Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

 

Date:                                                    Monday 4 July 2022

Time:                                                   9.30 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Grants Subcommittee

City Service, City Project

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Teresa Chan

 

Cr Rachel Elder

Adam Keane

 

Hannah Molloy

Anna Parker

 

Jonathan Usher

Cr Steve Walker

 

Senior Officer                                               Joy Lanini, Manager Community Development and Events

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Grants Subcommittee

4 July 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Karakia Timataka                                                                                                                                                      4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    13

5.1       Grants Subcommittee meeting - 18 May 2022                                                                              13

Part A Reports (Subcommittee has power to decide these matters)

6             Summary of Reporting for the Hapori Māori Innovation and Development and Pāsifika Communities Innovation and Development Funds 2020/21                                                                                                                   31

7             City Service, City Project Grants                                                                                                                       38

8             Karakia Whakamutuka                                                                                                                                         45

 


Grants Subcommittee

4 July 2022

 

1          Opening

The meeting will be opened with a karakia timataka.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Grants Subcommittee

4 July 2022

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

 

2.         Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

 

Attachments

 

Title

Page

a

Grants Subcommittee City Service City Project Register of Interest

7

 

 



Grants Subcommittee

4 July 2022

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

 


Grants Subcommittee

4 July 2022

 

Confirmation of Minutes

Grants Subcommittee meeting - 18 May 2022

 

 

 

RECOMMENDATIONS

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 18 May 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Grants Subcommittee meeting  held on 18 May 2022

14

 

 


Grants Subcommittee

4 July 2022

 

 

 

Grants Subcommittee

Arts, Creative Communities Scheme, Community Events, Community, Small Project, Neighbourhood Matching, Waste Minimisation Community Projects and Initiatives and Dunedin Biodiversity Fund

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 18 May 2022, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Teresa Chan

 

Cr Rachel Elder

Don Hunter

 

Adam Keane

Hannah Molloy

 

Anna Parker

Jonathan Usher

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kat McNamara (Financial Analyst), Lisa Wilkie (Relationship Advisor Council Initiatives), Amie Taua (Advisor Ara Toi),  Paul Coffey (Senior Community Advisor), Becks New, Margo Reid, Dan Hendra (Team Leader Events), Vicki Lenihan (Community Events Advisor – Cultural), Olha Viazenko (Events Advisor – Civic and Community), Catherine Gledhill (Supervisor Waste Minimisation) and Garreth Kyle (Research and Monitoring Officer)

 

Governance Support Officer                  Rebecca Murray

 

 

1          KARAKIA TIMATAKA

Adam Keane opened the meeting with a karakia timataka.

Cr Garey welcomed new members Teresa Chan and Jonathan Usher to the Grants Subcommittee.


 

2          Apologies

Apologies were received from Peter Hayden and Craig Wilson.

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apologies from Peter Hayden and Craig Wilson.

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Hannah Molloy updated her register of interest, adding contractor with NZISF and removing Fringe.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 17 November 2021

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

 

Confirms the Grants Subcommittee meeting held on 17 November 2021 as a correct record.

Motion carried

Part A Reports

6          DCC Arts, Creative Communities Scheme, Community Events, Community, Small Project and Neighbourhood Matching Grants

 

A report summarised applications for Arts, Creative Communities Scheme, Community Events, and Community Grant funding received in March 2022.

The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.

 

Arts Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and Ara Toi Advisor (Amie Taua) spoke to the applications and responded to members’ questions.

 

Hannah Molloy declared a conflict of interest with Item 1 - Arati (Otago Pioneer Women’s Memorial Association Inc) and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 8 - Stopping Violence Dunedin Inc. and withdrew from this item.

 

Cr Rachel Elder declared a conflict of interest with Item 8 - Stopping Violence Dunedin Inc. and withdrew from this item.

 

 

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

1

Arati (Otago Pioneer Women’s Memorial Association Inc)

$2,335.00

 

Motion carried (GS/2022/001)

 

 

 

Hannah Molloy returned to the meeting.

 

Cr Marie Laufiso and Cr Rachel Elder withdrew from this item.

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

8

Stopping Violence Dunedin Inc.

$2,326.00

 

Motion carried (GS/2022/002)

 

 

 

Cr Marie Laufiso and Cr Rachel Elder returned to the meeting.

