Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

1 August 2022

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 01 June 2022, commencing at 4.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Clare Sullivan (Manager Governance)

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies

An apology for early departure was received from Cr Jim O’Malley.

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Accepts the apology for early departure from Cr Jim O’Malley.

Motion carried

3 Confirmation of agenda

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 23 March 2022

Moved (Andy Barratt/Mark Brown):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 23 March 2022 as a correct record.

Motion carried

Part A Reports

6 Naming of a new right of way off Blueskin Road, Waitati

A report sought support from the Board on the proposed naming of a new right of way off Blueskin Road.

Cr Jim O’Malley withdrew from this item.

This item was deferred until later in the meeting while staff sought clarification.

7 Funding Applications
	The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. The Board considered the funding application from Hawksbury Lagoon Inc. The Chairperson advised that he had sought further information in support of the funding application from Hawksbury Lagoon Inc, but this had not been received.
	Moved (Alasdair Morrison/Mark Brown): That the Board: Lays the funding application from the Hawksbury Lagoon Inc on the table until the 27 July 2022 meeting when further information in support of the funding application would be received. Motion carried (WC/2022/002)

	Consideration was given to the request for funding the refurbishment of the Puketeraki Lookout Board Project.

	Alasdair Morrison and Sonya Billyard withdrew from this item. Geraldine Tait chaired the meeting while this application was discussed.

	The actual refurbishment design will be presented to the next meeting being held 27 July 2022 for approval.

	Moved (Geraldine Tait/Andy Barratt): That the Board: a) Agrees to undertake the refurbishment of the Puketeraki Lookout on Coast Road in conjunction with Progress of Waikouaiti Area (POWA) and; b) Allocates $5,237.00 to POWA towards this project. Motion carried (WC/2022/003)

	Alasdair Morrison and Sonya Billyard returned to the meeting. Alasdair Morrison resumed the Chair.

	Consideration was given to the funding application in relation to the memorial board.

	Moved (Andy Barratt/Sonya Billyard): That the Board: Approves the funding application from Andy Cunningham for $136.38 to be paid to Williams Signs and Graphics on the condition that the funds be used for the information memorial board only. Motion carried (WC/2022/004)

6 Naming of a new right of way off Blueskin Road, Waitati (continued)
	Discussion on this item recommenced. The Senior Officer (Clare Sullivan) provided an overview of the Road Naming Policy and noted that Council intend reviewing the policy and road naming register. Ms Sullivan also responded to members’ questions. Cr Jim O’Malley withdrew from this item.

	Moved (Geraldine Tait/Sonya Billyard): That the Board: Does not support naming of the new right of way off Blueskin Road, either as ‘Old Cottage Lane’ or ‘Old Stable Lane’. Motion carried (WC/2022/005)

	Cr Jim O’Malley returned to the meeting.

8 Governance Support Officer's Report
	A report from Governance provided an update on activities relevant to the Board’s area.
	Moved (Alasdair Morrison/Mark Brown): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WC/2022/006)

	Cr Jim O’Malley withdrew from this item.

	Moved (Mandy Mayhem-Bullock/Andy Barratt): That the Board: Ratifies the Waikouaiti Coast Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan retrospectively. Motion carried (WC/2022/007)

	Cr Jim O’Malley returned to the meeting.

9 Community Plan
	There were no changes to the Waikouaiti Coast Community Board Community Plan.

10 Chairperson's Report
	A verbal report from the Chairperson was provided at the meeting, which included: Weekend Bus Service Shortcut Road Sulisker Street, Kāritane – trees and erosion Beach Street Coast Road, Warrington Orokonui Road Vegetation Waitati School Firefighting Kāritane – wharf, wharf shed, groyne and slipway 2GP Five roads Kāritane Sewerage Future Rural townships speed limits
	Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Notes the Chairperson’s report. Motion carried (WC/2022/008)

	Moved (Alasdair Morrison/Andy Barratt): That the Board: Asks staff to ensure the Board is kept informed of the process for speed limit reviews and the submission process and timeframe. Motion carried (WC/2022/009)

12 Council Activities
	Councillor Jim O’Malley provided an update on matters of interest to the Board, which included: Annual Plan 2022/2023 Future Development Strategy Smooth Hill Green Waste
	Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: Notes the updates. Motion carried (WC/2022/010)

