Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                                                    Wednesday 30 November 2022

Time:                                                   5.00 pm

Venue:                                                Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

 

Sandy Graham

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Cherry Lucas

 

 

Senior Officer                                               Scott MacLean, Group Manager Parks and Recreation

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Jennifer Lapham

Governance Support Officer

 

 

Telephone: 03 477 4000

Jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

30 November 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Trevor Buchanan                                                                                                           4

1.2       Public Forum - Taieri Trails Group                                                                                                         4

2             Apologies                                                                                                                                                                    4

3             Declaration of Interest                                                                                                                                           5

4             Confirmation of Minutes                                                                                                                                       9

4.1       Mosgiel-Taieri Community Board meeting - 2 November 2022                                                9

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

5             Naming of one new private way, Mosgiel                                                                                                    15

6             Board Representation                                                                                                                                          23

7             Meeting Schedule                                                                                                                                                 25

8             Community Plan                                                                                                                                                    27

9             Governance Support Officer's Report                                                                                                            41

10           Chairperson's Report                                                                                                                                           49

11           Councillor's Update                                                                                                                                              53

 


Mosgiel-Taieri Community Board

30 November 2022

 

 

1          Public Forum

1.1       Public Forum - Trevor Buchanan

Trevor Buchanan will be in attendance to discuss the Cemetery Road Dog Park.

1.2       Public Forum - Taieri Trails Group

Colin Brown and Sarah Davie-Nitis will be in attendance to provide an introduction and update from the Taieri Trails Group.

2          Apologies

At the close of the agenda no apologies had been received.


Mosgiel-Taieri Community Board

30 November 2022

 

Declaration of Interest

 

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

 

 



Mosgiel-Taieri Community Board

30 November 2022

 


 


Mosgiel-Taieri Community Board

30 November 2022

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 2 November 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the the minutes of the Mosgiel-Taieri Community Board meeting held on 02 November 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 2 November 2022

10

 

 


Mosgiel-Taieri Community Board

30 November 2022

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of the Inaugural meeting of the Mosgiel-Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 9.30 am

 

PRESENT

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Cherry Lucas

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Scott McLean (Group Manager, Parks)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

The Chief Executive chaired the meeting until the election of the Chairperson

1          Apologies

             There were no apologies.

 

2          Confirmation of agenda

 

The agenda for the meeting was noted.

 

 

Reports

3          Welcome by the Chief Executive Officer, Ms Sandy Graham

 

The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members.

 

4          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

5          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

 

Moved (Dean McAlwee/Regan Horrell):

That the Board:

 

 

Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

 

Motion carried (MTCB/2022/030)

 

6          Election of Chairperson and Deputy Chairperson

 

The Chief Executive called for nominations for the role of Chairperson.

 

 

a)              Chairperson

Moved (Dean McAlwee/Cr Cherry Lucas):

That the Board:

                         Appoints Andrew Simms as the Chairperson.

 

Moved (Brian Peat/Brian Miller):

That the Board:

                         Appoints Brian Miller as the Chairperson

 

The Board voted by division.

 

Andrew Simms:      Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and             Andrew Simms (5).

Brian Miller  :           Brian Miller and Brian Peat (2).

Abstained:    Nil

 

Andrew Simms was declared the Chairperson

 

Motion carried (MTCB/2022/031)

 

 

The Chairperson assumed the chair and called for nominations for the position of Deputy Chairperson

 

 

                Deputy Chairperson

 

Moved (Brian Miller/Brian Peat):

That the Board:

   Appoints Regan Horrell as the  Deputy Chairperson.

 

Moved (Kathryn Anderson/Cr Cherry Lucas ):

That the Board:

      Appoints Dean McAlwee as the Deputy Chairperson

 

The Board voted by division

 

Dean McAlwee:       Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and             Andrew Simms (5).

Regan Horrell:         Brian Miller and Brian Peat (2).

Abstained:    Nil

 

Dean McAlwee was declared the Deputy Chairperson

 

Motion carried (MTCB/2022/032)

 

7          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Joy Davis, Phillipa Bain and Martin Dillon during their terms in office.

 

The Chairperson commented on the service given by the retiring members and in particular the length of service Martin Dillon had given to the Mosgiel Taieri Community.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Records its sincere thanks to Joy Davis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Phillipa Bain for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

e)     Records its sincere thanks to Martin Dillion for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 25 year period 1997 to 2022.

f)     Extends its sincere appreciation for the services rendered and every good wish for the future.