 

 

 

 

 

Moved (Hannah Molloy/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

2

Dunedin Worker’s Educational Association Te Wāhi Akoranga o Ōtepoti Inc. (AKA Dunedin WEA, or DWEA)

$3,712.21

3

Dunedin Opera Company Inc.

$4,200.00

4

ESRA Eco-somatic Research Aotearoa; DanceSpeak (DANCESPEAK/ESRA)

$4,929.45

5

Little Green Productions Ltd

$3,124.00

6

Prospect Park Productions

$4,750.00

7

St Kilda Brass (St Kilda Brass Band)

$5,000.00

 

Motion carried (GS/2022/003)

 

 

 

Creative Communities Scheme Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and Ara Toi Advisor (Amie Taua) spoke to the applications and responded to members’ questions.

 

Cr Steve Walker declared a conflict of interest with Item 9 - Port Chalmers Foundry Charitable Trust, Item 12 - West Harbour Arts Charitable Trust, Item 13 - Yellow Eye Ltd with ARO duo Pukekohe (Yellow Eye Ltd) and Item 14 - Yellow Eye Ltd with Nukes ukulele trio West Auckland (Simon Vare) and withdrew from these items.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the funding as follows:

4

Events On Stafford Limited

 

Motion carried (GS/2022/004)

 

 

 

Cr Steve Walker withdrew from the following items.

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

9

Port Chalmers Foundry Charitable Trust

$2,000.00

12

West Harbour Arts Charitable Trust

$2,000.00

13

Yellow Eye Ltd with ARO duo Pukekohe (Yellow Eye Ltd)

$2,345.00

14

Yellow Eye Ltd with Nukes ukulele trio West Auckland (Simon Vare)

$2,248.50

 

Motion carried (GS/2022/005)

 

Cr Steve Walker returned to the meeting.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

1

Dance Therapy NZ

$10,000.00

2

Dunedin Worker’s Educational Association Te Wāhi Akoranga o Ōtepoti Inc.

$3,922.98

3

Elizabeth Marie Brown (Lissie) (Lissie Brown)

$1,881.43

5

Kari Morseth (K Thomas & K Morseth)

$810.00

6

Kari Petro Schmidt and Lydie Mia Schmidt (The Blue Oyster Arts Trust)

$3,335.00

7

National Flash Fiction Day Ōtepoti Dunedin (NFFD)

$4,000.00

8

New Zealand Society of Authors Otago Southland Branch (N.Z. Society of Authors (PEN NZ Inc))

$3,900.00

10

Rakuto Kurano

$1,810.00

11

Rosella Hart (Curiouser & Curiouser)

$3,317.00

 

Motion carried (GS/2022/006)

 

 

 

Don Hunter left the meeting at 10.41 am.

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

 

 

 

The meeting adjourned at 10.41 am and reconvened at 10.53 am.

 

 

 

Community Events Grants

 

The Manager Community Development and Events (Joy Lanini), Team Leader Events (Dan Hendra), Events Advisor – Civic and Community (Olha Viazenko) and Community Events Advisor – Cultural (Vicki Lenihan) and spoke to the applications and responded to members’ questions.

 

Cr Steve Walker declared a conflict of interest with Item 8 - Dunedin-Edinburgh Sister City Society and Item 14 - Port Chalmers Foundry Charitable Trust and withdrew from these items.

 

Adam Keane declared a conflict of interest with Item 6 - Dunedin Pride Inc and Item 14 - Port Chalmers Foundry Charitable Trust and withdrew from these items.

 

 Cr Marie Laufiso declared a conflict of interest with Item 9 - Fono Faufautua a Samoa I Otago and Item 16 - Zonta Club of Metropolitan Dunedin and withdrew from these items.

 

 

 

 

Adam Keane withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

6

Dunedin Pride Inc

$4,157.00

 

Motion carried (GS/2022/007)

 

 

 

Adam Keane returned to the meeting.

 

Cr Steve Walker withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

Approves the funding as follows:

8

Dunedin-Edinburgh Sister City Society

$6,000.00

 

Motion carried (GS/2022/008)

 

 

 

Cr Steve Walker returned to the meeting

 

Cr Marie Laufiso withdrew from these items.

