Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

 

Date:                                                    Tuesday 5 July 2022

Time:                                                   9.30 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Grants Subcommittee

Major Community and Premier Events

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Adam Keane

Alister Robinson

 

Cr Chris Staynes

Cr Steve Walker

 

Senior Officer                                               Joy Lanini, Manager Community Development and Events

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Grants Subcommittee

5 July 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Karakia Timataka                                                                                                                                                      4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    13

5.1       Grants Subcommittee meeting - 24 November 2021                                                                  14

Resolution to Exclude the Public                                                                                                                        17

 


Grants Subcommittee

5 July 2022

 

1          karakia timataka

The meeting will be opened with a karakia timataka.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Grants Subcommittee

5 July 2022

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

 

2.         Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Subcommittee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

 

 

Attachments

 

Title

Page

a

Grants Subcommittee - Major Community and Premier Events Register of Interest

7

 

 



Grants Subcommittee

5 July 2022

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

 



Grants Subcommittee

5 July 2022

 

Confirmation of Minutes

Grants Subcommittee meeting - 24 November 2021

 

 

 

RECOMMENDATIONS

That the Subcommittee:

Confirms the public part of the minutes of the Grants Subcommittee meeting held on 24 November 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Grants Subcommittee meeting  held on 24 November 2021

14

 

 


Grants Subcommittee

5 July 2022

 

 

 

Grants Subcommittee

Dunedin Regional Events Fund

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 24 November 2021, commencing at 9.30 am

 

PRESENT

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Alister Robinson

Cr Chris Staynes

 

Cr Steve Walker

 

 

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Malcolm Anderson (Manager City Marketing), Tammy Jackman (Events Special Projects Coordinator)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Opening

Cr Sophie Barker opened the meeting with a karakia timataka.

2          Apologies

An apology was received from Cr Christine Garey and Adam Keane.

 

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

 

Accepts the apology from Cr Christine Garey and Adam Keane.

 

Motion carried

 


 

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Chris Staynes):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Alister Robinson amended his register of interest and removed the Dunedin Arts Festival.

 

 

Moved (Cr Marie Laufiso/Cr Chris Staynes):

That the Subcommittee:

 

a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

   

5          CONFIRMATION OF MINUTES

5          Grants Subcommittee - 29 June 2021

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 29 June 2021.

Motion carried

 

Part A Reports

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee - 29 June 2021 - Public Excluded

 

 

 

 

C2  Dunedin Regional Events Fund November 2021

S7(2)(c)(ii)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Update on Major Community Events Allocated Funds in 2021/22

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

 

The meeting went into non-public at 9.35 am and concluded at 10.33am.

 

..............................................

CHAIRPERSON   

 


Grants Subcommittee

5 July 2022

 

Resolution to Exclude the Public

 

 

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confirmation of  the Confidential Minutes of Grants Subcommittee meeting - 24 November 2021 - Public Excluded

S7(2)(c)(ii)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Major Community and Premier Events Grants 2022/23

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.