Agenda of Council - Tuesday, 13 December 2022

Council

13 December 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, top floor - Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 29 November 2022, commencing at 10.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Sophie Barker
Members	Cr Bill Acklin	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Cherry Lucas	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Katie James (Policy Planner), Paul Freeland) Principal Policy Advisor (Paul Freeland), Jeanine Benson (Group Manager Transport), Carolyn Allan (Senior Management Accountant) and Sharon Bodeker (Manager Governance).

Governance Support Officer Lynne Adamson

1 Opening

Diane Bellamy (Chair, Dunedin Interfaith Council and member of the Anglican faith) opened the meeting with a prayer.

2 Public Forum

	1.1 Public Forum – George Street
	Chris Ford spoke on behalf of the Disabled Peoples Assembly in support of the recent George Street changes. Mr Ford responded to questions.

	1.2 Public Forum – Fare Free Public Transport
	David Bainbridge-Zafar spoke to his pre-circulated information on ideas for fare free public transport. Mr Bainbridge-Zafar responded to questions.

	1.3 Public Forum - Action for Local Resilience
	On behalf of the Senior Climate Action Network Sue Novell spoke on Climate Change and action for local resilience. Ms Novell responded to questions.

	Moved (Mayor Radich/Cr Steve Walker): That the Council: Extends the public forum. Motion carried

	1.4 Public Forum – Fluoridation and Fresh Water in Otago
	Jennifer Scott addressed the meeting on fluoridation and the importance of fresh water in Otago.

	1.5 Public Forum - Playspaces
	Linda Buxton, Cancer Society spoke on excessive UV radiation, skin cancer, the need for shade provision and inclusion of this at the proposed destination playspaces. Ms Buxton responded to questions.

	1.6 Public Forum – Concerns of the Dunedin School of Art
	Dr Bridie Lonie addressed the meeting on concerns of and the value of the Dunedin School of Art to Dunedin. Dr Lonie responded to questions.

	1.7 Public Forum – Road, Funding and Jurisdictions from LGNZ
	Lindsay Moir presented his opinion on the condition of the roading network and the Council’s relationship with LGNZ.

	1.8 Public Forum – George Street
	Mary O’Brien spoke on behalf of CCS Disability Action on the positive feedback received from members on the George Street changes and accessibility. Ms O’Brien responded to questions.

3 Apologies

Apologies were received from Crs David Benson-Pope and Marie Laufiso.

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Accepts the apologies from Crs David Benson-Pope and Marie Laufiso.

Motion carried (CNL/2022/091)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Mandy Mayhem noted a change with her appointment to Keep Dunedin Beautiful NZ as Deputy Chair.

Moved (Mayor Jules Radich/Cr Christine Garey):

That the Council:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2022/092)

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 8 November 2022

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 08 November 2022 as a correct record.

Motion carried (CNL/2022/093)

Reports

6 Actions From Resolutions of Council Meetings

A report from Civic provided an update on the implementation of resolutions made at Council meetings.

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried (CNL/2022/094)

7 Forward Work Programme for Council - November 2022
	A report from Civic provided the updated forward work programme for the 2022-2023 year.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. Mr Paul Freeland responded to questions on the Live Music action.
	Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Notes the updated Council forward work programme. Motion carried (CNL/2022/095)

Cr Christine Garey left the meeting at 11.23 am.

8 Submission on National direction for plantation and exotic carbon afforestation
	A report from City Development sought approval for a Dunedin City Council submission on the National Direction for Plantation and Exotic Carbon Afforestation.
	The General Manager Infrastructure and Development (Simon Drew), and Principal Policy Advisor (Paul Freeland) spoke to the report and responded to questions on the submission.
Cr Christine Garey returned to the meeting at 11.26 am.
	Moved (Cr Steve Walker/Cr Sophie Barker): That the Council: a) Approves the Dunedin City Council submission to the Ministry for Primary Industries and Ministry for the Environment on the National Direction for Plantation and Exotic Carbon Afforestation. b) Authorises the Chief Executive to make any minor editorial changes to ensure consistency of language. Motion carried (CNL/2022/096)

9 Submission on the future of St Andrew Street
	A report from transport sought approval for a Dunedin City Council submission to Waka Kotahi NZ Transport Agency’s SH88 St Andrew Street Dunedin (between Anzac Avenue and Cumberland Street) project consultation.
	The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions on the submission.
	Moved (Cr Jim O'Malley/Cr Andrew Whiley): That the Council: a) Approves the Dunedin City Council submission to Waka Kotahi on the SH88 St Andrew Street Dunedin project consultation. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (CNL/2022/097) with Cr Lee Vandervis recording his voice against

Moved (Mayor Jules Radich)/(Cr Mandy Mayhem):

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.59 am and reconvened at 12.46 pm.

The Mayor advised that Cr Andrew Whiley had tendered an apology for the rest of the meeting.

Moved (Mayor Jules Radich)/Cr Carmen Houlahan):

That the Council:

Accepts the apology from Cr Andrew Whiley.

Motion carried

10 Financial Result - Period Ended 31 October 2022
	A report from Finance provided the financial results for the period ended 31 October 2022 and the financial position as at that date.
	The Chief Executive Officer (Sandy Graham) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council: a) Notes the Financial Performance for the period ended 31 October 2022 and the Financial Position as at that date. Motion carried (CNL/2022/098)

11 Waipori Fund - Quarter Ending September 2022
	A report from Finance appended the Dunedin City Treasury Limited report which provided information on the results of the Waipori Fund for the quarter ended 30 September 2022.
	The Treasury Manager (Richard Davey) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Christine Garey): That the Council: a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 September 2022. Motion carried (CNL/2022/099)

12 Meeting Schedule for 2023
	A report from Civic sought the adoption of a meeting schedule for 2023, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Mandy Mayhem): That the Council: a) Approves the proposed meeting schedule for 2023 as appended to the report noting the change to the March meeting dates. b) Notes that the Community Boards will confirm their own meeting dates at their next meetings. Motion carried (CNL/2022/100)

13 Interim Delegations - Hearings Committee
	A report from Civic sought approval for an amendment to be made to Clause 16 of the interim delegations, to give the Chair of the Hearing Committee the delegation to resolve 2 GP appeals.
	The Chief Executive Officer (Sandy Graham) spoke the report and responded to questions. Members recorded their thanks to Cr Benson-Pope for his mediation work over the past triennium.
	Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council: a) Approves an amendment to Clause 16 of the interim delegations for the Hearings Committee, to give the Chairperson of the Hearing Committee the delegation to resolve 2GP appeals. Motion carried (CNL/2022/101)

Resolution to exclude the public

Moved (Mayor Jules Radich/Cr Carmen Houlahan):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Confidential Council Actions from Resolutions at Council Meetings

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Confidential Council Forward Work Programme - November 2022

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2022/102)

The meeting moved into confidential at 1.04 pm and concluded at 1.25 pm.

..............................................

MAYOR

Council

13 December 2022

Reports

Future Development Strategy: Scope and focus areas

Department: City Development

EXECUTIVE SUMMARY

1 The National Policy Statement on Urban Development (NPS-UD) requires the Dunedin City Council (DCC) and Otago Regional Council (ORC) to jointly prepare a Future Development Strategy (FDS) for Dunedin by mid-2024. The FDS is being prepared by DCC and ORC in partnership with mana whenua.

2 The purpose of this report is to seek approval for the scope and overall focus for the FDS. The report also includes an updated ‘rebased’ Housing Capacity Assessment and the recent Principal Economic Business Land Capacity Assessment, which will be published on the DCC website.

RECOMMENDATIONS

That the Council:

a) Agrees that, if a different scope option is chosen to the option chosen by Otago Regional Council, the FDS Executive Steering Group meets to discuss and determine a way forward.

b) Notes the updated Housing Capacity Assessment

c) Notes the publication of the Business Land Capacity Assessment and further business land assessment work being undertaken

d) Notes the proposed approach to engaging with the community and key stakeholders prior to the publication of the draft FDS

e) Notes that Otago Regional Council considered this matter on 7 December, and agreed to use a medium growth scenario and include the recommended focus areas (as per Option 1)

f) Approves using a medium growth scenario and recommended scope that includes the identified focus areas (Option 1)

BACKGROUND

Requirements related to the preparation of an FDS

4 The NPS-UD requires the DCC and ORC to jointly prepare the FDS. The Dunedin FDS is also being prepared in partnership with mana whenua. This governance arrangement is referred to as ‘the FDS partnership’.

5 The purpose of an FDS is to ensure there is enough housing and business land capacity available; that the necessary infrastructure to support growth is planned, funded, and integrated with growth; and that growth delivers a ‘well-functioning urban environment’. Future changes to the district plan (changes to zoning and planning rules) and infrastructure funding decisions must have regard to the FDS.

6 The NPS defines a ‘well-functioning urban environment’ as an environment that, at a minimum:

· has a variety of homes that meet people’s needs’

· meets the needs of businesses

· enables Māori to express their cultural traditions and norms

· supports market competition

· provides for good accessibility including by way of public and active transport

· supports reductions in greenhouse gas emissions, and

· is resilient to the effects of climate change.

7 The NPS requires an FDS to describe and spatially show the following:

· Hapū and iwi values and aspirations for urban development

· the existing and future areas that will provide for Dunedin’s growth needs

· strategic infrastructure required to support and service that growth, and

· development constraints.

8 Alongside the FDS, the FDS partnership must also prepare an implementation plan and update this annually.

9 The FDS must be informed by a range of inputs, including amongst other things: the most recent applicable housing and business land capacity assessments, national policy statements and feedback received through consultation and engagement.

Requirements related to housing and business land capacity assessment

10 The NPS-UD sets out the requirements for undertaking housing and business land capacity assessments.

11 Future housing needs are calculated by applying assumptions about household composition and consumer preferences to population projections. This identifies how many homes, and of which type, will be needed to house the future population.

12 Growth projections are a key assumption in land use and infrastructure planning in the FDS. Growth projections are inherently uncertain and a range of plausible scenarios are typically provided. The most likely scenario is typically the medium growth scenario. This is the scenario that was adopted for both the 2021 Housing Capacity Assessment and the 2021-31 Long Term Plan (LTP). From a planning perspective the growth assumptions in the LTP and FDS will need to align.