 

 

 

Moved (Cr Christine Garey/Jonathan Usher):

That the Subcommittee:

Approves the funding as follows:

9

Fono Faufautua a Samoa I Otago

$770.00

 

Motion carried (GS/2022/009)

 

 

 

Cr Marie Laufiso returned to the meeting.

 

Cr Steve Walker and Adam Keane withdrew from these items.

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

14

Port Chalmers Foundry Charitable Trust

$5,000.00

 

Motion carried (GS/2022/010)

 

 

 

Cr Steve Walker and Adam Keane returned to the meeting.

 

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

1

Arasan NZ Trust

$10,000.00

2

Badminton New Zealand (Badminton New Zealand Inc)

$3,736.00

3

Community Classroom (Melissa Pronk)

$4,618.65

4

Diving Otakou (Diving Otakou (2015) Inc)

$2,135.75

5

Dunedin Fringe Arts Trust

$9,173.00

7

Dunedin Town Hall Organ Trust

$862.50

10

Ignition Children’s Book Festival Charitable Trust (Ignition Children’s Book Festival)

$3,000.00

11

Mosgiel Brass Band (Mosgiel Brass Band Inc)

$2,500.00

12

Otago Radio Association Inc (Glenda03 489 Kemptono)

$5,000.00

13

Otago Tongan Students’ Association (OTSA Account)

$1,193.00

15

Waitati Music Festival Inc Soc (Waitati-e)

$5,000.00

16

Zonta Club of Metropolitan Dunedin

$1,950.00

 

Motion carried (GS/2022/011)

 

 

 

Community Grants

 

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey),  spoke to the funding applications and responded to members’ questions.

 

Hannah Molloy declared a conflict of interest with Item 10 - Good Bitches Trust and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 16 - Our Food Network (Our Food Network Dunedin (OFN) Inc) and Item 18 - Pioneer Opportunities and Resources Trust and withdrew from these items.

 

Cr Rachel Elder declared a conflict of interest with Item 28 - The Straight Up Trust (Rock Solid) and withdrew from this item.

 

Jonathan Usher declared a conflict of interest with Item 11 -  Heart Kids Otago (No) and Item 26 - The Otago Asthma Society Inc (Otago Asthma Society) and withdrew from these items.

 

Cr Steve Walker declared a conflict of interest with Item 16 -  Our Food Network (Our Food Network Dunedin (OFN) Inc) and Item 18 - Pioneer Opportunities and Resources Trust and withdrew from these items.

 

Anna Parker declared a conflict of interest with Item 1 - Aspire Kids Tamariki Matana Charitable Trust (Mark Gould) and withdrew from this item.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the funding as follows:

20

Royal NZ Foundation of the Blind Inc T/A Blind Low Vision Pam Baillie) (RNZFB Auckland Fundraising Account

23

Stepping Stone Trust

27

The Scout Association of New Zealand

 

Motion carried (GS/2022/012)

 

 

 

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

3

Catholic Social Services Dunedin (Catholic Social Services)

$4,000.00

Division

The Subcommittee voted by division:

 

For:                  Cr Marie Laufiso, Adam Keane and Hannah Molloy (3).

Against:          Cr Christine Garey, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Anna Parker, Teresa Chan and Jonathan Usher (7).

Abstained:    Nil

 

The division was declared LOST by 3 votes to 7

 

Motion lost

 

 

 

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

8

East Taieri Church (Turning Point Counselling Services) (East Taieri Church)

$5,000.00

Division

That the Subcommittee voted by division:

 

For:                  Cr Christine Garey, Cr Marie Laufiso, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Adam Keane, Hannah Molloy, Anna Parker, Teresa Chan and Jonathan Usher (10).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 0

 

Motion carried (GS/2022/014)

 

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

12

Just Atelier Trust TA Stitch Kitchen (Just Atelier Trust)

$4,000.00

Division

That the Subcommittee voted by division:

 

For:                  Cr Christine Garey, Cr Marie Laufiso, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Adam Keane, Hannah Molloy, Anna Parker, Teresa Chan and Jonathan Usher (10).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 0

 

Motion carried (GS/2022/015)

 

 

 

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

22

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$2,000.00

Division

That the Subcommittee voted by division

 

For:                  Cr Marie Laufiso, Adam Keane, Hannah Molloy and Anna Parker (4).