             Motion carried (MTCB/2022/033) with Brian Miller voting against

 

8          Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting. 

 

Moved (Dean McAlwee/Kathryn Anderson):

That the Board:

 

a)     Confirms that its next meeting will be held on 30 November 2022 commencing at
5.00 pm.

b)     Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Wednesday 30 November 2022.

             Motion carried (MTCB/2022/034)

 

9          Local Government Legislation - Briefing for the Inaugural Community Board Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)         The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)         The Secret Commissions Act 1910; and

e)         The Financial Markets Conduct Act 2013.

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

             Motion carried (MTCB/2022/035)

 

The meeting concluded at 9.59 am .

 

 

 

..............................................

C H A I R P E R S O N


Mosgiel-Taieri Community Board

30 November 2022

 

Part A Reports

 

Naming of one new private way, Mosgiel

Department: Transport

 

 

 

 

EXECUTIVE SUMMARY

1          This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of a private way in Mosgiel.

2          The new road name proposed by the developer is:

·    ‘Armson Close’ for the subdivision located at 19 Church Street, Mosgiel. This option has been chosen from the Road Name Register and complies with the DCC Road Naming Policy. No alternative road name option has been presented.

RECOMMENDATIONS

That the Board:

a)     Supports the naming of a new private way off Church Street, Mosgiel as ‘Armson Close’.

 

BACKGROUND

3          The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

4          The new private way to be named is part of the subdivision undertaken on the land located at 19 Church Street, Mosgiel.

DISCUSSION

5          The table presented below details the option proposed by property developers or surveyors, and its compliance with the Road Naming Policy. Additional details are provided in Attachments A to B.

6          It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

·                Summary of proposed road names

 

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

 

19 Church Street, Mosgiel

 

New private way off Church Street

 

Armson Close

 

Not provided

 

 

Armson Close

 

New private way, 19 Church Street, Mosgiel

7          The developer has proposed ‘Armson Close’ as the potential name for the private way to be named coming off Church Street.

8          The name ‘Armson Close’ refers to the architect William Armson (1832/3 -1883), who was born in London, and moved to New Zealand in 1852. He trained in Melbourne as an architect and returned to Dunedin in 1862. He was employed by the Provincial Council as a draughtsperson, before returning to private practice in 1864. He was responsible for many buildings in Australia and New Zealand. His masterpiece was the building of the Bank of New Zealand in Dunedin, located on the corner of Princes and Rattray Streets. The built begun in 1879 but he did not live to see it completed. This building was reputed to be the most expensive building built in Dunedin for more than 100 years.

9          The name proposed was chosen from the Road Name Register and complies with the appropriateness criteria of the Road Naming Policy.

OPTIONS

Option One – Recommended Option-The Board supports naming of the new private way at 19 Church Street as ‘Armson Close’ 

 

Advantages

·        The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

·        No disadvantages have been identified.

Option Two – Status Quo-The Board does not support naming of the new private way at 19 Church Street as ‘Armson Close’

Advantages

·        There are no significant advantages identified with this option.

Disadvantages

·        The road will not have a name which will inconvenience new property owners within the development.

NEXT STEPS

10        If the proposed name of ‘Armson Close’ is supported by the Community Board, staff will request formal approval from Council.

 

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

19 Church Street-Assessment for Armson Close

20

b

19 Church Street plan

21

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

This is an administrative function.

Māori Impact Statement

Staff are investigating options to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developer.

Engagement - internal

There has been engagement within the Transport Group.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The new private way is located within the Mosgiel-Taieri Community Board area, and support is sought from the Board for the proposed name.

 


Mosgiel-Taieri Community Board

30 November 2022

 



Mosgiel-Taieri Community Board

30 November 2022

 




Mosgiel-Taieri Community Board

30 November 2022

 

 

Board Representation

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          After discussion with Board members, attached is the recommendations from the Chairperson for Board representation.  As this is an administration report the Summary of Consideration is not required. 

2          The Chairperson has also advised that he has received requests for appointments from the following organisations:

a)         The Taieri Network

b)        The Taieri Trails Group

RECOMMENDATIONS

That the Board:

a)     Approves/Amends the proposed Board Representation. 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Board Representation

24

 

 


Mosgiel-Taieri Community Board

30 November 2022

 



Mosgiel-Taieri Community Board

30 November 2022

 

 

Meeting Schedule

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A schedule of meetings for 2023 is attached for your consideration.  As this is an administrative report, no summary of considerations is required.