13 Dunedin’s population projections are based on projections by Statistics New Zealand. New population projections by Statistics New Zealand are scheduled for release in December. It is expected that these new projections will indicate lower growth over the next 5-10 years than previously estimated but similar long-term growth rates. Once these new projections are released, further work will be undertaken to finalise the growth assumptions for the FDS and the next LTP.

14 Housing capacity must be (a) plan-enabled, (b) infrastructure-ready, (c) feasible, and (d) reasonably expected to be realised. The housing capacity that is expected to be realised is a small sub-set of the total capacity that theoretically could be realised. The DCC uses a model to assess the development capacity of residential and commercial mixed use zoned land. The model evaluates capacity based on 2GP provisions, site conditions, the economic feasibility of potential developments, and the likelihood that the capacity will be taken up.

15 The NPS-UD also requires a competitiveness margin which comprises an additional 20% of the demand capacity for the short-medium term (the next 10 years) and 15% for the long-term (years 10-30). This is to support the competitive operation of the market (an explicit objective of the NPS UD) and increase the likelihood that there are sufficient homes to meet consumer preferences.

16 Council released its latest Housing Capacity Assessment in July 2021. The Assessment showed that there would be sufficient development capacity if Variation 2 were to be progressed as notified (except a small long-term shortfall).

DISCUSSION

Housing capacity assessment update

17 Since the Dunedin Housing Capacity Assessment was published in July 2021, additional 2GP appeals have been resolved and additional development capacity has been added through Variation 2. It is also likely that there will be further capacity created through Variation 2 greenfield rezoning decisions (due out January 2023) before the publication of the FDS in 2024. A new ‘rebased’ housing capacity assessment has been undertaken to account for the additional capacity added through appeals and Variation 2.

18 This rebased housing capacity assessment (Attachment A) shows there is currently sufficient housing capacity to meet the capacity required under a medium growth scenario over all timeframes. It also shows there is significantly more housing capacity than required in the long-term. This includes sufficient housing capacity to meet anticipated consumer demand for different types of housing, including demand for standalone houses and attached housing (duplexes, townhouses, etc.).

19 This means there is currently more than sufficient housing capacity in the District Plan to meet the most likely growth scenario (i.e. the medium growth scenario).

Business land capacity assessment

20 In early 2022, DCC and ORC jointly commissioned Principal Economics to prepare a business development capacity assessment for Dunedin. The final report is attached to this report (Attachment B). The assessment uses an econometric approach which aggregates multiple sub-sectors of the economy into broader industry-wide economic sectors.

21 The assessment finds that there is a shortfall in industrial and large-format retail land in the short-term (i.e. 2024-2027) but this is expected to be overcome in the medium-term (2027-2034). Except this temporary shortfall, there is currently sufficient business land development capacity provided in the District Plan to meet expected future demand under a medium growth scenario over the 30 year FDS period (2024-2054).

22 The Principal Economics work is being supplemented by qualitative analysis involving interviews with a range of businesspeople, major employers and other stakeholders. The initial areas of focus for this research are known areas of change. This includes the Campus environment, the areas affected by the Dunedin Hospital relocation, Mosgiel centre and industrial areas, the Princes, Parry and Harrow zone, the Kaikorai Valley Road industrial area, and South Dunedin. The supplementary work will consider business land needs for the purposes of the FDS and will inform a future review of the District Plan.

Focus and scope of the FDS

23 While the results of the Housing and Business Land Capacity Assessments do not indicate the need for additional growth areas, there are other strategic issues that the FDS will need to consider and address. Some of these are mandatory considerations and others will be driven by community needs and preferences.

24 The mandatory considerations were outlined in paragraph 7. A key component of the mandatory content will be identifying the essential 3 Waters and land transport (including public transport) infrastructure required to support the growth areas that have been included in the District Plan. Responding to iwi and hapū aspirations will be another key focus area.

25 There are five suggested additional focus areas for the FDS:

a) Community and social housing

b) Supporting resilience of outlying settlements and rural areas

c) Supporting resilience of South Dunedin

d) Non-essential infrastructure to deliver strategic priorities and objectives (with a suggested focus on green and blue corridors)

e) Additional long-term intensification opportunities (National policy direction on intensification).

26 These focus areas form the basis of the recommended Option 1, however, they can be considered and decided on individually if required.

Focus area 1: Community and social housing aspirations

27 The Dunedin Housing Action Plan identifies the role community and social housing plays in a well-functioning housing system. The FDS provides an opportunity to collaborate with Kāinga Ora and engage with other community and social housing providers to identify strategic opportunities to improve social housing outcomes through the FDS.

Focus area 2: Supporting the resilience of outlying townships and settlements

28 The existing Dunedin Spatial Plan has a strategic direction of supporting the resilience of Dunedin’s outlying townships and settlements. Resilience can take the form of resilience to natural hazards and climate change but also access to local services and employment. Engagement with councillors before the election and ongoing feedback from the community suggests that this remains an important priority for the city.

Focus area 3: Supporting the resilience of South Dunedin

29 Both the DCC and ORC have committed to a programme of work to address climate resilience in South Dunedin. South Dunedin is the urban area of Dunedin that is likely to be most severely affected by climate change. This focus area will draw on the work being undertaken as part of the South Dunedin Future programme.

Focus area 4: Non-essential infrastructure to deliver strategic priorities and objectives

30 The FDS must identify essential ‘development infrastructure’ to deliver strategic priorities and objectives. This includes 3 Waters infrastructure and land transport. However, to deliver a well-functioning urban environment, there are benefits to considering additional infrastructure to service future growth. It is proposed that this work area focus on opportunities for developing green and blue corridors. This focus area was chosen based on feedback from past community engagement and engagement with councillors prior to the election. Blue and green networks can provide for biodiversity outcomes, the amenity of the city, and public access to nature which contributes to the health and wellbeing of residents.

Focus area 5: Additional long-term intensification opportunities

31 Dunedin is a tier 2 area under the NPS-UD. Policy 5 of the NPS requires district plans applying to tier 2 and 3 urban environments to enable heights and density of urban form commensurate with the greater of:

a) the level of accessibility by existing or planned active or public transport to a range of commercial activities and community services; or

b) relative demand for housing and business use in that location.

32 The FDS provides an opportunity to respond to this requirement by identifying additional areas that are likely to be suitable for intensification. This assessment will largely revisit potential areas for intensification that were not included in the 2GP or added through Variation 2 due to 3 waters infrastructure constraints. It will identify infrastructure improvements necessary to support these areas. It is likely that the community and social housing opportunities focus area will overlap with this focus area.

Limitation on scope

33 Under the recommended option, it is not proposed that the FDS will include additional growth areas beyond what might be identified through these focus areas. However, the FDS will include broad strategic direction around growth options, which will help guide how any developer-initiated alternatives that may come through future private plan changes will be assessed.

Approach to engaging with the community and key stakeholders

34 The FDS must be prepared using the Special Consultative Procedure (SCP), under the Local Government Act 2002. A draft FDS will be published in early 2024 for public submission and submissions will be considered in a public hearing prior to adopting the strategy.

35 Authorities are also required to engage with the following stakeholders during the preparation of the draft FDS prior to the publication of the draft for public submissions:

· other authorities with whom there are significant connections relating to infrastructure or community

· relevant central government agencies

· relevant hapū and iwi

· providers of additional infrastructure

· relevant providers of nationally significant infrastructure, and

· the development sector.

36 At an operational level, Aukaha Consultancy Services are preparing a statement of hapū and iwi aspirations for urban development, on behalf of mana whenua. Aukaha is a manawhenua-owned consultancy on behalf of Te Rūnanga o Ōtākou and Kāti Huirapa ki Puketeraki Rūnaka. Aukaha are also involved in the preparation of all FDS options and content.

37 At the governance level, in the previous triennium mana whenua were engaged in Council Committee workshops. Future governance arrangements are being worked through and will include mana whenua.

38 Engagement with key central government agencies has also started. Some of these will be major contributors to the FDS, including Waka Kotahi and Kāinga Ora. Others may provide targeted feedback based on their level of interest.

39 Providers of additional infrastructure, and developers will be engaged in the development of the Draft FDS, most likely through advisory group(s). The developer advisory group will focus on providing insight into market conditions, highlighting potential barriers to development and identify wider infrastructure needs required for development in the identifying growth areas.

40 It is also proposed to undertake targeted stakeholder and community engagement in the development of the Draft FDS based on the key focus areas. This is likely to include:

a) engagement with community and social housing providers and associated services on community and social housing aspirations

b) engagement on land transport infrastructure requirements in growth areas, particularly around public transportation

c) engagement on the green and blue networks strategy and other open space and recreation requirements to service growth, and

d) holding community workshops in outlying settlements to identify the needs of outlying settlements to support their future resilience

e) other local authorities with whom there are significant connections relating to infrastructure or community.

41 Wherever possible, FDS content and engagement will draw from or be linked into other existing work programmes.

OPTIONS

Option One – Develop the FDS using a medium growth scenario and include additional focus areas (Recommended option)

42 This option is to use a medium growth scenario as the basis for identifying the housing and business land capacity (minimum) requirements for the FDS. As discussed in this report, no additional housing development capacity is expected to be required, as the current capacity included in the District Plan is over that which is required under this scenario (see Attachment A).

43 Under this option, in addition to meeting the minimum development capacity and other mandatory requirements of the FDS (see paragraph 7), the FDS would identify strategic opportunities within the following focus areas: community and social housing, resilience of outlying settlements and rural areas, resilience of South Dunedin, green and blue networks, and long-term priority areas for further intensification. It is likely that opportunities identified through these focus areas (particularly around community and social housing and further intensification opportunities) will include new infrastructure requirements as well as additional growth (development capacity) opportunities. This would mean that the final long term capacity after the FDS would support a high growth scenario but the additional capacity would be strategically focused.

Advantages

· A medium growth scenario reflects the most likely scenario for future growth over the 30 years of the Future Development Strategy.

· Additional long-term capacity will be identified in a way that will most contribute to a well-functioning urban environment and limit the risks from over-supply of development capacity (discussed in Option 3 below).

· The recommended additional focus areas will better support Dunedin to meet its strategic aspirations around biodiversity enhancement, carbon-neutrality, community wellbeing and resilience.

· Given the short time frame for the project, this option will focus work in the areas that best align with existing strategic priorities.