Against:          Cr Christine Garey, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Teresa Chan and Jonathan Usher (6).

Abstained:    Nil

 

The division was declared LOST by 4 votes to 6

 

Motion lost

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

29

Youthline Otago Inc

$5,000.00

Division

That the Subcommittee voted by division:

 

For:                  Cr Christine Garey, Cr Marie Laufiso, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Adam Keane, Hannah Molloy, Anna Parker, Teresa Chan and Jonathan Usher (10).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 0

 

Motion carried (GS/2022/017)

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

 

 

 

The meeting adjourned at 12.39 pm and reconvened at 12.44 pm.

 

 

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

10

Good Bitches Trust

$3,000.00

 

Motion carried (GS/2022/018)

 

 

 

Hannah Molloy returned to the meeting.

 

Cr Steve Walker and Cr Laufiso withdrew from these items.

 

 

 

Moved (Cr Christine Garey/Jonathan Usher):

That the Subcommittee:

Approves the funding as follows:

16

Our Food Network (Our Food Network Dunedin (OFN) Inc)

Condition of only funding the school garden facilitator

$5,000.00

18

Pioneer Opportunities and Resources Trust

$3,000.00

 

Motion carried (GS/2022/019)

 

Cr Steve Walker and Cr Marie Laufiso returned to the meeting.

 

Cr Rachel Elder withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

28

The Straight Up Trust (Rock Solid)

$5,000.00

 

Motion carried (GS/2022/020)

 

 

 

Cr Rachel Elder returned to the meeting.

 

Jonathan Usher withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

11

Heart Kids Otago (No)

$4,000.00

26

The Otago Asthma Society Inc (Otago Asthma Society)

$3,500.00

 

Motion carried (GS/2022/021)

 

 

 

Jonathan Usher returned to the meeting.

 

Anna Parker withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

Approves the funding as follows:

1

Aspire Kids Tamariki Matana Charitable Trust (Mark Gould)

$5,000.00

 

Motion carried (GS/2022/022)

 

 

 

Anna Parker returned to the meeting.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

2

Autism New Zealand Inc

$2,500.00

3

Catholic Social Services Dunedin (Catholic Social Services)

$5,000.00

4

CCS Disability Action Otago Inc

$3,000.00

5

Disabled Persons Assembly (DPA) Dunedin (DPA Dunedin)

$5,000.00

6

Dunedin Community Learning Centre Charitable Trust (Dunedin Community Learning Centre)

$5,000.00

7

Dunedin Community Meditation

$4,950.00

9

English Language Partners Dunedin (English Language Partners NZ Trust)

$3,500.00

13

Kiwi Family Trust

$1,500.00

14

Life Education Trust Heartland Otago Southland

$1,500.00

15

Life Matters Suicide Prevention Trust

$5,000.00

17

Parent to Parent Otago (Parent to Parent New Zealand Inc T/A Otago

$3,500.00

19

Pregnancy Help Inc Dunedin Branch

$4,000.00

21

Royal New Zealand Plunket Trust (Royal New Zealand Trust Otago Area)

$3,000.00

22

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$3,000.00

24

SuperGrans Dunedin Charitable Trust

$5,000.00

25

The Hearing Association Dunedin Branch Inc T/A Hearing Support Otago

$3,500.00

 

Motion carried (GS/2022/023)

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Notes the funds allocated between 1 October 2021 and 31 March 2022 for Small Project grants and Neighbourhood Matching grants.

Motion carried

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

 

 

 

The meeting adjourned at 1.00 pm and reconvened at 1.33 pm.

 

7          Waste Minimisation Community Projects and Initiatives Grant March 2022 Applications

 

A report summarised applications received during March 2022 for Waste Minimisation Community Project/Initiative funding.

The Supervisor Waste Minimisation (Catherine Gledhill) spoke to the report and responded to members’ questions.

 

Jonathan Usher declared a conflict of interest with Item 1 - Cargill Enterprises and withdrew from this item.

 

Hannah Molloy declared a conflict of interest with Item 3 - NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin NZ) and withdrew from this item.

