Agenda of Mosgiel-Taieri Community Board - Wednesday, 30 November 2022

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

Date: Wednesday 30 November 2022

Time: 5.00 pm

Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

Sandy Graham

Chief Executive Officer

Mosgiel-Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson
	Regan Horrell
	Brian Miller
	Brian Peat
	Cr Cherry Lucas

Senior Officer Scott MacLean, Group Manager Parks and Recreation

Governance Support Officer Jennifer Lapham

Jennifer Lapham

Governance Support Officer

Telephone: 03 477 4000

Jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Mosgiel-Taieri Community Board

30 November 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum - Trevor Buchanan 4

1.2 Public Forum - Taieri Trails Group 4

2 Apologies 4

3 Declaration of Interest 5

4 Confirmation of Minutes 9

4.1 Mosgiel-Taieri Community Board meeting - 2 November 2022 9

Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)

5 Naming of one new private way, Mosgiel 15

6 Board Representation 23

7 Meeting Schedule 25

8 Community Plan 27

9 Governance Support Officer's Report 41

10 Chairperson's Report 49

11 Councillor's Update 53

Mosgiel-Taieri Community Board

30 November 2022

Mosgiel-Taieri Community Board

MINUTES

Minutes of the Inaugural meeting of the Mosgiel-Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 9.30 am

PRESENT

Chairperson	Andrew Simms
Deputy Chairperson	Dean McAlwee
Members	Kathryn Anderson
	Regan Horrell
	Brian Miller
	Brian Peat
	Cr Cherry Lucas

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Scott McLean (Group Manager, Parks)

Governance Support Officer Jennifer Lapham

The Chief Executive chaired the meeting until the election of the Chairperson

1 Apologies

There were no apologies.

2 Confirmation of agenda
	The agenda for the meeting was noted.

Reports

3 Welcome by the Chief Executive Officer, Ms Sandy Graham
	The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members.

4 Declarations by Members
	Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

5 Voting Procedure for Appointment of Chairperson and Deputy Chairperson

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

Moved (Dean McAlwee/Regan Horrell):

That the Board:

Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (MTCB/2022/030)

6 Election of Chairperson and Deputy Chairperson
	The Chief Executive called for nominations for the role of Chairperson.
	a) Chairperson Moved (Dean McAlwee/Cr Cherry Lucas): That the Board: Appoints Andrew Simms as the Chairperson. Moved (Brian Peat/Brian Miller): That the Board: Appoints Brian Miller as the Chairperson The Board voted by division. Andrew Simms: Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and Andrew Simms (5). Brian Miller : Brian Miller and Brian Peat (2). Abstained: Nil Andrew Simms was declared the Chairperson Motion carried (MTCB/2022/031)
	The Chairperson assumed the chair and called for nominations for the position of Deputy Chairperson
	Deputy Chairperson Moved (Brian Miller/Brian Peat): That the Board: Appoints Regan Horrell as the Deputy Chairperson. Moved (Kathryn Anderson/Cr Cherry Lucas ): That the Board: Appoints Dean McAlwee as the Deputy Chairperson The Board voted by division Dean McAlwee: Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and Andrew Simms (5). Regan Horrell: Brian Miller and Brian Peat (2). Abstained: Nil Dean McAlwee was declared the Deputy Chairperson Motion carried (MTCB/2022/032)

7 Acknowledgement of Retiring Members

The Board acknowledged the services given by Joy Davis, Phillipa Bain and Martin Dillon during their terms in office.

The Chairperson commented on the service given by the retiring members and in particular the length of service Martin Dillon had given to the Mosgiel Taieri Community.

Moved (Andrew Simms/Regan Horrell):

That the Board:

a) Records its sincere thanks to Joy Davis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

b) Extends its sincere appreciation for the services rendered and every good wish for the future.

c) Records its sincere thanks to Phillipa Bain for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

d) Extends its sincere appreciation for the services rendered and every good wish for the future.

e) Records its sincere thanks to Martin Dillion for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 25 year period 1997 to 2022.

f) Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2022/033) with Brian Miller voting against

8 Meeting Schedule

A report from Civic requested that the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting.

Moved (Dean McAlwee/Kathryn Anderson):

That the Board:

a) Confirms that its next meeting will be held on 30 November 2022 commencing at
5.00 pm.

b) Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Wednesday 30 November 2022.

Motion carried (MTCB/2022/034)

9 Local Government Legislation - Briefing for the Inaugural Community Board Meeting

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a) The Local Government Official Information and Meetings Act 1987;

b) The Local Authorities (Members' Interests) Act 1968;

c) Sections 99, 105 and 105A of the Crimes Act 1961;

d) The Secret Commissions Act 1910; and

e) The Financial Markets Conduct Act 2013.

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

a) Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (MTCB/2022/035)

The meeting concluded at 9.59 am .

..............................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

30 November 2022

Part A Reports

Naming of one new private way, Mosgiel

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way in Mosgiel.

2 The new road name proposed by the developer is:

· ‘Armson Close’ for the subdivision located at 19 Church Street, Mosgiel. This option has been chosen from the Road Name Register and complies with the DCC Road Naming Policy. No alternative road name option has been presented.