Disadvantages

· If growth is faster than projected, future growth planning may need to be more reactive, which gives less time to plan infrastructure upgrades (if required). It may mean there are challenges with infrastructure budgets and may require DCC to undertake further work to ensure good quality infrastructure.

· If growth is faster than projected and changes are not made in time, housing affordability may decline.

Option Two – Develop the FDS using a medium growth scenario and include mandatory content only (do minimum)

44 This option is to develop the Future Development Strategy using a medium growth scenario as for Option 1 but would limit the scope and focus of the FDS to mandatory content only.

Advantages

· A medium growth scenario reflects the most likely scenario for future growth over the 30 years of the Future Development Strategy.

· Less resourcing would be required to develop mandatory content only, than if additional focus areas are included.

· Recognises the short time frame for the project.

Disadvantages

· Lost opportunity to better support Dunedin to meet its strategic aspirations around public transport, community and social housing, resilience in South Dunedin and outlying communities.

· Will not add additional long term growth options aligned with national direction on supporting intensification in areas where it is close to services and facilities.

Option Three – develop the Future Development Strategy using a high growth scenario and expand scope to consider options for greenfield expansion

45 This option is to develop the Future Development Strategy using a high growth scenario and expand the scope to consider options for greenfield expansion to address any shortfall in capacity under a high growth scenario.

Advantages

· Likely to be supported by landowners who wish to rezone land and parts of the development community who would benefit from different growth options being supported through the FDS, which would make progressing private plan changes in these areas easier.

· Would signal growth areas that may be required beyond the 30 year time horizon or if identified growth areas weren’t brought to market.

Disadvantages

· Significant amounts of greenfield development have recently been provided for through 2GP appeal resolution and notified variation 2 changes. Additional greenfield options would likely to lead to over-supply of growth options and create financial risks if infrastructure is provided but housing uptake is slow as the cost of providing infrastructure cannot be recovered in a timely through development contributions leading to unanticipated costs to ratepayers.

· Low or slow uptake of greenfield areas creates operational risks to infrastructure if development does not occur at a level that infrastructure is designed for (for example, wastewater systems require a minimum flow to perform effectively).

· Over supply of greenfield options may discourage efficient use of land and uptake of intensification opportunities (which perform better in terms of providing for a well-functioning urban environment).

· Greenfield options are more likely to come into conflict with strategic directions around maintenance of highly productive land, minimising risk from natural hazards and protection of landscape and biodiversity values.

· Growth areas may not develop logically or effectively (for example non-contiguous and incomplete development) or housing or infrastructure may remain uncompleted.

· Given the short time frame, additional resourcing would be required to assess greenfield options.

NEXT STEPS

46 If Council approves option one, staff will continue to progress work on the FDS using a medium growth scenario and establish workstreams to support the preparation of content on the additional focus areas.

47 A joint ORC-DCC councillor and mana whenua workshop is proposed for February 2023 to consider the future governance options for the FDS, which will inform a report to be brought to the respective Councils early in 2023.

48 Further Council or Committee reports (supported by workshops) will be used to develop and agree the Draft FDS content in stages.

Signatories

Author:	Anna Johnson - City Development Manager
Authoriser:	Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Housing capacity assessment update 2022	36
⇩b	Business Development Capacity Assessment for Dunedin City	45

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, cultural and environmental wellbeing of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

The NPS-UD emphasises the existing requirements in the Resource Management Act 1991 (RMA) to take into account the principles of the Treaty of Waitangi in planning decisions relating to urban development and decisions on further development strategies and ensure iwi/Māori are engaged in processes to prepare plans and strategies that shape urban environments. These requirements recognise the strong traditional, and continuing, associations iwi/Māori have with urban environments throughout Aotearoa. In the Dunedin context, strategic priorities in the FDS are identified through a range of means including aspirations and expertise of Kai Tahu mana whenua. The FDS is being prepared in partnership with Kā Rūnaka through Aukaha Ltd and will include a clear statement of hapū and iwi values and aspirations for urban development.

Sustainability

The FDS is required to address several aspects of improving sustainability including examining sustainable modes of transport, reducing greenhouse gas emissions and resilience to the effects of

climate change.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The FDS will inform the 2024 Long Term Plan and Infrastructure Strategy.

Financial considerations

The DCC costs to prepare and consult on the Future Development Strategy are being managed through City Development operational budgets.

Significance

The decisions of this report are considered medium in terms of Council’s Significance and Engagement Policy.

Engagement – external

The FDS is required under the NPS-UD and it must be prepared under the Special Consultative Procedure of the Local Government Act. External engagement to date has included engagement with the ORC, mana whenua, Waka Kotahi and Kāinga Ora.

Engagement - internal

3 Waters, Parks and Recreation, Transport and South Dunedin Future teams have been consulted on the recommendations included in this report.

Risks: Legal / Health and Safety etc.

None identified.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards will be engaged in the preparation of the Draft FDS through the outlying settlements focus area.

Council

13 December 2022

Elected Member Remuneration for the 2022-2025 Triennium

Department: Civic

EXECUTIVE SUMMARY

1 The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members.

2 The Authority allocates a base pay for each councillor, along with a pool for remunerating additional responsibilities, to a system of allocating a governance pool (the pool) to each council. The pool provides the total amount that can be paid in remuneration to councillors, excluding the Mayor, whose remuneration has been determined directly by the Authority.

3 At its meeting on 26 October 2022, Council approved an allocation of the pool, which was presented to the Authority for its approval. The Authority has advised that the allocation has not been approved, as the proposed annual remuneration for Councillors with no additional responsibility is lower than that paid in the 2019 – 2022 triennium.

4 The purpose of this paper is to present for approval a revised remuneration allocation of the pool that addresses the concern raised by the Authority.

RECOMMENDATIONS

That the Council:

a) Approves annual remuneration of $110,475 for the Deputy Mayor.

b) Approves annual remuneration of $90,979 for Chairs of Standing Committees.

c) Approves annual remuneration of $77,982 for Deputy Chairs.

d) Approves annual remuneration of $72,783 for Councillors.

e) Notes the revised remuneration levels will be forwarded to the Remuneration Authority for approval.

BACKGROUND

5 The Authority has allocated a remuneration pool that is made up of a base pay for each councillor, and a pool for remunerating additional responsibilities.

6 The Authority advised that the pool for the DCC councillors, excluding the Mayor, is $1,191,826.00. The minimum remuneration payable to each Councillor as per the determination is $64,181 pa. This leaves a balance of $293,292 in the pool which the determination requires, must be fully allocated.

DISCUSSION

7 At its meeting on 26 October 2022, Council approved an allocation of the remuneration pool of $1,191,826, that was submitted to the Authority for approval.

8 After considering the allocation, the Authority advised that the allocation was not accepted, because the remuneration for Councillors with no additional responsibilities was proposed to be lower than that paid to the same category of Councillors in the 2019-2022 triennium, while doing the same job.

9 A revised calculation was provided to the Authority, and this is shown in the table below. Also shown in the table is the allocation as approved by Council at its meeting on 26 October 2022, for comparison.

Position	Number	Revised Calculation				26 October Proposal	Inc / (Dec)
Position	Number	Ratio	Base Rem	Additional Rem	Total	26 October Proposal	Inc / (Dec)
Deputy Mayor	1	1.70	$64,985	$45,490	$110,475	$112,619	($2,144)
Chair	6	1.40	$64,985	$25,994	$90,979	$91,382	($403)
Deputy Chair	5	1.20	$64,985	$12,997	$77,982	$80,442	($2,460)
Councillor	2	1.12	$64,985	$7,798	$72,783	$64,353	$8,430

10 If Council approves the revised calculation, staff will forward it, along with the resolution passed to the Authority for approval. If approved, it will go forward for determination in the New Year. Indications from the Authority are that the revised calculation would be accepted.

11 Once a determination is made, all Councillors will receive a backpay at the rate of “Councillor with no additional responsibilities” to the day after the election. Those with additional responsibilities will then get paid at their new rates from the day after the council meeting when the revised allocation is approved by Council, being 14 December 2022.

OPTIONS

12 The Council has no option but to allocate the full pool of $1,191,826 and the proposal in the report does that. Council is free to consider alternative options for allocating the pool, but any alternative must ensure full allocation and be able to be justified to the Authority.

NEXT STEPS

13 The approved remuneration will be forwarded to the Authority by Wednesday 14 December 2022, to ensure that the proposal put forward by the Council can be considered and a determination made as early as possible in the New Year.

Signatories

Author:	Sharon Bodeker - Acting Manager Governance
Authoriser:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☐	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Spatial Plan	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	☐	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Māori Impact Statement

This has not been assessed in preparing this report.

Sustainability

The level of remuneration being proposed is above the base level remuneration for all Councillors and is aimed to provide a more sustainable income recognising the mahi that will be required from all elected members.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications as the increase in the remuneration pool was included in the Annual Plan.

Financial considerations

The increase in remuneration was included in the Civic budget.

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There have been discussions with Councillors about possible levels of remuneration.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no identified conflicts of interest

Community Boards

Community Board remuneration is dealt with separately by the Authority and is not part of the pool.

Council

13 December 2022

Recreation Tracks Plan 2022

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The purpose of this report is to present the draft Recreation Tracks Plan 2022 (‘2022 Plan’) for adoption (Attachment A) which will replace the 1998 Track Policy and Strategy.

2 Parks and Recreation Services (PARS) staff worked with partners and stakeholders, including mana whenua, other DCC departments, walking and tramping clubs, biking clubs, accessibility groups, volunteers, and the public in reviewing the 1998 Track Policy and Strategy. This informed the development of the draft Recreation Tracks Plan 2022.

3 The 2022 Plan presents a high-level vision, goals, and expected outcomes for the recreation tracks network.

4 The 2022 Plan takes the same approach as the Play Spaces Plan 2021 and the Ōtepoti Dunedin Housing Plan 2022, with prioritised actions (Attachment B) agreed with the community and stakeholders on an annual basis, and with regular progress reports to Council (or appropriate Committee) and to the community.

5 There is sufficient capital and operational budget to progress implementation of the 2022 Plan.

RECOMMENDATIONS

That the Council:

a) Adopts the Recreation Track Plan 2022 (with or without amendments).

b) Authorises the Chief Executive to make any minor editorial changes to the Recreation Tracks Plan 2022.

c) Notes that implementation of the Recreation Tracks Plan 2022 follows an annual implementation plan and will require ongoing engagement with stakeholders and the community and regular reporting to Council and the community.

