Agenda of Grants Subcommittee - Tuesday, 5 July 2022

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date: Tuesday 5 July 2022

Time: 9.30 am

Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Grants Subcommittee

Major Community and Premier Events

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Adam Keane	Alister Robinson
	Cr Chris Staynes	Cr Steve Walker

Senior Officer Joy Lanini, Manager Community Development and Events

Governance Support Officer Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee

5 July 2022

ITEM TABLE OF CONTENTS PAGE

1 Karakia Timataka 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 13

5.1 Grants Subcommittee meeting - 24 November 2021 14

Resolution to Exclude the Public 17

Grants Subcommittee

5 July 2022

Declaration of Interest

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

2. Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Subcommittee:

a) Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b) Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

Attachments

	Title	Page
⇩a	Grants Subcommittee - Major Community and Premier Events Register of Interest	7

Grants Subcommittee

5 July 2022

Grants Subcommittee

Dunedin Regional Events Fund

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 24 November 2021, commencing at 9.30 am

PRESENT

Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Alister Robinson	Cr Chris Staynes
	Cr Steve Walker

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Malcolm Anderson (Manager City Marketing), Tammy Jackman (Events Special Projects Coordinator)

Governance Support Officer Rebecca Murray

1 Opening

Cr Sophie Barker opened the meeting with a karakia timataka.

2 Apologies

An apology was received from Cr Christine Garey and Adam Keane.

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Subcommittee:

Accepts the apology from Cr Christine Garey and Adam Keane.

Motion carried

3 Confirmation of agenda

Moved (Cr Marie Laufiso/Cr Chris Staynes):

That the Subcommittee:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Alister Robinson amended his register of interest and removed the Dunedin Arts Festival.

Moved (Cr Marie Laufiso/Cr Chris Staynes):

That the Subcommittee:

a) Amends the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried

5 CONFIRMATION OF MINUTES

5 Grants Subcommittee - 29 June 2021

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Confirms the minutes of the Grants Subcommittee meeting held on 29 June 2021.

Motion carried

Part A Reports

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Grants Subcommittee - 29 June 2021 - Public Excluded
C2 Dunedin Regional Events Fund November 2021	S7(2)(c)(ii) The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Update on Major Community Events Allocated Funds in 2021/22	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

The meeting went into non-public at 9.35 am and concluded at 10.33am.

..............................................

CHAIRPERSON

Grants Subcommittee

5 July 2022

Resolution to Exclude the Public

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confirmation of the Confidential Minutes of Grants Subcommittee meeting - 24 November 2021 - Public Excluded

S7(2)(c)(ii)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

C2 Major Community and Premier Events Grants 2022/23

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

	Title	Page
A ⇩	Minutes of Grants Subcommittee meeting held on 24 November 2021	14