RECOMMENDATIONS

That the Board:

a)     Approves the Board meetings will be held in the Downes Room, Mosgiel Library commencing at 5.00 pm unless otherwise advised.

b)     Approves the meeting schedule for 2023. 

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

Meeting Schedule 2023

26

 

 


Mosgiel-Taieri Community Board

30 November 2022

 



Mosgiel-Taieri Community Board

30 November 2022

 

 

Community Plan

Department: Civic

 

 

 

 

1          The Mosgiel Taieri Community Board Community Plan 2022-23 is attached for discussion and updating as required.

 

 

 

Signatories

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Attachments

 

Title

Page

a

Community Plan

28

 

 


Mosgiel-Taieri Community Board

30 November 2022

 














Mosgiel-Taieri Community Board

30 November 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a)         Project Fund

b)        Dust Suppression

c)         Community Board Executive Committee Nominations

d)        OAR Radio ‘Round the Boards’ segment

e)        Roadworks Schedule

f)         Dunedin City Council Updates

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Considers which option of Dust Suppression the Board recommends to Council

c)     Considers nominating a member for the Community Board Executive Committee.

d)     Considers participating in the ‘Round the Boards’ segment on OAR Radio and if so allocates $240 from the project fund for the programme.

 

 

Project Fund

2          The Board has $8,000 available for the remainder of the 2022/23 financial year.  To date $2,000 has been spent as follows:

Meeting Date

Amount

Recipient

3 August 2022

$2,000.00

StarJam Charitable Trust

 

 

 

Total

$2,000.00

 

 

Dust Suppression Treatment

3          The Transport Team are recommending to Council transition to a new dust suppression product.  The DCC have in the past used recycled motor oil to supress dust on rural roads and has transitioned to a more environmentally friendly product “bio-oil” at an increased price.

4          The Board are invited to provide feedback on the options (for consideration by Council in January 2023) to the Governance Support Officer by Wednesday 14 December 2022.

5          The Council is being presented with three options:

a)         Applicants fund 100% of bio-oil or Otta Sealing dust suppression.

b)        Applicants fund 50% of bio-oil or Otta Seal dust suppression, with the DCC funding the remaining 50% (recommended).

c)         Maintain status quo with the DCC funding circa $440,000/year for dust suppression.

6              The table below indicates the number of dust suppression sites in Community Board areas:

Area

Number of Dust Suppression Sites

Sum of Area of Dust Suppression m2

Mosgiel-Taieri

54

27,522

Otago Peninsula

1

400

Saddle Hill

32

20,786

(Green Island)

1

400

Strath Taieri

33

15,432

Waikouaiti Coast

36

23,910

West Harbour

4

2,135

 

Community Board Executive Committee Nominations

7          The Community Boards Executive Committee (CBEC) represents all the community boards in New Zealand.  It’s an advisory committee to Local Government New Zealand's National Council that advocates for community boards and promotes best practice.  CBEC meets three times a year in Wellington.

8          Nominations for CBEC are now open and close on Tuesday 6 December.  (Note:  The Dunedin City Council has been given an extension to 12 December 2022).  Nominations should be on the attached form and returned to Local Government New Zealand (LGNZ). Attachment A

9          CBEC has one member from each geographical zone.  If there is more than one nomination from each zone, elections will be held.  Voting papers will be distributed before Christmas, to be considered at the first community board meeting of the year and returned to LGNZ.  Votes should be with LGNZ by 28 February 2023.

 

OAR Radio ‘Round the Boards’ Segment

10        Refer to Attachment B relating the OAR FM’s ‘Round the Boards’ Segment.

 

·                Currently Being Consulted on by Dunedin City Council

 

11        For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on   

 

Roadworks Schedule

12        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

13        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

14        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

CBEC Nomination Form

45

b

OAR Radio

47

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Mosgiel-Taieri Community Board

30 November 2022

 



Mosgiel-Taieri Community Board

30 November 2022

 



Mosgiel-Taieri Community Board

30 November 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s update.

 

 

Signatories

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Attachments

 

Title

Page

a

Chairperson's Report

50

 

 


Mosgiel-Taieri Community Board

30 November 2022

 




Mosgiel-Taieri Community Board

30 November 2022

 

 

Councillor's Update

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Councillor Cherry Lucas will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Council Activities Update.

 

 

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.