BACKGROUND

6 Dunedin has a wide variety of walking track experiences, ranging from urban short walks to remote back-country experiences. While some tracks are dedicated walking or biking only tracks, most are shared use, meaning they can be used by walkers and bikers.

7 In 2017 Council adopted the Parks and Recreation Strategy. During the development of the Strategy several actions and goals were identified through community and stakeholder consultation. These include:

a) Providing more low-cost options for family-friendly recreation opportunities, including a connected network of walking, tramping and cycle tracks.

b) Promote and improve access to information about our parks, open spaces, and tracks.

c) Create a connected network of recreational tracks, walkways and cycleways through parks and open spaces, and to improve wayfinding, on-site signage, and interpretation.

d) Establish an understanding of the level of provision and the quality of Dunedin’s parks, open spaces, and tracks.

e) Undertake a prioritised programme of audits of existing and new facilities and tracks to identify opportunities to improve access for people with disabilities.

8 There was a six-step approach to writing the draft 2022 Plan. Activities included:

a) Project oversight group: Representatives from DOC, Halberg Trust, Mountain Biking Otago, Dunedin Tracks Forum, and the Dunedin Amenities Society provided oversight, input and direction throughout the plan development.

b) Data analysis and stocktake: PARS-managed tracks were audited, and condition assessed using the national track standards, over a two-year period.

c) Aukaha were engaged early in the plan drafting process. Aukaha were comfortable with the approach being taken to develop the 2022 Plan and want the opportunity to be engaged on a project specific basis throughout plan implementation, to tell the cultural narrative through signage and interpretation relative to location.

d) Engagement and consultation: A wide range of external stakeholders that use the track network, were directly engaged to provide their feedback over a six-month period. Accessibility groups, walking and tramping clubs, running clubs, mountain biking clubs, track maintenance volunteers, horse riding clubs, conservation and pest management groups, and other third-party track providers (e.g. forestry companies) were included in this engagement activity. Members of the public were surveyed using the People’s Panel and asked for feedback on their experiences using the track network.

e) Visitor analysis: Social media sites were analysed for user-reviews describing their experience using the Dunedin track network. This provided insights into user groups and if their experience aligned with the information provided for the track type and with what they were expecting.

f) Collation: All feedback and data gathered was collated and analysed by the oversight group to produce the vision, goals, objectives, and actions in the draft 2022 Plan.

9 The Department of Conservation (DOC) is the other major provider of recreational tracks in Dunedin. DOC classifies its tracks using the national track standards. For consistency of information for track users, the same standards have been adopted to classify tracks in the DCC network.

10 The national track standards identify five different track types.

a) Urban walk – found within the city, hard surface or gravel.

b) Short walk – up to one-hour return, easy track, all ages, and abilities.

c) Day walk – easy walking from one hour to a full day. Often with access to lakes, rivers, or coastlines.

d) Tramping track – natural setting, a walk or drive away, minimal to no facilities, may be unformed with steep, muddy sections.

e) Route – wilderness experience, possibly overnight, no facilities, back-country and navigational experience required.

11 The national standards identify the experience the track user can expect, and the level of skill required for each track type. Those with lower skill levels will typically choose tracks that are easy to navigate and have a higher maintenance service level. Those with a higher level of navigational skills, and appropriate equipment, are more likely to choose tramping tracks with a lower maintenance service level and require a greater amount of experience and preparedness.

DISCUSSION

12 The Recreation Track Plan 2022 will be a thread within the refreshed draft strategic framework. It weaves through and connects to each of the four well-beings resulting in positive social, environmental, economic, and cultural outcomes.

13 The 2022 Plan recognises the value and importance of partnerships with mana whenua, Department of Conservation, accessibility groups and volunteers and acknowledges the economic impact and potential of our network. The 2022 Plan also adopts national track standards to keep tracks and track information consistent.

Stocktake and Condition Audits

14 The stocktake identified that 25% of the DCC network is maintained by DCC contractors (as part of a term-maintenance contract), 46% is maintained by volunteers and 29% is unmaintained.

15 The track network maintained by DCC contractors generally falls into the urban walk, short walk or day walk categories. Users of these track types expect a higher level of maintenance and accessibility and greater provision of facilities.

16 The largest proportion of track type in the DCC network is tramping track. The level of maintenance for a tramping track is less than that for the urban, short and day walk track types. Users of tramping tracks generally have a higher skill level and expect variable track conditions and have lower maintenance expectations. There are a number of active volunteer groups that undertake the more minor nature of maintenance required of much of the tramping track network.

17 Under the Parks and Recreation Strategy 2017 Objective of “People are Active”, the highest priority actions are “Providing more low-cost options for family-friendly recreation opportunities, including a connected network of walking, tramping and cycle tracks”, and “Encouraging recreation and physical activity opportunities that appeal to a diverse range of communities including older adults and people with disabilities”.

18 To give effect to these actions, the track condition audits initially focussed on tracks that would be used by the “vulnerable user” as a priority. Vulnerable users include families with young children, people with disabilities, or others that may expect or require a high level of maintenance. The audit found that 100 tracks are in good or acceptable condition for the vulnerable user.

19 The condition audits also compared the actual track condition against the information supplied about the track (if any), to ensure accurate information is provided to enable users to make informed decisions about the tracks they walk, and the levels of skill required and maintenance to expect.

20 All track structures including steps, culverts, drains, and signs, including wayfinding signage, were recorded.

21 The stocktake and condition audit identified DCC track network and what condition it is in, however there is no data on how often our tracks are used. There is currently no use of track counters or track data loggers.

Stakeholder Feedback

22 Many stakeholders and members of the community expressed a desire to hear more about the stories of the network from cultural, historic and biodiversity viewpoints. They want to connect their experience to a ‘sense of place’.

23 Feedback through the People’s Panel highlighted that the information on tracks is sometimes inconsistent and/or out of date, and wayfinding can be difficult. This has caused hesitancy for some people to explore more of the track network.

24 Feedback was also received about the importance of creating a more connected network of tracks. Creating connections between tracks improves the user experience and offers more options such as circuits and loop walks.

25 Stakeholders also requested a greater variety of tracks and experiences that meet the needs and skill levels of different user groups.

IMPLEMENTATION

26 There is currently sufficient operational and capital resource to implement the 2022 Plan.

27 Initial implementation activity is detailed in the Implementation Plan (Attachment B). These activities will be within approved annual budgets.

28 Initial implementation activities include:

· Development of a Memorandum of Understanding with the Dunedin Tracks and Trails Trust.

· Continuation of signage upgrades.

· Work to bring urban and short walks up to national track standards for those tracks that do not currently meet the standards.

· Work with Economic Development and Marketing and Communications to develop a marketing programme for our track network.

· Carry out a track-user study.

· Develop a decision-making framework for track investment / divestment.

29 The proposed implementation of the 2022 Plan seeks to improve the network by improving signage, information and marketing, and make tracks appropriately accessible for the track type. To achieve this, the 2022 Plan outlines four goals.

30 Goal 1: Collaborative Partnerships – We will work closely with rūnaka to ensure mana whenua values are understood and protected. We will continue to work with key stakeholder groups, relevant agencies, and the volunteer community throughout the implementation of the 2022 Plan. New relationships and agreements will be developed where required. Tracks will be managed, maintained and improved through collaboration.

31 Goal 2: Opportunities for Everyone – We will work to deliver a wide variety of tracks that meet the demands of different skills, interests, and abilities. This will include the provision of more family-friendly tracks and improving the network to provide for more accessible tracks.

32 Goal 3: A Connected Tracks Network – We will identify and create logical connections between existing tracks to maximise use and potential of the network. This will include working in partnership with DOC to identify and create connections between DCC’s network and DOC’s network, providing the user with an integrated network that is managed and described consistently. Cycling and walking track connections will continue to be identified for improved commuter opportunities.

33 Goal 4: Enriched Experiences – Our partnership with mana whenua throughout implementation will provide opportunities to enrich the user experience through storytelling and cultural narrative. We will work collaboratively with relevant agencies to ensure our tracks are managed and maintained to consistent standards relative to the track type. Our track information and signage will continue to be improved to ensure the track users have up to date and accurate information regarding the experience they can expect. We will work with Economic Development to actively market and promote our track network so that we are recognised as a tracks destination for tourists.

34 Data collection will be an important and on-going implementation activity. Track counters (data loggers) will be installed at various locations throughout the network. Data collected over time will help inform maintenance programmes and track investment or divestment decisions.

35 A clear decision-making framework will be developed during the 2022/23 year, to assist people or community groups that are considering proposing the development of new tracks. The framework will include considerations such as land tenure, consenting and planning requirements, capital and ongoing operational funding and maintenance responsibilities.

OPTIONS

36 Council has the option to adopt the 2022 Plan, with or without amendments, or to not adopt the Plan.

37 The 2022 Plan:

· Replaces the 1998 Track Policy and Strategy.

· Recognises the value of and importance of partnerships with mana whenua, Department of Conservation, accessibility groups and volunteers and acknowledges the economic impact and potential of our network.

· Responds to feedback from community and stakeholders during the drafting of the plan.

· Contributes to positive social, environmental, economic, and cultural outcomes.

38 There are no identified disadvantages to adopting the plan.

NEXT STEPS

39 If adopted, the 2022 Plan will be shared with the community and stakeholders.

40 Staff will implement the 2022 Plan.

41 Staff will continue to engage with mana whenua, stakeholders, and the community throughout implementation.

Signatories

Author:

Elizabeth Schonwald - Parks and Recreation Planner

John Brenkley - Planning and Partnerships Manager

Authoriser:

Scott MacLean - Group Manager Parks and Recreation

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇩a	Recreation Tracks Plan 2022	140
⇩b	Recreation Tracks Implementation Plan	162

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic and environmental wellbeing of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☐	☐	☒

The track network contributes to a number of key outcomes across several strategies. Walking and cycling contribute to wellbeing, the economy and getting people active. Tracks can also provide for alternative transport modes and routes.

Māori Impact Statement

The preference of mana whenua is to be engaged on an ongoing, project specific basis to realise the opportunity to tell the cultural narrative at sites across the city.