	Cr Jim O’Malley left the meeting at 6.41 pm
11 Board Updates
	Board members provided an update on activities and areas of responsibility, which included: Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock advised that the Trees for Mothers was a success and that the KDB Awards were coming up Waikouaiti Recycling Centre Project Geraldine Tait and Andy Barratt advised that the containers were working well and were mainly open on Sundays for items to be purchased. They also advised that there was a wider project on tetra pak recycling. Waikouaiti Plantation Replanting Project Mark Brown advised that it had been confirmed that there was an extension of one year for the planting project and it was hoped that 6,000 plants would be planted this season. Assist Fund Recipients with Reporting Back Alasdair Morrison advised that he had been working with the Hawksbury Lagoon Inc with their funding application. Truby King Recreation Reserve Committee Andy Barratt advised that he had met with a person from Delta, the aim was to start work on maintaining the reserve. He also advised that a Health and Safety Plan had been approved so volunteers can now start working in the reserve. Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock advised that the national conference would be held in Palmerston North. Civil Defence Emergency Management (CDEM) Sonya Billyard and Mandy Mayhem-Bullock advised that they had been provided new emergency management plans for the various areas within the Board area and that work was underway for an emergency management plan for Kāritane Marae . Cycleway Mandy Mayhem-Bullock advised that there is no further update until the feasibility study had been received.
	Moved (Alasdair Morrison/Geraldine Tait): That the Board: Notes the updates. Motion carried (WC/2022/011)

13 Items for Consideration by the Chairperson

Items for consideration by the Chairperson were:

Parks and Recreation Departments policy on the use of roundup.

The meeting concluded at 7.14 pm.

.............................................

CHAIRPERSON

Waikouaiti Coast Community Board

1 August 2022

Part A Reports

Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and provides an update on the amount in the Board’s discretionary fund. As this is an administrative report only, the Summary of Considerations is not required.

Discretionary Fund

2 The Board has been allocated $10,000.00 for the 2022/23 year.

3 Spending for the 2021/22 year was as follows:

Meeting Date	Amount	Recipient/Purpose
13 October 2021	$670.00	Waitati AED 24/7 - to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public 24/7.
13 October 2021	$435.00	Waiputai Trust - towards establishing a Blueskin Darts Group at the Waiputai Hub.
13 October 2021	$321.62	Waikouaiti District Museum – towards a morning tea for the formal opening of the Heritage Centre.
24 November 2021	($800.00)	Waitati Music Festival - towards the cost of the toilet hire to the 10th Waitati Music Festival with the following condition: Money to be paid out once confirmation provided after mid-January 2022 when it is confirmed that the event will go ahead on 5 March 2022. Funding no longer required*
24 November 2021	$1,000.00	Kāritane Bowling Club - towards the installation of the new joinery for their Clubroom’s kitchen upgrade.
24 November 2021	$1,200.00	East Otago Blokes Shed Society Inc - towards the first six months workshop rent.
24 November 2021	$1,000.00	Waikouaiti District Pony Club - towards rabbit proof fencing.
1 June 2022	$136.38	Andy Cunningham - to be paid to Williams Signs and Graphics on the condition that the funds be used for the information memorial board only.
1 June 2022	$5,237.00	Board and POWA Project - to undertake the refurbishment of the Puketeraki Lookout on Coast Road in conjunction with Progress of Waikouaiti Area (POWA)
Total	$10,000.00

*This funding was no longer required due to the event cancellation and that the next proposed date is in the 2022/23 financial year.

Funding Request Applications

4 Waitati Music Festival Inc Society requested $800.00 towards the 10^th Waitati Music Festival being held on 5 November 2022 (Attachment A).

5 East Otago Blokes Shed Society Inc requested $1,500.00 towards obtaining vital equipment for the workshop (Attachment B).

6 At the Board meeting held 1 June 2022 the Board resolved to lay the funding application from Hawksbury Lagoon Inc on the table pending further information.

7 The Chairperson advised that he had sought further information in support of the funding application from Hawksbury Lagoon Inc, however this has not been received in time for the 1 June 2022 meeting.

8 Hawksbury Lagoon Inc requested $650.00 towards the removal of exotic trees in the native area at Inverary Street at the entrance to Hawksbury Lagoon (Attachment C).