 

Teresa Chan declared a conflict of interest with Item 7 - The Valley Project and withdrew from this item.

 

Anna Parker declared a conflict of interest with Item 7 - The Valley Project and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 7 - The Valley Project and withdrew from this item.

 

 

 

Jonathan Usher withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

1

Cargill Enterprises

$5,000.00

 

Motion carried (GS/2022/024)

 

 

 

Jonathan Usher returned to the meeting.

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

3

NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin NZ)

$4,226.00

 

Motion carried (GS/2022/025)

 

 

 

Hannah Molloy returned to the meeting.

 

Cr Marie Laufiso, Teresa Chan and Anna Parker withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

7

The Valley Project

$5,000.00

 

Motion carried (GS/2022/026)

 

 

 

Cr Marie Laufiso, Teresa Chan and Anna Parker returned to the meeting.

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

2

Just Atelier Trust TA Stitch Kitchen (Just Atelier Trust)

$5,000.00

4

Pregnancy Help Inc Dunedin Branch

$5,000.00

5

SuperGrans Dunedin Charitable Trust

$5,000.00

 

Motion carried (GS/2022/027)

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Adjourns the meeting.

Motion carried

 

 

 

The meeting adjourned at 2.03 pm and reconvened at 2.06 pm.

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

6

The Period Place

 

With the following condition:

Subject to providing evidence of consultations with Ngāi Tahu and to provide written confirmation from a representative from Ngāi Tahu to confirm Impact partner status.  Also to provide information on how they plan to distribute the items into the local community.

$5,000.00

 

Motion carried (GS/2022/028)

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried

 

 

 

Hannah Molloy, Jonathan Usher, Anna Parker and Teresa Chan left the meeting at 2.10 pm.

 


 

 

8          Dunedin Biodiversity Fund - Final reports on completed projects

 

A report provided a summary of the grants claimed for biodiversity projects that have been completed since the last project completion report to the Grants Subcommittee in November 2021.  The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed.

The Research and Monitoring Officer (Garreth Kyle) spoke to the report and responded to members’ questions.

Adam Keane declared a conflict of interest with BIO-2021-13 Angelina Young report back and withdrew from this item.

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Notes the project completion reports on Dunedin Biodiversity Fund projects.

Motion carried

 

 

 

Adam Keane returned to the meeting.

 

9          Dunedin Biodiversity Fund Applications

 

A report provided an overview of the applications for the March 2022 round of the Dunedin Biodiversity Fund.

The Research and Monitoring Officer (Garreth Kyle) spoke to the report and responded to members’ questions.

Adam Keane declared a conflict of interest with Item BIO-2022-21 -  Angelina Young and withdrew from this item.

Cr Christine Garey declared a conflict of interest with Item BIO-2022-8 - David Jensen and withdrew from this item.

 

 

 

Adam Keane withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the funding as follows:

BIO-2022-21

Angelina Young

 

Motion carried (GS/2022/029)

 

 

 

Adam Keane returned to the meeting.

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Declines the funding as follows:

BIO-2022-07

Brian Peat

BIO-2022-16

Kristen Bracey

 

Motion carried (GS/2022/030)

 

 

 

Cr Christine Garey withdrew from this item.  Cr Marie Laufiso chaired the meeting while this resolution was considered.

 

 

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

BIO-2022-08

David Jensen

$900.00

 

Motion carried (GS/2022/031)

 

 

 

Cr Christine Garey returned to the meeting and resumed the Chair.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

BIO-2022-01

Springwater Ag

$2,500.00

BIO-2022-02

Steven Nichol

$5,000.00

BIO-2022-03

Jon Fergus

$2,500.00

BIO-2022-04

Alister Young

$1,623.00

BIO-2022-05

Henry Jindrich Fiala

$1,000.00

BIO-2022-06

Sam Eckhoff

$1,000.00

BIO-2022-09

Ryan Fitzgerald

$2,500.00

BIO-2022-10

George Murray

$1,902.00

BIO-2022-11

Paula Cross

$2,650.00

BIO-2022-12

Evan Hurst

$2,100.00

BIO-2022-13

Zac Noone

$5,000.00

BIO-2022-14

Erik Stolte

$1,088.02

BIO-2022-15

Aaron Heimann

$500.00

BIO-2022-17

Fiona Ashton

$1,000.00

BIO-2022-18

Beatrice Lee

$4,289.11

BIO-2022-19

Volvo Initial Trust

$3,475.00

BIO-2022-20

Jean Grace

$1,000.00

BIO-2022-22

Michael Bradfield

$3,960.00

 

Motion carried (GS/2022/032)

 

10        Karakia Whakamutuka

 

Adam Keane closed the meeting with a karakia whakamutuka.

