Notice of Meeting:

I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:

 

Date:                                               Thursday 28 July 2022

Time:                                               10:00 am

Venue:                                            Portobello Bowling Club, Sherwood Street, Portobello

 

Sandy Graham

Chief Executive Officer

 

Otago Peninsula Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

Senior Officer                                           Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                 Lauren McDonald

 

 

 

Lauren McDonald

Governance Support Officer

 

 

Telephone: 03 477 4000

Lauren.McDonald@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Otago Peninsula Community Board

28 July 2022

 

 

ITEM TABLE OF CONTENTS                                                                             PAGE

 

1            Opening                                                                                                        4

2            Public Forum                                                                                                4

2.1      Public Forum                                                                                    4

3            Apologies                                                                                                      4

4            Confirmation of Agenda                                                                            4

5            Declaration of Interest                                                                               5

6            Confirmation of Minutes                                                                         11

6.1      Otago Peninsula Community Board meeting - 2 June 2022  11

6.2      Extraordinary Otago Peninsula Community Board meeting - 17 June 2022                                                                                                   20

Part A Reports (Otago Peninsula Community Board  has power to decide these matters)

7            Funding Application - Portobello Community Incorporated             24

8            Funding Application - Sailability Otago Trust                                       44

9            Governance Support Officer's Report                                                   55

10          Community Plan 2020-2021                                                                 150

11          Board Updates                                                                                        151

12          Chairperson's Report                                                                             156

 


Otago Peninsula Community Board

28 July 2022

 

1         Opening

Paul Pope will open the meeting with a reflection.

2         Public Forum

2.1      Public Forum

Tom Churchill will be in attendance to speak to the Board on an update to the 40 km/hr speed limit on the peninsula.

3         Apologies

Apologies have been received from Cr Andrew Whiley.

 

That the Board:

 

Accepts the apologies from Cr Andrew Whiley.

4         Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Otago Peninsula Community Board

28 July 2022

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.        Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.        Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary. 

 

3.        Register of interests include board appointments to projects or local groups and where a member may be appointed as a liaison member representing the Board.

 

4.        A table of the agreed Otago Peninsula Community Board member responsibilities for the 2019-2022 Triennium which was agreed to at the 21 November 2019 meeting.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

OPCB Register of Interest - July 2022

7

 

 



Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator

 



Otago Peninsula Community Board

28 July 2022

 

Confirmation of Minutes

Otago Peninsula Community Board meeting - 2 June 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 02 June 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Otago Peninsula Community Board meeting  held on 2 June 2022

12

 

 


Otago Peninsula Community Board

28 July 2022

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 02 June 2022, commencing at 10:00 am.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Edna Stevenson

 

Cheryl Neill

Cr Andrew Whiley

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions; Jeanine Benson, Group Manager Transport.

 

Governance Support Officer                 Lauren McDonald

 

 

1         Opening

Paul Pope opened the meeting with a reflection and welcomed members of the public in attendance.

2         Public Forum

2.1      40km/h speed limit signs

Tom Churchill spoke on his concern that the new 40 km/h speed limit signs on the peninsula were in the wrong place.

2.2        NZ Police

Police Constable Aaron Smith raised his concern of the over-crowding and bullying among school pupils on the after school bus to Portobello.  He sought support from the Community Board to assist in resolving the bus transport issues.

 

Constable Smith summarised road safety statistics for vehicle incidents and crashes in the Peninsula area since 2019 and commented on the road surface at Rosehill Road corner as dangerous.

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

Extends Public Forum

Motion carried

Jeanine Benson, Group Manager Transport spoke to the meeting and responded to questions in relation to the location of the 40km/h speed limit signs and road safety issues.

The Board requested that Lox Kellas (as a representative of the Board) be involved in the relocation of the 40km/h signs to the original locations.

2.3     Allans Beach Road – Treetop Drive

Charlotte Myers and Amanda McLean spoke about the safety concerns for pedestrians and cyclists from Allans Beach Road into Treetop Drive and sought Board support to have an extension of the footpath installed.

