Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:


Date:                                                    Wednesday 23 November 2022

Time:                                                   9.30 am

Venue:                                                Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin


Sandy Graham

Chief Executive Officer


Grants Subcommittee

Dunedin Regional Event Fund






Cr Marie Laufiso


Deputy Chairperson

Cr Bill Acklin



Cr Sophie Barker

Adam Keane


Cr Cherry Lucas

Cr Mandy Mayhem


Alister Robinson

Cr Andrew Whiley


Senior Officer                                               Simon Pickford – General Manager Community Services


Governance Support Officer                  Rebecca Murray




Rebecca Murray

Governance Support Officer



Telephone: 03 477 4000





Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Grants Subcommittee

23 November 2022



ITEM TABLE OF CONTENTS                                                                                                                                         PAGE


1             Karakia Timataka                                                                                                                                                      4

2             Apologies                                                                                                                                                                    4

3             Declaration of Interest                                                                                                                                           5

Resolution to Exclude the Public                                                                                                                          9


Grants Subcommittee

23 November 2022


1          Karakia Timataka

The meeting will be opened with a karakia timataka.

2          Apologies

At the close of the agenda no apologies had been received.

Grants Subcommittee

23 November 2022


Declaration of Interest




1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.


2.         Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.




That the Subcommittee:

a)     Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.








Grants Subcommittee Register of Interest




Grants Subcommittee

23 November 2022



Grants Subcommittee

23 November 2022


Resolution to Exclude the Public



That the Subcommittee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered


Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Dunedin Regional Events Fund Grants


The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.