RECOMMENDATIONS

That the Board:

a) Supports the naming of a new private way off Church Street, Mosgiel as ‘Armson Close’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4 The new private way to be named is part of the subdivision undertaken on the land located at 19 Church Street, Mosgiel.

DISCUSSION

5 The table presented below details the option proposed by property developers or surveyors, and its compliance with the Road Naming Policy. Additional details are provided in Attachments A to B.

6 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

· Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

19 Church Street, Mosgiel

New private way off Church Street

Armson Close

Not provided

Armson Close

New private way, 19 Church Street, Mosgiel

7 The developer has proposed ‘Armson Close’ as the potential name for the private way to be named coming off Church Street.

8 The name ‘Armson Close’ refers to the architect William Armson (1832/3 -1883), who was born in London, and moved to New Zealand in 1852. He trained in Melbourne as an architect and returned to Dunedin in 1862. He was employed by the Provincial Council as a draughtsperson, before returning to private practice in 1864. He was responsible for many buildings in Australia and New Zealand. His masterpiece was the building of the Bank of New Zealand in Dunedin, located on the corner of Princes and Rattray Streets. The built begun in 1879 but he did not live to see it completed. This building was reputed to be the most expensive building built in Dunedin for more than 100 years.

9 The name proposed was chosen from the Road Name Register and complies with the appropriateness criteria of the Road Naming Policy.

OPTIONS

Option One – Recommended Option-The Board supports naming of the new private way at 19 Church Street as ‘Armson Close’

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· No disadvantages have been identified.

Option Two – Status Quo-The Board does not support naming of the new private way at 19 Church Street as ‘Armson Close’

Advantages

· There are no significant advantages identified with this option.

Disadvantages

· The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

10 If the proposed name of ‘Armson Close’ is supported by the Community Board, staff will request formal approval from Council.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	19 Church Street-Assessment for Armson Close	20
⇩b	19 Church Street plan	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

Staff are investigating options to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement within the Transport Group.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new private way is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board for the proposed name.

Mosgiel-Taieri Community Board

30 November 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Dust Suppression

c) Community Board Executive Committee Nominations

d) OAR Radio ‘Round the Boards’ segment

e) Roadworks Schedule

f) Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Considers which option of Dust Suppression the Board recommends to Council

c) Considers nominating a member for the Community Board Executive Committee.

d) Considers participating in the ‘Round the Boards’ segment on OAR Radio and if so allocates $240 from the project fund for the programme.

Project Fund

2 The Board has $8,000 available for the remainder of the 2022/23 financial year. To date $2,000 has been spent as follows:

Meeting Date	Amount	Recipient
3 August 2022	$2,000.00	StarJam Charitable Trust

Total	$2,000.00

Dust Suppression Treatment

3 The Transport Team are recommending to Council transition to a new dust suppression product. The DCC have in the past used recycled motor oil to supress dust on rural roads and has transitioned to a more environmentally friendly product “bio-oil” at an increased price.

4 The Board are invited to provide feedback on the options (for consideration by Council in January 2023) to the Governance Support Officer by Wednesday 14 December 2022.

5 The Council is being presented with three options:

a) Applicants fund 100% of bio-oil or Otta Sealing dust suppression.

b) Applicants fund 50% of bio-oil or Otta Seal dust suppression, with the DCC funding the remaining 50% (recommended).

c) Maintain status quo with the DCC funding circa $440,000/year for dust suppression.

6 The table below indicates the number of dust suppression sites in Community Board areas:

Area	Number of Dust Suppression Sites	Sum of Area of Dust Suppression m²
Mosgiel-Taieri	54	27,522
Otago Peninsula	1	400
Saddle Hill	32	20,786
(Green Island)	1	400
Strath Taieri	33	15,432
Waikouaiti Coast	36	23,910
West Harbour	4	2,135

Community Board Executive Committee Nominations

7 The Community Boards Executive Committee (CBEC) represents all the community boards in New Zealand. It’s an advisory committee to Local Government New Zealand's National Council that advocates for community boards and promotes best practice. CBEC meets three times a year in Wellington.

8 Nominations for CBEC are now open and close on Tuesday 6 December. (Note: The Dunedin City Council has been given an extension to 12 December 2022). Nominations should be on the attached form and returned to Local Government New Zealand (LGNZ). Attachment A

9 CBEC has one member from each geographical zone. If there is more than one nomination from each zone, elections will be held. Voting papers will be distributed before Christmas, to be considered at the first community board meeting of the year and returned to LGNZ. Votes should be with LGNZ by 28 February 2023.

OAR Radio ‘Round the Boards’ Segment

10 Refer to Attachment B relating the OAR FM’s ‘Round the Boards’ Segment.

· Currently Being Consulted on by Dunedin City Council

11 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

13 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

14 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Sharon Bodeker - Acting Manager Governance

Attachments

	Title	Page
⇩a	CBEC Nomination Form	45
⇩b	OAR Radio	47

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 2 November 2022	10