 

2.4     Hereweka Harbour Cone Trust  new walking track

 

Paul Pope declared a conflict of interest as the Chair of the Hereweka Harbour Cone Trust and withdrew from discussion.

Hoani Langsbury assumed the Chair.

Marcia Dale, Trustee of the Hereweka Harbour Cone Trust spoke about the Trust’s project plan to place a new walking track from the Hereweka Street walk, connecting Portobello township to the top of Harbour Cone.  She advised the Trust were seeking $2000 for signage on the track and an additional $1,000 for materials for stiles and fence marker posts.

 

Hoani Langsbury (as Chair) requested that the Trust submit a funding application to the Board for consideration.

 

3         Apologies

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

           Accepts the apology from Graham McArthur.

           Motion carried

 

4         Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/ Cheryl Neill):

That the Board:

 

Confirms the agenda with the following alteration that Item 13 – Councillor’s Update be taken ahead of Item 12 – Board Updates.

 

Motion carried

 

5         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:

 

a)     Notes the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

           Motion carried

 

6         Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 24 March 2022

 

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

 

a)     Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 March 2022 as a correct record.

Motion carried (OPCB/2022/005)

 

Part A Reports

7         He Purapura Marara - Scattered Seeds Digital Archive Community Project

 

The Digital Outreach Coordinator (Kay Mercer) introduced the He Purapura Marara - Scattered Seeds Digital Archive Community Project to the Board and sought the Board’s support to encourage community members to contribute stories to the archive.

 

8         Community Plan 2020-2021

 

No discussion was held on this item.

 

9         Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the  Board, which included confirmation of the Project Fund balance of $6,253.00 and the ratifying of the Board’s submissions to the Dunedin City Council draft 2022/23 Annual Plan and the Otago Regional Council draft 2022/23 Annual Plan

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)        Notes the Governance Support Officer’s Report.

b)       Retrospectively approves the expenditure of $200.00 (including GST) for a 2022  ANZAC Day wreath.

c)        Retrospectively ratifies the Otago Peninsula Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan.

d)       Retrospectively ratifies the Otago Peninsula Community Board’s submission to the Otago Regional Council’s draft 2022-23 Annual Plan.

 Motion carried (OPCB/2022/006)

 

 

 

RESOLUTION to exclude the public

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

 

 

That the Board:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

Item 9 – Project Fund

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried

 

 

The meeting moved into confidential session at 11:30am and resumed in public at 11:33am.

 

 

 

Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

           Approves expenditure of $898.15 (including GST) for the replacement of the            commemorative plaque for Dave Cull at Challis.

 

.Motion carried (OPCB/2022/007)

 

10       Scholarship Applications

 

A report from Civic provided two scholarship funding applications for consideration from:

·    Helen Louise McDermott on behalf of Hazel McDermott for $300.00 to support her attendance of an Outward Bound Course from 5 to 25 July 2022.

·    River Charteris-Wright for $300.00 to support her attendance as part of a selected group of New Zealand secondary actors to perform at the Shakespeare Globe Theatre in London from 8-28 July 2022.

The balance of project funds available to the Board as at 1 June 2022 was confirmed as $6,253.00.

 

Moved (Member Lox Kellas/ Hoani Langsbury):

That the Board:

 

Approves the scholarship funding application from Helen McDermott on behalf of Hazel McDermott for $300.00 in support of her attendance to an Outward Bound Course from 5 to 25 July 2022.

Motion carried (OPCB/2022/008)

 

 

Moved (Member Lox Kellas/ Edna Stevenson):

That the Board:

Approves the scholarship funding application from River Charteris-Wright for $300.00 in support of her attendance to perform at the Shakespeare Globe Theatre in London as part of a selected group of New Zealand secondary school actors from 8 to 28 July 2022.

Motion carried (OPCB/2022/009)

 

11       Funding Applications

 

A report from Civic provided a funding application received for the Board’s consideration from the ECOTAGO Charitable Trust for $1,075 to assist with the collation and production of an environmental report card summarising the water quality data gathered over a 12 month period at the Tomahawk Lagoon and creeks

 

 

Moved (Member Lox Kellas/ Hoani Langsbury):

That the Board:

 

Approves the funding application from ECOTAGO Charitable Trust for $1,075.00 for the production of an environmental report card on the Tomahawk Lagoon.

Motion carried (OPCB/2022/010)

 

 

 

Hereweka Harbour Cone Trust – funding request

 

Paul Pope declared a conflict of interest and withdrew from this item. Hoani Langsbury assumed the Chair.

 

There was a discussion of the verbal request by Marcia Dale from the Hereweka Harbour Cone Trust for the Board to consider providing funding for the development of a new track from Portobello through to Harbour Cone.

 

That Board requested a formal application be made by the Trust for consideration by the Board, ahead of the close of the 2021-2022 financial year.

 

 

Moved (Lox Kellas/ Edna Stevenson):

That the Board:

 

              Agrees to hold an extraordinary meeting to consider a funding application from the Hereweka Harbour Cone Trust on 17 June 2022.

 

           Motion carried

 

Paul Pope resumed the Chair.

 

13       Councillor's Update

 

Cr Andrew Whiley provided an update on matters of interest to the Board including 3 Waters, Annual Plan hearings and deliberations.

 

Moved (Chairperson Paul Pope/r Edna Stevenson):

That the Board:

 

Notes the update from Cr Whiley.

           Motion carried

 

12       Board Updates

 

Board members provided verbal updates on activities including:

Keep Dunedin Beautiful

There was no update provided.

 

Peninsula Roads

Lox Kellas provided a verbal update.

Cheryl Neill to write to the Group Manager Transport on behalf of the Board for an update on the proposed interim road surface work for Cemetery Road (and pathway), as part of the planned peninsula connection work.

 

Paul Pope to follow up on the planned install of cycle stands at Macandrew Bay as part of the peninsula connection project.

 

Community Meetings

Lox Kellas advised he attended the Pukehiki Hall AGM and commented that the restoration work at the church was in the final stage.

 

Civil Defence/Community Response Planning

Lox Kellas advised he attended a meeting on 4 May with Aleshia Dench, Pukekura co Management Trust Board and a Department of Conservation representative on civil defence matters.

 

A Civil Defence tabletop exercise is to be scheduled with the Board and community for procedures for Community Response Groups, the Community Board and local Emergency Services resources.

 

Te Rauone Reserve (including Playground subcommittee)

Edna Stevenson provided a verbal update on progress and confirmed that the carpark was now completed, playground equipment has been ordered and to be installed before the end of the year.  She advised that sand replenishment to the beach area was due to commence shortly and that it was intended for the old public toilet building at the reserve to be repurposed as an information kiosk.  Volunteers had recently undertaken vegetation planting at the reserve.

 

 

Rubbish Collection

Chris Henderson (Group Manager Waste and Environmental Solutions) provided a verbal update on rubbish collection, current tender and community recycling.

 

 

Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:

 

Notes the Board Updates.

           Motion carried

 

14       Chairperson's Report

 

Lok Kellas left the meeting at 12:09 pm.

 

 

Paul Pope provided a verbal update, including:

 

·    Marine Parade fence

·    Portobello Road bus stop

·    Road safety improvement – Grieg Street

·    Portobello water tap relocation to the domain

       Paul Pope to request urgent relocation of the water tap to the GM Infrastructure and Development.

·    Beaconsfield Road parking tickets

·    Letter of Support to Heritage NZ for the MacDonald lime kilns

·    Water shut off (Camp Road)

·    Road closure (Cape Saunders Road) for install of power poles

·    Tomahawk School landscape plan

 

 

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

 

Notes the update from the Chairperson.

           Motion carried

 

15       Items for Consideration by the Chairperson

 

There were no items for consideration.

 

 

The meeting concluded at 12:12 pm.

