Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 28 July 2022

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Blair Dale
	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

Senior Officer Mike Perkins, Network Catchment and Maintenance Manager

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

28 July 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 2 June 2022 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Governance Support Officers Report 15

7 Chairperson's Report 99

8 Council Activities 100

Strath Taieri Community Board

28 July 2022

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 2 June 2022, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	David Frew
	Leeann McLew
	Robin Thomas
	Cr Mike Lord

Governance Support Officer Jennifer Lapham

1 Public Forum

Ms Pam Wilson and Mr Brett Paterson (Otago Regional Council), provided an update on the flood mitigation measures for Middlemarch. Comment was raised relating to the potential flooding of the cemetery. It was suggested that the owner of the property the creek flowed through should be able to clear the creek to avoid flooding.

Comment was also made in regards to the bridge over the railway line and it was noted that the bridge was owned by the Crown. .

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Robin Thomas/David Frew):

That the Board:

Confirms the agenda with the addition of a funding application from the Strath Taieri Medical Services Committee

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (David Frew/Leeann McLew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 24 March 2022

Moved (Mark O'Neill/David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 24 March 2022 as a correct record.

Motion carried

Part A Reports

6 Project Fund
	Mark O’Neil withdraw from the discussion on the funding application from the Strath Taieri Rugby Club. Consideration was given to a funding application from the Strath Taieri Rugby Club to assist with the purchase of uniforms and tackle equipment.
	Moved (Cr Mike Lord/Barry Williams): That the Board: Approves a grant to the Strath Taieri Rugby Club of $2,000.00 towards the purchase of uniforms and tackle equipment. Motion carried (STCB/2022/002)
	The Chairperson withdrew from the discussion on the funding application from STARTT. The Deputy Chairperson took the Chair. Consideration was given to a funding application from STARTT on behalf of the Rock and Pillar Hut Trust to assist with the upgrading and installing a fire-wall in the kitchen
	Moved (Leeann McLew/ Barry Williams): That the Board: Approves a grant to STARTT on behalf of the Rock and Pillar Hut Trust of $2,514.00 to assist with the upgrading and installing a fire-wall in the kitchen Motion carried (STCB/2022/003)
	The Chairperson and Leeann McLew withdrew from the discussion on the funding application from Strath Taieri Medical Services Committee. The Deputy Chairperson took the Chair. Consideration was given to a funding application from the Strath Taieri Medical Services Committee for funding to replace expired AED pads.
	Moved (Mark O'Neill/Robin Thomas): That the Board: Approves a grant to the Strath Taieri Medical Services Committee of $456.00 towards the purchase of AED pads. Motion carried (STCB/2022/004)

7 Governance Support Officers Report

In a report from Civic the Governance Support Officer provided an update on matters of interest.

Moved (Robin Thomas/Leeann McLew):

That the Board:

a) Notes the Governance Support Officers Report.

b) Ratifies the submission to the draft 2022/23 Annual Plan

Motion carried (STCB/2022/005)

8 Strath Taieri Connect Charitable Trust

Robin Thomas provided an update on the activities of the Strath Taieri Connect Charitable Trust including that the organisation had delivered 85 COVID packs, and was working on a Welcome to the Strath Taieri Pack.

9 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Shingle Roads maintenance

· Browns Road Sealing – noted that the area around the Public Toilets and EV charger would be sealed next season.

· Oiling Schedule and Grass Cutting maps – requested a copy of the maps and schedule.

· Gritting over the winter – concerned regarding the gritting of the roads, now the contractor was no longer a local. Agreed that a letter would be sent to Downers regarding this matter.

10 Council Activities

Cr Mike Lord provided an update on matters of interest including the Annual Plan hearings and deliberations, work had commenced on George Street, and the hospital build would be commencing shortly.

11 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 3.15 pm. .

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

28 July 2022

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Remuneration

· Parking – Suggest Change Form

· Reducing Speed Limits Around Schools

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

Project Fund

3 The Board fully allocated their project fund allowance for the 2021/22 financial year (refer below). The Board has been allocated $10,000 for the 2022/23 financial year.

Meeting Date	Amount	Recipient
11 November 2021	$2,500.00	Middlemarch Swimming Club
24 March 2022	$2,530.00	Strath Taieri Hockey Club
2 June 2022	$2,000.00	Strath Taieri Rugby Club
	$2,514.00	STARTT on behalf of Rock and Pillar Hut Trust
	$456.00	Strath Taieri Medical Services Committee
Total	$10,000.00

Remuneration

2 The Local Government Act 2002 gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.

3 The Authority has made its determination for the 2022/23 year, which is at Attachment A. The determination has two schedules. Schedule 1 details the remuneration that is payable to elected members from the period beginning 1 July 2022 and ends on the day the official result of the election is declared.

4 Schedule 2 shows the remuneration that will apply from the day after the final result of the election is declared.

5 Since releasing the determination, an amendment determination has been made, and is provided at Attachment B. Clarity on the childcare allowance is the only amendment made that is relevant to the Dunedin City Council.

Parking – Suggest a Change Form

6 Requests to be made regarding parking is available via the Suggest a Change Form – Traffic and Parking. Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz

Reducing speed limits around schools

7 In 2019 the New Zealand Government adopted the Road to Zero Strategy - 2020 to 2029. The vision is a New Zealand where no one is killed or seriously injured in road crashes. This means that no death or serious injury while travelling on our roads is acceptable."

8 As part of the Road to Zero Strategy, a new approach to the setting of speed limits has been adopted. This is now law, with the adoption of the Speed Setting Rule 2022.

9 Within the rule speed limits past all schools will reduce to 30kmph by 31 December 2027, with an interim target of 40% of schools by 30 June 2024.

10 Dunedin City Council will consult on our Interim Speed Management Plan (ISMP) n November 2022 and will aim to adopt the ISMP in early 2023.

11 You now have an opportunity to provide input into the School Speed Zones in your area.

12 There are two possible ways to implement 30kmph School Speed Zones. either variable speed zones before and after school hours and at other times when children are present or permanent 30kmph across wider areas (including the street where the school is located and neighbouring streets

13 Please do this by 31August 2022 by emailing your feedback to transport@dcc.govt.nz

What DCC is Currently Consulting On

14 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

9 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

10 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

11 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories