Agenda of West Harbour Community Board - Wednesday, 3 August 2022

West Harbour Community Board

3 August 2022

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 01 June 2022, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Kristina Goldsmith
Members	Duncan Eddy	Trevor Johnson
	Angela McErlane	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 Long Beach Amenities Society

Tracey McNamara from the Long Beach Amenities Society spoke in support of their funding application and responded to questions.

1.2 West Harbour Arts Charitable Trust

On behalf of the West Harbour Arts Charitable Trust, Ian Landreth and Octavia Cook spoke in support of their funding application and responded to questions.

1.3 Catherine Rice

Catherine Rice spoke in support of the scholarship application that she had put in on behalf of her son Claude Rice and responded to questions.

1.4 University of Otago Master of Planning Students

Professor Claire Freeman from the Geography Department, University of Otago provided the background to the Spatial Planning and Development Project that the University of Otago Master of Planning Students were required to undertake as part of their Masters Degree. She requested the Board’s support

Moved: (Francisca Griffin/Kristina Goldsmith):

That the Board:

Extends the public forum.

Motion carried

1.5 Taufa Makanesi

Kristina Goldsmith withdrew from the discussion.

Taufa Makanesi spoke to his scholarship application and responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WHCB/2022/006)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Trevor Johnson provided an update to his Interest Register.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2022/007)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 31 March 2022

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Confirms the minutes of the West Harbour Community Board meeting held on 31 March 2022 as a correct record.

Motion carried (WHCB/2022/008)

Part A Reports

6 He Purapura Marara - Scattered Seeds Digital Archive Community Project
	Due to unforeseen circumstances, staff were unable to attend.

7 Funding Applications
	Consideration was given to the applications for funding and request for a change of scope from Sawyers Bay Playcentre. It was agreed to take each request separately.
	Kristina Goldsmith withdrew from the discussion on this item. Consideration was given to the request from Sawyers Bay Playcentre to change the scope of their funding that was approved by the Board at its 9 June 2021 meeting.
	Moved (Cr Steve Walker/Trevor Johnson): That the Board: Approves the extension of time to 31 October 2022 for the funds granted to Sawyers Bay Playcentre to be spent. Motion carried (WHCB/2022/009)
	Kristina Goldsmith withdrew from the discussion on this item. Consideration was given to the scholarship application of $550.00 from Taufa Makanesi.
	Moved (Cr Steve Walker/Trevor Johnson): That the Board: Approves $500.00 toward the scholarship application from Sione Taufa Makanesi Motion carried (WHCB/2022/010)
	Consideration was given to the scholarship application of $500.00 from Catherine Rice on behalf of her son Claude Rice.
	Moved (Cr Steve Walker/Trevor Johnson): That the Board: Declines the scholarship application from Catherine Rice on behalf of her son Claude Rice. Motion carried (WHCB/2022/011)
	Consideration was given to the funding application from the West Harbour Arts Charitable Trust towards the art programmes in schools and pre-schools in the West Harbour Area.
	Moved (Jacqueline Ruston/Duncan Eddy): That the Board: Approves $500.00 to the West Harbour Charitable Trust towards the pre-school and schools art programme. Motion carried (WHCB/2022/012)
	Consideration was given to the funding application from the Long Beach Amenities Society towards a heat pump for the Long Beach Hall. Trevor Johnson withdrew from the discussion on this item.
	Moved (Cr Steve Walker/Member Angela McErlane): That the Board: Approves $1500.00 to the Long Beach Amenities Society towards a heat pump for the Long Beach Hall. Motion carried (WHCB/2022/013)

8 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board area which included:

· Project Fund

· Dunedin City Council draft 2022/23 Annual Plan

· Local Authority Elections

· Correspondence

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s draft 2022-23 Annual Plan.

Motion carried (WHCB/2022/014)

9 Community Plan

A report from Civic provided the draft West Harbour Community Board Community Plan 2022-23 for the Board’s consideration and adoption.

Following discussion, the Board agreed to adopt the draft 2022-23 Community Plan with the minor amendments as agreed. The Board noted that this was a living document and its inclusion as an agenda item at each meeting to allow members to update as necessary.

Moved (Francisca Griffin/Kristina Goldsmith):

That the Board:

Adopts the West Harbour Community Board’s 2022-23 Community Plan.

Motion carried (WHCB/2022/015)

10 Board Updates

Port Noise Liaison Committee

Kristina Goldsmith advised that there was no update.

Ravensdown Community Liaison Group

Trevor Johnson advised that there was no update.

Keep Dunedin Beautiful

Kristina Goldsmith will provide a verbal update.

Otago Access Radio

Francisca Griffin and Duncan Eddy provided an update on the items that were discussed during each of their segments.

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin advised that the start of the winter maintenance had been undertaken.

Aramoana Liaison

Ange McErlane advised that there was no update.

Vision Port Chalmers

Ange McErlane advised that there was no update.

Information Plaque

Education Liaison

Kristina Goldsmith advised that she had arranged to meet with three of the local schools to discuss any concerns they might have.

Long Beach and Pūrākaunui Amenities Society

Jacque Ruston provided an update on the Long Beach and Pūrākaunui Amenities Societies which included planting at Long Beach and the Fun Day at Pūrākaunui.

West Harbour Emergency Response Group

Jacque Ruston and Ange McErlane provided an update.

Policing Matters

Kristina Goldsmith provided an update which included policing activities within the Board’s area.

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

Notes the Board updates

Motion carried (WHCB/2022/016)

11 Chairperson's Report
	The Chairperson provided an update on matters of interest which included · Sawyers Bay Bus Service · Wickliffe Street Rail Crossing · Port Chalmers Foundry Trust · ANZAC Day · Social Media
	That the Board Adjourns the meeting. Motion carried The meeting adjourned at 7.15 pm and reconvened at 7.20 pm.
	Moved (Francisca Griffin/Angela McErlane): That the Board: a) Notes the Chairperson’s Report. Motion carried (WHCB/2022/017)

12 Council Activities

Councillor Steve Walker provided an update on matters of interest which included:

Annual Plan 2022-23 deliberations

Aquatic Facilities Review

Destination Playground

2GP Variation 2 release of decisions.

Moved (Cr Steve Walker/Trevor Johnson):

That the Board:

a) Notes the Council Activities Update.

Motion carried (WHCB/2022/018)

13 Items for Consideration by the Chairperson

Long Beach Domain

The meeting concluded at 7.37 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

3 August 2022

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

· Project Fund

· Remuneration Determination

· Reducing speed limits around school

· Correspondence

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves/Declines to renew its commitment to the Rothesay News advertising for the 2022/2023 financial year at a cost of $125.00 per month from the Board’s discretionary fund.

c) Considers submitting feedback to the Interim Speed Management Plan.

Project Fund

2 The Board has been allocated $10,000 in the 2022/2023 year. No funds have been allocated at this time.

3 At its meeting held on 1 June 2022, the Board allocated $1,500.00 to the Long Beach Amenities Society towards a heat pump. The Long Beach Amenities Society have returned the funding as Port Otago donated its Museum heat pumps for the Long Beach Hall.

4 Due the return of the $1,500.00 from the Long Beach Amenities Society, the Board’s project fund for the 2022/23 for allocation is $11,500.00.

5 As it is a new financial year, the Board will need to renew its commitment to its monthly expenditure of $125.00 for it advertisement in the Rothesay News.

Remuneration Determination

6 The Local Government Act 2002 gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.

7 The Authority has made its determination for the 2022/23 year, which is at Attachment A. The determination has two schedules. Schedule 1 details the remuneration that is payable to elected members from the period beginning 1 July 2022 and ends on the day the official result of the election is declared.

8 Schedule 2 shows the remuneration that will apply from the day after the final result of the election is declared.

9 Since releasing the determination, an amendment determination has been made, and is provided at Attachment B. Clarity on the childcare allowance is the only amendment made that is relevant to the Dunedin City Council.

Reducing speed limits around schools

10 In 2019 the New Zealand Government adopted the Road to Zero Strategy - 2020 to 2029. The vision is a New Zealand where no one is killed or seriously injured in road crashes. This means that no death or serious injury while travelling on our roads is acceptable."

11 As part of the Road to Zero Strategy, a new approach to the setting of speed limits has been adopted. This is now law, with the adoption of the Speed Setting Rule 2022.

12 Within the rule speed limits past all schools will reduce to 30kmph by 31 December 2027, with an interim target of 40% of schools by 30 June 2024.

13 Dunedin City Council will consult on our Interim Speed Management Plan (ISMP) n November 2022 and will aim to adopt the ISMP in early 2023.

14 You now have an opportunity to provide input into the School Speed Zones in your area.

15 There are two possible ways to implement 30kmph School Speed Zones. either variable speed zones before and after school hours and at other times when children are present or permanent 30kmph across wider areas (including the street where the school is located and neighbouring streets

16 Please do this by 31August 2022 by emailing your feedback to transport@dcc.govt.nz

17 Draft feedback is attached for the Board’s review and consideration (Attachment C)

Correspondence

18 A project update has been received from the Port Chalmers Fire Brigade (Attachment D).

19 A project completion form has been received from the New Zealand Sea Lion Trust (Attachment E).

Roadworks Schedule

20 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

21 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

22 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Sharon Bodeker – Acting Manager Governance

Jeanine Benson - Group Manager Transport

Attachments

	Title	Page
⇩a	Local Government Members (2022-23) Determination 2022	23
⇩b	Local Government Members 2022-23 Amendment Determination 2022	99
⇩c	Draft feedback to Interim Speed Management Plan	103
⇩d	Port Chalmers Fire Brigade	104
⇩e	New Zealand Sea Lion Trust	105

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