 

 

 

..............................................

CHAIRPERSON


Otago Peninsula Community Board

28 July 2022

 

Extraordinary Otago Peninsula Community Board meeting - 17 June 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the public part of the minutes of the Extraordinary Otago Peninsula Community Board meeting held on 17 June 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Extraordinary Otago Peninsula Community Board meeting  held on 17 June 2022

21

 

 


Otago Peninsula Community Board

28 July 2022

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an extraordinary meeting of the Otago Peninsula Community Board held in the via Audio Visual Link on Friday 17 June 2022, commencing at 10:04 am.

 

PRESENT

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                 Lauren McDonald

 

 

 

In the absence of the Chairperson, Hoani Langsbury, Deputy Chairperson chaired the meeting.

 

1         Apologies

An apology was received from Cr Whiley for lateness, and Paul Pope for absence.

 

Moved (Hoani Langsbury/ Edna Stevenson):

That the Board:

Accepts the apology from Cr Whiley for lateness, and Paul Pope for absence.

Motion carried

 

2         Confirmation of agenda

 

 

 

 

Moved (Hoani Langsbury/ Lox Kellas):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

3         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Hoani Langsbury advised that the Chairperson, Paul Pope had declared a conflict of interest as Chairperson of the Hereweka Harbour Cone Trust at the Community Board meeting of 2 June 2022 and therefore was not in attendance for consideration of the agenda item.

 

Graham McArthur declared a conflict of interest as a member of the Hereweka Harbour Cone Trust.  In response to question from the Chair he confirmed he was a member, not a trustee of the Hereweka Harbour Cone Trust.

 

Members agreed that as Graham McArthur had no financial gain from any decision on Item 4 – Hereweka Harbour Cone Trust funding application, that he could participate in discussion and voting of the item.

 

 

Moved (Hoani Langsbury/Cheryl Neill):

That the Board:

 

Notes the conflict of interest by Paul Pope for Item 4 – Hereweka Harbour Cone Trust funding application.

 

Part A Reports

4         Funding Application - Hereweka Harbour Cone Trust

 

Consideration was given to a funding application  from the Hereweka Harbour Cone Trust.  The Trust requested assistance with signage and materials for the creation of a public walking track linking the Hereweka Street walk from Portobello through to the top of Harbour Cone. 

 

Moved (Lox Kellas/Edna Stevenson):

That the Board:

 

a)     Approves the funding application from the Hereweka Harbour Cone Trust and grants the remaining balance of the Board’s Project Funds of $3,780.00 for the 2021-2022 Financial Year held by the Otago Peninsula Community Board.

Motion carried (OPCB/2022/011)

 

The meeting concluded at 10:12 am.

 

 

..............................................

CHAIRPERSON


Otago Peninsula Community Board

28 July 2022

 

Part A Reports

 

Funding Application - Portobello Community Incorporated

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1         This report provides a copy of the funding application received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2         A funding application has been received for the Board’s consideration from the Portobello Community Incorporated for $2,370.00 to assist with the printing of a community newsletter.

3         The cost of production of 550 copies per issue is approximately $570.00 ($3,240 per year @ 6 issues).

4         The balance of project funds available to the Board as at 1 July 2022 is $10,000.

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from Portobello Community Incorporated for $2,370.00 for the production of  six issues of the Portobello News community newsletter.

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Portobello Inc funding application - redacted

25

b

Portobello News edition

27

c

Warehouse stationery quotes

43

 

 


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 

 

Funding Application - Sailability Otago Trust

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1         This report provides a copy of the funding application received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

2         A funding application has been received for the Board’s consideration from the Sailability Otago Trust for $2,035.24 to assist with the insurance costs for the Hanza craft and equipment as well as public liability.

3         The annual cost of insurance for Sailability Otago Trust’s three Hanza boats and public liability cover is $2,035.24.