Board Project – Refurbish Puketeraki Lookout on Coast Road

9 At its last meeting, the Board approved funding to refurbish the Puketeraki Lookout on Coast Road with a total of $5,237.00 towards a replacement brass plaque with acrylic top cover, sturdy timber frame for the plaque for fixing to the supports with tamper-proof fastenings and to install supports for the plaque and protective bollards (Attachment D).

10 During discussion it was decided that the Board would consider the refurbishment design at its next meeting being held 27 July 2022.

Board Project – Ramrock Road Bus Shelter

11 Board Project – to establish a bus shelter on Ramrock Road near the McGrath Road intersection estimated to cost $945.00 plus GST. Support for the estimated costs will be circulated separately.

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from the Waitati Music Festival.

b) Approves/declines the funding application from the East Otago Blokes Shed.

c) Uplifts the funding application from Hawksbury Lagoon Inc.

d) Approves/declines the funding application from the Hawksbury Lagoon Inc.

e) Decides the refurbishment design of the Puketeraki Lookout on Coast Road.

f) Approves/declines funding for the Ramrock Road Bus Shelter Project.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Acting Manager Governance

Attachments

	Title	Page
⇩a	Waitati Music Festival Funding Application	18
⇩b	East Otago Blokes Shed Funding Application	19
⇩c	Hawksbury Lagoon Funding Application	20
⇩d	Waikouaiti Coast Community Board Project - Puketeraki Lookout on Coast Road	22

Waikouaiti Coast Community Board

1 August 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board’s area including:

a) Local Authority Elections

b) Local Government Members Remuneration Determination

c) Parking Suggest a Change Form

d) Reducing Speed Limits Around Schools

e) Roadworks Schedule

f) DCC Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Local Authority Elections

3 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.

4 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.

5 Nominations opened on Friday 15 July 2022 and will close at 12 noon on Friday 12 August 2022. Information is available on the Council’s website.

6 Voting opens on Friday 16 September 2022 and closes at 12 noon on Saturday 8 October 2022. Those enrolled will receive their voting papers in the mail from 16 September 2022 onwards.

7 Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz. If people want more information, they can contact the Deputy Electoral Officer, Clare Sullivan on 03 477 4000.

Local Government Members Remuneration Determination

8 The Local Government Act 2002 gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.

9 The Authority has made its determination for the 2022/23 year, which is at Attachment A. The determination has two schedules. Schedule 1 details the remuneration that is payable to elected members from the period beginning 1 July 2022 and ends on the day the official result of the election is declared.

10 Schedule 2 shows the remuneration that will apply from the day after the final result of the election is declared.

11 Since releasing the determination, an amendment determination has been made, and is provided at Attachment B. Clarity on the childcare allowance is the only amendment made that is relevant to the Dunedin City Council.

Parking – Suggest a Change Form

12 Requests to be made regarding parking is available via the Suggest a Change Form – Traffic and Parking. (Attachment C). Once the form is completed it can be emailed to transport.regulations@dcc.govt.nz

Reducing speed limits around schools

13 In 2019 the New Zealand Government adopted the Road to Zero Strategy - 2020 to 2029. The vision is "a New Zealand where no one is killed or seriously injured in road crashes. This means that no death or serious injury while travelling on our roads is acceptable."

14 As part of the Road to Zero Strategy, a new approach to the setting of speed limits has been adopted. This is now law, with the adoption of the Speed Setting Rule 2022.

15 Within the rule speed limits past all schools will reduce to 30kmph by 31 December 2027, with an interim target of 40% of schools by 30 June 2024.

16 Dunedin City Council will consult on our Interim Speed Management Plan (ISMP) in November 2022 and will aim to adopt the ISMP in early 2023.

17 You now have an opportunity to provide input into the School Speed Zones in your area. Please do this by 31August 2022 by emailing your feedback to transport@dcc.govt.nz

What DCC is Currently Consulting On

18 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

19 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC Updates

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477 4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact Council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Acting Manager Governance

Attachments

	Title	Page
⇩a	Local Government Members Remuneration Determination	27
⇩b	Local Government Members Determination Amendment	103
⇩c	Suggest a Change Form - Traffic and Parking	107

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 1 June 2022	9