Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 2 June 2022

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale
	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

Senior Officer Mike Perkins, Acting 3 Waters Group Manager

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

2 June 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 24 March 2022 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Project Fund 15

7 Governance Support Officers Report 30

8 Strath Taieri Connect Charitable Trust 36

9 Chairperson's Report 37

10 Council Activities 38

11 Notification of Items for Consideration by the Chairperson 39

Strath Taieri Community Board

2 June 2022

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held Via Audio Visual Link, commencing at 5.00 pm on 24 March 2022

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members
	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

IN ATTENDANCE

Mike Perkins, Acting 3 Waters Manager, Michelle Mifflin (Manager Engineering ORC), Jean-Luc Payan (Natural Hazards Manager ORC), Gary La Hood (River Engineer ORC), Kay Mercer and Jill Bowie (Digital Outreach Co-ordinators), and Gill Brown (Housing Action Plan Advisor)

Governance Support Officer Jennifer Lapham

1 Public Forum

1.1 Public Forum - Update on Community Garden Community Facilities

Cynthia Flanagan advised that community facilities should not be privately occupied and any decision on the future use of buildings in the Railways precinct should involve community participation.

1.2 Public Forum - Update on Community Garden and Community Facilities

Andrea Bosshard advised that the Community Garden is supplying fresh fruit and vegetables to the community and there are plans to develop it further.

She also commented that the Community requires space to undertake a range of activities and suggested that they buy the buildings in the railway precinct for $1. She suggested that an independently chaired community meeting be held to discuss the proposal.

2 Apologies

An apology was recevied from Blair Dale.

Moved (David Frew/Cr Mike Lord):

That the Board:

Accepts the apology from Blair Dale.

Motion carried

3 Confirmation of agenda

Moved (David Frew/Mark O'Neill):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Mike Lord/Member David Frew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 3 February 2022

Moved (Robin Thomas/Leeann McLew):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 03 February 2022 as a correct record.

Motion carried

Part A Reports

6 Middlemarch Flooding Mitigation

Michelle Mifflin, Manager Engineering, Jean-Luc Payan, Natural Hazards Manager and Gary La Hood (Water Engineer), 0tago Regional Council provided an update on Flood Mitigation in the Middlemarch Township and surrounding areas.

Moved (Robin Thomas/Leeann McLew):

That the Board:

Notes the update from the Otago Regional Council.

Motion carried

7 Scattered Seeds Digital Archive Community Project

The Digital Outreach Co-ordinators, Kay Mercer and Jill Bowie were in attendance and introduced the Scattered Seeds Digital Archie Community Project. It was suggested that a community session be held with an exhibition of interesting items and residents could have their items scanned.

Moved (Barry Williams/Leeann McLew):

That the Board:

Notes the update on the Scattered Seeds Digital Archive

Motion carried

8 Housing Action Plan

Gill Brown, Housing Action Plan Advisor was in attendance and provided an overview of the Housing Action Plan.

Moved (Barry Williams/David Frew):

That the Board:

Notes the update on the Housing Action Plan Advisor.

Motion carried

9 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest. It was noted that a funding application had been received after the agenda had been published. The grant requested by the Strath Taieri Hockey Club were required prior to the next meeting.
	Moved (Cr Mike Lord/Leeann McLew): That the Board: Agrees to consider the funding application from the Strath Taieri Hockey Club. Motion carried
	Consideration was given to the funding application from the Strath Taieri Hockey Club for uniforms and safety equipment.
	Moved (Robin Thomas/Mark O'Neill): That the Board: Grants $2530 to the Strath Taieri Hockey Club for hockey uniforms and equipment. Motion carried (STCB/2022/001)
	Moved (Cr Mike Lord/Mark O'Neill): That the Board: Notes the Governance Support Officers Report. Motion carried

10 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Maintenance of vegetation

· Foulden Maar

· Railway wagons being stored at Middlemarch

· The Community Garden setting up an Open Pantry near the store and this was causing some concern as it appeared to be in competition with the store.

· ANZAC Day – It was hoped to have a parade this year, and he was in the process of making arrangements.

Moved (Robin Thomas/Cr Mike Lord):

That the Board:

Notes the Chairperson’s report.

Motion carried

11 Council Activities

Cr Mike Lord provided an update on matters of interest including in the draft Annual Plan consultation and the capital expenditure programme.

Moved (Mark O'Neill/Robin Thomas):

That the Board:

Notes the Council Activities report.

Motion carried

12 Notification of Items for Consideration by the Chairperson

· An update on the Strath Taieri Connect Charitable Trust

· Matters raised in the public forum.

The meeting concluded at 7.00 pm.

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

2 June 2022

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Submission to the draft 2022/23 Annual Plan

· Local Authority Elections

· Dunedin Railways Ltd

· Currently Being Consulted on by Dunedin City Council

· Roadworks Schedule

· Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Ratifies the submission to the draft 2022/23 Annual Plan

Project Fund

2 The Board has $4.970 left to allocate in the current financial year. Members are reminded that the fund must be spent prior to 30 June 2022.

Meeting Date	Amount	Recipient
11 November 2021	$2,500.00	Middlemarch Swimming Club
24 March 2022	$2,530.00	Strath Taieri Hockey Club
Total	$5,030.00

Submission to Draft 2021/22 Annual Plan

3 As agreed at the March meeting a draft submission was prepared by the Chairperson and Deputy Chairperson and circulated for member’s input. This submission now needs to be formally ratified. (Attachment A)

Local Authority Elections

4 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.

5 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.

6 Nominations open on Friday 15 July and close at 12 noon on Friday 12 August. Information will be available on the Council’s website in July 2022.

7 Voting opens on Friday 16 September and closes at 12 noon on Saturday 8 October. Those enrolled will receive their voting papers in the mail from 16 September onwards. Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz If people want more information they can contact the Deputy Electoral Officer, Clare Sullivan on 477 4000.

Dunedin Railways Limited

8 At the Finance and Council Controlled Organisations Committee meeting on 10 May 2022 consideration was given to a report on the Dunedin Railways Ltd – Updated on Funding and Operations. The report may be viewed via the following link: https://infocouncil.dunedin.govt.nz/Open/2022/05/FCCO_20220510_AGN_1781_AT.PDF

9 The Committee resolved as follows:

10 That the Committee recommends that Council:

a) Confirms its previous decision of November 2021 for DCHL to operate and fund a limited service for Dunedin Railways Limited until June 2024.

b) Notes staff will report back to Council as part of next the Annual Plan process on the options for long term operations and governance of the Dunedin Railways Limited.

11 The recommendation is being considered at the Council meeting on 31 May 2022.

Currently Being Consulted on by Dunedin City Council

12 There are no current consultations that affect the Board.

Roadworks Schedule

13 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

14 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

15 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Submission to the draft 2022/23 Annual Plan	34

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 24 March 2022	10