Sustainability

Walking and cycling are sustainable activities. There is potential, through marketing, to increase the economic impact of our track network.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Implementation of the 2022 Recreational Track Plan will be within approved annual budgets.

Financial considerations

No additional budget is required to implement the Recreational Track Plan 2022.

Significance

This decision is considered low in terms of Council’s Significance and Engagement Policy.

Engagement – external

External engagement included mana whenua, Department of Conservation, Halberg Trust, Mountain Biking Otago, Dunedin Tracks Forum, Dunedin Amenities Society, accessibility groups, walking and tramping clubs, running clubs, mountain biking clubs, track maintenance volunteers, horse riding clubs, conservation and pest management groups, and other third-party track providers and members of the public.

Engagement - internal

Internal engagement included PARS, Economic Development, Transportation and Three Waters.

Risks: Legal / Health and Safety etc.

There are no risks identified with the recommended option.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are recreation tracks in all Community Board areas.

Council

13 December 2022

Submission on Increasing value from government investment in the New Zealand Screen Production Grant

Department: Enterprise Dunedin

EXECUTIVE SUMMARY

1 This report seeks Council approval for a Dunedin City Council (DCC) submission (Attachment A) on the consultation (the Consultation) on Increasing Value from Government Investment in the New Zealand Screen Production Grant (NZSPG).

2 Submissions close on 18 December 2022. The consultation is being managed jointly by the Ministry for Business Innovation and Employment (MBIE) and Manatū Taonga, the Ministry for Culture and Heritage.

RECOMMENDATIONS

That the Council:

a) Approves the DCC submission, with any amendments, on ‘Increasing Value from Government Investment in the New Zealand Screen Production Grant (NZSPG)’.

b) Authorises the Mayor or his delegate to speak to the DCC submission at the hearings.

c) Authorises the Chief Executive to make any minor editorial changes to the submission.

BACKGROUND

3 Since 2017, several major film and television projects have been filmed in Dunedin. This includes the 2021 NETFLIX film ‘The Royal Treatment’ which generated around 4500 bed nights and created work for around 80 Dunedin crew and artists.

4 This consultation is part of a wider review of the Government’s investment in the screen sector, launched in December 2021. DCC staff have participated in stakeholder engagement sessions undertaken for the review during 2022.

5 The consultation focuses on how the New Zealand Screen Production Grant (NZSPG) settings could be updated to respond to challenges and opportunities facing the screen sector. Public input is also sought on how the settings could be changed to increase the economic and cultural value returned to New Zealand.

6 The proposed changes to the NZSPG are intended to incentivise more directly: a steady pipeline of screen productions to support business growth; sustainable careers; sector resilience; improved screen-sector skills; and the development of compelling and ambitious New Zealand content.

7 There is an expectation that changes to the NZSPG will go on to generate wider economic and cultural benefits for New Zealand and New Zealanders, such as deepening connections with global centres of knowledge and innovation.

DISCUSSION

8 The consultation document proposes two options for changes to the NZSPG:

Option 1: changes to policy settings to incentivise careers, skills development and support high-quality New Zealand content and creative talent.

a) Retain headline rates and criteria for the NZSPG-International and the NZSPG-New Zealand grants.

b) Introduce a skills levy or a skills plan for NZSPG-funded productions.

c) Introduce new cultural content and creative talent criteria for New Zealand productions

d) Improve the “5% Uplift” by clarifying the eligibility process and criteria. Currently, productions receiving the NZSPG-International may be eligible for an additional 5% rebate (25% in total).

e) Remove the sliding scale rates for the NZSPG- Post, Digital and Visual Effects (PDV) grant and offer 20% rate for all sizes of productions applying for the NZSPG-PDV. This is a rebate for productions that undertake post-production, digital and visual effects work in New Zealand.

Option 2: changes to policy settings to incentivise a steady pipeline of productions to support business growth, careers and skills, support high quality New Zealand content and creative talent.

This includes the changes proposed in Option 1, plus:

f) Introduce a Repeat Activity Incentive in place of the current 5% Uplift for international productions targeting wider economic benefits.

g) And/or introduce a Qualifying New Zealand Production Expenditure (QNZPE) cap per project for international productions. This refers to the eligible spend incurred by the NZSPG applicant on production in New Zealand.

h) Restructure the current NZSPG-NZ grant (for both New Zealand productions and official co-productions) into two parts:

i) 20% NZSPG-NZ base incentive.

ii) Up to 20% in stackable incentives based on cultural content and creative talent criteria (as in Option 1 but offered in four 5% increments).

i) Reduce the minimum QNZPE threshold for PDV from $0.5m to $0.25m.

9 The draft attached Council submission notes the following points.

10 The DCC supports retaining the current settings and criteria for the NZSPG (for both domestic and international productions). Consultation with industry stakeholders has shown that the current settings are working well, and the feedback from these stakeholders is that any changes would create uncertainty in the industry and result in lost business.

11 The DCC suggests a targeted approach for the content creators in our regions outside of Auckland and Wellington, including:

a) Additional travel grants to attend events.

b) Additional funding for talent development (like mentoring opportunities).

c) Specific funding for first feature directors.

12 Instead of a cap on the QNZPE, the DCC suggests lowering the current threshold from $15 million to $5 million in order to encourage more independent films to New Zealand. These productions tend to shoot more on location rather than in a studio and often provide better professional development opportunities for local crew and local actors.

13 The DCC supports a 20% rate for the NZSPG-PDV to enable more post-production, digital and effects activities outside Auckland and Wellington. The submission also supports reducing the minimum production expenditure threshold for these activities from $0.5m to $0.25m.

14 The DCC agrees the current criteria for the 5% uplift process needs to be streamlined and made more accessible to international productions. It suggests that part of the new criteria should be a specific section on filming in the regions.

15 The DCC supports incentives to upskill filmmakers and crew. Additional support is required to attract more domestic productions and grow a pipeline of local filmmaking talent (writers, directors, producers).

16 The DCC suggests an additional incentive for domestic productions to film outside of Auckland and Wellington by providing an additional rebate to offset extra costs associated with transport and accommodation.

OPTIONS

Option One: Approve the draft DCC submission to MBIE, with any agreed amendments

Advantages

· Opportunity to show support for the government’s efforts to increase value in investment in the screen sector.

· Opportunity to communicate the DCC’s perspective on increasing value in investment in the screen sector.

Disadvantages

· There are no identified disadvantages for this option.

Option Two: Do not approve the submission

Advantages

· There are no identified advantages for this option.

Disadvantages

· Missed opportunity to show support for the government’s efforts to increase value in investment in the screen sector.

· Missed opportunity to communicate the DCC’s perspective on increasing value in investment in the screen sector.

NEXT STEPS

17 If the Council approves the draft submission, it will be sent to MBIE for consideration.

18 The Mayor or his delegate may speak to the DCC submission at the hearings.

Signatories

Author:

Stefan Roesch - Film Dunedin Coordinator

Authoriser:

Antony Deaker - Film Dunedin Coordinator

Fraser Liggett - Economic Development Programme Manager

John Christie - Manager Enterprise Dunedin

Attachments

	Title	Page
⇩a	Draft Submission	170

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the economic and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☒	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The submission aligns with the DCC’s Filming Location Fee Policy and Marketing Support Policy. The submission aligns with themes in Dunedin’s Economic Development Strategy 2013-2023: Business Vitality; Alliances for innovation; A hub of skills and talent; Linkages beyond our borders; A compelling destination.

Māori Impact Statement

Expressing Māori culture is a specific goal in the proposed options included in the consultation. The consultation document notes that developing protocols to assess films with Māori content, stories and characters, alongside Māori, would be a key part of a proposed new approach to New Zealand cultural content. The consultation notes upholding the principles of the Treaty of Waitangi by supporting Māori to achieve their aspirations, when discussing ways of incentivising skills development for communities that are underrepresented in the screen sector.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for levels of service and/or performance measure

Financial considerations

There are no financial implications.

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The Film Office has engaged with the following stakeholders, all of which have expressed a similar or identical view: Film Office Queenstown Lakes, Film Otago Southland, RFONZ (Regional Film Offices of New Zealand), the Filmmaker Collective Otago Southland, Aotearoa Studios Group and SPADA (Screen Production and Development Association of NZ).

Engagement - internal

The submission has been prepared in collaboration by the Corporate Policy team and Enterprise Dunedin.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There is no conflict of interest.

Community Boards

There are implications for Community Boards.

Council

13 December 2022

Submission: Taumata Arowai Notifiable Risks or Hazards Discussion Document

Department: 3 Waters

EXECUTIVE SUMMARY

1 This report seeks the Council’s approval of a draft submission to Taumata Arowai on the Notifiable Risks or Hazards Discussion Document (discussion document). A copy of the discussion document is attached to this report as Attachment A. The draft submission is attached to this report as Attachment B.

2 The draft submission notes Dunedin City Council (DCC) agrees with the notification process and the categories proposed in the notifiable risks or hazards document.

3 The closing date for submissions on the consultation document is 7 December 2022. However, Taumata Arowai has granted the DCC an extension until 15 December 2022 to allow for the draft submission to be considered by the Council at the Council meeting on 13 December 2022.

RECOMMENDATIONS

That the Council:

a) Approves, with any amendments, the draft DCC submission to Taumata Arowai at Attachment B.

b) Authorises the Mayor or his delegate to speak to the DCC submission at any hearing on the proposal.

c) Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

BACKGROUND

4 Taumata Arowai is the drinking water regulator for New Zealand. As a drinking water supplier, the DCC provides drinking water services to Dunedin communities.

5 The Water Services Act 2021 (section 35) empowers Taumata Arowai to declare risks or hazards that relate to or affect the supply of drinking water to be notifiable risks or hazards. Under section 35, drinking water suppliers must take actions immediately after becoming aware that a notifiable risk or hazard exists. These actions include notifying Taumata Arowai of the notifiable risk or hazard in an approved form.

6 To date, Taumata Arowai has not declared any notifiable risks or hazards under section 35.

7 Other parts of the Water Services Act 2021 that are already in effect require drinking water suppliers to take action (including notifying Taumata Arowai) when their drinking water is unsafe and/or non-compliant, and when they cannot provide a sufficient quantity of drinking water.

8 Taumata Arowai’s discussion document (Attachment A) sets out nine proposed notifiable risks and hazards. The discussion document also identifies seven objectives the proposed notification of risks or hazards are intended to achieve.

