Agenda of Waikouaiti Coast Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Waikouaiti Coast Community Board will be held on:

Date: Wednesday 1 June 2022

Time: 4.30 pm

Venue: East Otago Events Centre, Main Road, Waikouaiti

Sandy Graham

Chief Executive Officer

Waikouaiti Coast Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Waikouaiti Coast Community Board

1 June 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 8

5.1 Waikouaiti Coast Community Board meeting - 23 March 2022 9

Part A Reports (Waikouaiti Coast Community Board has power to decide these matters)

6 Naming of a new right of way off Blueskin Road, Waitati 14

7 Funding Applications 22

8 Governance Support Officer's Report 33

9 Community Plan 40

10 Chairperson's Report 41

11 Board Updates 42

12 Council Activities 43

13 Items for Consideration by the Chairperson 44

Waikouaiti Coast Community Board

1 June 2022

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held via audio visual link on Wednesday 23 March 2022, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait

Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing) and Gill Brown (Housing Action Plan Advisor)

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies

An apology for early departure was received by Cr Jim O’Malley who will leave the meeting at 6.45 pm.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Accepts the apology for early departure from Cr Jim O’Malley.

Motion Carried

3 Confirmation of agenda

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Confirms the agenda with the following alteration:

That Item 13 Council Activities be taken at an appropriate time before Cr O’Malley leaves the meeting.

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes/Amends the Elected Members' Interest Register; and

b) Confirms/Amends the proposed management plan for Elected Members' Interests.

Motion Carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 2 February 2022

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 02 February 2022 as a correct record with a minor amendment as agreed.

Motion Carried

Part A Reports

6 Otago Regional Council - Transport Manager and Senior Communications Advisor
	The Otago Regional Council’s Transport Manager (Doug Rodgers) and Senior Communications Advisor (Charlotte Flaherty) were in attendance to introduce themselves to the Board. They responded to members’ questions.

7 Housing Action Plan
	The Housing Action Plan Advisor (Gill Brown) was in attendance to provide an overview of the Housing Action Plan to the Board. She responded to members’ questions.

8 Funding Update

The report provided details of funding allocated to date.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the funding update.

Motion Carried

9 Governance Support Officer's Report

A report from Governance provided an updated on activities relevant to the Board’s area, which included:

Draft DCC 2022/23 Annual Plan

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Governance Support Officer’s Report.

Motion Carried

10 Community Plan
	There were no changes to the Waikouaiti Coast Community Board Community Plan.

11 Chairperson's Report

A verbal report from the Chairperson was provided at the meeting, which included:

Weekend Bus Services

Firefighting Tanks

General Vegetation

Puketeraki Site

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Chairperson’s report.

Motion Carried

13 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

Public Transport

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the updates.

Motion Carried

12 Board Updates

Board members to provide an update on activities and areas of responsibility, including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that she is now the Deputy Chair of Keep New Zealand Beautiful. She also advised that there had been a funding boost from the Waste Minimisation Fund to the “Do the right thing” campaign towards educating awareness. Trees for babies was to be held again this Mother’s Day. She also advised that KDB were putting funding towards the replacement Bluey the Whale sign located at the Puketeraki site.

Waikouaiti Recycling Centre Project

Geraldine Tait and Andy Barratt advised that there was still concern around the processing of compost at the landfill site. Cr O’Malley advised that a workshop with OneCoast to discuss composting would be beneficial for the community.

Waikouaiti Plantation Replanting Project

Mark Brown advised that due to lockdown half of the planting season was lost but were preparing for another planting season next year.

Cr Jim O’Malley left the meeting at 6.45 pm.

Truby King Recreation Reserve Committee

Andy Barratt advised that had been progress with the committee membership. He also advised that the botanical society were working with the trees.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that a workshop on chairing would be held on 28 March, which would be ideal for newly elected members.

Cycleway

Mandy Mayhem-Bullock advised that a stakeholder meeting had been held recently which also discussed possible connection issues in areas.

To be added to the Board Updates list Civil Defence with Sonya Billyard and Mandy Mayhem-Bullock to provide any updates.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the updates.

Motion Carried

14 Items for Consideration by the Chairperson

There were no items for consideration.

The meeting concluded at 7.00 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

1 June 2022

Part A Reports

Naming of a new right of way off Blueskin Road, Waitati

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Waikouaiti Coast Community Board on the proposed naming of a new right of way off Blueskin Road.

2 The names proposed by the developer for the new right of way are ‘Old Cottage Lane’ as the preferred option and ‘Old Stable Lane’ as the alternative option. Both options comply with the Dunedin City Council (DCC) Road Naming Policy.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the new right of way as ‘Old Cottage Lane’ (as the preferred option of the developer).

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy and Procedure requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 The subdivision of the land at 966 Blueskin Road, Waitati, into 24 rural-residential lots, has been approved. The developer wishes to name the right of way coming off Blueskin Road that gives access to the lots. Additional details, including a full assessment for each proposed road name and map of the development are provided in attachments A to C.

DISCUSSION

5 The applicant advised that the names ‘Old Cottage Lane’ and ‘Old Stable Lane’ refer to two significant buildings on the land being developed. The buildings will remain on the site providing a link between the development and areas past.

6 Both options ‘Old Cottage Lane’ and ‘Old Stable Lane’ comply with the appropriateness criteria of the DCC Road Naming Policy.