 

          

The meeting concluded at 2.27 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Grants Subcommittee

4 July 2022

 

Part A Reports

Summary of Reporting for the Hapori Māori Innovation and Development and Pāsifika Communities Innovation and Development Funds 2020/21

Department: Community and Planning

 

 

 

EXECUTIVE SUMMARY

1          An update is provided on the Hapori Māori Innovation and Development, and Pāsifika Communities Innovation and Development Funds, both established in 2020 in response to COVID-19.

2          In total 16 applications were received for the Funds, with 14 completing reporting.  Staff are following up with the two recipients.  One is on track to report by 30 June 2022.

RECOMMENDATIONS

That the Subcommittee:

Notes the update on the Hapori Māori Innovation and Development and Pāsifika Communities Innovation and Development Funds 2020/21.

 

BACKGROUND

3          At its 30 June 2020 Council meeting Council approved a range of funding in response to the COVID-19 pandemic (COVID-19 Support Fund).  This support included the contestable Hapori Māori Innovation and Development Fund, and Pāsifika Communities Innovation and Development Fund.

 

Moved (Cr Chris Staynes/Cr Marie Laufiso):

That the Council:

 

a)         Approves the allocation of up to $435,000 of the COVID-19 support fund as follows:

·       $100,000 Increase to Community Grants

·       $75,000 to Reconnecting Ōtepoti Events

·       $60,000 to the Mäori Innovation and Development Fund

·       $50,000 Increase to Consumer Electricity Fund

·       $50,000 to the Sports Fund

·       $35,000 Increase to Dunedin Dream Brokerage

·       $30,000 to the Pasifika Innovation and Development Fund

·       $25,000 Increase to Boosted Fund

·       $10,000 Increase to Neighbourhood Matching Grants

b)     Notes that an update on the uptake from the fund would be provided to Council in September 2020.

Motion carried (CNL/2020/061) with Cr Vandervis recording his vote against

4          A contestable process was undertaken in November 2020, which closed on 4 December 2020, requesting applications.  A combined total of 18 applications were received for the Hapori Māori and Pāsifika Communities Innovation and Development Funds, with 16 applications approved. 

Hapori Māori Innovation and Development Fund 2020/21

5          The Hapori Māori Innovation and Development Fund (the Fund) was a first for Council in establishing a specific mechanism to support local initiatives for and by Māori.  The Fund focused on social and economic wellbeing initiatives and acknowledged the impact of COVID-19 on mana whenua and mataawaka.

6          The DCC and Otago Community Trust contributed $60,000 each to the Fund, with grant allocations made by a panel representing both organisations, alongside mana whenua.  A maximum of $10,000 per applicant was available through the contestable process.

7          Five applications were received in the first round with three approved in December 2020.  A total of $30,090.40 was distributed.  In the second round in May 2021, three applications were received and approved, with allocations totalling $27,591.21 (see Attachment A). 

8          Reporting was required from grant recipients within 12 months of allocation.

Pāsifika Communities Innovation and Development Fund 2020/21

9          Establishment of the Pāsifika Communities Innovation and Development Fund acknowledged the impact of COVID-19 on Pāsifika families and communities.  The Fund supported new initiatives and projects within Ōtepoti to enhance the social and economic wellbeing of Pāsifika peoples living within the city.  Projects could address whole of community needs, or provide opportunities for specific groups such as youth, women, or elders.

10        Council and the Otago Community Trust each contributed $30,000 toward the Fund and convened a joint funding panel to allocate funds of up to $10,000 per application.  The panel included two representatives, selected by the community, and all were local Pāsifika people.

11        Ten grant applications were received, with the Fund fully allocated in December 2020 (see Attachment A).  Reporting was required from grant recipients within 12 months of allocation.