9 Submissions on the discussion document will inform Taumata Arowai’s next steps, including whether Taumata Arowai will declare a notifiable risks or hazards by notice, or whether Taumata Arowai will undertake further consultation on revised notifiable risks or hazards.

DISCUSSION

10 The draft DCC submission supports in principle the proposals set out in the discussion document. In particular the draft submission:

a) Supports the intent signalled in the notifiable risks or hazards discussion document, as expressed through the list of nine proposed notifiable risks or hazards and the seven objectives they are intended to achieve;

b) seeks further clarity around how the duty set out in section 35 will be operationalised if/when the proposed notifiable risks and hazards are declared by notice; and

c) recommends that Taumata Arowai provides clear and detailed guidance to drinking water suppliers on a range of matters related to the proposed notifiable risks and hazards and drinking water suppliers’ associated duties under section 35.

11 The draft DCC submission also notes the discussion document does not provide sufficient detail to:

a) enable a full understanding of the impacts of the proposals on drinking water suppliers, Taumata Arowai and consumers;

b) demonstrate that the proposals will achieve the stated objectives; and

c) demonstrate that the proposals will not lead to unintended negative consequences.

OPTIONS

Option One – (Recommended Option) submit on the notifiable risks or hazards discussion document

12 Approve, with any suggested amendments, the draft submission to Taumata Arowai at Attachment B.

Advantages

· Allows the DCC to highlight issues for Taumata Arowai’s consideration and make recommendations to improve outcomes.

Disadvantages

· There are no identified disadvantages for this option.

Option Two – do not submit on the notifiable risks or hazards discussion document

13 Do not approve the draft submission.

Advantages

· There are no identified advantages of this option.

Disadvantages

· Missed opportunity to highlight issues for Taumata Arowai’s consideration.

NEXT STEPS

14 If the Council approves the draft submission, it will be sent to Taumata Arowai following the 13 December 2022 Council meeting.

Signatories

Author:

Julie Olsen - Policy Analyst

Scott Campbell - Regulation and Policy Team Leader

Authoriser:

David Ward - Group Manager 3 Waters

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Notifiable risks or hazards discussion document	177
⇩b	Draft DCC Submission: Taumata Arowai notifiable risks or hazards discussion document	190
⇩c	Definition of Te Mana o te Wai (from National Policy Statement for Freshwater Management 2020)	196

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy		☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The draft submission has been prepared in line with the goals and objectives of Dunedin’s strategic framework.

Māori Impact Statement

The Notifiable Risks or Hazards Discussion Document identifies seven objectives the proposed notifiable risks or hazards are intended to achieve. One of the seven objectives is “To ensure Te Mana o te Wai is given effect to when certain risks or hazards are identified.”

This objective supports partnering with Māori and recognises that the health of water is integral to the social, cultural, economic and environmental wellbeing of communities.

This objective is also aligned with development of the DCC’s Māori Strategic Framework and upholds Council’s obligation to engage with mana whenua as expressed in the MOU (2022).

This objective is designed to support drinking water suppliers and Taumata Arowai to meet their obligations under section 14(2) of the Water Services Act 2021, which requires Taumata Arowai and drinking water suppliers performing a function, duty or power under the Act to give effect to Te Mana o te Wai to the extent it applies to the function duty or power.

As per section 14(1) of the Act, Te Mana o te Wai has the meaning set out in the National Policy Statement for Freshwater Management. The definition of Te Mana o te Wai from clause 1.3 of the National Policy Statement for Freshwater Management 2020 is attached to this report as Attachment C.

Sustainability

There are no specific implications for sustainability that are directly related to a DCC submission on Notifiable Risks or Hazards Discussion Document.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications on these plans or strategies that are directly related to a DCC submission on Notifiable Risks or Hazards Discussion Document.

Financial considerations

There are no financial implications directly related to a DCC submission on Notifiable Risks or Hazards Discussion Document.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement on the development of the draft DCC submission attached to this report.

Engagement - internal

Staff from the 3 Waters Group and Corporate Policy were involved in the development of the draft submission.

Risks: Legal / Health and Safety etc.

There are no identified risks directly related to a DCC submission on Notifiable Risks or Hazards Discussion Document.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no specific implications for Community Boards directly related to a DCC submission on Notifiable Risks or Hazards Discussion Document.

Council

13 December 2022

Warrant Cards 2021/22

Department: Community Services

EXECUTIVE SUMMARY

1 At its meeting on 1 November 2004 the Council resolved to delegate the power to issue warrants to the Chief Executive Officer.

2 The Council subsequently resolved that an annual report of warrants issued be provided to the Council for its information. This report advises the Council of warrants that have been issued by the Chief Executive Officer in the 12-month period ending 31 October 2022.

3 Publishing the full names of enforcement officers presents a potential Health and Safety risk to those workers. Additionally, since the Warrant Card annual report is purely administrative, this report requests that Council revokes its resolution of 5 December 2005, “That the Council receive future reports on an annual basis for its information”.

RECOMMENDATIONS

That the Council:

a) Notes the Warrant Cards 2021/22 report for the 12-month period ending 31 October 2022.

b) Revokes its resolution of 5 December 2005, “That the Council receive future reports on an annual basis for its information”.

BACKGROUND

4 Changes to the Local Government Act 2002 Amendment Act 2004 altered the requirement that all enforcement officers must be warranted by a resolution of the Council. As a result of that amendment the Council at its meeting on 1 November 2004 resolved to delegate the power to issue warrants to the Chief Executive Officer.

“It was moved (Hudson/Brown):

1 That it be noted that the effect of the Local Government Act 2002 Amendment Act 2004 is to allow for the delegation of the power to warrant officers to the Chief Executive.

2 That prior to making any such delegation, under the Local Government Act 2002 Amendment Act 2004, the Council must determine the following matters:

The Council may:

a. limit or restrict the exercise of the power; or

b. impose conditions on the exercise of the power; or

c. prohibit in specified circumstances, the exercise of the power.

3 That the Council agree that any delegation of the power to warrant officers to the Chief Executive be subject to such restrictions, conditions or prohibitions as may be specified by law or under any enactment from time to time.

4 That the Council delegate to the Chief Executive the authority to appoint enforcement officers and to issue warrants to enforcement officers.”

Motion carried”

5 At a subsequent meeting on 5 December 2005, the Council requested an annual report on the appointment of warranted officers be provided to the Council for its information.

“It was moved (Weatherall/Guest):

"That the Council notes the report."

Motion carried

It was moved (Weatherall/Butcher):

"That the Council receive future reports on an annual basis for its information."

Motion carried”

6 This report advises the Council of warrants that have been issued by the Chief Executive Officer in the 12-month period ending 31 October 2022, (Attachment A – In confidence).

DISCUSSION

7 A warrant card is proof of identification and authority carried by DCC enforcement staff. The text on a warrant card indicates that the card holder (also known as an Enforcement Officer) is granted authority to perform a task under a particular Act or Bylaw. Enforcement officers must carry warrant cards, which list their powers and responsibilities.

8 Enforcement officers have a number of powers to enter property and take action, including to take samples, undertake emergency works actions or issue abatement notices or infringement notices.

9 The Health and Safety at Work Act 2015 (HSA), imposes duties on DCC in relation to workers who work on its behalf. ‘Workers’ include employees, contractors or sub-contractors.

10 The HSA requires DCC to eliminate risks so far as reasonably practicable and must otherwise minimise risks as far as reasonably practicable. The HSA imposes a primary duty of care to ensure the health and safety of DCC workers is not put at risk when performing their roles.

11 While performing their roles, some enforcement officers have experienced abuse, both verbal and physical. Steps have been taken to mitigate this risk e.g. through the introduction of body cameras. In order to reduce the risk to enforcement officers further, it is proposed to cease naming officers in an annual report to Council.

12 As a purely administrative function, Council has delegated the Chief Executive Officer to appoint enforcement officers and to issue warrants to them. Instead of a public report, the Chief Executive Officer has a variety of report-back mechanisms in place to advise on implementation of delegations and the number of warrants issued will be provided this way in the future.

OPTIONS

13 Council has the option to revoke the resolution requiring the public reporting of Warranted officers or maintaining the status quo.

Option One – Recommended Option – Revoke the resolution

Advantages

· Reduces risks to warranted officers.

· More efficient use of resources as the current report is an administrative report for noting only.

Disadvantages

· None identified.

Option Two – Status Quo

Advantages

· None identified.

Disadvantages

· Risks to warranted officers are not mitigated.

· Inefficient use of resources as the current report is purely administrative and for noting only.

NEXT STEPS

14 If Council revokes the resolution requiring the reporting of warranted officers, the Chief Executive Officer will provide a summary of the number of warrants issued as part of reporting on the implementation of her delegations.

Signatories

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
⇨a	Warrants Issued 2021/22 (In Confidence - Under Separate Cover 2)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been internal engagement with In-House Legal Counsel, and Regulatory teams.

Risks: Legal / Health and Safety etc.

There is a health and safety risk identified in naming individuals who have been issued warrants.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Council

13 December 2022

Road Naming Report-December 2022

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of a legal road name and four private ways at five different developments in Dunedin:

· ‘Batham Way’ at 39 Camp Street, Broad Bay.

· ‘Armson Close’ at 19 Church Street, Mosgiel.

· ‘Whānau Āwhina Way’ at 64 Grimness Street, Karitāne.

· ‘George Lewin Lane’ at 13 Durham Street, Dunedin.

· ‘De Beer Close’ at 107 Wray Street.

RECOMMENDATIONS

That the Council:

a) Names a legal road off Camp Street as ‘Batham Way’.

b) Names a private way off Church Street as ‘Armson Close’.

c) Names a private way off Grimness Street as ‘Whānau Āwhina Way’.

d) Names a private way off 13 Durham Street as ‘George Lewin Lane’.

e) Names a private way off 107 Wray Street as ‘De Beer Close’.

BACKGROUND

2 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

3 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas. The Road Naming Policy notes that the role of a Community Board is to support community consultation, ensuring that all stakeholders are identified and consulted and that proposals appropriately represent community requirements. In this sense, Community Boards do not have a decision-making role and can only support or not support proposals.

4 Relevant Community Boards have been consulted regarding their support for the road names proposed as presented below:

· Support from the Otago Peninsula Community Board was provided to name the new legal road at 39 Camp Street as ‘Batham Way’ or alternatively as ‘Burton Way’.