7 The suffix proposed for both options is ‘Lane’ which is considered appropriate according to the Road Naming Policy.

OPTIONS

Option One – Recommended Option. The Board supports naming of the new right of way off Blueskin Road, as ‘Old Cottage Lane’

Advantages

· The name is proposed by the developer and complies with the appropriateness criteria of the Road Naming Policy.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Alternative Option- The Board supports naming of the new right of way off Blueskin Road, as ‘Old Cottage Lane’

Advantages

· The name is proposed by the developer and complies with the appropriateness criteria of the Road Naming Policy.

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Three – Status Quo. The Board does not support naming of the new right of way off Blueskin Road, either as ‘Old Cottage Lane’ or ‘Old Stable Lane’.

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road may not be named, and landowners may not gain a street address allowing them to progress with building and access to services.

NEXT STEPS

8 If either of the proposed names of ‘Old Cottage Lane’ or ‘Old Stable Lane’ for the new right of way are supported by the Community Board, staff will request formal approval from the Infrastructure Services Committee.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	966 Blueskin Road-Assessment for Old Cottage	19
⇩b	966 Blueskin Road-Assessment for Old Stable	20
⇩c	Map-966 Blueskin Road-Assessment for Old Stable	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

The names proposed do not present any impact for Māori.

Sustainability

There are no implications for the 10 year plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial considerations as the costs of installing the road signs will be charged to the developers.

Significance

The significance of this decision is considered low in terms of the Council’s significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been internal engagement with Business Information Services and Digital Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new road is located within the Waikouaiti Coast Community Board area and support is sought from the Board.

Waikouaiti Coast Community Board

1 June 2022

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund. As this is an administrative report only, the Summary of Considerations is not required.

Discretionary Fund

2 The Board has $5,373.38 available for the 2021/22 year.

3 Spending to date is as follows:

Meeting Date	Amount	Recipient/Purpose
13 October 2021	$670.00	Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7.
13 October 2021	$435.00	Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub.
13 October 2021	$321.62	Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre.
24 November 2021	($800.00)	Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Funding no longer required*
24 November 2021	$1,000.00	Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade.
24 November 2021	$1,200.00	East Otago Blokes Shed Society Inc - towards the first six months workshop rent.
24 November 2021	$1,000.00	Waikouaiti District Pony Club - towards rabbit proof fencing.
Total	$5,373.38

*This funding is no longer required due to the event cancellation and that the next proposed date is in the 2022/23 financial year.

Funding Request Applications

4 Andy Cunningham requested $500.00 towards the erection of a memorial information board, remembering Meg “the dog that was missing” (Attachment A).

5 Hawksbury Lagoon Inc requested $650.00 towards the removal of exotic trees in the native area at Inverary Street at the entrance to Hawksbury Lagoon (Attachment B).

Board Project – Refurbish Puketeraki Lookout on Coast Road

6 Board in Conjunction with POWA Project – Refurbish Puketeraki Lookout on Coast Road total $5,237.00 towards a replacement brass plaque with acrylic top cover, sturdy timber frame for the plaque for fixing to the supports with tamper-proof fastenings and to install supports for the plaque and protective bollards (Attachment C).

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from the Andy Cunningham.

b) Approves/declines the funding application from the Hawksbury Lagoon Inc.

c) Approves/declines the Board in Conjunction with POWA Project to refurbish the Puketeraki Lookout on Coast Road.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Funding Application - Andy Cunningham	24
⇩b	Funding Application - Hawksbury Lagoon Inc	28
⇩c	Board in Conjunction with POWA Project - Refurbish Puketeraki Lookout on Coast Road	30

Waikouaiti Coast Community Board

1 June 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) DCC 2022/23 Annual Plan Board Submission

b) Local Authority Elections

c) What DCC is Currently Consulting On

d) Roadworks Schedule

e) DCC Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the Waikouaiti Coast Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan retrospectively.

Board Submission to the DCC 2022/23 Annual Plan

2 The Board’s submission to the DCC’s draft 2022/23 Annual Plan is attached for the Board’s ratification (Attachment A).

Local Authority Elections

3 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.

4 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.

5 Nominations open on Friday 15 July 2022 and close at 12 noon on Friday 12 August 2022. Information will be available on the Council’s website in July 2022.

6 Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022. Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards.

7 Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz. If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.

What DCC is Currently Consulting On

8 DCC is currently consulting on the following which may be of interest to the Board and the community:

9 For updates on District Plan changes

Information and the consultation process for the 2^nd Generation District Plan can be viewed on https://www.dunedin.govt.nz/council/district-plan/2nd-generation-district-plan

Roadworks Schedule

10 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

	Title	Page
⇩a	Board Submission to DCC Annual Plan April 2022	36

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Waikouaiti Coast Community Board

1 June 2022

Board Updates

Department: Civic

EXECUTIVE SUMMARY

Board members to provide an update on activities and areas of responsibility, including:

1 Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock will provide an update.

2 Waikouaiti Recycling Centre Project

Geraldine Tait will provide an update.

3 Waikouaiti Plantation Replanting Project

Mark Brown will provide an update.

4 Assist Fund Recipients with Reporting Back

Alasdair Morrison will provide an update.

6 Truby King Recreation Reserve Committee

Andy Barratt will provide an update.

7 Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock will provide an update.

8 Civil Defence

Sonya Billyard and Mandy Mayhem-Bullock will provide an update.

9 Cycleway

Mandy Mayhem-Bullock will provide an update.

RECOMMENDATIONS

That the Board:

a) Notes the updates.

Signatories

Author:

Rebecca Murray - Governance Support Officer

Attachments

There are no attachments for this report.

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 23 March 2022	9