4         The balance of project funds available to the Board as at 1 July 2022 is $10,000.

RECOMMENDATIONS

That the Board:

a)     Approves/declines the funding application from Sailability Otago Trust for $2,035.24 to cover the annual insurance cost for the three Hanza craft and public liability cover.

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Otago Sailability Trust - funding application redacted

45

b

Aon Insurance renewal report

46

c

Sailability Otago Flyer newsletter

53

d

Budget information

54

 

 


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


PDF Creator

PDF Creator

PDF Creator


PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1         This report is to inform the Otago Peninsula Community Board of activities relevant to the  Board area including:

·        Project Fund balance 2022-23 Financial Year $10,000

·        Correspondence (In/Out)

·        Local Authority Elections

·        Updates – Transport, Parks and Recreation, City Planning

 

RECOMMENDATIONS

That the Board:

a)        Notes the Governance Support Officer’s Report.

 

pROJECT fund

2         The following is the expenditure for the financial year (2021-2022):

Meeting Date

Amount

Recipient/Purpose

24 June 2021

$500.00

For a commemorative plaque for Mayor Dave Cull to be placed at Challis.

24 June 2021

$838.00

To the Portobello Community Inc towards the Portobello Pump Track project.

16 September 2021

$300.00

 

 

Scholarship for Taylor McLean for support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding. (FUNDS ON HOLD to 30/6/2022)

16 September 2021

$300.00

 

 

Scholarship for Liam Donovan in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021. (FUNDS ON HOLD to 30/6/2022)

16 September 2021

$30.00

For the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

14 October 2021

$1,000.00

Broad Bay Boating Club for rebuild project. Purchase of a “pile” for the rebuild.

11 November 2021

$500.00

Safety signage at the Macandrew Bay Boating Club carpark

24 March 2022

$79.00

OAR “Round the Boards” segment subscription – 4 segments to 30 June 2022

14 April 2022

$200.00

ANZAC Day wreath for Macandrew Bay service

2 June 2022

$300.00

Scholarship for Hazel McDermott  in support of her attendance at the Outward Bound course, 5-15 July 2022

2 June 2022

$300.00

Scholarship for River Charteris-Wright in support of her attendance at the Shakespeare Globe Theatre, London a secondary school workshop as a NZ representative.

2 June 2022

$898.15

Replacement of bronze plaque at Challis

2 June 2022

$1,075.00

Grant to ECOTAGO Trust for production of an environmental report card for the water quality investigation of the Tomahawk Lagoon

17 June 2022

$3,780.00

Balance of funds held by the Board for the 2021-2022 Financial Year for use by the Hereweka Harbour Cone Trust for track signage and materials for the creation of a public walking track linking Hereweka St walk through to Harbour Cone

Balance held

NIL

 

 

CORRESPONDENCE

 

In:       Media Statement of 17 June 2022 on changes to the speed limits

           Relocation of Portobello public water tap to Beaconsfield Road

           DCC Building Services  - Reinforce publication link Reinforce - June 2022 (hail.to)

 

Out:   Letter of thanks to Fulton Hogan from the Board

           Email to the DCC CEO and Group Manager Transport re Peninsula speed limits.

           Email to DCC CEO to praise the work of Peter Moroney in resolving the illegal rubbish dumping   issue at Otakou

 

 

Local Authority Elections

 

3         Local authority elections are held every three years by postal vote.  Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote. 

4         Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board.  Elections will also be held for members of the Otago Regional Council.

5         Nominations opened Friday 15 July 2022 and closes at 12 noon on Friday 12 August 2022.  Information is available on the Council’s website. 

6         Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022.  Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards. 

7         Residents are encouraged to make sure they are enrolled at their correct address.  Enrolment details can be checked at vote.nz.  If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.    

Remuneration Determination

8         The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

9         The Authority has made its determination for the 2022/23 year, which is at Attachment A.  The determination has two schedules.  Schedule 1 details the remuneration that is payable to elected members from the period beginning 1 July 2022 and ends on the day the official result of the election is declared. 

10       Schedule 2 shows the remuneration that will apply from the day after the final result of the election is declared.

11       Since releasing the determination, an amendment determination has been made, and is provided at Attachment B.  An amendment to provide clarity on the childcare allowance is the only amendment made that is relevant to the Dunedin City Council.

UPDATES

General

 

12       The commemorative bronze plaque for Dave Cull at Challis has been replaced.

 

Transport

 

Parking – suggest a change form

13       Requests to be made regarding parking is available via the 2021 suggest a change form – traffic and parking. (Attachment H). Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz

Reducing speed limits around schools

14       In 2019 the New Zealand Government adopted the Road to Zero Strategy - 2020 to 2029. The vision is "a New Zealand where no one is killed or seriously injured in road crashes. This means that no death or serious injury while travelling on our roads is acceptable."

15       As part of the Road to Zero Strategy, a new approach to the setting of speed limits has been adopted. This is now law, with the adoption of the Speed Setting Rule 2022.

16       Within the rule speed limits past all schools will reduce to 30kmph by 31st December 2027 , with an interim target of 40% of schools by 30th June 2024.

17       Dunedin City Council will consult on our Interim Speed Management Plan (ISMP) in November 2022 and will aim to adopt the ISMP in early 2023.

18       You now have an opportunity to provide input into the School Speed Zones in your areaPlease do this by 31 August 2022 by emailing your feedback to transport@dcc.govt.nz

Roadworks Schedule

19       Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

20       Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

 

·            Currently Being Consulted on by Dunedin City Council

 

21       Roundabouts Feedback

https://www.dunedin.govt.nz/services/roads-and-footpaths/projects/intersection-improvements/ro

 

22      Public notified licence applications  https://www.dunedin.govt.nz/services/licensing/alcohol-licence-applications

 

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz.

For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Local Government Members Remuneration Determination

60

b

Local Government Members Determination Amendment

136

c

Correspondence Out: Letter of thanks to Fulton Hogan

140

d

Correspondence In: Media release 17 June re changes to speed limits

141

e

Correspondence In: Waka Kotahi media release re changes to speed limits

143

f

Correspondence In: Portobello Public water tap relocation

144

g

Correspondence Out: Email to CEO re peninsula speed limits

145

h

Suggest a change form - traffic and parking

147

 

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known implications for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The report provides information on activities in or relevant to the Board area.

 

 


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 

Community Plan 2020-2021

 

 

The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required.

Members are asked to review the OPCB Community Plan for any proposed additions or alterations to be raised at the meeting.

 

Attachments

There are no attachments for this report.

 


Otago Peninsula Community Board

28 July 2022

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1         Board members will provide updates on activities including:

-          Keep Dunedin Beautiful – Nominations for Community Awards closed 15 July 2022.

-          Peninsula Roads

-          Community Meetings

-          Civil Defence/Community Response Planning

-          Wellers Rock

-          Te Rauone Reserve (including Playground subcommittee)

-          Sealion fence

-          Eastern Channel

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates.

 

 

 

Signatories

Author:

Lauren McDonald - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Notes from Wellers Rock meeting 22 June 2022

152

b

Te Rauone Reserve - media release 2 June 2022

153

 

 


Otago Peninsula Community Board

28 July 2022

 


PDF Creator


Otago Peninsula Community Board

28 July 2022

 

PDF Creator

PDF Creator

PDF Creator


Otago Peninsula Community Board

28 July 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

A verbal update will be provided by the Chairperson at the meeting, including:

 

·    Portobello stairs (accident)

·    Speed enforcement on the peninsula

·    School speed limits

·    Feedback from meeting held 8 July with DCC Manager Transport re Peninsula roads.

·    Speed humps

·    Relocation of Portobello public water tap to Beaconsfield

·    Portobello phone box

·    Portobello Road – land stability

·    Hereweka Harbour Cone Trust project

·    Local Body Elections

·    Eastern Channel

·    Plastic waste in the harbour

 

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the update from the Chairperson.

 

 

 

Signatories

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

There are no attachments for this report.