· Support from the Mosgiel-Taieri Community Board was provided to name the new private way at 19 Church Street as ‘Armson Close’. No alternative name was provided.

· Support from the Waikouaiti Coast Community Board is sought to name the new private way at 64 Grimness Street as ‘Whānau Āwhina Way’. The Waikouaiti Coast Community Board meeting had not been held at the time of finalising this report, staff will advise the outcome of this request for support at the Council meeting.

5 The subdivisions at 13 Durham Street (‘George Lewin Lane’ or ‘Charles Haynes Lane’) and 107 Wray Street (‘De Beer Close’) are not located in Community Board areas.

DISCUSSION

6 The table presented below provides a summary of the road names proposed by the property developer. Additional details including a full assessment for each proposed road name, maps of the new roads and other relevant documentation are provided in Attachments A to M.

Development details	Location of Road	Preferred Road Name	Alternative Road Name	Recommended Road name
39 Camp Street SUB-2018-128	Legal road off Camp Street	Batham Way	Burton Way	Batham Way
19 Church Street SUB-2021-20	Private way off Church Street	Armson Close	Not provided	Armson Close
64 Grimness Street SUB-2022-8	Private way off Grimness Street	Whānau Āwhina Way	Not provided	Whānau Āwhina Way
13 Durham Street SUB-2022-109	Private way off Durham Street	George Lewin Lane	Charles Haynes Lane	George Lewin Lane
107 Wray Street SUB-2020-15A	Private way off Wray Street	De Beer Close	Not provided	De Beer Close

New legal road, 39 Camp Street, Broad Bay

7 The developer has proposed ‘Batham Way’ and ‘Burton Way’ as the potential names for the legal road to be named.

8 The preferred option ‘Batham Way’ refers to Elizabeth Batham (1917-1974) who was a Dunedin born marine biologist and university lecturer. She studied science at Otago University from 1936, graduating with first class honours in botany and zoology. Her interest in marine biology developed during the war years and in 1945 she went to England, gaining a Doctorate at Cambridge University in 1948. Batham’s early scientific work was recognised when she won the Royal Society of New Zealand’s Hamilton Memorial Prize in 1947. She returned to Dunedin in 1950 and revived the Portobello marine station and worked there until shortly before her death in 1974.

9 The alternative option ‘Burton Way’ refers to Alfred Burton (1833/35-1914) who was one of New Zealand’s most important 19th century photographers. Born in Leicester, he immigrated to New Zealand in 1868, setting up a studio in Dunedin. He photographed much of the lower South Island’s landscape.

10 Both options ‘Batham Way’ and ‘Burton Way’ were chosen from the Road Name Register and comply with the appropriateness criteria of the Road Naming Policy. (See Attachments A and B).

New private way, 19 Church Street, Mosgiel

11 The developer has proposed ‘Armson Close’ as the potential name for the private way to be named coming off Church Street.

12 The name ‘Armson Close’ refers to the architect William Armson (1832/3 -1883) who was born in London and moved to New Zealand in 1852. He trained in Melbourne as an architect and returned to Dunedin in 1862. He was employed by the Provincial Council as a draughtsperson, before returning to private practice in 1864. He was responsible for many buildings in Australia and New Zealand. His work included the Bank of New Zealand building in Dunedin, located on the corner of Princes and Rattray Streets. The build began in 1879 but he did not live to see it completed. It was reputed to be the most expensive building built in Dunedin for more than 100 years.

13 The name proposed was chosen from the Road Name Register and complies with the appropriateness criteria of the Road Naming Policy (See Attachment D).

New private way, 64 Grimness Street, Karitāne

14 The developer has proposed ‘Whānau Āwhina Way’ as the potential name for the private way to be named, coming off Grimness Street.

15 The name ‘Whānau Āwhina Way’ refers to the Plunket Society which was founded in Aotearoa in the early twentieth century. The Whānau Āwhina Plunket Society began in Karitāne which was the home of Mere Harper and Ria Tikini, both of Kāi Tahu and Kāti Huirapa descent. They were highly respected midwives and healers who often worked closely with their friend and neighbour, health reformer Dr. Frederic Truby King. Mere and Ria helped deliver Thomas Rangiwahia Mutu Ellison (Tommy), the first Plunket baby in 1906, and restore him back to health after his birth. Less than a year later, the Society for the Promotion of the Health of Women and Children was formed. Truby King drew on the wide networks of Mere and Ria, as well as their years of experience and their traditional knowledge of health care, to develop the Society. The Society opened the Karitāne Home for Babies in Dunedin. Lady Victoria Plunket, the wife of the Governor-General to New Zealand at that time, became involved with the Society, promoting its work and advancing the idea of a professional nursing service for mothers and babies in New Zealand. Lady Plunket lent her name to the organisation, which in 1914 was re-named the Plunket Society.

16 The name proposed has the support of Whānau Āwhina Plunket Society. (See Attachment H for letter of support from Nā Amanda Malu, as the former Chief Executive of Whānau Āwhina Plunket).

17 David Ellison, as the Upoko for Kati Huirapa Rūnaka ki Puketeraki, supports the name ‘Whānau Āwhina Plunket’ as does the local Rūnaka which considered the case at their meeting of August 2022. The name originally proposed was ‘Whānau Āwhina Plunket’ but due to the requirements of the Road Naming Policy and the addressing standards adopted by Land Information New Zealand, the full length of the name as having more than 14 characters, is recommended to be replaced by ‘Whānau Āwhina’.

18 The name ‘Whānau Āwhina’ complies with the appropriateness criteria of the Road Naming Policy (See Attachment F).

New private way, 13 Durham Street, Dunedin

19 The developer has proposed ‘George Lewin Lane’ and ‘Charles Haynes’ as the potential names for the private way to be named coming off Durham Street.

20 The preferred name ‘George Lewin’ refers to George Lewin (1867-1941), town clerk in Dunedin for 26 years from 1911 to 1937. Born in Lyttleton, he was Town Clerk of that borough from 1900-1911 before moving to Dunedin. In 1935 he was made a Companion of the Order of St Michael and St George. He was considered one of the outstanding municipal executive heads of his day.

21 The alternative option refers to Charles Haynes (1838-1901). Originally born in Tasmania, he arrived in Dunedin in 1859. He was a prominent businessman in Palmerston in the 1870’s and 1880’s and was elected Mayor of that borough five times. Later settling in Dunedin, he was elected to Council and served as Mayor in 1892-1893.

22 Both options were chosen from the Road Name Register and comply with the appropriateness criteria of the Road Naming Policy (See Attachment I and J).

New private way, 107 Wray Street, Dunedin

23 The developer has proposed ‘De Beer Close’ as the potential name for the private way to be named coming off Wray Street.

24 The name refers to Esmond De Beer (1895-1990) who was a prominent scholar, editor, collector, bibliophile, and philanthropist. Born in Dunedin, the family moved to London in 1910 and he studied at Oxford before serving in World War I. Although he spent much of the rest of his life in England, he regarded Dunedin as his home and was a major benefactor of Dunedin's museums, libraries, and galleries. The name proposed was chosen from the Road Name Register and complies with the appropriateness criteria of the Road Naming Policy.

25 The name proposed was chosen from the Road Name Register and complies with the appropriateness criteria of the Road Naming Policy (See Attachment L).

OPTIONS

Option One – Recommended Option. The Council approves the preferred options: ‘Batham Way’ for 39 Camp Street, ‘Armson Close’ for 19 Church Street, ‘Whānau Āwhina Way’ for 64 Grimness Street, ‘George Lewin Lane’ for 13 Durham Street and ‘De Beer Close’ for 107 Wray Street.

Advantages

· The roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Alternative Option. The Council approves the alternative options: ‘Burton Way’ for 39 Camp Street and ‘Charles Haynes Lane’ for 13 Durham Street.

Advantages

· For the cases that presented alternative options, the roads will be named, and landowners gain a street address allowing them to progress with building and access to services.

· There are no advantages identified with this option for the cases that did not present alternative option.

Disadvantages

· For the cases that presented alternative options, there are no significant disadvantages identified with this option.

· For the cases that did not present alternative options, the roads will not have a name until a new option is presented and this will inconvenience new or potential new property owners within the subdivisions.

Option Three – Status Quo. The Council rejects the proposed names.

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until a new option is presented and this will inconvenience new or potential new property owners within the subdivisions.

NEXT STEPS

26 If the new road names are approved, staff will process the required documentation and advise the developers and Land Information New Zealand of the new road names.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	39 Camp Street-Assessment for Batham Way	209
⇩b	39 Camp Street-Assessment for Burton Way	210
⇩c	39 Camp Street-Map	211
⇩d	19 Church Street-Assessment for Armson Close	212
⇩e	19 Church Street-Map	215
⇩f	64 Grimness Street-Assessment for Whānau Āwhina Way	217
⇩g	64 Grimness Street-Map	218
⇩h	Letter from Whānau Āwhina Plunket-2022.05.11	219
⇩i	13 Durham Street-Assessment for George Lewin Lane	220
⇩j	13 Durham Street-Assessment for Charles Haynes Lane	221
⇩k	13 Durham Street-Map	222
⇩l	107 Wray Street-Assessment for De Beer Close	223
⇩m	107 Wray Street-Map	224

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision supports the social, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

The road name proposed for the development at 64 Grimness Street is supported by mana whenua and contributes to the diversity of road names across Dunedin.

Staff are investigating options to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers in all cases and with the relevant Rūnaka and the Whānau Āwhina Plunket Society for the subdivision at 64 Grimness Street.

Engagement - internal

There has been engagement within the Transport Group and with Digital Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Relevant Community Boards have been consulted regarding their support for the road names proposed as presented below:

· Support from the Otago Peninsula Community Board was provided to name the new legal road at 39 Camp Street as ‘Batham Way’ or alternatively as ‘Burton Way’.

· Support from the Mosgiel-Taieri Community Board was provided to name the new private way at 19 Church Street as ‘Armson Close’. No alternative name was provided.

The subdivisions at 13 Durham Street and 107 Wray Street are not located in Community Board areas.

Council

13 December 2022

Proposed Event Road Closures for January - April 2023

Department: Transport

EXECUTIVE SUMMARY

1 The DCC has received temporary road closure applications relating to the following events:

a) Veteran Car Display

b) Red Hot Chilli Peppers

c) Event Activation Octagon Closure

d) Chinese New Year Celebrations 2023

e) Motorsport Event – Local Sportscar Event

f) Annual Thieves Alley - Market Day

g) Royal New Zealand Pipe Band Association, Annual Octagonal Day, and Street March

h) Graduation Parade

i) South Dunedin Street Festival

2 This report recommends that Council approves the temporary closure of the affected roads.

RECOMMENDATIONS

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):

i) Veteran Car Display

Date and time:

Saturday 21 January 2023, from 8:00am to 1:00pm.

Road:

The Octagon Central Carriageway.

ii) Red Hot Chilli Peppers

Date and time:

Wednesday 25 January 2023, from 12:00pm to Friday 27 January 12:00pm.

Road:

Anzac Avenue from Union Street to Butts Road (this section will be closed to cater for food trucks during the event).

iii) Event Activation Closure - Red Hot Chilli Peppers

Date and time:

Thursday 26 January 2023, from 7:00pm to Friday 27 January 5:00am.

Road:

The Lower Octagon and Stuart Street from the Octagon to Moray Place.

iv) Chinese New Year – Dragon Parade

Date:

Saturday 28 January 2023.

Roads and Times:

· 5:00pm to 11:30pm - Queens Gardens cul-de-sac from Cumberland Street to the Carpark.

· 6:00pm to 7:15pm - Princes Street from The Octagon to Moray Place.

· 7:15pm to 7:30pm - Princes Street and Rattray Street from Moray Place to Cumberland Street.

· 9:30pm to 10:30pm - Thomas Burns St from Fryatt Street to Mason Street, and Wharf Street northbound from the Cumberland Street overbridge to Fryatt Street.

v) Motorsport Event - local sportscar club

Date and time:

Thursday 29 January 2023, from 9:00am to 5:00pm.

Road:

Scroggs Hill Road from 85 Scroggs Hill Road to McIntosh Road.

vi) Annual Thieves Alley - Market Day

Date and time:

Saturday 11 February 2023, from 5:00am to 6:00pm.

Roads:

· The Octagon, Bath and Harrop Streets.

· Upper and Lower Stuart Street, from Moray Place to The Octagon.

· George and Princes Streets from Moray Place to The Octagon.

vii) Royal New Zealand Pipe Band Association, Annual Octagonal Day, and Street March

Date and time:

Saturday 18 February 2023, 9.00am until 5.00pm and Sunday 19 February 8:30-11:00am.

Roads and times:

· The entire Octagon and Harrop Street.

· Upper Stuart Street between the Octagon and Moray Place

· George Street and Princes Street between the Octagon and Moray Place.

· Sunday 19 February 2023 from 8.30am to 11.00am - Moray Place from Princes Street to View Street.

· Sunday 19 February 2023 from 9.00am to 5.00pm - Dundas Street, between SH1 Great King Street and SH1 Cumberland Street.

viii) Graduation Parade

Date:

Friday 10 March 2023

Roads and times:

· Moray Place between Lower Stuart and Burlington Streets from 10:30am to 11:00am.

· Moray Place between George and Upper Stuart Streets from 10:40am to 12:00pm.

· Moray Place between Burlington and Princes Streets; Princes Street Octagon Central Carriageway and George Street (Moray Place to Moray Place, Parade Route from 10:50am to 11:15am).

Roads will be reopened as the Parade clears

ix) South Dunedin Street Festival

Date:

Saturday 1 April 2023, from 6.30am to 6.00pm.

Roads:

· King Edward Street, between Hillside and Macandrew Roads.

· Lorne and McBride Streets between Rankeilor and King Edward Streets.

· Sullivan and Carey Avenues between Glasgow and King Edward Streets.

BACKGROUND

3 Events support Council’s 10 Year Plan goal of a successful city with a diverse, innovative and productive economy and a hub for skill and talent. They also contribute to the Festival and Events Plan 2018-2023.

4 Current modelling indicates that graduation events bring an economic benefit of between $1.35 - $1.8m to Dunedin.

5 The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).

6 These procedures include:

· Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police

· Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road

· Council being satisfied that traffic is not likely to be unreasonably impeded

7 A resolution of Council is required where a proposal to temporarily close a road relates to public functions.

8 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

DISCUSSION

Consultation and Notification

9 The Police and Waka Kotahi have no objections to the proposed road closures.

10 On Saturday 5 November 2022, the proposed temporary road closures were advertised in the Otago Daily Times (Attachment B) with a deadline for feedback.

11 The event organisers contacted those considered affected prior to submitting their application, and no objections were received.

12 Schedule 10 section 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year. This limit will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

13 Most of these events have been held in prior years without causing unreasonable delays to the travelling public. There is a change in the Graduation Parade route which is not expected to cause unreasonable delays.

14 Emergency Services and Public transport services will be managed through the temporary traffic management process.

15 The temporary traffic management plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and AVO) are managed.

16 The Thomas Burns Street and Wharf Street closure on Chinese New Year will be closed to allow a fireworks display. People will stand on the quad near the Chinese Gardens to watch the fireworks on the other side of the railway line. Heavy Vehicles are being routed away from this route and KiwiRail have been advised.

OPTIONS

17 Any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

18 That the Council closes the sections of roads as recommended in this report.

Advantages

· The roads will be able to be closed and the events will be able to proceed.

· The closure will assist in realising the economic, social, and cultural benefits associated with the events.

Disadvantages

· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

19 That the Council decides not to close the roads in question.

Advantages

· There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

· The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

20 Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plan and notify the public of the closures.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Local Government Act 1974, Schedule 10	231
⇩b	DCC Noticeboard - ODT 5 November 2022	236

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications, the decision is a regulatory one and there are no direct costs to Council.

Financial considerations

There are no financial implications. The cost of the proposed road closures is not a cost to Council.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport. There is support for the events to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Whilst the Motorsport Event is within a Community Board area, the event has been held successfully in previous years contributing positively to the local community.

Council

13 December 2022

Resolution to Stop a Portion of Grey Street, Allanton

Department: Property

EXECUTIVE SUMMARY

1 This report recommends concluding the road stopping process for 298m2 of land at Allanton, as the public notification process has been completed and no objections were received.

RECOMMENDATIONS

That the Council:

a) Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 576292 is stopped.

b) Notes that no objections were submitted during the notice period.

c) Authorises a public notice declaring that the road is stopped.

BACKGROUND

2 The owners of 4 Peel Street, Allanton, applied to stop an unformed portion of legal road (Grey Street) adjacent to their property, to enable a boundary adjustment. The application was reported to the Infrastructure Services Committee on 15 February 2021, which resolved as follows:

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

a) Approves public notification of the Council’s intention to stop a portion of legal road adjacent to 4 Peel Street, Allanton, subject to the applicant agreeing to:

i) Pay the Council the non-refundable fee for processing the road stopping;

ii) Pay the Council the actual costs incurred for the road stopping, regardless of whether or not the process reaches a conclusion, AND the market value of the stopped road, assessed by the Council’s valuer;

iii) Amalgamate the portion of stopped road with the title of the adjacent land that is owned by the applicant, namely OT211/41;

iv) Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road; and

v) Register any easements on the portion of stopped road in favour of utility companies and/or relocate any utilities as required.

Motion carried (ISC/2021/006)

DISCUSSION

3 The applicants and the Council entered into a conditional sale and purchase agreement in accordance with the Committee resolution.

4 The area of road to be stopped was surveyed and the road stopping was publicly notified on 27 August and 7 September 2022. No objections were received during the 40-day notification period.

5 The Council is now able to formally resolve to stop the road.

OPTIONS

Option One – Recommended Option

6 As no objections have been received, the Council may declare the portion of road to be stopped.

Advantages

· This option is consistent with the Infrastructure Services Committee decision of 15 February 2021

· This option will enable the creation of a practical boundary for both the formed road and the adjacent private land.

· The rateable area of private land will increase following amalgamation of the title.

Disadvantages

· There are no disadvantages identified.

Option Two – Status Quo

7 The Council may decide not to declare the portion of road to be stopped.

Advantages

· There are no identified advantages.

Disadvantages

· This option would be inconsistent with the Infrastructure Services Committee decision of 15 February 2021.

· This option would not resolve the boundary alignment.

· This option would result in no increase in the rateable area of private land.

NEXT STEPS

8 If agreed, a public notice declaring that the portion of road is stopped will be published in the Otago Daily Times. A new Record of Title will be raised for the stopped road, utility easements will be created as required, and the Title will then be transferred to and amalgamated with the adjacent property at 4 Peel Street.

Signatories

Author:

Paula Dickel - Property Officer Advisory

Authoriser:

Rory Hibbs - Property Manager

Anna Nilsen - Group Manager, Property Services

Attachments

	Title	Page
⇩a	Title Plan SO 576292	242

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no impacts for Māori.

Sustainability

There are no known impacts for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

Costs incurred in the process are met by the applicant.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Preliminary consultation was undertaken with utility providers and adjacent landowners. A full public notification process was carried out and no objections were received.

Engagement - internal

Transport, Parks and Recreation, Customer and Regulatory Services, City Planning, City Development, Property Services and 3 Waters were consulted when the road stopping was proposed.

Risks: Legal / Health and Safety etc.

There are no risks identified.

Conflict of Interest

No conflict of interest has been identified.

Community Boards

The Mosgiel Taieri Community Board was informed of the proposed road stopping before it was publicly notified.

	Title	Page
⇩a	DCHL Cover report	248
⇨b	Dunedin City Holdings Ltd Annual Report 2022 (Under Separate Cover 1)
⇨c	Dunedin City Treasury Ltd Annual Report 2022 (Under Separate Cover 1)
⇨d	Aurora Energy Ltd Annual Report 2022 (Under Separate Cover 1)
⇨e	City Forests Ltd Annual Report 2022 (Under Separate Cover 1)
⇨f	Delta Utility Services Ltd Annual Report 2022 (Under Separate Cover 1)
⇨g	Dunedin International Airport Ltd Annual Report 2022 (Under Separate Cover 1)
⇨h	Dunedin Railways Ltd Annual Report 2022 (Under Separate Cover 1)
⇨i	Dunedin Stadium Property Ltd Annual Report 2022 (Under Separate Cover 1)

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 29 November 2022	17