12        Due to the ongoing nature of COVID, two groups were provided extensions.  One group is due to report by the end of June.

DISCUSSION

13        The Hapori Māori Innovation and Development Fund helped Māori retain and extend traditional skills and processes such as development of mara kai beds (allowing whānau to engage with their immediate community despite COVID restrictions).  Projects led to reciprocal learning and understanding between those with the knowledge of te ao Māori and those living with disabilities.  Another project provided courses on the role of Māori medicine in a holistic health context.  Project outcomes included enhanced confidence to connect and reconnect for people still feeling vulnerable.

14        One applicant who received funding in the November 2020 round will return the funds due to a key member moving cities.

15        Reporting from groups supported through the Pāsifika Communities Innovation and Development Fund highlighted the opportunities it provided to strengthen community wellbeing, enhanced confidence to connect and reconnect (passing on stories of the elders to youth, celebrating Pāsifika languages through key cultural activities).

16        A mental health summit for Pāsifika students was so successful there are plans to continue this annually, with potential to invite final year secondary school students.  Another group worked within a school setting to increase cultural knowledge and connection among Pāsifika students, noting increased attendance and improved academic and sporting achievements from participants.  This project is continuing with support from the school.  A third organisation developed a strategic framework based on the needs of the community with plans in place to meet their goals.

17        In 2022 Economic Development took over administration of a Hapori Māori Fund and Pāsifika Communities Fund, each with a new set of criteria based on further consultation with stakeholders.  Corporate Policy has been supporting this work.

OPTIONS

18        There are no options, the report is for noting only.

NEXT STEPS

19        Staff will follow up with the one applicant yet to report.

Signatories

Author:

Paul Coffey - Community Advisor

Authoriser:

Joy Lanini - Manager Community Development and Events

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Summary of Grant Reporting - Hapori Māori and Pāsifika Communities Innovation and Development Funds 2020

36

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and promotes the social, economic, cultural, and environmental well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

As noted within the report the Hapori Māori Innovation and Development Fund was a first for the DCC in providing a focused grants opportunity for initiatives that supported the wellbeing of Māori.  Engagement was undertaken with a range of stakeholders prior to the fund being rolled out and during the application and reporting periods.  All funding allocation panel members were of Māori descent and provided useful feedback on improvements for future processes.

Sustainability

Outcomes from the grants included sustainability of cultural practice, and language, as well as sustainability of cultural connections within communities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Budgets for contestable grants are set during the Annual and 10-Year Plans.  Allocations must be made within the available budget.  Unspent DCC grant funds cannot be roll over into the new financial year. 

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff engaged with potential applicants and other key stakeholders throughout the grant cycle, including the partner organisation, Otago Community Trust.  Hui were held with Pāsifika community representatives to select two funding panel members and encourage applications, meetings were held with rūnaka representatives and whanau ora providers on the Hapori Māori Innovation and Development Fund.

Engagement - internal

Staff from Community Development, Events, and Ara Toi teams engage around applications.  There was also engagement with members of the Executive Leadership Team, Finance, and Enterprise Dunedin.

Risks: Legal / Health and Safety etc.

There are no know risks

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


Grants Subcommittee

4 July 2022

 

PDF Creator

PDF Creator


Grants Subcommittee

4 July 2022

 

 

City Service, City Project Grants

Department: Community and Planning and Arts and Culture

 

 

 

EXECUTIVE SUMMARY

1          The Grants Subcommittee is requested to allocate City Service, City Project grants for the 2022-23 year, and to note its previous decision regarding a request by one organisation to retain unspent funds.   

2          The Grants Subcommittee is delegated (DCC Committee Structure and Delegations) to allocate grants from this Fund within the budget provided ($455,800 in 2022-23).   

RECOMMENDATIONS

That the Subcommittee:

a)     Notes the Grants Subcommittee approval in April 2022 to allow Ko Ngā Rourou Manaaki to retain the grant received in 2020-21 to hold three pōwhiri, delayed due to COVID-19.

b)     Decides the City Service and City Project Grants to be allocated in the 2022-23 financial year.

 

BACKGROUND

3          The City Service, City Project Fund was established in 2015 to provide a mechanism for contestable applications to Council from key groups and peak bodies within the city.  Prior to 2015, requests to Council were made through the Annual Plan process, but there was no analysis of requests or their contribution / value to the city.

4          The Fund supports organisations that meet the following criteria:

·        Their work in the city significantly contributes to achieving the priorities of one or more of the DCC’s key strategies, and due to this they have a unique service / place within community or are considered a peak body,

·        They are deemed critical to Dunedin's community fabric and longer-term sustainability,

·        They can show they have community support, collaborate and build partnerships with other organisations,

·        They have effective and efficient governance that has a presence in Dunedin.

5          The Fund is split evenly between arts and social well-being allocations ($227,900). 

DISCUSSION

Ko Ngā Rourou Manaaki

6          Ko Ngā Rourou Manaaki is a community pōwhiri programme welcoming former refugees and migrants onto Ara Te Uru Marae as a means of cultivating cultural understanding and exchange. The programme has been in place since 2018, but due to COVID-19 and COVID-related restrictions, pōwhiri were unable to be held in 2021-22.

7          In April 2022, the group requested a roll-over of funds, noting it would not apply for a grant in 2022-23.  The Grants Subcommittee approved the request.

City Service, City Project Grant Applications 2022-23

8          Eleven arts applications were received for City Service, City Project funding, requesting $408,102 from the available total of $227,900.

9          Staff work with a “funding for success” model. This recognises that funding should provide applicants with sufficient resourcing to produce real and meaningful results. When resourcing is thinly spread across too many projects, the most likely outcome is that none can be implemented effectively.  This also means that difficult decisions need to be made with regards to prioritising applicants.

10        All arts organisations have faced ongoing challenges to sustain arts practices over the past two and half Covid-affected years. For performing arts practitioners and venues, this is exacerbated by the uncertainty that surrounds the future of performing arts venues in Dunedin (new or re-furbished). These organisations are required to operate in a ‘holding pattern’ while Covid impacts audiences, and the Performing Arts Venue project remains undecided.

11        Twelve community organisations with a focus on social wellbeing applied for $308,084 from the available total of $227,900. COVID continues to have a significant impact on community organisations supporting the wellbeing of whānau, individuals and neighbourhoods. Increased demand for services and capacity to deliver services remain themes.

OPTIONS

12        There are no options, the Grants Subcommittee is delegated to decide the grants from the City Service, City Project Fund for 2022-23.

NEXT STEPS

13        Staff will advise applicants of the Grants Subcommittee decisions and administer allocated funds.

Signatories

Author:

Joy Lanini - Manager Community Development and Events

Kirsten Glengarry - Manager Creative Partnerships

Authoriser:

Simon Pickford - General Manager Community Services

Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

 

Title

Page

a

City Service City Project Grants 2022/23 - Summary of Applications

43

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making that promotes the social well-being, economic, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

An application has been received from a specific organisation (Ara Te Uru Marae) which provides support, learning and connection for matawaaka living within Dunedin.  No information is currently collected from applicants on services or supports to Māori. However, this may be implemented in future.

Mana whenua are represented on the Grants Subcommittee, with the representative contributing to the decisions on allocation of all grants (excepting those where a conflict of interest is declared). The representative’s role is also to raise issues of concern, or opportunities about support / connection applicants provide to mana whenua and matawaaka.   

Sustainability

City Service, City Project grants support the sustainability of key social well-being and arts groups within the city. 

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are made within the budgets agreed through the 10-year plan and Annual Plan.

Financial considerations

The Grants Subcommittee is delegated to decide allocations within the available budget for 2022-23 ($455,800).

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with applicants throughout the year leading up to the contestable process opening, throughout the process and will follow up with applicants after allocations are made.

Engagement - internal

Ara Toi, Community Development and Waste Minimisation staff have engaged around application requests.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

Both staff and Grants Subcommittee members are required to declare, in writing, any conflicts of interest and to stand aside from any assessments (staff) or decisions (Subcommittee members) where there may be conflicts.

Community Boards

There are no known impacts for Community Boards.

 

 


Grants Subcommittee

4 July 2022

 

PDF Creator

PDF Creator


Grants Subcommittee

4 July 2022

 

Karakia Whakamutuka

 

 

The meeting will be closed with a karakia whakamutuka.