Notice of Meeting:

I hereby give notice that an extraordinary meeting of the Dunedin City Council will be held on:

Date:                                                    Tuesday 9 August 2022

Time:                                                   1.00 pm

Venue:                                                via Zoom Audio Visual link

Sandy Graham

Chief Executive Officer

Council

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

Senior Officer                                               Sandy Graham, Chief Executive Officer

Governance Support Officer                  Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Extraordinary Council 9 August 2022

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

1             Apologies                                                                                                                                                                    4

2             Confirmation of Agenda                                                                                                                                        4

3             Declaration of Interest                                                                                                                                           5

Reports

4 Requisition for Extraordinary Meeting                                                                                                          18

5             Proposed Event Road Closures for August and September 2022                                                        20

Resolution to Exclude the Public                                                                                                                        33

Extraordinary Council 9 August 2022

1          Apologies

             There have been no apologies received.

2          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Extraordinary Council 9 August 2022

Declaration of Interest

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

3.         Staff members are reminded to update their register of interests as soon as practicable.

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Attachments

	Title	Page
⇩a	Elected Members' Interest Register	6
⇩b	Executive Leadership Teams' Interest Register	16

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Reports

Requisition for Extraordinary Meeting

Department: Civic

EXECUTIVE SUMMARY

1          The Requisition for the Extraordinary Meeting of Council to be held on Tuesday 9 August 2022 is attached for your information.

Signatories

Attachments

	Title	Page
⇩a	Requisition of Extraordinary Meeting	19

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Proposed Event Road Closures for August and September 2022

Department: Transport

EXECUTIVE SUMMARY

1          The DCC has received temporary road closure applications relating to the following events:

·        Special Rigs for Special Kids

·        2022 Emerson’s Dunedin Marathon

·        John McGlashen Fete

·        Graduation Parade

2          This report recommends that Council approves the temporary closure of the affected roads.

RECOMMENDATIONS

That the Council:

a)     Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):

i)     Special Rigs for Special Kids

Date:

Sunday 28 August 2022

Affected roads and times:

From 6:00am to 6:00pm.

Midland Street, from Otaki Street to Portsmouth Drive.

Otaki Street, from Midland Street to Teviot Street.

Teviot Street, from Portsmouth Drive to Timaru Street will be temporarily closed for 20 minutes at approximately 11am to allow the convoy to leave.

ii)    2022 Emerson’s Dunedin Marathon

Date:

Sunday 11 September 2022

Affected roads and times:

Portobello Road from Shore Street to Marne Street from 9:00am until 1:00pm.

Fryatt and Wickliffe Streets (full length) from 8:45am until 1:00pm.

Kitchener and Birch Streets (full length) from 9:00am until 1:00pm.

Anzac Avenue from Union Street East to Butts Road from 8:30am until 9:30am.

Logan Park Drive (full length) from 8:30am until 9:30am.

iii)  John McGlashan School Fete

Date:

Sunday 11 September 2022

Affected roads and times:

Pilkington Street from Balmacewen Road to Passmore Crescent from 7:30am to 3:30pm.

iv)   Graduation Parade

Date:

Thursday 22 September 2022

Affected roads and times:

Great King Street between Frederick Street and Albany Street will be closed from 9:30am until 1:30pm.

The following streets will be closed from 10:45am until 11:45am:

Frederick Street between Great King Street and George Street.

George Street between Frederick Street and St Andrew Street.

St Andrew Street between George Street and Filleul Street.

Filleul Street between St Andrew Street and Moray Place.

Moray Place between Upper Stuart Street and Filleul Street will be closed for a period of approximately 45 minutes prior to the parade start time and until the parade has cleared.

BACKGROUND

3          These events support Council’s 10 Year Plan goal of a successful city with a diverse, innovative and productive economy and a hub for skill and talent.  They also contribute to the Festival and Events Plan 2018-2023.

4          Current modelling indicates that graduation events bring an economic benefit of between $1.35 - $1.8m to Dunedin. 

5          The area proposed to be used for this event is legal road and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as attachment A).

6          These procedures include:

·        Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police.

·        Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road.

·        Council being satisfied that traffic is not likely to be unreasonably impeded.

7          A resolution of Council is required where a proposal to temporarily close a road relates to public functions.

DISCUSSION

Consultation and Notification

8          The Police and Waka Kotahi have no objections to the proposed road closures.

9          On Saturday 9 and Wednesday 13 July, the proposed temporary road closures (Attachment B and C) were advertised in the Otago Daily Times with a deadline for feedback set for 16 and 17 July 2022.  No objections were received. 

10        Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

11        The event organisers contacted those considered affected prior to submitting their application, and no objections were received.  

12        Schedule 10 section 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year.  This limit will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

13        These events have been held in prior years without causing unreasonable delays to the travelling public. The Graduation parade route has changed slightly due to works for the Central City Upgrade, however this route has been used during recent graduation parades in May this year.  Emergency Services and Public transport services will be managed through the temporary traffic management process.

14        The temporary traffic management plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and AVO) are managed.

OPTIONS

15        Any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

16        That the Council closes the sections of roads as recommended in this report. 

Advantages

·        The roads will be able to be closed and the events will be able to proceed.

·        The closure will assist in realising the economic, social, and cultural benefits associated with the events.

Disadvantages

·        There will be temporary loss of vehicular access through the closed areas.  However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

17        That the Council decides not to close the roads in question.

Advantages

·        There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

·        The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

18        Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plan and notify the public of the closures.

Signatories

Author:	Michael Tannock - Transport Network Team Leader
Authoriser:	Jeanine Benson - Group Manager Transport Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Schedule 10, Local Government Act 1974	26
⇩b	DCC Noticeboard - ODT Saturday 9 July	31
⇩c	DCC Noticeboard - ODT Wednesday 13 July	32

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Events contribute to the Strategic Framework.

Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy.

There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.  The cost of the proposed road closures will be met within existing budgets.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport.  There is support for the event to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Extraordinary Council 9 August 2022

Resolution to Exclude the Public

That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Property Purchase	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.