speed limit on Taieri Mouth Road from Brighton to Kuri Bush, staff have advised that they had been waiting for the setting of the new speed limits rule to come into place. This rule, which comes into effect in June 2022, enables Council’s to introduce safe and appropriate speeds for their roads.
12 Staff are now awaiting to receive the updated maps for Dunedin from Waka Kotahi. The maps are a data base on all things relating to road safety which includes safe and appropriate speeds and will provide guidance for the safe and appropriate speeds for local roads. Once the maps have been received, the process of reviewing the speed limits on our roads and reducing the speed limits on higher risk roads will commence. The communities will have the opportunity to participate in the reviews during this process.
Parking – suggest a change form
13 Requests to be made regarding parking is available via the 2021 suggest a change form – traffic and parking. (Attachment G). Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz
Roadworks Schedule
14 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Being Consulted on by the Dunedin City Council
16 Information on current consultations being undertaken by the Dunedin City Council is available on the following link on the website:
https://www.dunedin.govt.nz/council/currently-consulting-on
Operational Concerns
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board. |
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Suggest a change - traffic and parking controls form |
21 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Māori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area.
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Saddle Hill Community Board 16 June 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 Board members will provide updates on any activities undertaken on behalf of the Board or items of interest:
That the Board: Notes the Board updates.
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.
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Saddle Hill Community Board 16 June 2022 |
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.
Members are asked to review the Saddle Hill Community Board Community Plan for any proposed additions or alterations to be raised at the meeting.
The current Saddle Hill Community Board Plan is available on the DCC Website on the following link:
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Saddle Hill Community Board 16 June 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The Chairperson (Scott Weatherall) will provide an update of items of Interest to the Board including the following items:
- Various Community Meetings re Proposed Smooth Hill Landfill
- Meeting with Council Parks Staff
- Meeting with Council Transportation Staff
- Proposed Landfill RMA Hearing
- Meeting with McMaster Road Resident re their concerns
- Meeting with the Mayor, CEO and Councillors
- Meeting with Greater Green Island and Civil Defence Representatives and Leanne Stenhouse
- State of Waldronville Streets
- Footpath Vegetation – Ocean View
- Aurora Energy – Community Acknowledgement and Engagement
- Stormwater Drain Clearout outside homes at Ocean View
- Queen St Resident Engagement and report back to Transportation Staff
- Seaview Road onsite meeting with Council staff and Leanne Stenhouse
- Corrections Department re Community Workers
- Evacuation Roadsigns
That the Board: a) Notes the Chairperson’s update. |
Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.
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Saddle Hill Community Board 16 June 2022 |
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
Councillor Jules Radich will provide an update on items of interest.
That the Board: Notes the update from Cr Radich.
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Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |